Lease of office space for SAFCOL nelspruit operational office – 5-Year contract

Closing date: 18 September 2026, 12:00. Compulsory briefing session: 03 September 2026 at 11:00. Beneficial occupation from 01 November 2026; full occupation from 01 December 2026.

Contact person: Ms. Lungile Moeketsi (Bidding procedure enquiries), email: [email protected]. Technical enquiries: Selby Mwelase. General email: [email protected].

Submit the completed bid on official forms (not re-typed) by the closing time to the bid box at SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit. Late bids will not be accepted. Bidders must register on the Central Supplier Database (CSD). Required forms include SBD 1 (Invitation to Tender), Specifications/Conditions/Undertakings, SBD 3.1 Pricing Schedule, SBD 4 Bidder's Disclosure, and SBD 6.1 Preference Point Claim Form. Non-compliance leads to disqualification.

Evaluation uses the 80/20 preference point system. Price points: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goals: 20 points allocated for procurement from black owned entities (at least 51% ownership). Bidders must indicate how they claim points for each specific goal.

Lease of office space and secure parking in Nelspruit area for Komatiland Regional Office for 5 years (operating lease). Required: approximately 2050m² usable office space (1968-2132m² including ±200m² storage), 34 cellular offices, 56 open-plan workspaces, minimum 90 parking bays (2 for disabled), backup water supply (min 10,000L), backup power (min 2 hours), security (access control, CCTV, perimeter fencing, alarm), fire protection (SABS 0400, SANS 204), HVAC with individual control, high-speed fibre (min 100mbps 1:1), accessibility for disabled, lifts. Location within 15km radius of Nelspruit Post Office, near public transport and amenities. Landlord must undertake space planning and manage tenant installation.

5.1 SAFCOL supports B-BBEE as an essential ingredient of its business. In accordance with government

policy, SAFCOL insists that the private sector demonstrates its commitment and track record to B-BBEE

in the areas of ownership (shareholding), skills transfer, employment equity and procurement practices

(SMME Development) etc.

5.2 SAFCOL shall apply the principles of the Preferential Procurement Policy Framework Act, (Act No. ) to this proposal read together with the Preferential Regulations, 2022.

Notwithstanding anything stated in the Request for Proposals (“RFP”), in the advertisements published in

respect of the RFP, any answers or clarification provided by the SAFCOL as part of the SCM process or

otherwise:

1.1 The procurement of accommodation, goods or services will be at the SAFCOL’s sole and absolute

discretion and the SAFCOL reserves the right, including without limitation: not to accept any proposal/bid

and to cancel the RFP and this TOR, without awarding any contract; unilaterally to amend/supplement/split

the specifications on the basis of which the RFP and this TOR is made, including but without limiting, the

right to withdraw any part of the service requirement;

1.1.1 to ask clarification of their proposals/bids from any one or more of the bidders;

1.1.2 to conduct one or more inspections in loco at the venues and facilities offered; and

1.1.3 to link any conditions, it deems appropriate to its acceptance of any bid.

1.2 the RFP, its advertisement or this TOR does not constitute an offer. The aforementioned documents intend

only to provide enough information for the preparation and submission of comparable proposals by the

bidders.

1.3 the lowest or any proposal/bid may not necessarily be accepted.

1.4 nothing in the RFP, this TOR or in the advertisements published in respect of the RFP or in the actions of

the SAFCOL, the Head/Acting Head of the SAFCOL, the SAFCOL’s agents, members, officials or

employees must be construed as creating any expectation, legitimate or otherwise, regarding matters dealt

with in the RFP, the advert for the RFP or this TOR or any other matters.

use for SAFCOL.

(The bidder must

provide a commitment

letter to supply and

install the backup

water supply within a

period of 60 days from

receipt of the letter of

award.

(testing for the

connections will be

done during the site

visit where applicable)

5 Building Amenities/Services/Features (continued)

have a unit of the

required minimum

capacity available, the

bidder must provide a

commitment letter to

supply and install the

backup power within a

period of 60 days from

receipt of the letter of

award.

(testing for the

connections will be

done during the site

visit where applicable)

SBD 1: Invitation to Tender (with a signature of an authorized representative of the Tenderer)

Specifications, Conditions of tender and Undertakings by Tenderer (with a signature of an

authorized representative of the Tenderer)

SBD 3.1 Pricing Schedule

SBD 4- Bidder’s disclosure

SBD 6.1 Preference Point Claim Form in terms of the preferential procurement regulations

https://www.safcol.co.za/opportunities/procurement-opportunities/

NB: Non-compliance will lead to disqualification from the bid

process.

Sbd 3.1: Pricing schedule

Name of bidder: ................................................................................................

Bid number: RFB011/2026

Closing Date: 18 SEPTEMBER 2026 Closing Time12:00

RFB011/2026 – appointment of a service provider to lease out office

Space for the nelspruit operational office for 5 years.

This annexure should be completed and signed by the Bidder’s authorised personnel as indicated below: If

applicable each year

1 Please indicate your total bid price here: R....................................... (Incl of VAT) (compulsory)

2 Important: It is mandatory to indicate your total bid price as requested above. This price must be

the same as the total bid price you submit in your pricing schedule. Should the total bid prices

differ, the one indicated above shall be considered the correct price.

3 NOTE: All prices must be VAT inclusive and must be quoted in South African Rand (ZAR).

4 Are the rates quoted firm for the full period of the contract? YES NO

5 Mandatory: If not firm for the full period, provide details of the basis on which

adjustments shall be applied e.g. CPI, and also details of the cost breakdown.

No price adjustments that are 100% linked to exchange rate variations Comply Not comply

shall be allowed.

Total bid price must be VAT inclusive in ZAR, indicated on SBD 3.1. Rates must be firm for the full contract period; if not, provide adjustment basis (e.g., CPI) and cost breakdown. No price adjustments 100% linked to exchange rate variations.

Bidders must be registered on CSD and provide tax compliance status. B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points. Foreign suppliers must answer foreign supplier questionnaire. Joint ventures/consortia/subcontractors must submit signed agreements. Bidders must not be listed on National Treasury's restricted suppliers database. Provide proof of ownership/mandate if agent/broker. Building must comply with SABS 0400, SANS 204, and relevant building regulations.

Contract (gcc) and, if applicable, any other special conditions of contract.

The following particulars must be furnished (failure to do so may

Result in your bid being disqualified)

4.1 This RFP consists of a number of sections. Where there is a contradiction in terms between the clauses,

phrases, words, stipulations or terms and herein referred to generally as stipulations in this RFP and the

stipulations in any other document attached hereto, or the RFP submitted hereto, the relevant stipulations

in this RFP shall take precedence.

4.2 Where this RFP is silent on any matter, the relevant stipulations addressing such matter, and which appear

in the PPPFA shall take precedence. Bidders shall refrain from incorporating any additional stipulations in

its proposal submitted in terms hereof other than in the form of a clearly marked recommendation that

12.1 This RFP, all the appended documentation and the proposal in response thereto read together, form the

basis for a formal contract to be negotiated and finalized between SAFCOL and/or its clients and the

enterprise(s) to whom SAFCOL awards the bid in whole or in part.

12.2 Any offer and/or acceptance entered verbally between SAFCOL and any vendor, such offer shall not

constitute a contract and thus not binding on the parties.

14.1 SAFCOL reserves the right to disqualify any bidder, which does any one or more of the following, and such

disqualification may take place without prior notice to the offending bidder, however the bidder shall be

notified in writing of such disqualification:

14.1.1 bidders whose tax matters have not been declared by the South African Tax Revenue services to

be in order, or that satisfactory arrangements have been made with the South African Tax

Revenue Services to meet the bidder’s tax obligations;

14.1.2 bidders who submitted incomplete information and documentation essential for the adjudication

of the requirements of this RFP;

14.1.3 bidders who submitted information that is fraudulent, factually untrue for inaccurate, for example

memberships that do not exist, Work references, experience, etc.;

14.1.4 bidders who received information not available to other vendors through fraudulent means; and/or

14.1.5 bidders who do not comply with mandatory requirements as stipulated in this RFP.

14.1.6 bidders who made false declarations on the Standard Bidding Documents, or misrepresent facts;

and/or;

14.1.7 bidders who are listed on the National Treasury’s database of restricted suppliers and defaulters.

15 National Treasury’s Central Supplier Database (CSD)

15.1 Tenderers are required to self-register on National Treasury’s Central Supplier Database (CSD) which has

been established to centrally administer supplier information for all organs of state and facilitate the

verification of certain key supplier information. SAFCOL is required to ensure that price proposals are

invited and accepted from prospective Tenderers listed on the CSD. Tender may not be awarded to a

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

building, or refurbished

building Standalone Please specify if the

Supply minimum of 10 000L

for backup water

supply during office

hours for use during

water shedding from

the municipal supply.

power the make of the

proposed emergency power

facility for a supply unit and that

minimum of 2 this is sufficient for

hours. SAFCOL's

must indicate The size should be

the type and sufficient to ensure

size of the essential areas,

backup power including server room,

available and lifts are functioning

in event of power

failure/load shedding.

The RFP and all appended documents form the basis for a formal contract. Verbal offers are not binding. SAFCOL may disqualify bidders for: tax non-compliance, incomplete information, fraudulent or inaccurate information, receiving information through fraudulent means, non-compliance with mandatory requirements, false declarations, or being listed on National Treasury's restricted suppliers database. Bidders must self-register on the CSD; tenders may not be awarded to non-registered suppliers. Confidentiality obligations apply to all information in the RFP.

 Pt − P min  Ps = 80 1 − 

 P min 

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points

claimed (80/20 allocated

The specific goals allocated points system)

(80/20 system) in terms of this tender (To be completed

(To be completed by by the tenderer)

the organ of state)

Procurement from black owned entities 20

(At least 51% ownership).

Declaration with regard to company/firm

3.2. Name of company/firm...............................................................................

3.3. Company registration number: .....................................................................

3.4. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

3.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have

–

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years, after

the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................