Accredited training service provider panel for naledi local municipality (2026–2029)

Closing date and time: Friday, 20 November 2026 at 12:00.

• Date discrepancy: a heading in MBD 3.1 shows Wednesday, 24 November 2021, but the cover invitation and MBD 1 both give 20 November 2026 at 12:00. Bidders should use 20 November 2026 and seek confirmation of the stale pricing-schedule date.

Panel term: from the date of award until 30 June 2029.

Bid-validity period: 90 days from the closing date and time.

Procurement and SCM enquiries

• Contact: Supply Chain Management Office
• Department: Finance
• Organisation: Naledi Local Municipality
• Telephone: (053) 928 2247/61
• Fax: (053) 927 6181

Technical enquiries

• Contact: M Phokoje
• Telephone: 053 928 2221/2239
• Fax: 053 928 2220

Submission

• Bid-box address: 19A Market Street, Vryburg, 8601
• Postal address: P.O. Box 35, Vryburg, 8600

Submission channel and format

• Deliver physically in a sealed envelope marked with the bid number and panel description. Email, telegram, telex and facsimile submissions are not accepted.
• Submit the original municipal bid document intact, with every schedule and form completed and signed in black ink. Do not retype the official forms; attach supporting certificates and other documents as annexures.
• Keep all prices and details legible. Do not use correction fluid; cross out mistakes in ink and add a full signature at every alteration.
• The bid must be received and deposited by 12:00 on Friday, 20 November 2026. Late bids are inadmissible.

Submission locations

• Bid box: Naledi Local Municipality, 19A Market Street, Vryburg, 8601.
• Postal address: P.O. Box 35, Vryburg, 8600.
• Bid-box access: Monday to Friday, 07:30 to 16:15.

Mandatory supporting documents

• Original receipt for the bid document.
• Covering letter.
• Certified company or close-corporation registration certificate.
• Certified identity document for a sole proprietor.
• Compliant CSD registration and a CSD report no older than 14 days before closing.
• Original valid SARS tax clearance certificate and original Tax Compliance Status PIN; certified copies are not accepted. Each consortium, joint venture or subcontractor must submit its own pair.
• Original or certified B-BBEE status-level verification certificate; an EME must submit verification evidence.
• QCTO or relevant SETA accreditation, programme-approval and good-standing evidence covering every qualification offered, together with course content and the relevant industry registration where applicable.
• A comprehensive company profile and detailed account of previous work may be added but are not compulsory.

Mandatory forms

• Section 3 Bid Declaration: confirms the offer, pricing, participation in competing offers and acceptance of the stated conditions.
• Board, member or partner resolution: authorises the named signatory and must be signed by all directors, members or partners, as applicable.
• Consortium or joint-venture resolution: authorises the signatory and records the parties' joint and several liability.
• MBD 1 (Invitation to Bid): records bidder and contact particulars, VAT number, total price, number of items, South African representative status and the signed offer; missing particulars may result in disqualification.
• MBD 2 (Tax Clearance Requirements): links the bid to the original tax clearance certificate and Tax Compliance Status PIN requirements.
• MBD 3.1 (Pricing Schedule – Firm Prices): provides the three-year pricing, delivery information and any deviations.
• MBD 4 (Declaration of Interest): discloses any state-service status or relationships with state officials involved in evaluation or adjudication.
• MBD 5 (Declaration for Procurement Above R10 Million): addresses financial history and compliance where the procurement exceeds R10 million.
• MBD 6.1 (Preference Points Claim): claims price and specific-goal preference points; an unsupported claim receives no points, while a fraudulent claim may lead to disqualification, cancellation, damages and exclusion from state business for up to 10 years.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past supply-chain practices.
• MBD 9 (Certificate of Independent Bid Determination): confirms independent pricing without collusion or disclosure to competitors.
• Previous Work Experience of a Similar Nature section: records comparable work undertaken during the last five years and supplies supporting references.

Key rejection risks

• Late or non-physical delivery; removal or fragmentation of the official bid document; unsigned or incomplete schedules; illegible pricing; unauthorised corrections; or omitted tax, CSD, B-BBEE or accreditation evidence.
• No bid is accepted from a person in the service of the state.

Evaluation sequence

• Functionality gate: a bidder must achieve at least 60% of the maximum 100 functionality points to qualify.
• Price and preference assessment: MBD 6.1 shows 80 price points and 20 specific-goal points under the 80/20 system. Price points are calculated relative to the lowest acceptable tender: 80 × [1 − (Pt − Pmin) ÷ Pmin], where Pt is the bidder's price and Pmin is the lowest acceptable price. The 90/10 formula substitutes 90 for 80 if that system is confirmed.
• Failure to provide the evidence needed to support specific goals means that no preference points are claimed. The municipality may request further proof before or after adjudication.

Functionality weighting

• Comparable company experience: 20 points.
• Experience as a training service provider: 15 points.
• Key personnel: 15 points.
• Company registration with the relevant SETA or QCTO: 15 points.
• Ability to offer more than one training service: 35 points.
• Total: 100 points.

Preference allocation discrepancy

• MBD 6.1 identifies 80/20 for requirements up to R50 million and 90/10 above R50 million, but its displayed allocation is 80 price points and 20 specific-goal points. A separate eligibility entry records a B-BBEE minimum of Level 1 and 90 preference points. These entries are inconsistent, so the applicable system, B-BBEE threshold and point split should be confirmed with SCM before pricing.

Award

• The municipality is not obliged to accept the lowest bid and reserves the right to accept the whole or any part of a bid.

Purpose and beneficiaries

• Appoint a panel of accredited training providers from award until 30 June 2029 to address municipal skills gaps and improve workforce competence and service delivery.
• Training is intended for municipal employees and local youth, with municipal programmes aligned to the Local Government Sector Education and Authority Sector Skills Plan.
• The panel supports the municipality's workplace skills plan and the national objectives reflected in the Reconstruction and Development Programme and National Skills Development Strategy III.
• Providers must deliver credible, certificated training that improves municipal employees' employability and participation in the wider labour market.

Provider responsibilities

• Prepare, present, assess and moderate accredited training programmes.
• Hold current QCTO or relevant SETA accreditation or programme approval for every learning programme and unit standard offered.
• Upload learners to the QCTO or relevant SETA database before commencement and register them on the applicable learner-management system.
• Conduct classroom training and supply all learning materials.
• Complete formative assessments, including remedial support for each learner and unit standard.
• Moderate Portfolios of Evidence as required by QCTO or the relevant SETA.
• Conduct summative assessment when all unit standards are complete.
• Coordinate QCTO or relevant SETA verification processes.
• Issue QCTO or relevant SETA Statements of Results and certification at the end of each programme.
• Sign a detailed service-level agreement before starting a training project.

Programme standards

• Each programme must have a table of contents; multiple programmes must be separated with file dividers.
• Binding must be neat and of good quality, using a 250 mg front and rear cover, plastic cover, ring binding or smart binding.
• Submit course content and accreditation certificates that match the specific qualifications or unit standards that the municipality intends to implement.
• Programmes must be based on NQF levels and carry credits.
• Timelines are determined by the credit value and SAQA notional hours.

Delivery model

• Providers will be engaged as and when training is required, not on a guaranteed or indefinite workload basis.
• Panel appointment creates no entitlement to future allocations; the municipality decides when work is assigned.

Available programme options

The schedule contains 61 numbered options; row 12 contains two separate occupational certificates. Bidders must identify each programme they can offer.

• 1. Occupational Certificate: Welder — 94100 — QCTO
• 2. Occupational Certificate: Computer Technician — 101408 — QCTO
• 3. Occupational Certificate: Electrician — 91761 — QCTO
• 4. Occupational Certificate: Construction Plant Operator — 117005 — QCTO
• 5. Occupational Certificate: Municipal Finance Manager — 118775 — QCTO
• 6. Occupational Certificate: Water Process Controller — 102255 — QCTO
• 7. Occupational Certificate: Water Reticulation Practitioner — 102581 — QCTO
• 8. Occupational Certificate: Office Supervisor — 118740 — QCTO
• 9. National Occupational Certificate: Borehole Pump Operator — 121887 — QCTO/EWSETA
• 10. Occupational Certificate: Plumber — 91782 — QCTO
• 11. Occupational Certificate: Transportation Electrician (Automotive Electrician) — 97388 — QCTO
• 12a. National Occupational Certificate: Occupational Health and Safety Officer — 121929 — QCTO
• 12b. Higher Occupational Certificate: Occupational Health and Safety Practitioner — 121527 — QCTO
• 13. Higher Occupational Certificate: Environmental Practitioner — 121547 — QCTO
• 14. Certificate: Municipal Financial Management — 48965 — LGSETA
• 15. Occupational Certificate: Artificial Intelligence Software Developer — 118792 — QCTO
• 16. Occupational Certificate: Office Administrator: Public Service Administrator — 91994 — QCTO
• 17. Higher Occupational Certificate: Business Development Officer — 121567 — QCTO
• 18. Occupational Certificate: General Manager Public Service — 118791 — QCTO
• 19. Occupational Certificate: Valuer (Municipal Property Assessor) — 99700 — QCTO
• 20. Higher Occupational Certificate: Routine Road Maintenance Manager — 124545 — QCTO
• 21. Occupational Certificate: Transport Clerk — 94025 — QCTO
• 22. Higher Occupational Certificate: Customer Service Manager — 125144 — QCTO
• 23. Occupational Certificate: Library Assistant — 94598 — QCTO
• 24. Occupational Certificate: Project Manager — 101869 — QCTO/SERVICES SETA
• 25. Occupational Certificate: Field Ranger — 121808 — QCTO/CATHSSETA
• 26. Occupational Certificate: Emergency Service and Rescue Official (Mines Rescue Services Worker) — 94042 — QCTO
• 27. Occupational Certificate: Landscape Gardener (Landscaping Supervisor) — 98892 — AGRISETA
• 28. Higher Occupational Certificate: Landscape Designer — 121128 — AGRISETA
• 29. Occupational Certificate: Security Officer — 110866 — SASSETA
• 30. Occupational Certificate: Real Estate Agent — 118714 — SERVICES SETA
• 31. Occupational Certificate: Routine Road Maintenance Manager — 101864 — QCTO
• 32. Further Education and Training Certificate: Wastewater and Water Reticulation Services — 60189 — EWSETA
• 33. Occupational Certificate: Mobile Device Repairer — 122468 — QCTO
• 34. Further Education and Training Certificate: Domestic Appliance Repair — 50371 — EWSETA
• 35. Further Education and Training Certificate: Electrical Engineering — 72052 — QCTO
• 36. National Certificate: Electrical Engineering — 72051 — QCTO
• 37. General Education and Training Certificate: Environmental Practice — 49552 — LGSETA
• 38. National Certificate: Environmental Practice — 49552 — LGSETA
• 39. National Certificate: Municipal Governance — 60529 — QCTO
• 40. National Certificate: Ward Committee Governance — 57823 — QCTO
• 41. National Certificate: Emergency Services Supervision: Fire and Rescue Operations — 64390 — QCTO
• 42. National Certificate: Community Development: Integrated Development Planning — 83392 — ETDP SETA
• 43. Conflict Management — SP 210409 — QCTO
• 44. Further Education and Training Certificate: Municipal Finance and Administration — 50372 — LGSETA
• 45. Front End Loader Operator — 262747 — QCTO
• 46. Grader Operator — 262735 — QCTO
• 47. Tractor Operator — 262804 — QCTO
• 48. Roller Operator — 262805 — QCTO
• 49. Control workplace hazards and risks — 259624 — QCTO
• 50. Apply health and safety to a work area — 9964 — QCTO
• 51. Conduct a baseline risk assessment and take appropriate action — 244287 — QCTO
• 52. Conduct a Task Analysis and take appropriate action to address identified risks — 120341 — QCTO
• 53. Facilitate the development, implementation and maintenance of a Safety, Health and Environment management system — 244283 — QCTO
• 54. Apply fire-fighting techniques — 252250 — QCTO
• 55. Provide risk-based primary emergency care/first aid in the workplace — 120496 — QCTO
• 56. Backhoe/loader Operator — 262727 — QCTO
• 57. Intermediate Occupational Certificate: Cleaning Practitioner — 121689 — SERVICES SETA/QCTO
• 58. Occupational Certificate: Supply Chain Practitioner — 99111 — QCTO
• 59. Occupational Certificate: Air Conditioning and Refrigeration Mechanic — 103277 — MERSETA/QCTO
• 60. National Occupational Certificate: Solar Photovoltaic Standalone Systems Installer — 120883 — MERSETA/QCTO
• 61. Occupational Certificate: Automotive Motor Mechanic — 118733 — MERSETA/QCTO

Company experience

• Demonstrate experience delivering training to municipal officials or unemployed youth through to QCTO or SETA Statements of Results and certification.
• Supply completion certificates for five completed similar projects or services.
• Supply testimonial or reference letters from five clients or institutions for whom comparable training was delivered.
• Supply a letter of good standing from the relevant SETA, which carries 10 functionality points.
• List comparable assignments completed or in progress during the last five years, including project dates, rand value, client, description and reference contact. The municipality may verify these details with the referees.

Personnel requirements

• Provide at least one qualified facilitator, assessor and moderator for one relevant programme, supported by CVs, qualifications and SETA or QCTO accreditation or registration letters.
• Higher scoring requires two or more qualified facilitators, assessors and moderators across two or more relevant programmes.
• Identify each facilitator, moderator and assessor's years of experience, qualifications and accreditation certificates.

Provider and programme status

• Provide company proof of registration with the relevant SETA or QCTO for each qualification in the programme schedule.
• The accreditation certificate must cover the exact qualification or unit standards the bidder intends to deliver.
• Submit course content, project plan, NQF levels, credits and assessment arrangements for the programmes offered.

Accreditation and quality controls

• Maintain current QCTO or relevant SETA accreditation or programme approval for every qualification and unit standard delivered.
• Register learners on the applicable learner-management system and upload them to the relevant database before training starts.
• Assess each learner against each unit standard, including remedial action where formative assessment is unsuccessful.
• Moderate Portfolios of Evidence in accordance with QCTO or SETA requirements and complete summative assessment at the end of all unit standards.
• Coordinate external verification and issue the correct Statements of Results and certification.
• Base each programme on NQF levels, credits and SAQA notional hours, and present the planned assessment approach.

Training materials and programme control

• Supply all learning materials and a table of contents for each programme, with file dividers between multiple programmes.
• Use neat, quality binding with a 250 mg front and rear cover, plastic cover, ring binding or smart binding.
• Sign the detailed service-level agreement before the project starts.

Pricing basis

• Price the panel for the three-year scope from award until 30 June 2029.
• Only firm prices are acceptable; non-firm prices and prices subject to exchange-rate changes are excluded.
• Submit a separate schedule for each delivery point where location affects price.
• Prices must include VAT unless otherwise specified, all other applicable taxes and every delivery cost to the prescribed destination.
• State the delivery period, delivery basis, total number of items offered, total bid price including VAT and any deviation from the specification.
• Confirm the bidder's VAT-registration status and carry the total price from MBD 3.1 to the bid cover.

Validity and risk

• Keep the offer valid for 90 days from the closing date and time.
• The bidder bears the consequences of price or calculation errors and must ensure that quoted rates cover all specified work and contractual obligations.

Pricing basis

• Provide firm prices for the three-year panel period. Non-firm prices, including prices subject to exchange-rate variation, are not accepted.
• Submit a separate pricing schedule for each delivery point where different delivery locations affect pricing.
• Prices must be VAT-inclusive unless otherwise specified. All applicable taxes include VAT, PAYE, income tax, UIF and skills-development levies.
• Include every delivery cost in the bid price for delivery to the prescribed destination.
• Complete the required delivery period and delivery-basis fields and disclose any deviation from the specifications.
• State the bidder's VAT-registration status and total bid price, including VAT, on the pricing schedule and carry the total through to the bid cover.

Offer validity

• The offer remains open for acceptance for 90 days from the closing date and time.
• The bidder bears the risk of errors in quoted prices and calculations, provided the rates cover all specified work and contractual obligations.

Financial screening above R10 million

• If the procurement is expected to exceed R10 million including all applicable taxes, complete MBD 5.
• If auditing is legally required, submit audited annual financial statements for the past three years, or for the period since establishment if the bidder was established within that period.
• Disclose outstanding undisputed municipal-service commitments exceeding three months and overdue amounts owed to other service providers for more than 30 days.
• Disclose organ-of-state contracts awarded during the past five years, including material non-compliance or disputes.
• Disclose any portion of the goods or services sourced outside South Africa and any payment that would be transferred outside the country.

Core eligibility

• CSD: provide compliant CSD registration supported by a report no older than 14 days before closing.
• SARS tax status: the successful bidder's taxes must be in order or satisfactory payment arrangements must have been made with SARS. Submit the original valid tax clearance certificate and original Tax Compliance Status PIN together; the PIN is valid for one year, and certified copies are not accepted. The same requirement applies to foreign suppliers and each consortium, joint-venture or subcontractor party.
• B-BBEE evidence: submit an original or certified status-level verification certificate; an EME must provide verification evidence. The certificate may be issued by an accounting officer under the Close Corporations Act, a SANAS-accredited verification agency or a registered auditor. Proof is required to claim preference points.
• B-BBEE threshold: Level 1 is recorded as the minimum in the eligibility requirements, although the related 90-point allocation conflicts with MBD 6.1's displayed 80/20 split and requires confirmation.
• Company registration: submit certified company or close-corporation registration documents. A sole proprietor must also submit a certified identity document.
• Municipal account: municipal rates and taxes must not be in arrears for more than 90 days.
• Municipal registration: register on the municipal Supplier Database. Consultants must also register on the municipal Consultant Roster System; application forms are available from the Finance Department.
• Industry registration: submit the relevant industry registration certificate where applicable, such as an Electrical Contractors Board registration.
• State service: no bid will be accepted from a person in the service of the state. Related directors, managers, principal shareholders, stakeholders and close family members must be disclosed through MBD 4.
• South African representation: if the bidder is the accredited representative in South Africa for the services offered, enclose proof.

Training-provider accreditation

• Hold QCTO or relevant SETA accreditation or programme approval for every qualification or unit standard offered.
• Provide a SETA letter of good standing, company registration evidence with the relevant SETA or QCTO, and evidence that facilitators, assessors and moderators are registered and qualified.
• Submit the course contents, project plan, learner outcomes, assessment approach and NQF levels and credits for each offered programme.

Mandatory declarations and resolutions

• MBD 4: disclose state-service status and relationships that could create an interest or perceived favouritism.
• MBD 5: complete the financial-history declaration and audited statements where the R10 million threshold applies.
• MBD 6.1: claim specific goals and B-BBEE preference only with the required proof; unsupported claims receive no points.
• MBD 8: disclose past supply-chain management practices.
• MBD 9: certify independent bid determination and pricing.
• Resolutions: use the standard board, member or partner resolution and, for a consortium or joint venture, a separate resolution with joint and several liability. Required signatures must be obtained from all relevant directors, members or partners.

Health and safety programme options

• National Occupational Certificate: Occupational Health and Safety Officer — 121929 — QCTO.
• Higher Occupational Certificate: Occupational Health and Safety Practitioner — 121527 — QCTO.
• Control workplace hazards and risks — 259624 — QCTO.
• Apply health and safety to a work area — 9964 — QCTO.
• Conduct a baseline risk assessment and take appropriate action — 244287 — QCTO.
• Conduct a Task Analysis and take appropriate action to address identified risks — 120341 — QCTO.
• Facilitate, implement and maintain a Safety, Health and Environment management system — 244283 — QCTO.
• Apply fire-fighting techniques — 252250 — QCTO.
• Provide risk-based primary emergency care or first aid in the workplace — 120496 — QCTO.
• Related operator programmes include Construction Plant Operator (117005), Front End Loader Operator (262747), Grader Operator (262735), Tractor Operator (262804), Roller Operator (262805) and Backhoe/loader Operator (262727).

Contract framework

• The successful provider must complete and sign the written MBD 7 contract form.
• The panel period runs from award until 30 June 2029, but assignments are made as and when required and carry no guaranteed volume.
• Sign a detailed service-level agreement before each training project commences.
• The municipality's Supply Chain Management Policy, the General Conditions of Contract (July 2010) and applicable special conditions apply.
• South African law governs the contract. Acceptance may be communicated by letter or by certified or registered mail, which is treated as proper service from the date of posting or dispatch.

Performance and default

• The bidder remains the principal and is responsible for proper performance and fulfilment of all contractual obligations.
• Withdrawal during the 90-day offer-validity period or failure to perform may result in cancellation and recovery of additional expenditure incurred in accepting a less favourable bid or inviting fresh bids. Recovery may be made by set-off against sums, guarantees or deposits provided for the contract.
• A consortium or joint venture carries joint and several liability for performance of the resulting contract.

Intellectual property

• Copyright in documents produced for the consultancy and ownership or patent rights in plant, machinery, systems or processes devised during the service vest in the municipality.

Functionality threshold

• Minimum qualifying score: 60 out of 100.

Scoring

• Company experience — 20 points: completion certificates for five completed similar projects or services, testimonial or reference letters from five clients, and a good-standing letter from the relevant SETA; the good-standing criterion carries 10 points.
• Years as a training service provider — 15-point category: 0–2 years scores 3 points, 3–4 years scores 5 points, and 5 years or more scores 7 points.
• Key personnel — 15 points: one qualified facilitator, assessor and moderator for one programme scores 5 points; two or more of each for two or more programmes scores 10 points. Attach CVs, qualifications and accreditation or registration letters.
• Relevant SETA or QCTO registration — 15 points: company evidence is required for the qualifications included in the programme schedule.
• Ability to render more than one training service — 35 points: 1–10 services scores 3 points. The table lists bands for 11–20, 21–30 and 30 or more but does not show their point values.

Supporting evidence

• Provide completion certificates for five completed comparable assignments, five client testimonials or reference letters and a SETA good-standing letter.
• List comparable work completed or in progress during the last five years, with start and completion dates, project value in rand, client or institution, project description and a reference contact.
• Municipal representatives may contact the listed references to verify the information.
• The project plan should cover the company's years of experience and delivered projects, the experience, qualifications and accreditation of facilitators, assessors and moderators, and comparable municipal or corporate references.