Supply of stationery for statistics south africa (gauteng) — request for quotation

Procurement of stationery items as listed in the pricing schedule.

Address: Private Bag X44, Pretoria, 0001, South Africa; ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

Email: [email protected]

Telephone: +27 12 310 8911

Returnable documents: complete and sign the SBD 3.1 Pricing Schedule – Firm Prices, and submit the bid with all required details. The offer must remain valid for 30 days from the closing date. Bids must be submitted before the closing time of 11:00 on 30 September 2026. Non-firm prices, including those subject to exchange rate variations, will not be considered.

Only firm prices will be accepted. Bidders must be registered as VAT vendors with SARS to charge VAT. The bid will be evaluated on the submitted firm prices.

Supply and delivery of stationery items as per the pricing schedule:

• Eraser Pencil: 1000
• Marker Orange Fine Bullet Tip 0.8mm dry Wipe Whiteboard: 30
• Marker Purple Fine Bullet Tip 0.8mm dry Wipe Whiteboard: 30
• Highlighter Green: 600
• Post-It Pad Note LG 75mm x 76mm (Pastel): 500
• Pen Ballpoint Medium Red: 300
• Highlighter Yellow: 600
• Staples 26/8 (8mm) Box: 20
• Highlighter Orange: 600

Itemized pricing schedule listing quantities for eraser pencils, markers, highlighters, post-it pads, pens, and staples, with unit price and amount columns, subtotal, VAT at 15%, and grand total.

Pricing must be completed on the SBD 3.1 Pricing Schedule – Firm Prices. All line-item prices must be exclusive of VAT, with the grand total inclusive of VAT. VAT at 15% must be calculated and charged only by suppliers formally registered as VAT vendors with SARS. Prices must be firm and not subject to exchange rate variations. The offer must be valid for 30 days from the closing date.

Bidders must be registered as VAT vendors with SARS to charge VAT. No other specific compliance requirements are stated.

General enquiries

• Email: [email protected]
• Telephone: +27 12 310 8911

Head office

Private Bag X44

Pretoria, 0001

South Africa

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Returnable form

• SBD 4 (Bidder's Disclosure): declares any state employment or interest held by the bidder's directors, trustees, shareholders, members or partners, and confirms the bid was prepared independently.

No submission channel, address, copy count or packaging instruction is set out in the available material.

Disqualification

• A bidder appearing on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded from the process.
• Failure to disclose every active CSD-registered company linked to any director will disqualify the bid.
• A disclosure found to be false will disqualify the bid.

SBD 4 (Bidder's Disclosure) — mandatory returnable form

• Disclose whether the bidder or any director, trustee, shareholder, member or partner is employed by an organ of state, with names, identity numbers and the organ of state concerned.
• Disclose any relationship between the bidder or its connected persons and an employee of the procuring institution.
• Disclose any interest the bidder or its controlling persons hold in other related enterprises, listing all CSD-registered companies with their registration numbers and status.
• Certify that the bid was compiled independently, with no consultation, agreement or arrangement with any competitor on price, quality, quantity, specifications, market allocation or the decision to bid.
• Certify that the bid terms were not disclosed to any competitor before the official bid opening or award, and that no contact was made with institution officials outside permitted clarification.
• Suspicious bids may be referred to the Competition Commission or law enforcement, and may lead to restriction from state business for up to 10 years.

General enquiries:

• Email: [email protected]
• Telephone: +27 12 310 8911

Postal address:

Private Bag X44

Pretoria, 0001

Physical address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): completed, signed, and submitted with the bid to claim preference points for specific goals.
• Proof for each specific goal claimed (see compliance requirements).

Disqualification risks:

• Failure to submit proof for claimed specific goals results in forfeiture of those points.
• CIPC and Identity documents with a certification stamp older than 6 months are invalid and result in forfeiture of specific goal points.

Preference point system: 80/20 (for requirements up to R50 million, all taxes included).

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price scoring formula (80/20 system):

Ps = 80(1 - (Pt - Pmin) / Pmin)

Where:

• Ps = points scored for price of tender under consideration
• Pt = price of tender under consideration
• Pmin = price of lowest acceptable tender

Specific goals and maximum points (80/20 system):

• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability ownership: 2 points

Points for equity ownership are calculated as:

NEP = (NOP x EP) / 100

Where:

• NEP = points claimed/awarded for a specific goal
• NOP = maximum points allocated to that goal category
• EP = percentage of total company ownership held directly by active directors or members who are also registered owners

Bidders must indicate how they claim points for each specific goal. The organ of state may require substantiation of any preference claim before or after adjudication.

CSD registration:

• Bidders must be registered on the Central Supplier Database (CSD).

Tax compliance:

• Bidders must have a valid tax clearance status (implied by standard procurement requirements).

Specific goal proof requirements:

• Black ownership: certified copy of Identity Document (ID), certified company registration document, and CSD full detail report to substantiate ownership equity.
• Woman ownership: certified copy of ID, certified company registration document, and CSD full detail report to substantiate percentage ownership equity.
• Disability: medical certificate from a medical practitioner registered with the Health Professions Council of South Africa (HPCSA) confirming the disability.
• Youth ownership: certified copy of ID, certified company registration document, and CSD report to substantiate percentage ownership equity.

Document validity:

• CIPC and Identity documents with a certification stamp older than 6 months are considered invalid and result in forfeiture of points allocated for specific goals.

Definitions relevant to the tender:

• "All applicable taxes" includes VAT, PAYE, income tax, UIF contributions, and skills development levies.
• "Tender" means a written offer in response to an invitation to provide goods or services through price quotations, competitive bidding, or other methods.
• "Disability" means a permanent impairment of physical, intellectual, or sensory function that restricts ability to perform normal activities.
• "Functionality" means the ability of a bid to provide goods or services in accordance with specifications.
• "Price" means the amount tendered, including all applicable taxes less unconditional discounts.
• "Rand value" has the meaning in the Preferential Procurement Regulations, 2022.
• "Youth" means persons aged 14 to 35, determined as at the closing date (or original closing date if extended).
• "Tender for income-generating contracts" means a written offer for contracts that produce revenue for the organ of state, including leasing, disposal of assets, and concession contracts.
• "The Act" means the Preferential Procurement Policy Framework Act, 2000.

Supply and delivery of stationery.

Bid submissions and technical enquiries:

• Contact: SCM RFQ office
• Email: [email protected]
• Telephone: 012 336 0191
• Email (SCM): [email protected]

General enquiries:

• Email: [email protected]
• Telephone: +27 12 310 8911

Physical address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Postal address:

Private Bag X44

Pretoria, 0001

Returnable documents:

• SBD1 Part A (Invitation to Bid): completed supplier information and signed as the offer cover page.
• SBD1 Part B (Terms and Conditions for Bidding): acknowledged and signed.
• SBD7 (Contract Form): to be completed and signed by the successful bidder.
• Proof of authority to sign (e.g., company resolution).
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• SARS Tax Compliance Status PIN or CSD number.
• Foreign suppliers: complete the questionnaire in SBD1 Part A.

Submission method: email only.

Submission email: [email protected]

Closing time: 11:00 AM on 30 September 2026.

Late bids will not be accepted for consideration.

Bids must be submitted on the official forms provided, not re-typed.

Evaluation is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.

Bidders must be tax compliant and provide a SARS Tax Compliance Status PIN or CSD number.

Bidders must not be persons in the service of the state, nor companies or close corporations with directors or members in the service of the state.

B-BBEE status level verification certificate or sworn affidavit is required to qualify for preference points.

No minimum qualifying score is stated.

Supply and delivery of stationery.

No further specifications are provided in the document.

Tax compliance:

• Bidders must be tax compliant and submit a SARS Tax Compliance Status (TCS) PIN.
• If no TCS PIN is available, a CSD number must be provided.
• For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• TCS PIN applications can be made via e-filing at www.sars.gov.za.

State employment:

• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Foreign suppliers:

• Must complete the questionnaire in SBD1 Part A to determine if they are required to register for a TCS PIN.