Supply of office stationery – RFQ in gauteng

The procurement is for the supply of office stationery, with a detailed list of items and quantities. Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.

Returnable documents: completed pricing schedule (SBD 3.1) with firm prices. The offer must remain valid for 60 days from the closing date. Submission method and address are not stated in the provided document.

Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. No other evaluation criteria are stated in the provided document.

Supply and delivery of office stationery, with quantities as follows:

• Shorthand Notebook 144 pages (each): 2000
• Indexed Book A4 144 pages (book): 100
• Gel Pen (various colours) each: 400
• Card dividing A4 Colour board 10 tab unprinted (set): 1000
• Pocket Filing Plastic A4 (pack): 250
• Pen fine liner (see picture): 400
• Paper Punch Giant 2 Hole (each): 2
• Highlighter Pink (each): 600
• Scissors Plastic handle 210mm (each): 600

Prices must be firm and exclusive of VAT, with the grand total inclusive of VAT. VAT at 15% must be charged only by suppliers formally registered as VAT vendors with SARS. The offer must remain valid for 60 days from the closing date.

Only bidders formally registered as VAT vendors with SARS may charge VAT. No other compliance requirements are stated in the provided document.

The department requires the supply of office stationery as per the list on SBD 3.1. Failure to provide or comply with any of the required particulars may render the bid invalid.

Closing date: 5 October 2026 at 11:00 PM

Bidding procedure enquiries:

• Contact person: SCM RFQ Office
• Telephone: 012 310 8969
• Email: [email protected]

Technical enquiries:

• Contact person: SCM RFQ Office
• Telephone: 012 310 8969
• Email: [email protected]

Submission email: [email protected]

Bids must be submitted by email to [email protected] before the closing time. Late bids will not be considered. All bids must be submitted on the official forms provided, not re-typed. The following returnable forms and documents must be completed and signed:

• SBD 1 (Invitation to Bid): bidder details, contact information, VAT number, tax compliance status (TCS PIN or CSD number), B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs), and declaration of whether the bidder is an accredited representative or a foreign-based supplier. Proof of authority to sign (e.g. company resolution) must be submitted.
• SBD 3.1 (Pricing Schedule): priced list of stationery items.
• SBD 7 (Contract Form): to be completed and signed by the successful bidder.
• Foreign suppliers must complete the questionnaire on SBD 1.

Failure to provide or comply with any of the required particulars may render the bid invalid.

Bids will be evaluated under the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022. The preference point system (80/20 or 90/10) is not stated in the document. Bidders must be tax compliant and provide a SARS TCS PIN or CSD number. Bidders must not be persons in the service of the state, nor companies or close corporations with directors/members who are persons in the service of the state. A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Supply and delivery of office stationery as per the list on SBD 3.1. The specific items and quantities are not detailed in the document.

Closing date: 5 October 2026 at 16:00 (GMT+00)

Organisation: Statistics South Africa

Address: Private Bag X44, Pretoria, 0001, South Africa

Physical address: ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

Email: [email protected]

Telephone: +27 12 310 8911

Returnable documents:

• SBD 6.1 (Preference Points Claim Form): completed, signed, and submitted with the bid to claim preference points for specific goals.
• Proof for each claimed specific goal: certified ID, certified company registration document, and CSD full detail report.
• For disability claims: medical certificate from a medical practitioner registered with HPCSA.
• All documents must be certified within 6 months of the closing date; older certifications invalidate the claim.
• The bid must be submitted by the closing date and time.

Evaluation is based on the 80/20 preference point system (for requirements up to R50 million).

• Price: maximum 80 points.
• Specific goals: maximum 20 points, allocated as follows:
• Black ownership: 10 points
• Woman ownership: 5 points
• Youth ownership: 3 points
• Disability ownership: 2 points
• Points for specific goals are calculated using the formula: NEP = NOP x EP / 100, where NEP is points claimed, NOP is maximum points for the category, and EP is the percentage of ownership held by the relevant group.
• The lowest acceptable tender determines the price points.
• Failure to submit proof for specific goals means no points are claimed for those goals.

Supply and delivery of office stationery. Specific quantities and item details are not provided in the available document.

Bidders must be legally registered entities (CIPC registration) with a valid company registration number.

• For each claimed specific goal, provide certified copies of ID and company registration documents, and a CSD full detail report.
• For disability claims, provide a medical certificate from a medical practitioner registered with HPCSA.
• Certification stamps on CIPC and ID documents must be no older than 6 months at closing date.

Definitions relevant to the tender include: 'all applicable taxes' (VAT, PAYE, income tax, UIF, skills development levies), 'tender' (written offer in response to invitation), 'disability' (permanent impairment of physical, intellectual, or sensory function), 'functionality' (ability to meet specifications), 'price' (amount tendered including taxes less unconditional discounts), 'rand value' (as per Preferential Procurement Regulations 2022), 'youth' (persons aged 14 to 35, determined at closing date), 'tender for income-generating contracts' (offers for revenue-generating agreements), and 'the Act' (Preferential Procurement Policy Framework Act, 2000).

The 80/20 preference point system applies. Price is allocated 80 points, and specific goals 20 points. Specific goals and maximum points: Black ownership 10, Woman ownership 5, Youth ownership 3, Disability ownership 2. Points for each goal are calculated as NEP = NOP x EP / 100, where EP is the percentage of ownership held by the relevant group. Proof for each claimed goal must be submitted with the bid.