Training services: national certificate: field guiding (25 participants, north west)

Closing date: 11 November 2026

Closing time: 11:00

RFQ issue date: 3 November 2026

Briefing session: none

Quotation validity: 90 days from the closing date

Training period: October 2026, duration 10 days

Enquiries

• Email: [email protected]

Submission

• Email: [email protected]

Department address

Environment House

Cnr Steve Biko Road & Soutpansberg Street

Private Bag X447

Pretoria, 0001

Training venue

North West (Mafikeng)

Submission method: email

Submission email: [email protected]

Subject line: must contain the RFQ number RFQ343 AM (26/27)

Format: formal quotation on the bidder's company letterhead, not the RFQ document itself

Quotation must show: item descriptions, VAT per item where applicable, validity, banking details, contact details and CSD MAAA number

Late quotations: not accepted

Returnable documents:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the department
• SBD 6.1 (Preference Points Claim): claims the 20 specific-goals points
• Formal quotation on company letterhead
• CSD report / CSD registration number (MAAA)
• Valid CATHSSETA accreditation certificate covering Unit Standards 335799, 246740 and 335801
• Proof of authority to sign (e.g. company resolution)

Disqualification risks:

• CATHSSETA certificate not submitted
• Quotation not in line with the specification
• Quotation received after the closing time
• Unsigned or incomplete SBD forms
• False declarations or fraudulent information

Preference point system: 80/20

Price: 80 points

Specific goals: 20 points

Price formula: Ps = 80 x (1 - (Pt - Pmin) / Pmin)

Specific goals scoring (maximum 20 points):

• More than 50% ownership by Black people: 20 points
• More than 50% ownership by women: 20 points
• More than 50% ownership by people with disabilities: 20 points
• 50% or less ownership in these categories: 0 points

Trusts, consortia and joint ventures: combined ownership averaged across the member companies to determine the points

Compliance screening: returnable SCM documents, tax matters and CSD registration are checked at the closing date and time

Due diligence: the department may verify information and request substantiating documents, including preference point claims

Award: the department is not bound to accept the lowest or any quotation and may award in full or in part

Service: accredited training towards the National Certificate: Field Guiding

Participants: 25 previously disadvantaged individuals and community members in the biodiversity economy sector

Location: North West province, Mafikeng

Delivery mode: face to face

Duration: 10 days

Unit standards to be covered:

• 335799: Conduct a guided nature experience
• 246740: Care for customers
• 335801: Conduct a tourist guiding activity

Service provider responsibilities:

• Supply the facilitator for the full training period
• Supply all learning material packs: learner guide, training practical component design, learner workbook (formative assessment), portfolio of evidence guide (summative assessment), facilitator guide with memorandum, assessor assessment guide with memorandum, assessor feedback document, moderation plan/guide/report, and curriculum strategy and alignment document
• Arrange all tools and specimens for the practical component
• Provide own training tools (laptops, markers, paper, flipcharts)
• Provide own transport, accommodation and meals for the duration
• Collect participants' ID copies and matric certificates and hand them to the department by the end of training
• Keep a daily attendance register signed by all participants
• Facilitate submission of participants' portfolios of evidence to CATHSSETA

Deliverables after training:

• Final summative assessment learner portfolio of evidence guide
• Final summative assessment assessor feedback document
• Final summative assessment moderation plan, guide and report
• Identity documents and attendance registers
• Training report showing participants trained, dropouts, completions and competent learners
• Certificate of attendance for every participant who attended the full duration
• Certificate of competence for successful learners

Mandatory accreditation: the bidder must be CATHSSETA-accredited to provide Field Guiding training and must submit a valid certificate; non-submission disqualifies the bid.

The accreditation must cover Unit Standards 335799 (conduct a guided nature experience), 246740 (care for customers) and 335801 (conduct a tourist guiding activity).

No minimum years of experience or key-personnel qualifications are stated.

Pricing: firm prices, inclusive of VAT where applicable

Quotation must be broken down as:

• Total amount excluding 15% VAT
• Total VAT at 15%
• Grand total including 15% VAT (for VAT vendors)

All delivery costs and applicable taxes (VAT, PAYE, income tax, UIF, skills development levy) must be included in the bid price

Quotation validity: 90 days from the closing date; the department may extend validity in writing and a bidder who does not respond in writing will not be considered after the initial validity expires

No bid security, performance bond or retention is stated

No payment before an official purchase order or appointment letter is received

CATHSSETA accreditation: mandatory; a valid certificate covering Unit Standards 335799, 246740 and 335801 must be submitted or the bid is disqualified

CSD registration: required, with the MAAA number submitted by the closing date and time

Tax compliance: bidders must be tax compliant at award; status is verified via CSD or SARS e-Filing; a non-compliant bidder gets 7 working days to rectify before disqualification

SARS tax compliance status PIN or printed TCS certificate required; where no PIN is available, the CSD number must be provided

Consortia, joint ventures and subcontractors: each party must submit its own TCS certificate/PIN and CSD number

B-BBEE evidence for preference points: SANAS/CIPC-accredited B-BBEE certificate or sworn affidavit showing ownership by historically disadvantaged persons, plus the CIPC ownership certificate

Disability claims: medical certificate signed by a practitioner with a practice number

SBD 4 and SBD 6.1 must be completed and signed

No bid will be considered from a person in the service of the state, or a company whose directors or members are in the service of the state

Disqualification: fraudulent or inaccurate information, false declarations, listing on the National Treasury database of restricted suppliers and defaulters, or failure to quote to specification

Contract award: confirmed only by an official purchase order or a formal appointment letter on the department's letterhead signed by an authorised official.

No work: no goods or services may be prepared or delivered before that order or letter is received.

Price: firm and inclusive of VAT where applicable.

Validity: 90 days from the closing date; the department may extend it in writing, and a bidder who does not respond in writing will not be considered after the initial validity period.

Late delivery: failure to deliver within agreed timelines may lead to cancellation of the order and possible listing on the National Treasury database of restricted suppliers.

Department's rights: it may accept any offer in full or in part, negotiate price with a recommended provider without offering the same to others, and is not bound to accept the lowest or any offer.

POPIA: the department processes bidder personal information only for evaluation and award and keeps it confidential as required by law.

Evaluation uses the 80/20 preference point system.

Price: 80 points, scored with the formula Ps = 80 x (1 - (Pt - Pmin) / Pmin), where Pmin is the lowest acceptable price.

Specific goals: 20 points, awarded for more than 50% ownership by Black people, by women, or by people with disabilities; 50% or less ownership scores zero.

Trusts, consortia and joint ventures: ownership is combined and averaged across the member companies.

Bidders must submit a completed and signed SBD 6.1 plus the supporting B-BBEE, CIPC and, where relevant, medical certificate evidence; missing proof means the points are not claimed.

The department may conduct due diligence and request further substantiation, and is not obliged to award to the lowest or any bidder.