Water bottle refill and cooler maintenance service, brand south africa

Closing date: 26 October 2026 at 16:00

No briefing or site visit is mentioned.

Technical enquiries

• Contact: Ntsepang
• Email: [email protected]
• Telephone: 011 483 0122

Supply chain enquiries

• Contact: Zinhle
• Email: [email protected]
• Telephone: 011 483 0122

General enquiries

• Email: [email protected]
• Telephone: +27 11 712 5000

Organisation address

Brand South Africa

103 Central Street

Houghton

Gauteng

South Africa

Postal address

PO Box 87168

Houghton

2041

Gauteng

South Africa

Submission method: email

Submission email: [email protected]

Closing date: 26 October 2026 at 16:00

Returnable documents (all must be completed, signed and submitted):

• SARS PIN number or Tax Clearance Certificate.
• National Treasury Central Supplier Database (CSD) report.
• Completed and signed SBD forms (including SBD 3 Pricing Schedule, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim).
• Completed and signed POPIA consent form.
• Quotation on company letterhead.

Disqualification risks:

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Brand SA may cancel an award if the recommended bidder engaged in corrupt or fraudulent activities.
• Proposals received after the closing time will not be considered.

Evaluation method: 80/20 preference point system under the Preferential Procurement Regulations 2022.

Scoring split:

• Price (detailed budget breakdown): 80 points
• Specific Goals: 20 points
• Total: 100 points

Specific goals (claimed via SBD 6.1, proof via CSD report):

• Youth-owned: 10 points
• 100% women-owned: 10 points

If the SBD 6.1 form or CSD report is not submitted, the bidder scores zero for specific goals.

No minimum qualifying score is stated.

Scope: Supply and delivery of 18.9 litre filtered water bottle refills and monthly cleaning and maintenance of free-standing water coolers for a period of 12 months.

Requirements:

• Bottle type: standard 18.9 litre water bottle.
• Free-standing unit: stands off the floor.
• Removable drip-tray.
• Quantity: 4 free-standing units.
• Quantity: 10 water bottles currently in Brand SA's possession; the service provider must provide 5 additional bottles.
• Consumption: 15 bottles (18.9 litre) per four weeks.

Service delivery location: Brand South Africa offices, 103 Central Street, Houghton, Gauteng.

No specific methodology is required beyond quoting according to the scope of work and providing a detailed cost breakdown on company letterhead.

Complete the SBD 3 Pricing Schedule with the following lines:

• 15 water bottles refill
• Maintenance for free-standing units
• VAT
• Grand total

Line prices are VAT-exclusive; the grand total is VAT-inclusive.

Provide a detailed cost breakdown on company letterhead.

Pricing format: Complete the SBD 3 Pricing Schedule.

• Line prices are VAT-exclusive; the grand total is VAT-inclusive.
• Provide a detailed cost breakdown on company letterhead.

Pricing lines:

• 15 water bottles refill
• Maintenance for free-standing units
• VAT
• Grand total

Payment terms: Brand SA pays in full within 30 days of a valid, substantiated claim/invoice.

Payments are made only on completed milestones/deliverables as per the project implementation plan agreed at inception.

No bid security, bond, guarantee or retention is mentioned.

Mandatory documents:

• SARS PIN number or Tax Clearance Certificate.
• National Treasury Central Supplier Database (CSD) report (also used as proof for specific goals).
• Completed and signed SBD forms (SBD 3, SBD 4, SBD 6.1).
• Completed and signed POPIA consent form.
• Quotation on company letterhead.

B-BBEE: Specific goals claimed via SBD 6.1; proof via CSD report. No B-BBEE level threshold is stated.

No CIDB grading, CIPC registration, or local content requirements are stated.

Contract duration: 12 months.

Payment: Brand SA pays in full within 30 days of a valid, substantiated claim/invoice.

Payments are made only on completed milestones/deliverables as per the project implementation plan agreed at inception.

The successful bidder will work under the supervision of a Brand SA representative and must abide by Brand SA's Code of Conduct and other organisational guidelines.

Brand SA may cancel the award if the recommended bidder engaged in corrupt or fraudulent activities.

Brand SA may extend the closing date under exceptional circumstances.

All proposals and information received will not be returned.

Brand SA reserves the right to make changes to the RFQ; changes will be communicated to responding firms.

All submissions are treated in strict confidence.

Brand SA may declare the RFQ process closed and not appoint any bidder.

Bidders bear their own costs in preparing proposals.

Brand SA may validate all claims made in proposals.

Brand SA may cancel the award if the recommended bidder engaged in corrupt or fraudulent activities.

Evaluation uses the 80/20 preference point system: Price (80 points) and Specific Goals (20 points). Specific goals are youth-owned (10 points) and 100% women-owned (10 points). Proof via SBD 6.1 and CSD report; otherwise zero points for specific goals.