Cnr St Andrew and Markgraaf Streets - Bloemfontein - Mangaung - 9300
Organization Type
GOVERNMENT
Published
13 Jul 2026
OCDS Reference
ocds-9t57fa-162227
Summary
SITA soc ltd invites bids for the procurement of emulation software for the free state office of the premier under a three-year contract (RFB 3266-2026). bidders must submit their responses electronically via the oracle ERP system by 04 august 2026 at 11:00 AM, after registering on the central supplier database and the SITA supplier portal. Clarification questions are due by 27 july 2026.
Key Requirements
Register and maintain up-to-date company details on the Central Supplier Database (CSD).
Self-register for Oracle ERP login credentials via the SITA supplier portal before submission.
Submit a single original bid response document through the Oracle ERP System by 04 August 2026, 11:00 AM.
Complete the bid pricing schedule in the provided Excel spreadsheet format.
Direct all clarification queries in writing to [email protected] by 27 July 2026.
Refer to the full bid document for detailed technical specifications, service levels, and evaluation criteria not included in this invitation.
Cnr St Andrew and Markgraaf Streets - Bloemfontein - Mangaung - 9300
Information & Communication Technology Industry Profile
Critical Requirements
POPIA Compliance
Regulatory Bodies
IITPSA
Tenders in this industry often require registration with these bodies.
Typical Documents
9 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
Solution Architecture Documents
Reference Letters
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
Review in progress · 0 of 5 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFB 3266-2026 Fraud awareness_notice to all bidders.pdf
This tender is for the procurement of emulation software for the Free State Office of the Premier, managed by the State Information Technology Agency (SITA). The contract period is three years with a closing date of August 4, 2026 at 11:00 UTC.
SITA RFB 3266-2026 seeks bids for procurement of emulation software for the Free State Office of the Premier for a 3-year period. Closing date: 04 August 2026 at 11:00 SAST. Submissions must be made electronically via the SITA-Supplier Oracle ERP portal. Evaluation uses 80/20 preference point system (80 points price, 20 points specific goals). Contract governed by General Conditions of Contract (GCC) and Special Conditions.
Request for Bid for procurement of emulation software for Free State Office of the Premier for a 3-year period, managed by SITA. Bids must be submitted electronically by August 4, 2026.
SITA RFB 3266-2026 seeks procurement of 1,971 user licenses of TN3270 TLS emulation software (supporting TLS 1.2+) for Free State Office of the Premier for a 3-year period. The software enables mission-critical transversal systems (PERSAL, LOGIS, EXAM) to operate securely during VPN migration. Evaluation follows four stages: administrative compliance, technical mandatory requirements, SCC acceptance, and 80/20 price/preference scoring. Delivery to Fidel Castro Building, Bloemfontein.
The State Information Technology Agency (SITA) is requesting bids for the procurement of TN3270 TLS Emulation Software licenses for the Free State Office of the Premier for a 3-year period (36 months). The tender requires pricing for 1,971 software units with TLS 1.2+ support.
SITA is the South African government's central ICT agency, providing technology services to government departments.
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Bid-ready summary
Procurement of 1971 user licenses of emulation software for the Free State Office of the Premier.
Purpose: To enable continued use of mission-critical transversal systems (PERSAL, LOGIS, EXAM) during migration to the Provincial VPN and ensure compliance with the TN3270 TLS directive.
Submit bids according to the four-stage evaluation process; you must qualify at each stage to proceed.
You must be registered on the National Treasury Central Supplier Database (CSD) – this is mandatory for award.
Provide a unique reference number (e.g., binder/folio, chapter, section, page) to locate all substantiating evidence within your bid response.
Complete and include the bid pricing schedule in the provided Excel spreadsheet format as part of your submission.
Attach all required evidence to Annex A as specified.
Failure to submit required reference letters or fully complete tables as indicated will result in disqualification.
Sign and include the declaration of compliance and acceptance of Special Conditions of Contract (section 3.3.2). Failure to sign will result in disqualification.
Complete the declaration of acceptance for Costing and Pricing Conditions (section 3.5) by marking 'ACCEPT ALL' or 'DO NOT ACCEPT ALL' with an 'X'. If not completed, it will be regarded as 'DO NOT ACCEPT ALL' and the bid will be disqualified.
Only CSD-registered suppliers eligible. Bidder must be OSM or OSM-accredited partner/reseller for the specific emulation software. Must demonstrate at least one emulation software delivery in past 5 years. Must comply with MIOS TN3270 TLS 1.2+ standard. Must accept all Special Conditions of Contract without counter-conditions. Must submit complete preference evidence for BBBEE points claimed. Non-compliance with any mandatory requirement results in disqualification.
Scope: Procure 1971 user licenses of emulation software for transversal systems (PERSAL, LOGIS, EXAM) to support migration to the Free State Provincial VPN.
Total price must be VAT inclusive and quoted in South African Rand (ZAR).
Quote must be the total price for the entire scope, including all delivery, labour, S&T, overtime, accessories, upgrades, and options. If not included, you may be required to supply accessories at no cost.
Time and Material quotations are not part of the total bid price; they will be handled on an ad-hoc basis.
You must provide the TOTAL BID PRICE for the contract duration, split into Local Price (not dependent on foreign exchange) and Foreign Price (dependent on foreign exchange).
Use the provided exchange rates for pricing: 1 USD = R16.16, 1 Euro = R18.36, 1 Pound = R21.53.
SITA reserves the right to negotiate pricing with the successful bidder prior to award.
Mandatory: Registration as a supplier on the National Treasury Central Supplier Database (CSD).
B-BBEE: You must provide a B-BBEE certificate from a SANAS Accredited Agency or a sworn affidavit (for EMEs/QSEs) to claim preference points.
You must sustain or improve your company’s BBBEE level for the contract duration.
Submit an annual Preference status report within 30 days of the contract anniversary.
Maintain auditable records for SITA audit/due diligence.
Fronting is prohibited; SITA will investigate and may impose penalties including contract invalidation and restriction from public sector business for up to ten years.
Personnel requiring access to NATIONAL SECURITY information must have a valid South African security clearance at CONFIDENTIAL level or apply within 30 days of contract signing; an oath of secrecy is required as an interim.
DocumentRFB 3266-2026 Fraud awareness_notice to all bidders.pdfReview complete
Submission Guidelines
Source: RFB 3266-2026 Fraud awareness_notice to all bidders.pdf (unknown)
Returnable documents are required; specific list and submission details not provided in available text.
Evaluation Criteria
Source: RFB 3266-2026 Fraud awareness_notice to all bidders.pdf (unknown)
Eligibility criteria are not specified in the provided document excerpt. Typically for SITA tenders, requirements may include: valid tax clearance, BBBEE certification, company registration documents, relevant experience in emulation software deployment, financial stability, and compliance with South African procurement regulations. Applicants must obtain the complete bid document for exact eligibility requirements.
Technical Specifications
Source: RFB 3266-2026 Fraud awareness_notice to all bidders.pdf (unknown)
Technical specifications not clearly extracted; the document fragment only mentions 'Mr G. Reddy, Managing Director: Acting' which appears unrelated to technical requirements.
Compliance Requirements
Source: RFB 3266-2026 Fraud awareness_notice to all bidders.pdf (unknown)
Compliance requirements not clearly specified in available text; the note 'Insufficient searchable text - AI extraction recommended' suggests the full document may contain further details.
Submission address: Online only via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za.
Submission Guidelines
Source: Bid Document RFB 3266-2026.docx (unknown)
Submit your bid exclusively via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za. No hard copies, emails, or faxes accepted.
Deadline: 04 August 2026 at 11:00 South African time.
Required returnable documents: Cover letter, SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement Claim form with evidence), Government Procurement General Conditions of Contract, technical/functionality response, OEM/OSM accreditation letter (if applicable), Special Conditions of Contract, and pricing/costing.
Bids must be signed by an authorised representative, with initials on every page.
Failure to submit required documents or comply with submission instructions leads to disqualification.
SITA may request missing administrative documents after closing but is not obliged to; non-submission may result in disqualification.
Check the SITA website for updates; failure to do so is at your own risk.
Evaluation Criteria
Source: Bid Document RFB 3266-2026.docx (unknown)
Valid tax compliance status (TCS PIN from SARS) 2) B-BBEE status level verification certificate or sworn affidavit for EMEs/QSEs 3) Not employed by State/government, no directors/shareholders who are government employees 4) No conflict of interest with procuring institution 5) Registration and good standing with Compensation Fund per Occupational Injuries and Diseases Act 6) OEM/OSM accreditation for distributors/resellers/installers 6) Ability to provide performance security within 30 days of award 7) Compliance with all GCC terms and Special Conditions
Technical Specifications
Source: Bid Document RFB 3266-2026.docx (unknown)
Scope: Procurement of emulation software for the Free State Office of the Premier for a three-year period.
Deliverables: Emulation software as per requirements; details likely in Annexure 1 (referenced but not extracted).
Standards: Goods must conform to standards mentioned in bidding documents and specifications.
Occupational health: Bidder must warrant that all employees (including subcontractors) are covered under the Compensation for Occupational Injuries and Diseases Act 13 of 1993 and remain in good standing. SITA may request proof of registration with the Compensation Fund.
Additional requirements: Refer to Annexure 1 for detailed technical/functionality specifications.
Financial Requirements
Source: Bid Document RFB 3266-2026.docx (unknown)
Pricing must be firm and submitted in the prescribed pricing/costing format.
Prices are fixed unless adjustments result from changes in customs/excise duties or taxes demonstrably affecting costs.
Payment will be in South African Rand (ZAR) unless otherwise stipulated.
Payment terms: As specified in the contract; typically, payment follows delivery and submission of invoice with delivery note.
Performance security may be required within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque, as per contract details.
Compliance Requirements
Source: Bid Document RFB 3266-2026.docx (unknown)
Tax compliance: Provide a valid Tax Compliance Status (TCS) PIN from SARS or a hard copy TCS certificate. Government employees or companies with government employee directors/members are disqualified.
B-BBEE: Submit a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
Central Supplier Database (CSD): Bidders must be registered on the CSD.
Other: No bids accepted from persons on the Register for Tender Defaulters or List of Restricted Suppliers. Disclosure of government employment, connections with procuring institution, and related enterprise interests required via SBD 4.
This tender seeks a service provider to supply TN3270 TLS Emulation Software (supporting TLS 1.2+) to the Free State Office of the Premier for a 36-month period.
Bidders must comply with all pricing instructions: complete only yellow cells, provide VAT-exclusive prices in ZAR, include all associated costs, use specified exchange rates for foreign currency portions, and submit properly signed documentation. No explicit pre-qualification criteria are stated beyond these pricing requirements.
Pricing must be VAT exclusive (ZAR); VAT at 15% will be added to the total.
Use the prescribed pricing schedule format: item, description, unit of measure, forex %, quantity, unit price (excl VAT), line price, forex price portion, brand/model, price clarification comment.
All-inclusive pricing: cover all costs including delivery, taxes, duties, logistics, storage, labour, overtime, subsistence, and travel.
Foreign exchange rates are fixed: 1 USD = ZAR 16.16, 1 EUR = ZAR 18.36, 1 GBP = ZAR 21.53. Indicate the percentage of price that is forex-dependent.
Total bid price (excl VAT), VAT amount, and total bid price (incl VAT) will be calculated automatically.
Sign the price confirmation declaration accepting risk for any pricing errors.
The pricing schedule does not specify compliance requirements (e.g., CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content).
Bidders must refer to the main tender document for standard compliance requirements.
Submit bid responses exclusively through the Oracle ERP System by 11:00 AM on the closing date (04 August 2026).
The bid response documentation pack must be delivered to the correct email address within the stipulated date and time as specified in the Invitation to Bid cover page.
The submission must be in the correct format as one original document.
Must be registered on Central Supplier Database (CSD) with updated company details; must submit bid electronically through SITA's Oracle ERP system; must comply with administrative pre-qualification requirements including correct submission format and timing.
Procurement of emulation software for the Free State Office of the Premier.
Contract duration: Three (3) years.
No detailed technical specifications, standards, or service levels are provided in this invitation letter; refer to the full bid document for complete scope.
Mandatory registration on the Central Supplier Database (CSD) with all company details updated and current.
Administrative pre-qualification: bid response must be submitted as a single original document to the correct email address within the stipulated closing date and time.
No other compliance requirements (tax, B-BBEE, CIDB, CIPC, professional registrations, local content) are mentioned in this invitation letter.
Cnr St Andrew and Markgraaf Streets - Bloemfontein - Mangaung - 9300
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Official source
eTenders.gov.za
Documents found
5
Last checked
14 Jul 2026
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Enhanced
Data conflicts
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.