Supply and delivery of 1,600 golf shirts (various sizes) – RFQ-112779

Closing date: 5 October 2026 at 11:00.

No other dates (briefing, site visit, clarification) are stated in the provided document.

General enquiries:

• Email: [email protected]
• Telephone: +27 12 310 8911

Physical address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Postal address:

Private Bag X44

Pretoria, 0001

Returnable documents: SBD 6.1 Preference Points Claim Form, completed and signed. The form claims preference points for specific goals (Black, Woman, Youth, Disability) and includes a declaration that the information is true and correct. Fraudulent claims may lead to disqualification, contract cancellation, and restriction from state business for up to 10 years.

Submission method: Not stated in the provided document.

Submission address: Not stated.

Closing time: 11:00 on 5 October 2026 (from tender record).

Evaluation uses the 80/20 preference point system (for requirements up to R50 million).

• Price: maximum 80 points.
• Specific goals: maximum 20 points, allocated as follows:
• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability: 2 points

Points for specific goals are calculated based on the percentage of ownership held by active directors/members who are registered owners. Bidders must provide proof for each claimed goal (e.g., certified ID, company registration, CSD report, medical certificate for disability).

Documents with certification stamps older than 6 months are invalid and will result in forfeiture of specific goal points.

No minimum qualifying score is stated.

The procurement is for golf-shirts as per specification. No further technical details (quantities, sizes, materials, branding) are provided in the available document.

No specific financial requirements (bid security, guarantees, payment terms, turnover) are stated in the provided document.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD full detail report to substantiate ownership claims.

Tax clearance (SARS TCS/tax pin) is required.

CIPC registration is required; CIPC and identity documents must be certified within the last 6 months.

B-BBEE compliance is required; the specific level or threshold is not stated in the provided document.

Professional body registrations may apply but are not detailed.

Definitions relevant to the tender: 'all applicable taxes' includes VAT, PAYE, income tax, UIF and skills development levies; 'tender' means a written offer in response to an invitation; 'disability' means a permanent impairment of physical, intellectual or sensory function; 'functionality' means the ability to meet specifications; 'price' includes all applicable taxes less unconditional discounts; 'youth' means persons aged 14 to 35, determined as at the closing date (or original closing date if extended); 'income-generating contracts' are those producing revenue for the organ of state; 'the Act' refers to the Preferential Procurement Policy Framework Act, 2000.

The 80/20 preference point system applies. Price is scored out of 80 points using the formula Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price under consideration and Pmin is the lowest acceptable tender price.

Specific goals are scored out of 20 points: Black ownership (10), Woman ownership (5), Youth ownership (3), Disability (2). Points are calculated as NEP = NOP x EP / 100, where NOP is the maximum points for the goal and EP is the percentage ownership held by active directors/members.

Proof required for each goal: certified ID, company registration, CSD report; for disability, a medical certificate from an HPCSA-registered practitioner. Certification stamps older than 6 months invalidate the documents and forfeit the points.

Statistics South Africa

Private Bag X44, Pretoria, 0001, South Africa

ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

Email: [email protected]

Telephone: +27 12 310 8911

Returnable documents: SBD 4 (Bidder's Disclosure) must be completed, signed and submitted with the quotation. The form requires disclosure of any employment by an organ of state, any relationship with employees of the procuring institution, and any interest in related enterprises. Failure to disclose all CSD-registered active companies linked to directors will lead to disqualification.

Automatic disqualification applies to bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose any employment by an organ of state, relationships with procuring institution employees, and interests in related enterprises. Failure to disclose all CSD-registered active companies linked to directors leads to disqualification.

Bidders must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bidders must disclose all CSD-registered active companies linked to directors; failure to do so leads to disqualification.

Bidders must not have consulted, communicated, agreed or arranged with any competitor regarding the quality, quantity, specifications, prices, methods, factors or formulas used to calculate prices, market allocation, the intention or decision to submit or not to submit the bid, bidding with the intention not to win, or conditions or delivery particulars of the products or services. The bidder must not have disclosed the terms of the bid to any competitor prior to the official bid opening or contract award. Bidders must not have consulted with any official of the procuring institution prior to or during the bidding process, except for clarification on the submitted bid, and must not have been involved in drafting the specifications or terms of reference. Suspicious bids will be reported to the Competition Commission and may lead to administrative penalties, criminal investigation, or restriction from doing business with the state for up to 10 years.

The procurement is for golf shirts (quantity 1600) in different sizes, as per the attached specification. Bidders must comply with all particulars in the invitation to bid; failure to do so may render the bid invalid.

Closing date: 5 October 2026 at 11:00 AM

Bidding procedure enquiries:

• Contact: SCMRFQ Office
• Telephone: 012 310 8969
• Email: [email protected]

Technical enquiries:

• Contact: SCMRFQ Office
• Email: [email protected]

Submission email: [email protected]

Submission method: email

Submission email: [email protected]

Closing time: 5 October 2026 at 11:00 AM

Bids must be delivered to the correct email address by the stipulated time; late bids will not be considered.

Bids must be submitted on the official forms provided, not re-typed.

Returnable forms and documents:

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page, including bidder details, capacity under which the bid is signed, and proof of authority (e.g. company resolution).
• Tax Compliance Status PIN or CSD number: provide SARS TCS PIN or CSD number for verification.
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs): required to qualify for preference points.
• Declaration of interest: disclose any connection to state employees.
• If foreign supplier: complete the questionnaire on residency, branch, permanent establishment, income source, and tax liability in South Africa.
• If accredited representative: enclose proof of accreditation.

Disqualification risks:

• Failure to provide or comply with any required particulars may render the bid invalid.
• Late bids will not be accepted.

Evaluation is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.

Preference points: B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Eligibility requirements:

• Registered on the Central Supplier Database (CSD) or in possession of a valid SARS Tax Compliance Status PIN.
• Not a person in the service of the state, nor a company/close corporation with directors/members in state service.
• If a foreign supplier, must declare residency, branch, permanent establishment, income source and tax liability in South Africa.
• Accredited representative in South Africa required if acting on behalf of a foreign principal.

Supply and delivery of golf shirts (quantity 1600) in different sizes, as per the attached specification.

Tax compliance: bidders must submit their unique SARS Tax Compliance Status (TCS) PIN to enable verification of tax status. A printed TCS certificate may also be submitted.

For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided.

B-BBEE: a B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

State service: bids will not be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state.