Airports Company South Africa SOC Limited, King Shaka International Airport - La Mercy, - King Shaka International Airport, - 4407
Organization Type
GOVERNMENT
Published
28 Oct 2026
OCDS Reference
ocds-9t57fa-175764
Summary
The airports company of south africa requires a contractor to maintain the landside gardens at king shaka international airport for a 12-month term, covering the terminals and drop-off zone, under an nec3 term service contract (tsc3) main option a priced contract. Work is released only through task orders issued by the service manager, and the contractor must name a contract manager/operations manager, a supervisor and a safety officer. Pricing is a price list of lump sums and rates excluding VAT, including a r200 000 permits lump sum and an r800 000 contingency provisional sum. The most consequential ongoing risk is that a compliant b-bbee certificate must be produced every year, failing which the contract may be cancelled.
Key Requirements
Closing: 12 November 2026 at 10:00. No submission address or delivery method is stated, so confirm the return channel with the Service Manager before bidding.
Contract form: NEC3 TSC3 Main Option A priced contract with a price list, running 12 months from the date ACSA signs. No work may start without a Task Order from the Service Manager.
Key personnel: Contract Data Part Two must name a Contract Manager/Operations Manager, a Supervisor and a Safety Officer, each with responsibilities, qualifications and experience.
Insurance on appointment: assets all-risk cover of R25 000 per claim (theft and assets in transit) and aviation liability cover of at least R300 000, with proof submitted on appointment; the contractor also carries contractors' equipment, COIDA, motor vehicle liability and public liability cover.
B-BBEE: a compliant certificate must be presented annually for the life of the contract; failure is a material breach that may lead to cancellation.
Pricing: rates exclude VAT, which is added on the summary page; listed quantities are approximate and payment follows certified quantities. Permits are a R200 000 lump sum reimbursed at cost against the invoice paid to ACSA, and contingencies are an R800 000 provisional sum, with unspent balances deducted.
Penalties: an unmanned post attracts R1 000 for a first incident (rectified within 7 days), R5 000 for a second, and confiscation of the permit for a week on a third; uniform and PPE must meet the agreed standard 100% of the time.
Airports Company South Africa SOC Limited, King Shaka International Airport - La Mercy, - King Shaka International Airport, - 4407
Construction & Civil Engineering Industry Profile
Critical Requirements
CIDB Contractor Grading
Regulatory Bodies
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CIDB Registration
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Typical Documents
10 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
CIDB Registration Certificate
NHBRC Registration (if applicable)
Health & Safety Plan
Insurance Certificates
Previous Project Completion Certificates
Recommended Certifications
Having these can improve your winning chances: NHBRC Registration, ISO 9001:2015 (Quality Management), ISO 14001:2015 (Environmental Management), ISO 45001:2018 (Occupational Health & Safety), SACPCMP Registration, ECSA Registration
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf
Important Dates
28 Oct
2026
PUBLICATION
Tender Published
Tender was published
12 Nov
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
11 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Airports Company South Africa requires the maintenance of landscaping and landside gardens at King Shaka International Airport for a 12-month period. The work covers lawns, green areas, outdoor plants, shrubs and flowers, plant replacement, operation and maintenance of the irrigation sprinkler system, cleaning and housekeeping of grounds, roads, pavements and parking areas, chemical weed control, litter picking, rehabilitation after events such as wash-aways, and maintenance of the sports field across 13 defined landside zones.
NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf
Landscaping and maintenance of the landside gardens at King Shaka International Airport for the Airports Company of South Africa, under a 12-month NEC3 Term Service Contract. The contract is a priced contract with a price list (Main Option A), with work instructed through task orders as required.
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REQUEST FOR PROPOSAL FOR THE PROVISION OF AUTOMATED FUEL MANAGEMENT SYSTEM FOR A PERIOD OF SEVEN (7) MONTHS AT GEORGE, KING PHALO, BRAM FISCHER, KIMBERLEY AND UPINGTON AIRPORTS.COR8099/2025/RFP
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Maintenance of the landside gardens at King Shaka International Airport for a 12-month term, procured under an NEC3 Term Service Contract (TSC3), Main Option A (priced contract with price list).
Important Dates
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf (RFQ)
Closing: 12 November 2026 at 10:00
Contract timeline
Starting date: on signing of the contract by ACSA.
Completion: 12 months after the starting date.
Access date: to be agreed with the Employer before the contract start date.
Defects date: 4 weeks after completion of the service.
Defects correction period: 2 weeks.
Assessment interval: last day of every month.
Payment: within 4 weeks of receipt of a valid tax invoice.
Revised programmes submitted at intervals no longer than 3 months.
Forecasts of the final total of the Prices submitted at intervals no longer than 1 month.
Contact Information
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf (RFQ)
Service Manager
Name: Siphiwe Msimango
Employer: Airports Company South Africa SOC Limited, King Shaka International Airport
Employer address
Airports Company South Africa SOC Limited
King Shaka International Airport
La Mercy
KwaZulu-Natal
4407
No enquiry email address or telephone number is stated in the document.
Submission Guidelines
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf (RFQ)
Returnable documents
Form of Offer and Acceptance (Part C1.1): signed offer stating the total price inclusive of VAT, with the Schedule of Deviations if any.
Contract Data Part Two: contractor details and key people (Contract Manager / Operations Manager, Supervisor, Safety Officer) with responsibilities, qualifications and experience.
Pricing Schedule (Part C2, Option A price list): rates excluding VAT, with VAT added on the summary page.
Proof of the required insurances on appointment.
A compliant B-BBEE certificate, presented annually for the duration of the contract.
Offer validity
The offer may be accepted by the Employer signing the Acceptance part and returning one copy before the end of the validity period stated in the Tender Data.
Within two weeks of receiving the completed agreement the successful bidder must contact the Employer's agent to arrange delivery of securities, bonds, guarantees, proof of insurance and other required documentation; failure to do so is a repudiation of the agreement.
The agreement becomes binding unless the bidder notifies the Employer in writing within five working days of receipt of any reason it cannot accept the contents.
Submission method and address are not stated in the document.
Technical Specifications
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf (RFQ)
Scope
Maintenance of the landside gardens at King Shaka International Airport for a 12-month term.
Zone 1: Terminals and drop-off.
Delivery model
Work is instructed only through Task Orders issued by the Service Manager; no work starts without a Task Order.
The contractor plans the work as a set of activities matching its programme.
The site boundary is King Shaka International Airport.
Personnel
A Contract Manager / Operations Manager, a Supervisor and a Safety Officer must be named, each with responsibilities, qualifications and experience.
The rate must cover setting up and maintaining the OHS file, and uniforms and PPE for all staff.
OHS audits are carried out throughout the life of the contract.
Service standards
A staff member's post left unmanned, or a uniform/PPE that does not meet the agreed standard, triggers penalties (see financial requirements).
Experience & Qualifications
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf
Key personnel
The Contractor must name a Contract Manager / Operations Manager, a Supervisor and a Safety Officer, each with responsibilities, qualifications and experience.
No minimum years of experience or specific qualifications are stated in the document.
Quality Management
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf
Quality plan
The Contractor must follow the acceptance and procurement procedures in the Service Information and the procedures in its quality plan.
Failure to follow these procedures, or to give a required early warning, makes the related cost a Disallowed Cost.
Disallowed Cost
Cost not justified by the Contractor's accounts and records, or that should not have been paid to a subcontractor or supplier, is disallowed.
The cost of correcting defects after completion, defects caused by not following a constraint in the Service Information, defects caused by lack of skill, care and diligence in equipment design, and defects already corrected, is disallowed.
Plant, materials and resources not used to provide the service (after reasonable wastage, availability and utilisation) are disallowed.
The cost of preparing for and conducting an adjudication or tribunal proceedings is disallowed.
Defects
The Contractor warrants that the results of the service, when complete, are fit for their intended purpose.
The defects date is 4 weeks after completion of the service; the defects correction period is 2 weeks.
Pricing Schedule
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf
Form
NEC3 TSC3 Option A price list; items priced as lump sums, rates or a mix.
Units are metric; abbreviations include m2 (square metre), No. (number), Prov sum (provisional sum), PC Sum (prime cost sum), R/only (rate only) and sum (lump sum).
Rules
Rates exclude VAT; VAT is added on the summary page.
Rates are fully inclusive of all costs, overheads, profit, allowances and escalation.
Items are measured net; no allowance for waste.
Prices are based on standards published 28 days before the closing date.
Payment is made for each activity only when it is complete.
No alterations to the original text are allowed; altered wording is ignored.
Variations are priced at the rates in the price list; items without rates are priced as non-scheduled items.
Provisional sums and contingency amounts are spent only as directed; unspent amounts are deducted.
An item with no price entered is deemed covered by the other rates.
Quantities are approximate; payment is based on certified quantities.
Amounts
Permits: lump sum R200 000.00, reimbursed at cost.
Contingencies: provisional sum R800 000.00.
Zones
Zone 1: Terminals and drop-off.
Work is done only through Task Orders.
Financial Requirements
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf (RFQ)
Pricing
NEC3 TSC3 Main Option A: priced contract with a price list; items priced as lump sums, rates or a mix.
All rates exclude VAT; VAT is added on the summary page of the price list.
Rates include all overheads and escalation costs.
Quantities in the price list are approximate; payment is based on certified quantities, not the listed quantities.
An item with no price entered is deemed covered by the other rates.
Amounts
Permits: lump sum R200 000.00, reimbursed at cost against the invoice paid to ACSA; no handling fee and no allowance for labour time or induction.
Contingencies: provisional sum R800 000.00.
Provisional sums and contingency amounts are spent only as directed; unspent balances are deducted.
Payment
Assessment interval: last day of each month.
Payment within 4 weeks of receipt of a valid tax invoice.
Price adjustment: CPI index, applied once a year on the contract anniversary date.
Insurance
Employer-provided public liability: indemnity limit R100 million per occurrence; deductible R25 000 for property damage, R250 000 where loss or damage involves aircraft.
Contractor-provided on appointment: assets all-risk cover of R25 000 per claim (theft and assets in transit) and aviation liability cover of at least R300 000; proof of insurance on appointment.
The Contractor also carries contractors' equipment, COIDA, motor vehicle liability and public liability insurance.
Penalties
Post left unmanned: first incident R1 000 claim, to be rectified within 7 days; second incident R5 000; third incident the permit is confiscated for a week.
Uniform/PPE not meeting the agreed standard: 100% compliance required daily.
Liability
The Employer's liability to the Contractor for indirect or consequential loss is limited to R0.00.
Compliance Requirements
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf (RFQ)
B-bbee
A compliant B-BBEE certificate must be presented annually for the duration of the contract; failure is a material breach and may lead to cancellation.
Health and safety
The Contractor is an employer in its own right under the Occupational Health and Safety Act and must comply with the Construction Regulations.
The Contractor may be appointed Principal Contractor for the site.
The S37(2) appointment in terms of the OHS Act (Annexure D) must be completed.
Contracting
Joint ventures, consortia or unincorporated groupings are jointly and severally liable.
The key person authorised to bind the Contractor must be notified to the Project Manager and Employer within 1 week of the contract date.
The composition of a joint venture may not change materially without the Employer's written consent.
Insurance
Proof of the required insurances must be submitted on appointment.
Health & Safety
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf
Statutory duties
The Contractor is an employer in its own right under the Occupational Health and Safety Act and must comply with the Construction Regulations.
The Contractor may be appointed Principal Contractor for the site.
The S37(2) appointment in terms of the OHS Act (Annexure D) must be completed.
The Contractor must ensure its subcontractors, employees and others under its control comply.
Costs
The rate must include setting up and maintaining the OHS file, and uniforms and PPE for all staff.
OHS audits are carried out throughout the life of the contract.
Environment
The Contractor must comply with all applicable environmental laws, regulations, rules, guidelines and procedures, and ensure its subcontractors and employees do the same.
Contractual Terms
Source: NEC TSC Contract Landscaping Maintenance_RFQ 30599.pdf
Contract form
NEC3 Term Service Contract (TSC3), April 2013.
Main Option A: priced contract with price list.
Dispute resolution: Option W1.
Secondary options: X1 (price adjustment), X2 (changes in law), X17 (low service damages), X19 (task order), Z (additional conditions).
Duration
Starting date: on signing of the contract by ACSA.
Completion: 12 months after the starting date.
Access date: to be agreed with the Employer before the contract start date.
Defects date: 4 weeks after completion of the service; defects correction period 2 weeks.
Revised programmes submitted at intervals no longer than 3 months.
Forecasts of the final total of the Prices submitted at intervals no longer than 1 month.
Payment
Assessment interval: last day of each month; payment within 4 weeks of a valid tax invoice.
Currency: South African Rand. Law: Republic of South Africa. Language: English.
Period of reply: 7 business days.
Disputes
An Adjudicator is appointed from a panel; deadlock is referred to the Chairman of the Johannesburg Bar Council.
Arbitration under the Rules for the Conduct of Arbitrations 2013 (7th Edition), Association of Arbitrators (Southern Africa); place of arbitration Johannesburg.
Key conditions
The Contractor warrants that the results of the service, when complete, are fit for their intended purpose.
Cession, delegation or assignment requires the Employer's written consent.
Employer step-in rights: if the Contractor fails to remedy a default within 2 weeks, the Employer may remedy it and recover the cost.
Confidentiality applies to all contract information; taking images of the works requires prior written consent and all rights vest in the Employer.
Ethics: no corrupt or illegal payments; breach is grounds for termination.
Limitation of liability: the Employer's liability to the Contractor for indirect or consequential loss is limited to R0.00.
Termination: business rescue proceedings are added as a termination trigger.
Changes to design, scope or works information of 5% or more, or a completion date extension of more than 30 days, require the Employer's written consent.
Compulsory briefing session and site walkabout: 04 November 2026 at 10:00, King Shaka International Airport, Multi Storey Office Reception. A reflective vest is recommended; no airside access is required.
Enquiry closing date: 09 November 2026 at 12:00.
Closing date and time: 12 November 2026 at 12:00 (South African Time).
Addenda issued until ten working days before the closing time.
Tender offer validity: 84 days (12 weeks) after closing.
Stage 1: Responsiveness test against the conditions of tender.
Stage 2: Mandatory administrative criteria.
Stage 3: Functionality evaluation.
Stage 4: Price and preference under the PPPFA.
No public opening of tenders takes place.
Stage 2 — mandatory (failing any of these disqualifies the bid)
Attendance at the compulsory site briefing on 04 November 2026.
Fully completed and signed Form of Offer and Acceptance (C1.1).
Valid CIDB certificate at grade 4SH (Landscaping, Irrigation and Horticultural Works) or higher.
Stage 3 — functionality (100 points)
Minimum qualifying score: 60 out of 100 to progress to price and preference.
Qualifications: 30 points — Herbicide Applicator (10), Irrigation Specialist (10), Site Manager (6), Health and Safety Officer (4).
Herbicide Applicator: horticultural or botanical qualification or certificate (10); registration with the Department of Agriculture, Forestry and Fisheries (6); none of these (0).
Irrigation Specialist: horticultural or botanical qualification or certificate (10); certification registered with the Landscape Irrigation Association of South Africa (6); none of these (0).
Site Manager: BSc landscaping or BSc horticulture (6); landscaping, horticultural or botanical diploma (4); none (0).
Health and Safety Officer: SACPCMP certification (4); substantial or relevant regulatory training (4); none (0).
Personnel experience: 30 points — Herbicide Applicator (10), Irrigation Specialist (10), Site Manager (6), Health and Safety Officer (4), scored on years of experience in the role or a similar position, evidenced in the CV.
Herbicide Applicator and Irrigation Specialist: more than 4 years (10); 1–4 years (6); less than 1 year (0).
Site Manager: more than 6 years (6); 2–6 years in landscape project and management (4); less than 2 years (0).
Health and Safety Officer: more than 4 years (4); 2–4 years (3); less than 2 years (0).
Company experience: 40 points — four or more completion certificates or reference letters (40); three (20); fewer than three (0).
Completion certificates or reference letters must be on client letterhead, carry the client's signature and contact details, and relate to contracts completed within the last 15 years; project value, description and detailed scope of works must be provided.
Stage 4 — price and preference (80/20)
Price: 80 points, scored against the lowest acceptable tender using the PPPFA 2022 formula Ps = 80 (1 − (Pt − Pmin) / Pmin).
Black youth majority-owned entities: 5 points; black women majority-owned entities: 5 points; entities majority owned by people with disabilities: 5 points.
Non-compliant contributor: 0 points.
Failing to meet the specific goals does not disqualify a bidder, but no preference points are awarded for unmet goals.
Arithmetic corrections
Where words and figures differ, the amount in words governs; line item totals and the total of prices govern over unit rates in the correction process.
Maintenance of landscaping and landside gardens at King Shaka International Airport for a period of 12 months.
Maintenance of lawns, green areas, outdoor plants, shrubs and flowers.
Replacement of plants with original or suitable species, subject to ACSA approval.
Operation, management and maintenance of the irrigation sprinkler system.
Cleaning and housekeeping of grounds, roads, pavements and parking areas, including chemical control on all landside pavements and litter picking on the landside.
Management and rehabilitation of lawns and gardens after events such as wash-aways.
Maintenance of the sports field.
Landside zones covered
Zone 1: Terminals and drop-off.
Zone 2: Terraced gardens at main parking.
Zone 3: Entrance at permit office gardens.
Zone 4: Main parking — shaded and long-term parking.
Zone 5: Gardens by the boulevard.
Zone 6: Gardens behind car hire.
Zone 7: Main lawn area south of the Multi Storey Parking entrance.
Zone 8: South of car hire parking.
Zone 9: Bus staging area.
Zone 10: Staff car parking.
Zone 11: Road leading into and out of the basement.
Zone 12: Sports field near ATNS.
Zone 13: Cargo Road.
Site information
A site walkabout forms part of the compulsory briefing session.
A reflective vest is recommended; no airside access is required.
Pricing basis: rates and prices are fixed, final and binding for the full 12-month contract, with no contract price adjustment or foreign fluctuation provision.
Prices must include all duties, taxes other than VAT, and other levies applicable 14 days before the closing time; VAT payable by the employer must be shown separately as an addition to the tendered total.
Prices to be stated in Rand.
Pricing submitted on the Pricing Assumptions (C2.1) and Pricing/Activity Schedules (C2.2).
Securities, bonds, guarantees, policies and certificates of insurance must be submitted for the employer's acceptance before contract formation, if requested.
Insurance: cover arranged by the employer may not provide the full cover required under the contract; bidders should obtain qualified insurance advice. Details appear in the Contract Data and Insurance Schedule (C1.5).
Tender offer validity: 84 days (12 weeks) from closing; if the validity period lapses before evaluation, the contractor may review prices on the Consumer Price Index.
The employer does not compensate bidders for tender preparation or submission costs.
CIDB registration: grade 4SH (Landscaping, Irrigation and Horticultural Works) or higher; a valid CIDB certificate must be submitted as proof.
Joint ventures: every member must be registered with the CIDB; the lead partner must hold the required grading designation, or not lower than one level below it with the required recognition status; the combined grading designation must meet the requirement.
Tax compliance: a valid SARS Tax Compliance Status PIN, or a printed TCS certificate, or a CSD number where no PIN is available; consortia, joint ventures and sub-contractors must each submit their own.
CSD registration number.
Attendance at the compulsory briefing session.
Completed and signed Form of Offer and Acceptance (C1.1).
Proof of authority for the signatory, such as a company resolution.
Bidders or their principals must not be restricted from doing business with the employer, and must have the legal, technical and financial capacity to perform the contract.
B-BBEE and preference points
Preference points require an original or certified copy of a valid sworn affidavit, or a B-BBEE certificate from a SANAS accredited rating agency; joint ventures must submit a consolidated B-BBEE certificate.
Proof is required for claims of black youth majority ownership, black women majority ownership, and majority ownership by people with disabilities.
Bidders may not contact any ACSA employee other than the listed contact person; contact with ACSA business units is permitted only for the successful bidder after approval of a recommendation to award, or for pre-existing commercial relations unrelated to this tender.
Any conflict of interest, perceived or actual, must be declared in the tender submission.
Corrupt or fraudulent practices, or attempts to influence the tender process, lead to immediate disqualification.
Bidders must submit one tender offer only, either as a single entity or as a joint venture member.
Returnable forms and documents
SBD 1 (Invitation to Bid): bidder and contact details, signed as cover page.
Form of Offer and Acceptance (C1.1): binds the bidder to the offer once accepted.
Contract Data (C1.2), Forms of Securities (C1.3), Occupational Health and Safety Agreement (C1.4) and Insurance Schedule (C1.5).
Pricing Assumptions (C2.1), Pricing/Activity Schedules (C2.2) and the completed contract document.
Valid CIDB certificate, TCS PIN or CSD number, B-BBEE certificate or affidavit, and completion certificates or reference letters.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Airports Company South Africa SOC Limited, King Shaka International Airport - La Mercy, - King Shaka International Airport, - 4407
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Official source
eTenders.gov.za
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Last checked
28 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.