RFQ: CCTV installation and maintenance training for PRASA telecoms technicians, gauteng

Compulsory briefing: 09 November 2026 at 10:00.

Briefing venue: Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.

Closing date: 12 November 2026 at 10:00.

Enquiries:

• Contact: Khuthadzo Tshikhudo
• Email: [email protected]
• Telephone: 011 085 7060

Complaints: [email protected]

Submission address:

Ground Floor, Shosholoza Meyl Junction

Cnr Leyds and Simmonds Street

Braamfontein

Submission method: hand delivery only. No email or fax accepted.

Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.

Closing time: 12 November 2026 at 10:00.

Late or incorrectly addressed bids will not be accepted.

Bids must be submitted on the official forms provided, not re-typed.

Quotations must be in a sealed envelope and must not include documents from other tenders.

Returnable documents (mandatory, disqualify if missing at closing):

• Completed Pricing and Delivery Schedule (Section 4).
• Completed BOQ/Pricing Schedule (Section 10).
• Form D – Certificate of Attendance of Compulsory Briefing (attendance register will be checked).
• Accreditation letter or vendor training certification (SETA 244337, PSIRA, SAIDSA, or vendor proprietary CCTV training).

Other returnable documents (may be requested within 3 working days; disqualify if not provided):

• Signed and completed RFQ document and all SBD forms.
• Letter of Good Standing: COIDA.
• Valid SARS PIN.
• All declarations completed.
• Joint Venture/Consortium/Subcontract agreement signed by all parties, indicating the leading bidder where applicable.
• CSD supplier registration number.

Proof of authority to sign (e.g. company resolution) must be submitted.

Bids must remain valid for 90 working days from closing date.

Evaluation stages:

Stage 1 – Compliance (Stage 1A mandatory, Stage 1B other mandatory).

Stage 2 – Technical/Functional, minimum threshold 60%.

Stage 3 – Price (80 points) and Specific Goals (20 points).

Stage 1A (disqualification if not submitted):

• Completed Pricing and Delivery Schedule (Section 4).
• Completed BOQ/Pricing Schedule (Section 10).
• Form D – Certificate of Attendance of Compulsory Briefing.
• Accreditation letter or vendor training certification (SETA 244337, PSIRA, SAIDSA, or vendor proprietary CCTV training).

Stage 1B (may be requested within 3 working days):

• Signed and completed RFQ and SBD forms.
• COIDA Letter of Good Standing.
• Valid SARS PIN.
• All RFQ documentation and declarations.
• Joint Venture/Consortium/Subcontract agreement.
• CSD registration number.

Stage 2 – Technical/Functional (minimum 60%):

• Based on number of successfully completed similar training projects.
• 0 similar projects = 0 points.
• 1 similar project = 20 points.
• 2 similar projects = 40 points.
• 3 similar projects = 60 points.
• 4 similar projects = 80 points.
• 5 or more similar projects = 100 points.
• Evidence required for each project: appointment letter on company letterhead, project description, purchase order, client name and contact (email and office number), project start and end dates, extension of time where applicable, contract value inclusive of VAT, and completion certificate or client letter confirming successful completion.

Stage 3 – Price and Specific Goals (80/20 system):

• Price: 80 points, using the formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific Goals: 20 points total.
• Black Women owned: 10 points (evidence: certified copy of ID documents of owners).
• EME or QSE 51% Black Owned: 10 points (evidence: audited annual financial statements, B-BBEE certificate, or affidavit).

PRASA may apply objective criteria to award to a bidder other than the highest scorer, including negative track record, spreading awards, and avoiding concentration of awards.

PRASA may split the award among multiple service providers.

If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third; if no agreement, the RFQ is cancelled.

Purpose: Equip PRASA Telecoms Technicians with theoretical and practical skills for installation, configuration, operation, and maintenance of CCTV systems.

Training must cover analogue and IP-based surveillance technologies.

Scope of training includes:

• Introduction to CCTV: history, legal/ethical considerations (privacy, POPIA compliance), industry standards and safety regulations.
• System components: camera types (analogue, IP, PTZ, thermal), DVR/NVR, cabling (coaxial, UTP, fiber), power supplies and PoE, storage and video retention, monitors, switches, routers.
• System design and planning: site assessment, camera placement, field of view, blind spot minimisation, lighting, bandwidth and storage calculation, integration with access control and alarms.
• Installation and setup: mounting cameras, running cables, connecting/configuring DVR/NVR, network configuration for IP systems, grounding and surge protection, labelling and documentation.
• Software and configuration: recording parameters, remote viewing (mobile and web), motion detection and alerts, firmware updates and backups.
• Troubleshooting and maintenance: diagnosing faults, maintenance schedules, cleaning and protecting hardware, replacing faulty equipment.
• Cybersecurity and access management: password management, encryption, user roles and access logs, protecting against unauthorised access.

Training requirements:

• Must be conducted by a registered and accredited training provider.
• Accreditation: SETA 244337 (Demonstrate and understanding with CCTV), PSIRA, SAIDSA, or vendor proprietary system for CCTV training.
• Combination of classroom theory and hands-on practical sessions.
• Use real-world equipment and simulation scenarios.
• Provide a learner manual or training guide.
• Duration: 4–5 days.
• Lunch for trainees must be provided.

Assessment and certification:

• Theoretical test: minimum pass mark of 80%.
• Practical evaluation: on-site or simulated environment.
• Final evaluation by accredited trainer or external assessor.
• Certificate of Competence issued to successful participants, specifying trainee name, trainer institution, topics covered, accreditation number, and date of issue.

Technical/Functional evaluation is based on the number of successfully completed similar training projects.

Scoring:

• 0 similar projects = 0 points.
• 1 similar project = 20 points.
• 2 similar projects = 40 points.
• 3 similar projects = 60 points.
• 4 similar projects = 80 points.
• 5 or more similar projects = 100 points.

Evidence required for each project: appointment letter on company letterhead, project description, purchase order, client name and contact (email and office number), project start and end dates, extension of time where applicable, contract value inclusive of VAT, and completion certificate or client letter confirming successful completion.

Minimum threshold for Technical/Functional is 60%.

Pricing must be submitted on the provided Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10).

Prices in South African Rand, inclusive of all applicable taxes.

Price offer must be firm.

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Pricing must be in the exact format provided; deviation may render the bid non-responsive.

Discounted prices will only be considered at the final evaluation stage on an unconditional basis.

BOQ item: Personnel, per person, quantity 12.

VAT at 15% to be added.

PRASA may negotiate a market-related price if the highest scoring bidder's price is not market-related.

Pricing must be in South African Rand, inclusive of all applicable taxes.

Price offer must be firm.

Pricing must be submitted strictly in the provided pricing schedule format; deviation may render the bid non-responsive.

Cost breakdown must be indicated.

Price escalation basis and formula must be indicated.

Discounted prices will only be considered at the final evaluation stage on an unconditional basis.

BOQ/Pricing Schedule (Section 10):

• Item: Personnel, unit of measure: per person, quantity: 12.
• VAT at 15% to be added.

Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

CSD registration: Mandatory. Bidders must self-register on the Central Supplier Database (https://secure.csd.gov.za/). Business may not be awarded to unregistered bidders. Foreign suppliers with no local registered entity are exempt.

Tax compliance: Submit a valid SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if no TCS PIN is available. Each party in a consortium/JV/subcontract must submit separate TCS PIN/certificate/CSD number.

State employment: Bids from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees will not be considered.

COIDA: Letter of Good Standing required.

Accreditation: Must be accredited with SETA 244337, PSIRA, SAIDSA, or be a vendor proprietary system for CCTV training. Submit accreditation letter or vendor training certification.

B-BBEE: Preference points claimed under the 80/20 system. Specific goals: Black Women owned (10 points, evidence: certified ID copies) and EME or QSE 51% Black Owned (10 points, evidence: audited annual financial statements, B-BBEE certificate, or affidavit).

SBD 4 (Bidder's Disclosure): Disclose any state employment, relationships with procuring institution staff, interests in related enterprises, and PEP/PIP status. False declarations disqualify the bid.

SBD 6.1 (Preference Points Claim): Claim specific goal points and certify accuracy.

SBD 9 (Certificate of Independent Bid Determination): Certify independent pricing and no collusion.

SBD 1 (Invitation to Bid): Complete bidder details and sign as the offer cover page.

Authority to Sign / Board Resolution: Proof of authority to sign must be submitted.

Evaluation is in three stages:

Stage 1 – Compliance: Stage 1A mandatory requirements (disqualification if missing) and Stage 1B other mandatory requirements (may be requested within 3 working days).

Stage 2 – Technical/Functional: minimum threshold 60%.

Stage 3 – Price (80 points) and Specific Goals (20 points).

Specific goals: Black Women owned (10 points) and EME or QSE 51% Black Owned (10 points).

PRASA may apply objective criteria to award to a bidder other than the highest scorer, including negative track record, spreading awards, and avoiding concentration of awards.

PRASA may split the award among multiple service providers.

If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third; if no agreement, the RFQ is cancelled.