Request for quotation for salb building cleaning services

The procurement is for building cleaning services for the South African Library for the Blind. The successful bidder must sign a written contract form (SBD 7). Bids must be submitted on official forms, and the bidder must provide supplier information, tax compliance status, and B-BBEE status. The bid is subject to the PPPFA, Preferential Procurement Regulations 2017, and the General Conditions of Contract (GCC).

Bidding procedure enquiries:

• Contact person: not stated
• Telephone: not stated
• Email: not stated

Technical information enquiries:

• Contact person: not stated
• Telephone: not stated
• Email: not stated

Submission address: not stated (bid box situated at street address – to be confirmed)

Submission method: bids must be delivered to the bid box at the specified street address before the closing time. Late bids will not be considered.

Bids must be submitted on the official forms provided (not re-typed) or online.

Returnable forms:

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page, including supplier information and B-BBEE status.
• SBD 7 (Contract Form): the successful bidder must fill in and sign this written contract form.
• Proof of authority to sign (e.g., resolution of directors) must be attached.
• B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• Tax compliance status (TCS PIN or CSD number) must be provided.

Disqualification risks:

• Late submission.
• Failure to provide any required particulars may render the bid invalid.

Preference point system: subject to the Preferential Procurement Policy Framework Act (PPPFA) 2000 and the Preferential Procurement Regulations, 2017.

B-BBEE status level certificate or sworn affidavit required to claim preference points.

Bids must be tax compliant and registered on the Central Supplier Database (CSD).

Foreign suppliers must complete the questionnaire in Part B of SBD 1.

Scope: Request for Quotation for SALB Building Cleaning Services.

The successful bidder will be required to sign a written contract form (SBD 7).

No further technical specifications are provided in the document.

CSD registration: mandatory. Bidders must register on the Central Supplier Database (CSD) to upload business registration, directorships/membership/identity numbers, tax compliance status, and banking information.

Tax compliance: bidders must be tax compliant and submit their SARS Tax Compliance Status (TCS) PIN or CSD number. A printed TCS may also be submitted. For consortia/JVs/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. The certificate must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer as contemplated in the Close Corporation Act (CCA).

Foreign suppliers: must complete the questionnaire in Part B of SBD 1. If not a resident, no branch, no permanent establishment, and no source of income in RSA, then no TCS/PIN is required.

Returnable documents: the completed and signed SBD 4 (Bidder's Disclosure) form, which includes declarations on employment by an organ of state, relationships with procuring institution staff, interests in related enterprises, and independent bid determination. Failure to disclose all CSD-registered active companies linked to directors will lead to disqualification.

Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose any employment by an organ of state, any relationship with procuring institution staff, and any interest in related enterprises. Bidders must disclose all CSD-registered active companies linked to directors. Bidders must certify independent bid preparation and no collusion.

No specific compliance requirements beyond the SBD 4 declarations.

Bidders must not have colluded with competitors regarding quality, quantity, specifications, prices, or any other aspect of the bid. Bidders must not have disclosed bid terms to competitors before the official bid opening or contract award. Bidders must not have consulted with procuring institution officials except for clarification, and must not have been involved in drafting the specifications or terms of reference.

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): completed, signed, and submitted with the quotation. Claims preference points for specific goals; supporting proof must accompany the claim.

Disqualification risks:

• Failure to submit proof or documentation required to claim specific goals means no preference points are claimed for those goals.
• The organ of state may require substantiation of any preference claim before or after adjudication.

Evaluation uses the 80/20 preference point system:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals and points (each goal allocated 4 points):

• 51% ownership by women
• 51% youth ownership
• 51% Black owned
• Bidders located in the Eastern Cape
• 51% owned by persons living with disabilities

Points are claimed by completing the SBD 6.1 form and providing supporting documentation. Failure to submit proof means those points are not claimed.

Preference points claim:

• Complete and submit SBD 6.1 (Preference Points Claim Form) to claim specific goal points.
• Provide proof of ownership or location for each claimed goal (e.g., women, youth, Black, persons with disabilities, Eastern Cape).
• The organ of state may request substantiation of any claim at any time.

The tender uses the 80/20 preference point system, allocating 80 points for price and 20 points for specific goals. Specific goals include: 51% ownership by women, 51% youth ownership, 51% Black owned, bidders located in the Eastern Cape, and 51% owned by persons living with disabilities. Each goal is allocated 4 points.

SBD 6.1 includes a declaration that the information provided is true and correct. If specific goals are claimed fraudulently or conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from future business for up to 10 years, or refer for criminal prosecution.

The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals. Specific goals include 51% ownership by women, 51% youth ownership, 51% Black owned, bidders located in the Eastern Cape, and 51% owned by persons living with disabilities. Each goal is worth 4 points. Bidders must complete SBD 6.1 to claim these points and provide supporting proof.

The tender is for cleaning services for the SALB (South African Library for the Blind) building. No further scope details are available in the provided document.

Department: SUPPLY CHAIN MANAGEMENT

Returnable documents: SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) must be completed, signed, and submitted with the bid. The declaration covers whether the bidder or any director is listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters, has been convicted of fraud or corruption in the past five years, or had a contract with an organ of state terminated in the past five years for failure to perform. A false declaration may lead to contract cancellation and further action.

The bid may be disregarded if the bidder or any director has abused the institution's supply chain management system, committed fraud or improper conduct in relation to such system, or failed to perform on any previous contract. Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters. Bidders or directors must not have been convicted of fraud or corruption in the past five years. No contract with an organ of state may have been terminated in the past five years due to failure to perform.

The tender is for cleaning services for the SALB (South African Library for the Blind) building. No further technical details are provided in the available document.

SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) must be completed and submitted. This form requires disclosure of any restrictions, convictions, or contract terminations as described in the evaluation criteria.