Ad-hoc bulk water repairs at king phalo airport (kpa), east london — three-year nec3 term service contract (RFQ 12159)

Ad-hoc bulk water repairs at King Phalo Airport (KPA) over a three-year term. The service covers servicing of domestic and fire main valves, cleaning of manholes, servicing of water reservoir valves and equipment, repair or replacement of water infrastructure failures, and repair of water leaks and bursts. The contractor provides all labour, supervision, tools, equipment, materials, transport and consumables to inspect, maintain, repair and replace bulk water supply infrastructure.

Service Manager

• Name: Mr. Samkelo Luyenge
• Role: Service Manager, King Phalo Airport

Employer / site address

Airports Company South Africa SOC Limited

King Phalo Airport

66 Settlersway

Greenfields

East London

5201

Dispute resolution panel (adjudicators and arbitrators)

• Adv. Ghandi Badela - Gauteng, +27 11 282 3700, [email protected]
• Mr. Errol Tate Pr. Eng. - Durban, +27 11 262 4001, [email protected]
• Adv. Saleem Ebrahim - Gauteng, +27 11 535-1800, [email protected]
• Mr. Sebe Msutwana Pr. Eng. - Gauteng, +27 11 442 8555, [email protected]
• Mr. Sam Amod - Gauteng, [email protected]
• Adv. Sias Ryneke SC - Gauteng, 083 653 2281, [email protected]
• Mr. Emeka Ogbugo (Quantity Surveyor) - Pretoria, +27 12 349 2027, [email protected]

Scope

• Ad-hoc bulk water repairs at King Phalo Airport (KPA) over a three-year term.
• The contractor supplies all labour, supervision, tools, equipment, materials, transport and consumables to inspect, maintain, repair and replace bulk water supply infrastructure.

Works covered

• Servicing of domestic and fire main valves.
• Cleaning of manholes.
• Servicing of water reservoir valves and equipment.
• Servicing of the main incoming water valve, pressure regulating valves and air valves.
• Repair or replacement of water infrastructure failures: seepage, leaks, faulty seals, joints and valves.
• Repair of all water leaks and bursts.

Domestic water pipelines

• 160 mm AC, 90 mm AC, 63 mm AC, 50 mm copper, 35 mm copper, 28 mm Polycop.

Fire main pipelines

• 250 mm AC, 200 mm, 160 mm, 50 mm AC.

Other infrastructure

• All fire main valves, domestic water valves and fire hydrants.
• Bulk water reservoir tanks and associated fittings.
• Pipes, valves, hydrants, fittings, couplings, joints, supports and associated equipment.

Service levels

• Detect and repair leaks, bursts and failures on the domestic and fire water reticulation to restore full operation.
• Respond to breakdowns and emergency repairs within agreed response times.
• Work to applicable standards, statutory requirements, site safety regulations and the employer's specifications.
• Dispose of waste at an approved facility and leave each work area clean and safe.
• Detailed area-based scope in Annexure A.

Contract Data Part Two requires the contractor to provide details of its key people: name, job, responsibility, qualifications and experience. CVs are appended to the Tender Schedule.

Infrastructure covered by the service

• Domestic water pipelines: 160 mm AC, 90 mm AC, 63 mm AC, 50 mm copper, 35 mm copper, 28 mm Polycop.
• Fire main pipelines: 250 mm AC, 200 mm, 160 mm, 50 mm AC.
• All fire main valves, domestic water valves and fire hydrants.
• Bulk water reservoir tanks and associated fittings.
• Failed components: pipes, valves, hydrants, fittings, couplings, joints, supports and associated equipment.
• Inspection, maintenance, repair or replacement of the above as required.

Activity Schedule

• Items for bulk water supply repairs, including fire main pipelines (250 mm, 200 mm, 160 mm, 100 mm, 50 mm AC) and annual fire service items.
• Subtotals for Year 1, Year 2 (6% escalation) and Year 3 (6% escalation).
• Contract values are adjusted by CPI at each contract anniversary; 6% CPI is used for comparison.
• Amounts are indicative only; ACSA is not obliged to spend the full amount.
• Monthly expenditure is calculated from the Activity Schedule.

Indicative quantities

• 160 mm AC water line: 150 m
• 90 mm AC water line: 80 m
• 63 mm AC water line: 20 m
• 50 mm copper water line: 30 m
• 35 mm copper water line: 10 m
• 28 mm Polycop water line: 10 m
• Bulk water supply (annual): 8
• Health and safety file: yearly item 1

Pricing

• NEC3 Option A priced contract with price list, priced using the Activity Schedule in Part C2.
• A lump sum price is entered for each activity; no other items are measured.
• The contractor may add its own items, quantities and rates as separate line items.
• Costs not covered by listed items may be included in the most appropriate item.
• The offered total of the prices is inclusive of VAT; where the offer total conflicts with the Activity Schedule, the Activity Schedule prevails.

Escalation

• Year 2 and Year 3 subtotals include 6% price escalation.
• Contract values are adjusted by CPI at each contract anniversary; 6% CPI is used for comparison.
• Amounts are indicative only; ACSA is not obliged to spend the full amount.

Payment

• Assessment interval: the 15th day of each successive month.
• Payment within 30 days of a valid tax invoice.
• Currency: South African Rand (ZAR).

Insurance

• The employer effects public liability insurance in joint names with a limit of R100 million per occurrence.
• Deductible: R25 000 for property damage; R250 000 where loss or damage involves aircraft; the contractor bears the deductible.
• The contractor must also insure its equipment, hold COID cover, motor vehicle liability and public liability covering the deductible, and submit policies or evidence to the employer.

Liability

• The employer's liability to the contractor for indirect or consequential loss is limited to R0.00.

B-BBEE and tax

• A compliant B-BBEE certificate and a tax clearance certificate must be presented annually; failure is a material breach and may lead to cancellation of the contract.

Occupational health and safety

• Sign the OHS agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k) before any work starts.
• Only a representative appointed under Section 16.2 of the OHS Act, designated in writing by the CEO, may sign the agreement.
• Submit the safety checklist documentation, including the written Construction Manager appointment under Construction Regulation 8, 7 days before work starts.
• Submit a fully detailed safety file before work starts.
• Complete a baseline risk assessment by a competent person before work starts.
• Provide COID cover and a letter confirming good standing with the Compensation Fund or a licensed insurer before starting work.
• Provide full PPE to all employees before services start; employees without PPE may not work.
• Report all OHS incidents to the Provincial Director: Department of Labour and to the client.
• No alcohol or intoxicating substances on site.
• Non-compliance may lead to immediate cancellation of the contract.

Key personnel

• Provide key people with names, jobs, responsibilities, qualifications and experience; CVs are appended to the Tender Schedule.

Z17: The contractor must present a compliant B-BBEE certificate and a tax clearance certificate annually. Failure to do so is a material breach of the contract and may lead to cancellation.

OHS agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k). The contractor (mandatary) must:

• Supervise all work closely with trained employees.
• Complete a baseline risk assessment by a competent person before work starts.
• Appoint competent persons and enforce OHS discipline.
• Provide and enforce PPE.
• Implement written safe working procedures.
• Report incidents to the Provincial Director: Department of Labour and to the client.
• Obtain permits where required.
• Keep alcohol and intoxicating substances off site.
• Maintain COID cover and the required insurance.
• Submit safety documentation, including the Construction Manager appointment, 7 days before work starts.
• Repair or replace water-related faults and supply broken water-related components or samples as required.
• Carry out the annual cleaning and maintenance of all water-related infrastructure.
• Submit a fully detailed safety file before work starts.
• Provide full PPE to all employees before services start; employees without PPE may not work.

The contract price must cover all costs of delivering, unloading, storing, unpacking, hoisting, setting, fitting and fixing in position, cutting and waste, patterns, models and templates, plant, temporary works, return of packaging, establishment charges, profit and all other obligations arising from the contract conditions.

Insurance

• The employer effects and maintains public liability insurance in joint names with a limit of R100 million per occurrence.
• Deductible: R25 000 for property damage; R250 000 where loss or damage involves aircraft.
• The contractor bears the deductible; where several contractors are involved it is shared pro rata.
• The contractor must provide insurance for its equipment, COID cover, motor vehicle liability (balance of third party including passenger liability) and public liability covering the deductible.
• Contractor insurance must be with insurers and on terms approved by the employer, kept in force while the risk exists, and evidenced by policies submitted to the employer.
• The contractor must notify the employer in writing of any cancellation or restrictive modification of its insurance.