Transportation of postmen – northern (mpumalanga) and KZN regions

The tender covers the transportation of postmen between SAPO mail centres, depots, branches and customers, with routes in Mpumalanga and KwaZulu-Natal. Bidders must price each route on a cost-per-kilometre basis across four distance bands, with all prices VAT inclusive.

Returnable documents: the completed pricing schedule with all four CPK ranges priced for each route, signed by a delegated signatory whose name, designation and authority to bind the bidder are stated, together with the bidding company name. All prices must be VAT inclusive.

Bidders must be able to supply the required vehicle types for the specified routes. The pricing schedule requires a cost per kilometre for each of four distance bands (1–50 km, 51–100 km, 101–200 km, 201 km and above) and an average CPK. No other evaluation criteria are stated.

Scope: transportation of postmen between SAPO mail centres, depots, branches and customers in Mpumalanga and KwaZulu-Natal.

Vehicle types required: 5-seater, 7-seater, and 7-seater with trailer, varying by route.

Routes are listed per depot with collection point, address, expected delivery points, return-trip distance in kilometres, expected frequency, and number of vehicles required.

Frequencies are estimates to assist with capacity planning and pricing; SAPO does not guarantee trips as volumes vary.

All prices must be quoted as cost per kilometre (CPK), VAT inclusive, for each of the four distance bands.

Pricing must be submitted as a cost per kilometre (CPK) for each of four distance bands: 1–50 km, 51–100 km, 101–200 km, and 201 km and above. All prices must include VAT.

No specific compliance requirements are stated in the document.

The South African Post Office Group requires service providers for the transportation of postmen between mail centres, depots, branches and customers.

Bidders must complete and sign Annexure BC, confirming compliance with the SAPO specifications for transportation of postmen. The bidder's letterhead and signatory details must be provided.

Bidders must complete and sign the declaration form (Annexure BC) confirming compliance with SAPO specifications. Bidders must provide their letterhead and signatory details.

The service involves transportation of postmen between mail centres, depots, branches and customers. Bidders must confirm compliance with SAPO specifications as outlined in the tender document.

No specific requirements found

The South African Post Office requires service providers for the transportation of postmen between mail centres, depots, branches and customers. Bidders must confirm the delivery lead time for provisioning this service upon receipt of an award letter.

Bidders must complete and sign the delivery lead time confirmation (Annexure DL), stating the number of working days for provisioning transportation services upon receipt of an award letter. The signed document must be submitted on the bidder's letterhead.

No eligibility criteria specified

The service required is the transportation of postmen between mail centres, depots, branches and customers. Bidders must confirm the delivery lead time (in working days) for provisioning this transportation service upon receipt of an award letter.

The tender is for the transportation of postmen between mail centres, depots, branches and customers. Bidders must have experience in providing transportation services for people, with the number of completed years of experience to be confirmed by the bidder's client on the client's letterhead.

Returnable documents: a client-completed experience confirmation on the client's letterhead, as per Annexure BR. The confirmation must be completed by the bidder's client, not the bidder.

Bidders must provide a client-completed experience confirmation on the client's letterhead. No other eligibility criteria are stated in the provided document.

The service involves the transportation of postmen between mail centres, depots, branches and customers. Bidders must have experience in the provision of transportation services of people, with completed years of experience within the past three (3) years of bid closing date.

No specific compliance requirements are stated in the provided document.

SAPO requires service providers to transport postmen with their mailbags and bicycles (where required) between mail centres, depots, branches and customers. Service includes supply of vehicles with driver and trailer (where applicable) on a month-to-month basis for four months, in Mpumalanga and KZN Provinces.

Closing date: 2026/08/18 at 11:00.

Clarification questions deadline: 2026/08/12.

Compulsory briefing session: N/A.

Procurement enquiries: Michael Mabena, Procurement Specialist, Tel: 012 845 2676, Email: [email protected].

Submission email: [email protected].

Physical address for hand delivery: SAPO Supply Chain Management, Cnr James Drive and Moreleta Street, Silverton, Pretoria.

Proposals must be submitted by email to [email protected] or hand-delivered sealed to the tender box, marked with the bidder's name, description, RFQ number, closing date and time, and the attention name. Late proposals will not be considered.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 4 (Bidder's Disclosure): declares any employment by the state or connection to the procuring institution; false disclosure disqualifies.
• Pricing Schedule (Annexure F1): completed per region and depot.
• Annexure BC: specification compliance confirmation on company letterhead.
• Annexure BR: client reference letters confirming experience.
• Annexure DL: delivery lead time confirmation.
• Proof of Public Liability Insurance (min R1,000,000) and Goods in Transit Insurance (min R20,000).
• Copy of valid Operating License for transporting people (or owner-driver's license with signed contract).
• CSD registration (MAAA number) and tax compliance PIN.

Disqualification risks:

• Missing or unsigned returnable forms.
• Incomplete pricing schedule.
• Pricing not in South African Rands.
• Documents not in English.
• Amendments not initialled.
• Bids received after closing time.

Returnable documents include: Completed SBD1, Completed SBD4, Annexure BC (Specification Confirmation), Annexure BR (Client experience letters), Annexure DL (Delivery lead time confirmation), Pricing Schedule (Annexure F1). Administrative documents and gatekeeping documents must be submitted with the bid.

Evaluation is in five phases:

• Phase 1: Gatekeeping – completed Pricing Schedule (Annexure F1) per region/depot; failure disqualifies.
• Phase 2: Functionality – minimum 70% required to proceed. Criteria: Bidder Experience (years) 25/100, Bidder Experience (clients) 25/100, Delivery Lead Time 50/100.
• Phase 3: Bid Conditions – submission of all required documents; outstanding documents may be re-submitted during evaluation, failure to do so disqualifies.
• Phase 4: Commercial – Price (80 points) benchmarked against lowest quote; Specific Goals (20 points).
• Phase 5: Due Diligence / Open Book Pricing / CPK discussion.

Specific Goals points (20 total):

• ≥51% Black owned: 10 points
• ≥51% Youth owned: 5 points
• ≥51% Women owned: 3 points
• ≥1% Disabled owned: 2 points

Price evaluation uses average CPK (average of 4 kilometre ranges) for scoring, but award is based on actual CPK per kilometre range per depot.

Scope: Provide vehicles with driver and trailer (where applicable) to transport postmen with their mailbags and bicycles (where required) between mail centres, depots, branches and customers.

Service areas: Mpumalanga and KZN Provinces, covering main centres, regional and remote areas.

Contract period: Month-to-month basis for four (4) months.

Bidders must quote CPK (Cost per kilometre) per vehicle with trailer (where applicable) for each region and depot.

Bidders must confirm delivery lead time (maximum 14 working days) for commencing service upon award.

Bidders must confirm compliance with SAPO specification via Annexure BC.

Delivery Lead Time: Bidders must confirm the delivery lead time for commencing transportation services (including with bicycles) upon receipt of award letter. Maximum 14 working days; shorter lead times score higher in functionality. Annexure DL must be submitted.

Bidder Experience (years): Minimum 3 years completed experience in transporting people within the past 5 years. Scoring: >3 years = 5, =3 years = 3.5, <3 years = 0.

Bidder Experience (clients): Number of clients where bidder provided minimum 3 years completed experience. Scoring: >1 client = 5, =1 client = 3.5, <1 client = 0.

Annexure BR (client reference letters) must be submitted for evaluation.

SAPO may carry out site inspections, product evaluations or explanatory meetings to verify the nature and quality of services.

Bidders must confirm compliance with SAPO specification via Annexure BC.

Pricing Schedule (Annexure F1): Must be completed per region and depot, quoting CPK for four kilometre ranges.

Rates must include all labour, equipment, materials, consumables and VAT (15%).

Incomplete pricing renders the bid non-responsive; prices cannot be corrected after closing.

Evaluation uses average CPK for preference point scoring, but award is based on actual CPK per kilometre range.

Pricing Schedule (Annexure F1) must be completed per region and depot, quoting CPK for four kilometre ranges.

Rates must include all labour, equipment, materials, consumables and VAT (15%).

Incomplete pricing renders the bid non-responsive; prices cannot be corrected after closing.

Payment: Contract Price inclusive of VAT, payable 30 days upon statement date.

Bidders must have Public Liability Insurance of min R1,000,000 per incident and Goods in Transit Insurance of min R20,000 per incident; proof of active cover required (quotes not accepted).

Bidders may be required to submit audited financial statements for due diligence.

CSD registration: Mandatory; provide MAAA number on SBD1. CSD indicating government employment disqualifies.

Tax compliance: Must be tax compliant; provide TCS PIN or CSD number. Seven working days allowed for verification.

SBD 1 and SBD 4: Must be completed and submitted.

B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required for specific goals; expired certificates not accepted.

Operating License: Valid license for transporting people in the bidding company's name (or owner-driver's with signed contract) for the province and routes bid.

Restricted suppliers: Bidders on National Treasury restricted list are disqualified.

Joint ventures/consortia: Must submit consolidated B-BBEE certificate and signed agreement; failure results in zero specific goal points.

Specific Goals: At least 51% Black owned (10 points), at least 51% youth owned (5 points), at least 51% women owned (3 points), at least 1% disabled owned (2 points).

Bidders must submit a valid B-BBEE certificate (SANAS accredited or DTI) or sworn affidavit (for EMEs/QSEs). Expired certificates or affidavits are not accepted. Failure to submit results in zero points for specific goals but not disqualification.

No specific OHS requirements stated in the document.

Contract: Successful bidder must sign a written contract (SBD7).

Payment: Contract Price inclusive of VAT, payable 30 days upon statement date.

Continuous improvement: Successful bidder must commit to cost-efficiency improvements during the contract.

SAPO rights: May split award between bidders, negotiate with preferred bidders, cancel RFQ, carry out due diligence, and award to next highest scoring bidder if preferred bidder fails to sign.

Confidentiality: Bidders must sign a Confidentiality and Non-Disclosure Agreement; breach may result in legal action and costs.

Validity: Bid valid for 120 days from closing date; may be extended if evaluation not finalised.

SAPO's total requirements may not be allocated to one bidder; award may be split between two or more bidders.

Bidders must be registered on CSD.

Bidders must have valid Public Liability Insurance and Goods in Transit Insurance as specified.

Gatekeeping: Completed Pricing Schedule (Annexure F1) per region/depot.

Bid conditions: Specification Confirmation (Annexure BC), Public Liability Insurance (min R1,000,000), Goods in Transit Insurance (min R20,000), valid Operating License for transporting people, CSD registration, completed SBD1 and SBD4, tax compliance, not on restricted suppliers list.

Evaluation phases: Gatekeeping, Functionality (min 70%), Bid Conditions, Commercial (Price 80, Specific Goals 20), Due Diligence/Open Book Pricing/CPK discussion.

Functionality criteria: Bidder Experience (years) 25/100, Bidder Experience (clients) 25/100, Delivery Lead Time 50/100.

Specific goals points as per B-BBEE ownership criteria.