Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Safety and Security Sector Education and Training Authority (Sasseta)Location
Gauteng
Closing Date
28 Sept 2026
Documents available on tender detail page
Tender Type
Request for Proposal
Delivery Location
74 Waterfall Drive Corporate Campus - Midrand - Midrand - 2090
Organization Type
GOVERNMENT
Published
03 Sept 2026
OCDS Reference
ocds-9t57fa-168900
Sasseta (gauteng) requires five service providers on a rotating panel to supply branding/event equipment and materials on an ad-hoc basis. Quotations will be sourced rotationally from appointed panel members. Contract duration: from appointment to 31 march 2030. Successful bidders must sign sbd 7 (written contract).
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Date & Time
Monday, 28 September 2026 - 11:00
Venue
null
Categories
Request for Proposal
74 Waterfall Drive Corporate Campus - Midrand - Midrand - 2090
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AI Document Analysis Stages
Evaluation Criteria
Source: Annexure A GCC.pdf (TENDER)Bidders must have a valid tax clearance certificate issued by SARS prior to award. The contract will be interpreted under South African law. The supplier must not assign obligations without the purchaser's prior written consent. The supplier must notify the purchaser of any subcontracts. The supplier must notify the purchaser of any delays. The supplier must comply with all GCC clauses.
03 Sept
2026
Tender Published
Tender was published
28 Sept
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFP Supply of Branding equipment and promotional items.pdf
SASSETA is establishing a panel of five service providers to supply and deliver branding equipment and promotional items on an ad-hoc basis from the date of appointment until 31 March 2030. The panel will be created through a competitive bidding process under the 80/20 preferential procurement system, with evaluation based on functionality (experience) and specific goals (ownership).
Annexure A GCC.pdf
Sasseta is establishing a panel of five service providers to supply and deliver branding equipment and promotional items, with appointments valid until 31 March 2030. The contract is governed by the National Treasury's General Conditions of Contract (GCC), which set out standard terms for performance, warranties, payment, and termination.
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Technical Specifications
Source: Annexure A GCC.pdf (TENDER)provisions
in the SCC shall prevail.
Table of clauses
Compliance Requirements
Source: Annexure A GCC.pdf (TENDER)No specific requirements found
Contractual Terms
Source: Annexure A GCC.pdfGeneral Conditions of Contract
1.1 “Closing time” means the date and hour specified in the bidding
documents for the receipt of bids.
1.2 “Contract” means the written agreement entered into between the
purchaser and the supplier, as recorded in the contract form signed by
the parties, including all attachments and appendices thereto and all
documents incorporated by reference therein.
1.3 “Contract price” means the price payable to the supplier under the
contract for the full and proper performance of his contractual
obligations.
1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting
of any thing of value to influence the action of a public official in the
procurement process or in contract execution.
1.5 "Countervailing duties" are imposed in cases where an enterprise
abroad is subsidized by its government and encouraged to market its
products internationally.
1.6 “Country of origin” means the place where the goods were mined,
grown or produced or from which the services are supplied. Goods are
produced when, through manufacturing, processing or substantial and
major assembly of components, a commercially recognized new
product results that is substantially different in basic characteristics or
in purpose or utility from its components.
1.7 “Day” means calendar day.
1.8 “Delivery” means delivery in compliance of the conditions of the
contract or order.
1.9 “Delivery ex stock” means immediate delivery directly from stock
actually on hand.
1.10 “Delivery into consignees store or to his site” means delivered and
unloaded in the specified store or depot or on the specified site in
compliance with the conditions of the contract or order, the supplier
bearing all risks and charges involved until the supplies are so
delivered and a valid receipt is obtained.
1.11 "Dumping" occurs when a private enterprise abroad market its goods
on own initiative in the RSA at lower prices than that of the country of
origin and which have the potential to harm the local industries in the
RSA.
1.12 ”Force majeure” means an event beyond the control of the supplier and
not involving the supplier’s fault or negligence and not foreseeable.
Such events may include, but is not restricted to, acts of the purchaser
in its sovereign capacity, wars or revolutions, fires, floods, epidemics,
quarantine restrictions and freight embargoes.
1.13 “Fraudulent practice” means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of any bidder, and includes collusive practice among bidders
(prior to or after bid submission) designed to establish bid prices at
artificial non-competitive levels and to deprive the bidder of the
benefits of free and open competition.
1.14 “GCC” means the General Conditions of Contract.
1.15 “Goods” means all of the equipment, machinery, and/or other materials
that the supplier is required to supply to the purchaser under the
contract.
1.16 “Imported content” means that portion of the bidding price represented
by the cost of components, parts or materials which have been or are
still to be imported (whether by the supplier or his subcontractors) and
which costs are inclusive of the costs abroad, plus freight and other
direct importation costs such as landing costs, dock dues, import duty,
sales duty or other similar tax or duty at the South African place of
entry as well as transportation and handling charges to the factory in
the Republic where the supplies covered by the bid will be
manufactured.
1.17 “Local content” means that portion of the bidding price which is not
included in the imported content provided that local manufacture does
take place.
1.18 “Manufacture” means the production of products in a factory using
labour, materials, components and machinery and includes other
related value-adding activities.
1.19 “Order” means an official written order issued for the supply of goods
or works or the rendering of a service.
1.20 “Project site,” where applicable, means the place indicated in bidding
documents.
1.21 “Purchaser” means the organization purchasing the goods.
1.22 “Republic” means the Republic of South Africa.
1.23 “SCC” means the Special Conditions of Contract.
1.24 “Services” means those functional services ancillary to the supply of
the goods, such as transportation and any other incidental services,
such as installation, commissioning, provision of technical assistance,
training, catering, gardening, security, maintenance and other such
obligations of the supplier covered under the contract.
1.25 “Written” or “in writing” means handwritten in ink or any form of
electronic or mechanical writing.
including bids for functional and professional services, sales, hiring,
letting and the granting or acquiring of rights, but excluding
immovable property, unless otherwise indicated in the bidding
documents.
2.2 Where applicable, special conditions of contract are also laid down to
cover specific supplies, services or works.
2.3 Where such special conditions of contract are in conflict with these
general conditions, the special conditions shall apply.
shall not be liable for any expense incurred in the preparation and
submission of a bid. Where applicable a non-refundable fee for
documents may be charged.
3.2 With certain exceptions, invitations to bid are only published in the
Government Tender Bulletin. The Government Tender Bulletin may be
obtained directly from the Government Printer, Private Bag X85,
Pretoria 0001, or accessed electronically from www.treasury.gov.za
bidding documents and specifications.
contract disclose the contract, or any provision thereof, or any specification,
documents plan, drawing, pattern, sample, or information furnished by or on
and behalf of the purchaser in connection therewith, to any person other
information; than a person employed by the supplier in the performance of the
inspection.
contract. Disclosure to any such employed person shall be made in
confidence and shall extend only so far as may be necessary for
purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent,
make use of any document or information mentioned in GCC clause
5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause
5.1 shall remain the property of the purchaser and shall be returned (all
copies) to the purchaser on completion of the supplier’s performance
under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records
relating to the performance of the supplier and to have them audited by
auditors appointed by the purchaser, if so required by the purchaser.
claims of infringement of patent, trademark, or industrial design rights
arising from use of the goods or any part thereof by the purchaser.
security the successful bidder shall furnish to the purchaser the performance
security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the
purchaser as compensation for any loss resulting from the supplier’s
failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the
contract, or in a freely convertible currency acceptable to the purchaser
and shall be in one of the following forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a
reputable bank located in the purchaser’s country or abroad,
acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the
purchaser; or
(b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and
returned to the supplier not later than thirty (30) days following the
date of completion of the supplier’s performance obligations under the
contract, including any warranty obligations, unless otherwise
specified in SCC.
tests and
analyses 8.2 If it is a bid condition that supplies to be produced or services to be
rendered should at any stage during production or execution or on
completion be subject to inspection, the premises of the bidder or
contractor shall be open, at all reasonable hours, for inspection by a
representative of the Department or an organization acting on behalf of
the Department.
8.3 If there are no inspection requirements indicated in the bidding
documents and no mention is made in the contract, but during the
contract period it is decided that inspections shall be carried out, the
purchaser shall itself make the necessary arrangements, including
payment arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3
show the supplies to be in accordance with the contract requirements,
the cost of the inspections, tests and analyses shall be defrayed by the
purchaser.
8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not
comply with the contract requirements, irrespective of whether such
supplies or services are accepted or not, the cost in connection with
these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and
which do not comply with the contract requirements may be rejected.
8.7 Any contract supplies may on or after delivery be inspected, tested or
analyzed and may be rejected if found not to comply with the
requirements of the contract. Such rejected supplies shall be held at the
cost and risk of the supplier who shall, when called upon, remove them
immediately at his own cost and forthwith substitute them with
supplies which do comply with the requirements of the contract.
Failing such removal the rejected supplies shall be returned at the
suppliers cost and risk. Should the supplier fail to provide the
substitute supplies forthwith, the purchaser may, without giving the
supplier further opportunity to substitute the rejected supplies,
purchase such supplies as may be necessary at the expense of the
supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the
purchaser to cancel the contract on account of a breach of the
conditions thereof, or to act in terms of Clause 23 of GCC.
prevent their damage or deterioration during transit to their final
destination, as indicated in the contract. The packing shall be
sufficient to withstand, without limitation, rough handling during
transit and exposure to extreme temperatures, salt and precipitation
during transit, and open storage. Packing, case size and weights shall
take into consideration, where appropriate, the remoteness of the
goods’ final destination and the absence of heavy handling facilities at
all points in transit.
9.2 The packing, marking, and documentation within and outside the
packages shall comply strictly with such special requirements as shall
be expressly provided for in the contract, including additional
requirements, if any, specified in SCC, and in any subsequent
instructions ordered by the purchaser.
and documents the terms specified in the contract. The details of shipping and/or other
documents to be furnished by the supplier are specified in SCC.
10.2 Documents to be submitted by the supplier are specified in SCC.
convertible currency against loss or damage incidental to manufacture
or acquisition, transportation, storage and delivery in the manner
specified in the SCC.
this shall be specified in the SCC.
services services, including additional services, if any, specified in SCC:
(a) performance or supervision of on-site assembly and/or
commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance
of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual
for each appropriate unit of the supplied goods;
(d) performance or supervision or maintenance and/or repair of
the supplied goods, for a period of time agreed by the parties,
provided that this service shall not relieve the supplier of any
warranty obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant
and/or on-site, in assembly, start-up, operation,
maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in
the contract price for the goods, shall be agreed upon in advance by the
parties and shall not exceed the prevailing rates charged to other
parties by the supplier for similar services.
of the following materials, notifications, and information pertaining to
spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the
supplier, provided that this election shall not relieve the supplier
of any warranty obligations under the contract; and
(b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending
termination, in sufficient time to permit the purchaser to
procure needed requirements; and
(ii) following such termination, furnishing at no cost to the
purchaser, the blueprints, drawings, and specifications of the
spare parts, if requested.
new, unused, of the most recent or current models, and that they
incorporate all recent improvements in design and materials unless
provided otherwise in the contract. The supplier further warrants that
all goods supplied under this contract shall have no defect, arising from
design, materials, or workmanship (except when the design and/or
material is required by the purchaser’s specifications) or from any act
or omission of the supplier, that may develop under normal use of the
supplied goods in the conditions prevailing in the country of final
destination.
15.2 This warranty shall remain valid for twelve (12) months after the
goods, or any portion thereof as the case may be, have been delivered
to and accepted at the final destination indicated in the contract, or for
eighteen (18) months after the date of shipment from the port or place
of loading in the source country, whichever period concludes earlier,
unless specified otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any
claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period
specified in SCC and with all reasonable speed, repair or replace the
defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s)
within the period specified in SCC, the purchaser may proceed to take
such remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser
may have against the supplier under the contract.
under this contract shall be specified in SCC.
16.2 The supplier shall furnish the purchaser with an invoice accompanied
by a copy of the delivery note and upon fulfillment of other obligations
stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later
than thirty (30) days after submission of an invoice or claim by the
supplier.
16.4 Payment will be made in Rand unless otherwise stipulated in SCC.
performed under the contract shall not vary from the prices quoted by
the supplier in his bid, with the exception of any price adjustments
authorized in SCC or in the purchaser’s request for bid validity
extension, as the case may be.
amendments made except by written amendment signed by the parties concerned.
perform under the contract, except with the purchaser’s prior written
consent.
awarded under this contracts if not already specified in the bid. Such
notification, in the original bid or later, shall not relieve the supplier
from any liability or obligation under the contract.
supplier’s the supplier in accordance with the time schedule prescribed by the
performance purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its
subcontractor(s) should encounter conditions impeding timely delivery
of the goods and performance of services, the supplier shall promptly
notify the purchaser in writing of the fact of the delay, its likely
duration and its cause(s). As soon as practicable after receipt of the
supplier’s notice, the purchaser shall evaluate the situation and may at
his discretion extend the supplier’s time for performance, with or
without the imposition of penalties, in which case the extension shall
be ratified by the parties by amendment of contract.
21.3 No provision in a contract shall be deemed to prohibit the obtaining of
supplies or services from a national department, provincial department,
or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities
or to have minor essential services executed if an emergency arises, the
supplier’s point of supply is not situated at or near the place where the
supplies are required, or the supplier’s services are not readily
available.
21.5 Except as provided under GCC Clause 25, a delay by the supplier in
the performance of its delivery obligations shall render the supplier
liable to the imposition of penalties, pursuant to GCC Clause 22,
unless an extension of time is agreed upon pursuant to GCC Clause
21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies
contract, the purchaser shall, without canceling the contract, be entitled
to purchase supplies of a similar quality and up to the same quantity in
substitution of the goods not supplied in conformity with the contract
and to return any goods delivered later at the supplier’s expense and
risk, or to cancel the contract and buy such goods as may be required
to complete the contract and without prejudice to his other rights, be
entitled to claim damages from the supplier.
the goods or to perform the services within the period(s) specified in
the contract, the purchaser shall, without prejudice to its other remedies
under the contract, deduct from the contract price, as a penalty, a sum
calculated on the delivered price of the delayed goods or unperformed
services using the current prime interest rate calculated for each day of
the delay until actual delivery or performance. The purchaser may also
consider termination of the contract pursuant to GCC Clause 23.
for default contract, by written notice of default sent to the supplier, may
terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within
the period(s) specified in the contract, or within any
extension thereof granted by the purchaser pursuant to GCC
Clause 21.2;
(b) if the Supplier fails to perform any other obligation(s) under
the contract; or
(c) if the supplier, in the judgment of the purchaser, has
engaged in corrupt or fraudulent practices in competing for
or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part,
the purchaser may procure, upon such terms and in such manner as it
deems appropriate, goods, works or services similar to those undelivered,
and the supplier shall be liable to the purchaser for any excess costs for
such similar goods, works or services. However, the supplier shall
continue performance of the contract to the extent not terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the
purchaser may decide to impose a restriction penalty on the supplier by
prohibiting such supplier from doing business with the public sector for a
period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any
person associated with the supplier, the supplier will be allowed a time
period of not more than fourteen (14) days to provide reasons why the
envisaged restriction should not be imposed. Should the supplier fail to
respond within the stipulated fourteen (14) days the purchaser may regard
the intended penalty as not objected against and may impose it on the
supplier.
23.5 Any restriction imposed on any person by the Accounting Officer /
Authority will, at the discretion of the Accounting Officer / Authority,
also be applicable to any other enterprise or any partner, manager,
director or other person who wholly or partly exercises or exercised or
may exercise control over the enterprise of the first-mentioned person,
and with which enterprise or person the first-mentioned person, is or was
in the opinion of the Accounting Officer / Authority actively associated.
23.6 If a restriction is imposed, the purchaser must, within five (5) working
days of such imposition, furnish the National Treasury, with the
following information:
(i) the name and address of the supplier and / or person restricted by the
purchaser;
(ii) the date of commencement of the restriction
(iii) the period of restriction; and
(iv) the reasons for the restriction.
These details will be loaded in the National Treasury’s central database
of suppliers or persons prohibited from doing business with the public
sector.
23.7 If a court of law convicts a person of an offence as contemplated in
sections 12 or 13 of the Prevention and Combating of Corrupt Activities
Act, No. , the court may also rule that such person’s name be
endorsed on the Register for Tender Defaulters. When a person’s name
has been endorsed on the Register, the person will be prohibited from
doing business with the public sector for a period not less than five years
and not more than 10 years. The National Treasury is empowered to
determine the period of restriction and each case will be dealt with on its
own merits. According to section 32 of the Act the Register must be
open to the public. The Register can be perused on the National Treasury
website.
duties and rights provisional payment or anti-dumping or countervailing right is
increased in respect of any dumped or subsidized import, the State is
not liable for any amount so required or imposed, or for the amount of
any such increase. When, after the said date, such a provisional
payment is no longer required or any such anti-dumping or
countervailing right is abolished, or where the amount of such
provisional payment or any such right is reduced, any such favourable
difference shall on demand be paid forthwith by the contractor to the
State or the State may deduct such amounts from moneys (if any)
which may otherwise be due to the contractor in regard to supplies or
services which he delivered or rendered, or is to deliver or render in
terms of the contract or any other contract or any other amount which
may be due to him
Majeure supplier shall not be liable for forfeiture of its performance security,
damages, or termination for default if and to the extent that his delay in
performance or other failure to perform his obligations under the
contract is the result of an event of force majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify
the purchaser in writing of such condition and the cause thereof.
Unless otherwise directed by the purchaser in writing, the supplier
shall continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means for
performance not prevented by the force majeure event.
for insolvency notice to the supplier if the supplier becomes bankrupt or otherwise
insolvent. In this event, termination will be without compensation to
the supplier, provided that such termination will not prejudice or affect
any right of action or remedy which has accrued or will accrue
thereafter to the purchaser.
Disputes purchaser and the supplier in connection with or arising out of the
contract, the parties shall make every effort to resolve amicably such
dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute
or difference by such mutual consultation, then either the purchaser or
the supplier may give notice to the other party of his intention to
commence with mediation. No mediation in respect of this matter may
be commenced unless such notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it
may be settled in a South African court of law.
27.4 Mediation proceedings shall be conducted in accordance with the rules
of procedure specified in the SCC.
27.5 Notwithstanding any reference to mediation and/or court proceedings
herein,
(a) the parties shall continue to perform their respective obligations
under the contract unless they otherwise agree; and
(b) the purchaser shall pay the supplier any monies due the supplier.
liability
the case of infringement pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in
contract, tort, or otherwise, for any indirect or consequential loss
or damage, loss of use, loss of production, or loss of profits or
interest costs, provided that this exclusion shall not apply to any
obligation of the supplier to pay penalties and/or damages to the
purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether
under the contract, in tort or otherwise, shall not exceed the total
contract price, provided that this limitation shall not apply to the
cost of repairing or replacing defective equipment.
language documents pertaining to the contract that is exchanged by the parties
shall also be written in English.
law laws, unless otherwise specified in SCC.
concerned by registered or certified mail and any other notice to him
shall be posted by ordinary mail to the address furnished in his bid or
to the address notified later by him in writing and such posting shall be
deemed to be proper service of such notice
31.2 The time mentioned in the contract documents for performing any act
after such aforesaid notice has been given, shall be reckoned from the
date of posting of such notice.
duties duties, license fees, and other such levies imposed outside the
purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties,
license fees, etc., incurred until delivery of the contracted goods to
the purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are
not in order. Prior to the award of a bid the Department must be in
possession of a tax clearance certificate, submitted by the bidder.
This certificate must be an original issued by the South African
Revenue Services.
Industrial Industry shall be applicable to all contracts that are subject to the
Participation (NIP) NIP obligation.
Programme
34 Prohibition of
34.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. 89 ofRestrictive practices
1998, as amended, an agreement between, or concerted practice by,
firms, or a decision by an association of firms, is prohibited if it is
between parties in a horizontal relationship and if a bidder (s) is / are
or a contractor(s) was / were involved in collusive bidding (or bid
rigging).
34.2 If a bidder(s) or contractor(s), based on reasonable grounds or
evidence obtained by the purchaser, has / have engaged in the
restrictive practice referred to above, the purchaser may refer the
matter to the Competition Commission for investigation and possible
imposition of administrative penalties as contemplated in the
Competition Act No. .
34.3 If a bidder(s) or contractor(s), has / have been found guilty by the
Competition Commission of the restrictive practice referred to
above, the purchaser may, in addition and without prejudice to any
other remedy provided for, invalidate the bid(s) for such item(s)
offered, and / or terminate the contract in whole or part, and / or
restrict the bidder(s) or contractor(s) from conducting business with
the public sector for a period not exceeding ten (10) years and / or
claim damages from the bidder(s) or contractor(s) concerned.
Js General Conditions of Contract (revised July 2010)
1.12 ”Force majeure” means an event beyond the control of the supplier and
not involving the supplier’s fault or negligence and not foreseeable.
obtained directly from the Government Printer, Private Bag X85,
Pretoria 0001, or accessed electronically from www.treasury.gov.za
bidding documents and specifications.
contract disclose the contract, or any provision thereof, or any specification,
documents plan, drawing, pattern, sample, or information furnished by or on
and behalf of the purchaser in connection therewith, to any person other
information; than a person employed by the supplier in the performance of the
inspection.
contract. Disclosure to any such employed person shall be made in
confidence and shall extend only so far as may be necessary for
purposes of such performance.
5.2 The supplier shall not, without the purchaser’s prior written consent,
make use of any document or information mentioned in GCC clause
5.1 except for purposes of performing the contract.
5.3 Any document, other than the contract itself mentioned in GCC clause
5.1 shall remain the property of the purchaser and shall be returned (all
copies) to the purchaser on completion of the supplier’s performance
under the contract if so required by the purchaser.
5.4 The supplier shall permit the purchaser to inspect the supplier’s records
relating to the performance of the supplier and to have them audited by
auditors appointed by the purchaser, if so required by the purchaser.
claims of infringement of patent, trademark, or industrial design rights
arising from use of the goods or any part thereof by the purchaser.
security the successful bidder shall furnish to the purchaser the performance
security of the amount specified in SCC.
7.2 The proceeds of the performance security shall be payable to the
purchaser as compensation for any loss resulting from the supplier’s
failure to complete his obligations under the contract.
7.3 The performance security shall be denominated in the currency of the
contract, or in a freely convertible currency acceptable to the purchaser
and shall be in one of the following forms:
(a) a bank guarantee or an irrevocable letter of credit issued by a
reputable bank located in the purchaser’s country or abroad,
acceptable to the purchaser, in the form provided in the
bidding documents or another form acceptable to the
purchaser; or
(b) a cashier’s or certified cheque
7.4 The performance security will be discharged by the purchaser and
returned to the supplier not later than thirty (30) days following the
date of completion of the supplier’s performance obligations under the
contract, including any warranty obligations, unless otherwise
specified in SCC.
tests and
analyses 8.2 If it is a bid condition that supplies to be produced or services to be
rendered should at any stage during production or execution or on
completion be subject to inspection, the premises of the bidder or
contractor shall be open, at all reasonable hours, for inspection by a
representative of the Department or an organization acting on behalf of
the Department.
8.3 If there are no inspection requirements indicated in the bidding
documents and no mention is made in the contract, but during the
contract period it is decided that inspections shall be carried out, the
purchaser shall itself make the necessary arrangements, including
payment arrangements with the testing authority concerned.
8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3
show the supplies to be in accordance with the contract requirements,
the cost of the inspections, tests and analyses shall be defrayed by the
purchaser.
8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not
comply with the contract requirements, irrespective of whether such
supplies or services are accepted or not, the cost in connection with
these inspections, tests or analyses shall be defrayed by the supplier.
8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and
which do not comply with the contract requirements may be rejected.
8.7 Any contract supplies may on or after delivery be inspected, tested or
analyzed and may be rejected if found not to comply with the
requirements of the contract. Such rejected supplies shall be held at the
cost and risk of the supplier who shall, when called upon, remove them
immediately at his own cost and forthwith substitute them with
supplies which do comply with the requirements of the contract.
suppliers cost and risk. Should the supplier fail to provide the
substitute supplies forthwith, the purchaser may, without giving the
supplier further opportunity to substitute the rejected supplies,
purchase such supplies as may be necessary at the expense of the
supplier.
8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the
purchaser to cancel the contract on account of a breach of the
conditions thereof, or to act in terms of Clause 23 of GCC.
prevent their damage or deterioration during transit to their final
destination, as indicated in the contract. The packing shall be
sufficient to withstand, without limitation, rough handling during
transit and exposure to extreme temperatures, salt and precipitation
during transit, and open storage. Packing, case size and weights shall
take into consideration, where appropriate, the remoteness of the
goods’ final destination and the absence of heavy handling facilities at
all points in transit.
9.2 The packing, marking, and documentation within and outside the
packages shall comply strictly with such special requirements as shall
be expressly provided for in the contract, including additional
requirements, if any, specified in SCC, and in any subsequent
instructions ordered by the purchaser.
and documents the terms specified in the contract. The details of shipping and/or other
documents to be furnished by the supplier are specified in SCC.
10.2 Documents to be submitted by the supplier are specified in SCC.
convertible currency against loss or damage incidental to manufacture
or acquisition, transportation, storage and delivery in the manner
specified in the SCC.
this shall be specified in the SCC.
services services, including additional services, if any, specified in SCC:
(a) performance or supervision of on-site assembly and/or
commissioning of the supplied goods;
(b) furnishing of tools required for assembly and/or maintenance
of the supplied goods;
(c) furnishing of a detailed operations and maintenance manual
for each appropriate unit of the supplied goods;
(d) performance or supervision or maintenance and/or repair of
the supplied goods, for a period of time agreed by the parties,
provided that this service shall not relieve the supplier of any
warranty obligations under this contract; and
(e) training of the purchaser’s personnel, at the supplier’s plant
and/or on-site, in assembly, start-up, operation,
maintenance, and/or repair of the supplied goods.
13.2 Prices charged by the supplier for incidental services, if not included in
the contract price for the goods, shall be agreed upon in advance by the
parties and shall not exceed the prevailing rates charged to other
parties by the supplier for similar services.
of the following materials, notifications, and information pertaining to
spare parts manufactured or distributed by the supplier:
(a) such spare parts as the purchaser may elect to purchase from the
supplier, provided that this election shall not relieve the supplier
of any warranty obligations under the contract; and
(b) in the event of termination of production of the spare parts:
(i) Advance notification to the purchaser of the pending
termination, in sufficient time to permit the purchaser to
procure needed requirements; and
(ii) following such termination, furnishing at no cost to the
purchaser, the blueprints, drawings, and specifications of the
spare parts, if requested.
new, unused, of the most recent or current models, and that they
incorporate all recent improvements in design and materials unless
provided otherwise in the contract. The supplier further warrants that
all goods supplied under this contract shall have no defect, arising from
design, materials, or workmanship (except when the design and/or
material is required by the purchaser’s specifications) or from any act
or omission of the supplier, that may develop under normal use of the
supplied goods in the conditions prevailing in the country of final
destination.
15.2 This warranty shall remain valid for twelve (12) months after the
goods, or any portion thereof as the case may be, have been delivered
to and accepted at the final destination indicated in the contract, or for
eighteen (18) months after the date of shipment from the port or place
of loading in the source country, whichever period concludes earlier,
unless specified otherwise in SCC.
15.3 The purchaser shall promptly notify the supplier in writing of any
claims arising under this warranty.
15.4 Upon receipt of such notice, the supplier shall, within the period
specified in SCC and with all reasonable speed, repair or replace the
defective goods or parts thereof, without costs to the purchaser.
15.5 If the supplier, having been notified, fails to remedy the defect(s)
within the period specified in SCC, the purchaser may proceed to take
such remedial action as may be necessary, at the supplier’s risk and
expense and without prejudice to any other rights which the purchaser
may have against the supplier under the contract.
under this contract shall be specified in SCC.
16.2 The supplier shall furnish the purchaser with an invoice accompanied
by a copy of the delivery note and upon fulfillment of other obligations
stipulated in the contract.
16.3 Payments shall be made promptly by the purchaser, but in no case later
than thirty (30) days after submission of an invoice or claim by the
supplier.
16.4 Payment will be made in Rand unless otherwise stipulated in SCC.
performed under the contract shall not vary from the prices quoted by
the supplier in his bid, with the exception of any price adjustments
authorized in SCC or in the purchaser’s request for bid validity
extension, as the case may be.
amendments made except by written amendment signed by the parties concerned.
perform under the contract, except with the purchaser’s prior written
consent.
awarded under this contracts if not already specified in the bid. Such
notification, in the original bid or later, shall not relieve the supplier
from any liability or obligation under the contract.
supplier’s the supplier in accordance with the time schedule prescribed by the
performance purchaser in the contract.
21.2 If at any time during performance of the contract, the supplier or its
subcontractor(s) should encounter conditions impeding timely delivery
of the goods and performance of services, the supplier shall promptly
notify the purchaser in writing of the fact of the delay, its likely
duration and its cause(s). As soon as practicable after receipt of the
supplier’s notice, the purchaser shall evaluate the situation and may at
his discretion extend the supplier’s time for performance, with or
without the imposition of penalties, in which case the extension shall
be ratified by the parties by amendment of contract.
21.3 No provision in a contract shall be deemed to prohibit the obtaining of
supplies or services from a national department, provincial department,
or a local authority.
21.4 The right is reserved to procure outside of the contract small quantities
or to have minor essential services executed if an emergency arises, the
supplier’s point of supply is not situated at or near the place where the
supplies are required, or the supplier’s services are not readily
available.
21.5 Except as provided under GCC Clause 25, a delay by the supplier in
the performance of its delivery obligations shall render the supplier
liable to the imposition of penalties, pursuant to GCC Clause 22,
unless an extension of time is agreed upon pursuant to GCC Clause
21.2 without the application of penalties.
21.6 Upon any delay beyond the delivery period in the case of a supplies
contract, the purchaser shall, without canceling the contract, be entitled
to purchase supplies of a similar quality and up to the same quantity in
substitution of the goods not supplied in conformity with the contract
and to return any goods delivered later at the supplier’s expense and
risk, or to cancel the contract and buy such goods as may be required
to complete the contract and without prejudice to his other rights, be
entitled to claim damages from the supplier.
the goods or to perform the services within the period(s) specified in
the contract, the purchaser shall, without prejudice to its other remedies
under the contract, deduct from the contract price, as a penalty, a sum
calculated on the delivered price of the delayed goods or unperformed
services using the current prime interest rate calculated for each day of
the delay until actual delivery or performance. The purchaser may also
consider termination of the contract pursuant to GCC Clause 23.
for default contract, by written notice of default sent to the supplier, may
terminate this contract in whole or in part:
(a) if the supplier fails to deliver any or all of the goods within
the period(s) specified in the contract, or within any
extension thereof granted by the purchaser pursuant to GCC
Clause 21.2;
(b) if the Supplier fails to perform any other obligation(s) under
the contract; or
(c) if the supplier, in the judgment of the purchaser, has
engaged in corrupt or fraudulent practices in competing for
or in executing the contract.
23.2 In the event the purchaser terminates the contract in whole or in part,
the purchaser may procure, upon such terms and in such manner as it
deems appropriate, goods, works or services similar to those undelivered,
and the supplier shall be liable to the purchaser for any excess costs for
such similar goods, works or services. However, the supplier shall
continue performance of the contract to the extent not terminated.
23.3 Where the purchaser terminates the contract in whole or in part, the
purchaser may decide to impose a restriction penalty on the supplier by
prohibiting such supplier from doing business with the public sector for a
period not exceeding 10 years.
23.4 If a purchaser intends imposing a restriction on a supplier or any
person associated with the supplier, the supplier will be allowed a time
period of not more than fourteen (14) days to provide reasons why the
envisaged restriction should not be imposed. Should the supplier fail to
respond within the stipulated fourteen (14) days the purchaser may regard
the intended penalty as not objected against and may impose it on the
supplier.
23.5 Any restriction imposed on any person by the Accounting Officer /
damages, or termination for default if and to the extent that his delay in
performance or other failure to perform his obligations under the
contract is the result of an event of force majeure.
25.2 If a force majeure situation arises, the supplier shall promptly notify
the purchaser in writing of such condition and the cause thereof.
shall continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means for
performance not prevented by the force majeure event.
for insolvency notice to the supplier if the supplier becomes bankrupt or otherwise
insolvent. In this event, termination will be without compensation to
the supplier, provided that such termination will not prejudice or affect
any right of action or remedy which has accrued or will accrue
thereafter to the purchaser.
contract, the parties shall make every effort to resolve amicably such
dispute or difference by mutual consultation.
27.2 If, after thirty (30) days, the parties have failed to resolve their dispute
or difference by such mutual consultation, then either the purchaser or
the supplier may give notice to the other party of his intention to
commence with mediation. No mediation in respect of this matter may
be commenced unless such notice is given to the other party.
27.3 Should it not be possible to settle a dispute by means of mediation, it
may be settled in a South African court of law.
27.4 Mediation proceedings shall be conducted in accordance with the rules
of procedure specified in the SCC.
27.5 Notwithstanding any reference to mediation and/or court proceedings
herein,
(a) the parties shall continue to perform their respective obligations
under the contract unless they otherwise agree; and
(b) the purchaser shall pay the supplier any monies due the supplier.
liability
the case of infringement pursuant to Clause 6;
(a) the supplier shall not be liable to the purchaser, whether in
contract, tort, or otherwise, for any indirect or consequential loss
or damage, loss of use, loss of production, or loss of profits or
interest costs, provided that this exclusion shall not apply to any
obligation of the supplier to pay penalties and/or damages to the
purchaser; and
(b) the aggregate liability of the supplier to the purchaser, whether
under the contract, in tort or otherwise, shall not exceed the total
contract price, provided that this limitation shall not apply to the
cost of repairing or replacing defective equipment.
language documents pertaining to the contract that is exchanged by the parties
shall also be written in English.
law laws, unless otherwise specified in SCC.
concerned by registered or certified mail and any other notice to him
shall be posted by ordinary mail to the address furnished in his bid or
to the address notified later by him in writing and such posting shall be
deemed to be proper service of such notice
31.2 The time mentioned in the contract documents for performing any act
after such aforesaid notice has been given, shall be reckoned from the
date of posting of such notice.
duties duties, license fees, and other such levies imposed outside the
purchaser’s country.
32.2 A local supplier shall be entirely responsible for all taxes, duties,
license fees, etc., incurred until delivery of the contracted goods to
the purchaser.
32.3 No contract shall be concluded with any bidder whose tax matters are
not in order. Prior to the award of a bid the Department must be in
possession of a tax clearance certificate, submitted by the bidder.
Important Dates
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP){"closingDate":"28 September 2026","closingTime":"11h00","briefingSession":"{"date":null,"time":null,"venue":null,"is_compulsory":false}"}
Briefing Session
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)There will be no briefing session for this Request for Proposal.
Contact Information
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP){"name":"Ms. Kholo","email":"[email protected]","phone":null,"department":"of Higher Education and Training.","address":"for the attention of Ms."}
Submission Guidelines
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Submit bids by 11h00 on 28 September 2026 to the correct address. Bids must be on official forms (not re-typed) and include all required SBD forms (SBD 1, SBD 3.3, SBD 4, SBD 6.1) and the General Conditions of Contract (initialed each page). Late proposals will be disqualified. Bids must remain valid for 120 days. No expiry date may be set on the submission. Clarification requests must be submitted by 12h00 on 18 September 2026.
Returnable Documents
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Bidders must submit: Completed and signed invitation to bid document (SBD 1); Completed and signed pricing schedule (SBD 3.3); Completed and signed Bidder's disclosure (SBD 4); Completed and signed Preference Points Claim form (SBD 6.1); General Conditions of Contract (initialed each page); National Treasury Central Supplier Database (CSD) forms; Bidder's quotation on the Company letterhead inclusive of VAT; Four (4) or more signed reference letters on a client's letterhead demonstrating experience in supply and delivery of branded equipment and material; An Original/Certified copy of a valid B-BBEE Certificate or Sworn Affidavit; Certified copy/ies of Identity documents of the Company Directors; CSD report; Medical certificate from a registered Medical Practitioner.
Evaluation Criteria
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Preference point system 80/20. Points awarded for price and specific goals (B-BBEE status, etc.). Bidders must indicate how they claim points for each preference point system. Non-submission of required documents will lead to specific goal points not being awarded.
Technical Specifications
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Section b
Invitation to Quote (SBD 1)
Pricing Schedule (SBD 3.3)
Bidder’s Disclosure (SBD 4)
Preference Points Claim form in terms of Preferential Procurement
Regulations 2022 (SBD 6.1).
2.1 Introduction and background
2.1.1 The Safety and Security Sector Education and Training Authority (SASSETA)
is one of the twenty-one (21) Sector Education and Training Authorities (SETAs)
established in terms of the Skills Development Act (Act ) as amended.
SASSETA’s licence has been renewed until 31st March 2030. SASSETA is
classified as a schedule 3A Public Entity in terms of the Public Finance
Management Act, (Act , as amended). SASSETA reports to the
Department of Higher Education and Training.
2.2 Purpose
2.2.1 SASSETA’s requirement is to procure a panel of five (5) service providers to
source, supply and deliver branding/event equipment and material for the
Marketing and Communications department on an ad-hoc basis.
2.3 Specifications
2.3.1 SASSETA requires various branding/event equipment and materials on an ad-
hoc basis. The branding/event equipment and materials items are unknown at
the moment.
2.3.2 Quotations will be sourced from the appointed service providers on a rotational
basis.
2.3.3 It is recommended that the appointed panel members secure contracts with
reputable Distributors to ensure quick turn-around times on SASSETA’s orders.
2.4 Timeframes for delivery of the work
2.4.1 The service provider will be required to submit a quotation within three (3) days
from the request date.
2.4.2 The delivery timeline per assignment/project will be agreed upon with the
appointed panel member.
2.4.3 The duration of the contract will be from date of appointment until 31 March
2.5 Pricing
2.5.1 The appointed service providers will be requested to submit quotations as and
when the brandings/event materials and equipment are identified and required.
2.5.2 Where the contract requires the successful bidder to travel to a venue different
from SASSETA, the following travel and disbursement processes will be
undertaken:
➢ Claim travel mileage costs applicable to this contract as per the
Department of Transport rates when utilising own car
➢ Book only economy class flights
➢ Utilise cost-effective mode of transport such as Uber/Taxify/Gautrain or
shuttle services when travelling to and from the airport
➢ Hire Group A cars, otherwise, Group B for following SASSETA’s approval
on justifiable ground.
RFP: Supply of branding equipment and promotional items of 21
➢ Book only Bed and Breakfast, Hotels, or other equivalent
accommodations up to a Rand value of R1 400 per night per person
(including dinner, breakfast and parking).
➢ Submit all applicable invoices/receipts for the travel undertaken and a
google map of the trip where travel by private car was undertaken for
payment.
2.5.3 All travel to be approved by SASSETA before being undertaken.
2.6 Accountability and reporting
2.6.1 The service provider will report directly to the SASSETA Marketing and
Communications Manager.
2.7 Submission of the general conditions of contract (gcc)
2.7.1 Bidders are requested to initial each page of the General Conditions of Contract
(GCC) and submit their response to this Request for Quotations. The GCC will
form part of the contract with the successful Bidder.
2.8 Intellectual property
2.8.1 The service provider will be contracting with SASSETA. All products and data
of this project, in whatever format raw or analysed, will be the confidential
information for utilisation by SASSETA. All information and documents,
received from SASSETA or stakeholders, is to be kept confidential and may not
be used or distributed in any format without the written approval of SASSETA.
To this end, the service provider will be required to sign a confidentiality
agreement within the Contract.
2.9 Protection of personal information act
2.9.1 All Service Providers are to take note of the implications of POPIA act and any
other data privacy Act applicable that SASSETA complies to. In compliance to
the act, please be advised that the following are applicable to the treatment of
vendor information:
2.9.1.1 All requested bid information will be solemnly utilized for the purpose
of the bid evaluation processes. The vendor hereby consents the
information provided as part of this bid will be utilized for supply chain
processes of SASSETA and may be subject to multiple processing to
enable the evaluation of this bid.
2.9.1.2 The vendor consents that the information collected will be retained for
the duration of the evaluation and archived for records management
purposes. The information will be disposed as per the SASSETA
records management policies as prescribed by the national archives
act. Furthermore, the information owner acknowledges that the
information provided will be scanned into digital records which are
retained on the SASSETA backup servers and that are replicated to
backup media. SASSETA does confirm that the organization adopts
industry best practice with regards to the safeguarding of digital
records whether locally stored or retained in backup media.
2.9.1.3 SASSETA confirms that all submitted records will be retained in their
original form and will not be altered with to preserve the quality and
originality of information provided.
RFP: Supply of branding equipment and promotional items of 21
2.9.1.4 SASSETA confirms that the Information Officer is duly responsible for
vendor information provided and exercises stringent measures to
ensure that information is secured and solemnly utilized for the
purpose of use. No vendor records will be distributed or utilized for any
processes outside the current bid that the information has been
requested for.
RFP: Supply of branding equipment and promotional items of 21
3.1 Compliance with minimum requirements
3.1.1 All bids duly lodged will be examined to determine compliance with bidding
requirements and conditions. Bids that have not adhered or deviated to the
requirements/conditions, will be eliminated from further evaluation.
3.1.2 Conditions for selection/short listing
3.1.2.1 Phase 1 evaluation: All submissions will be evaluated and service
providers are requested to :
submitted after the closing date and time will be disqualified
from further evaluation.
mentioned above on of this document, namely: SBD 1, SBD
3.3, SBD 4 and SBD 6.1.
(CSD) by the closing date and time of this request for quotation.
Bidders are to provide SASSETA with a copy of their CSD
registration report downloaded from the National Treasury CSD
Website.
and submit with the proposal.
3.1.2.2 The proposed selection criteria
3.1.2.2.1 Functionality Evaluation
All proposals will be evaluated on the criteria provided in the
table below. The proposals from all bidders will be rated on
a scale of 0 to 1 as follows:
0: Required documents(s)/item(s) not submitted/
Unacceptable/ Does not meet set criteria. Not
satisfactory, not adequate for the stated element.
1: Satisfactory, should ensure effective performance
RFP: Supply of branding equipment and promotional items of 21
Functionality table
Functionality evaluation
ELEMENT Weight
Experience in supply and delivery of branded material Rating
Experience & Qualifications
Source: RFP Supply of Branding equipment and promotional items.pdfEvaluation criteria
client’s letterhead demonstrating experience in supply and signed reference letters relating to supply and delivery of branded
delivery of branded equipment and material (100 points) equipment and material submitted.
1 The bidder submitted four (4) or more signed reference letters on 100%
client’s letterhead demonstration experience in supply and delivery of
branded equipment and material from current / existing suppliers
Total score 100 total score 100
Bidders are required to meet a minimum functionality threshold of 100% for functionality for them to be shortlisted for phase 3 of the evaluation.
Bidders who do not score 100% for functionality will be disqualified from further evaluation.
RFP: PANEL – Supply of branding equipment and promotional items of 21
3.2.3. Phase 3 – Price and Specific Goals
included) and therefore the 80/20 system shall be applicable.
goals will be evaluated per assignment.
per SBD 6.1 will lead to Specific Goals points not awarded
the validity of the bidder’s registration
and any other applicable costs in line with the SBD 3.1
letterhead demonstrating experience in supply and delivery of branded
equipment and material
below-mentioned documents (under 6) will lead to specific goal points
Pricing Schedule
Source: RFP Supply of Branding equipment and promotional items.pdf(Professional Services)
Name of bidder: bid NO.: RFP/SASSETA/26271103
CLOSING TIME: 11:00 CLOSING DATE: 28 September 2026
Offer to be valid for 120 days from the closing date of bid.
Item description bid price in RSA currency
NO **(all applicable taxes included)
There will be NO pricing requirements at this stage. Prices/quotations to be sought as and when
Branding/event equipment and materials are required
........................................... ...........................................
Signature Date
........................................... .............................................
Position Name of bidder
(To be signed by a duly Authorised Delegate. A signed Company Resolution to be submitted).
RFP: PANEL – Supply of branding equipment and promotional items of 21
Sbd 4
Bidder’s disclosure
1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation to
bid. In line with the principles of transparency, accountability, impartiality, and ethics
as enshrined in the Constitution of the Republic of South Africa, 1996 (Constitution),
and further expressed in the various applicable legislation, it is required for the bidder
to make this declaration in respect of the details required hereunder.
1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted
Suppliers, that person will automatically be disqualified from the bid process.
2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of
the bidder employed by an organ of state, as defined in section 239 of the Constitution?
Yes/no
2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:
Full Name Identity Number Name of organ of state
2.3 Do you, or any person connected with the bidder, have a relationship with any person
who is employed by the procuring institution? YES/NO
2.3.1 If so, furnish particulars:
...............................................................................................................
...............................................................................................................
.........................................................
2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any
person having a controlling interest in the enterprise have any interest in any other
related enterprise, whether or not they are bidding for this contract?
Yes/no
RFP: PANEL – Supply of branding equipment and promotional items
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2.4.1 If so, indicate all companies registered in the CSD in the table below:
Supplier registration number Status (active/inactive/deleted)
(Maaa)
Failure to disclose all CSD-registered active companies linked to all Directors will
lead to disqualification.
3 general declaration
I, ............................................................................................., the undersigned, in
submitting the accompanying bid, do hereby make the following statements that I certify
to be true and complete in every respect:
3.1 I have read and I understand the contents of this disclosure.
3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to
be false.
3.3 The bidder has arrived at the accompanying bid independently from, and without
consultation, communication, agreement or arrangement with any competitor.
3.4 In addition, there have been no consultations, communications, agreements or
arrangements with any competitor regarding the quality, quantity, specifications, prices,
including methods, factors or formulas used to calculate prices, market allocation, the
intention or decision to submit or not to submit the bid, bidding with the intention not to
win the bid and conditions or delivery particulars of the products or services to which this
bid invitation relates.
3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the
bidder, directly or indirectly, to any competitor, prior to the date and time of the official
bid opening or of the awarding of the contract.
3.6 There have been no consultations, communications, agreements or arrangements
made by the bidder with any official of the procuring institution in relation to this
procurement process prior to and during the bidding process except to provide
clarification on the bid submitted where so required by the institution; and the bidder was
not involved in the drafting of the specifications or terms of reference for this bid.
3.7 I am aware that, in addition and without prejudice to any other remedy provided to
combat any restrictive practices related to bids and contracts, bids that are suspicious
will be reported to the Competition Commission for investigation and possible imposition
of administrative penalties in terms of section 59 of the Competition Act, 1998 (Act No.
) and or may be referred to law enforcement agencies for criminal
investigation and or may be restricted from conducting business with the state for a
RFP: PANEL – Supply of branding equipment and promotional items
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period not exceeding 10 years in terms of the Prevention and Combating of Corrupt
Activities Act, 2004 (Act No. ) or any other applicable legislation.
I certify that the above is correct.
I accept that the procuring institution may reject the bid or take
Appropriate action against me if this declaration is false.
.................................... ................................................
Signature Date
.................................... ................................................
Designation Name of bidder
RFP: PANEL – Supply of branding equipment and promotional items
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Sbd 6.1
Preference points claim form in terms of the preferential
Procurement regulations 2022
This preference form must form part of all bids invited. It contains general information and
serves as a claim form for preference points for specific goals.
Nb: before completing this form, bidders must study the general
Conditions, definitions and directives applicable in respect of
The bid and preferential procurement regulations, 2022
1.1 The following preference point systems are applicable to invitations to quote:
applicable taxes included).
1.2 To be completed by the organ of state
The applicable preference point system for this quotation is the 80/20 preference
point system.
a) The lowest acceptable quotation will be used to determine the accurate
system once quotations are received.
1.3 Points for this quotation (even in the case of a tender for income-generating
contracts) shall be awarded for:
(a) Price; and
(b) Specific Goals.
1.4 To be completed by the organ of state:
1.5 The maximum points for this quotation are allocated as follows:
Points
Price 80
Specific goals 20
Total points for Price and SPECIFIC GOALS 100
1.6 Failure on the part of a bidder to submit proof or documentation required in
terms of this bid to claim points for specific goals with the quotation, will be
interpreted to mean that preference points for specific goals are not claimed.
1.7 The organ of state reserves the right to request a bidder, either before a quotation
is adjudicated or at any time subsequently, to substantiate any claim in regard to
preferences, in any manner required by the organ of state.
RFP: PANEL – Supply of branding equipment and promotional items
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Formulae for procurement of goods and services
Points awarded for price
3.1 The 80/20 preerence point systems
A maximum of 80 points is allocated for price on the following basis:
Invitation to Quote (SBD 1)
Pricing Schedule (SBD 3.3)
Bidder’s Disclosure (SBD 4)
Regulations 2022 (SBD 6.1).
Submission Checklist
General Conditions of Contract (Annexure A)
Pricing schedule (Annexure B)
RFP: Supply of branding equipment and promotional items of 21
2.3 Specifications
2.3.1 SASSETA requires various branding/event equipment and materials on an ad-
hoc basis. The branding/event equipment and materials items are unknown at
the moment.
2.3.2 Quotations will be sourced from the appointed service providers on a rotational
basis.
2.3.3 It is recommended that the appointed panel members secure contracts with
reputable Distributors to ensure quick turn-around times on SASSETA’s orders.
2.4 Timeframes for delivery of the work
2.4.1 The service provider will be required to submit a quotation within three (3) days
from the request date.
2.4.2 The delivery timeline per assignment/project will be agreed upon with the
appointed panel member.
2.4.3 The duration of the contract will be from date of appointment until 31 March
2.5 Pricing
2.5.1 The appointed service providers will be requested to submit quotations as and
when the brandings/event materials and equipment are identified and required.
2.5.2 Where the contract requires the successful bidder to travel to a venue different
from SASSETA, the following travel and disbursement processes will be
undertaken:
➢ Claim travel mileage costs applicable to this contract as per the
Signature of bidder: ...................................................
N/B.: If a Company has one director as listed on CSD, the one Director to sign these documents
on behalf of the Company. Any other member of the Company will require a Company Resolution
to be attached to this submission signed by the duly Authorised Director.
N/B.: If the Company has more than one Director as listed on CSD, a signed Company Resolution
to be attached toconfirm that the one Director can sign on behalf of the Company. Any other
member of the Company will require a Company Resolution to be attached to this submission
signed by the duly Authorised Directors.
Capacity under which this bid is signed: ...................................................
(Proof of authority must be submitted e.g. company resolution)
Date: ...................................................
RFP: PANEL – Supply of branding equipment and promotional items
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Sbd 3.1
Pricing schedule
(Professional Services)
Name of bidder: bid NO.: RFP/SASSETA/26271103
CLOSING TIME: 11:00 CLOSING DATE: 28 September 2026
Offer to be valid for 120 days from the closing date of bid.
Compliance Requirements
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Tax compliance central
Tax compliance
Tax compliance requirements
Tax compliance status (tcs) pin may be made via e-filing through the
CSD registration report downloaded from the National Treasury CSD
Csd number
Csd number must be provided
CSD report
Central Supplier Database
Central supplier database (csd), a csd number must be provided
Central Supplier Database (CSD) forms indicating
3.4 Company registration number: ...................................................................
VAT registration
Supplier compliance tax compliance central
If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance
Points Allocation: 20 points
B-BBEE Details: to be submitted electronically only via email to [email protected]
Bidding procedure enquiries may be
Directed to technical enquiries may be directed to:
CONTACT PERSON Ms. Kholo Leshabane CONTACT PERSON Ms. Kholo Leshabane
E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]
Supplier information
Name of bidder
Postal address
Street address
Telephone number code number
Cellphone number
Facsimile number code number
E-mail address
VAT registration
Number
Supplier compliance tax compliance central
Status system pin: or supplier
MAAA DATABASE No:
B-bbee status tick applicable box] b-bbee status [tick applicable box]
LEVEL VERIFICATION Yes No LEVEL SWORN
CERTIFICATE AFFIDAVIT Yes No
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN
Order to qualify for preference points for b-bbee]
ARE YOU THE Yes No ARE YOU A Yes No
Accredited foreign based
Representative in [if yes enclose supplier for [if yes, answer part b:3 ]
South africa for proof] the goods
The goods /services
/Services /works /works
Offered? Offered?
Questionnaire to bidding foreign suppliers
Is the entity a resident of the republic of south africa (RSA)? yes NO
Does the entity have a branch in the RSA? yes NO
Does the entity have a permanent establishment in the RSA? yes NO
Does the entity have any source of income in the RSA? yes NO
Is the entity liable in the RSA for any form of taxation? Yes NO
If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance
Status system pin code from the south african revenue service (SARS) and if not register as per 2.3
Below.
RFP: PANEL – Supply of branding equipment and promotional items of 21
Part b
T
B-BBEE Requirements
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Specific goals for the bidder and points claimed are indicated per the table below: Black People Ownership(100%) 10.00 points; Women Ownership(at least 30%) 5.00 points; Black Youth Ownership(at least 30%) 3.00 points; Black People with Disability(PWD) Ownership(at least 20%) ́2.00 points. Total Score 20. Bidders must submit an Original/Certified copy of a valid B-BBEE Certificate or Sworn Affidavit, Valid Companies and Intellectual Property Commission(CIPC) Company registration documents, Certified copy/ies of Identity documents of the Company Directors, CSD report, and Medical certificate from a registered Medical Practitioner. Non-submission of the documents required above will lead to specific goal points NOT being awarded.
Health & Safety
Source: RFP Supply of Branding equipment and promotional items.pdfplatform as without it, the submission will automatically expire within seven
(7) days.
method that will compel SASSETA to request access and/or create an
email address out of SASSETA’s domain (sasseta.org.za). Such responses
will be considered non-responsive.
to the bid.
❖ Closing date and time: 28 September 2026 @ 11h00
1.5 Late bids
1.5.1 Bids received late shall not be considered. A bid will be considered late if it
arrived only one second after 11h00 or any time thereafter. Bids arriving late
will not be considered under any circumstances. Bidders are therefore strongly
advised to ensure that bids be sent allowing enough time for any unforeseen
events that may delay the delivery of the bid.
RFP: Supply of branding equipment and promotional items of 21
1.6 Negotiation
1.6.1 SASSETA has the right to enter into negotiation with a prospective service
provider regarding any terms and conditions, including price(s), of a proposed
contract.
1.7 Reasons for rejection
1.7.1 SASSETA shall reject a bid for the award of a contract if the recommended
bidder has committed a proven corrupt or fraudulent act in competing for the
particular contract.
1.7.2 SASSETA shall disregard the bid of any bidder if that bidder, or any of its
directors:
1.7.2.1 have abused the Supply Chain Management systems of SASSETA.
1.7.2.2 have committed proven fraud or any other improper conduct in relation
to such systems.
1.7.2.3 have failed to perform on any contract and the proof exists.
1.7.3 Such actions shall be communicated to the National Treasury.
RFP: Supply of branding equipment and promotional items of 21
2.1 Introduction and background
2.1.1 The Safety and Security Sector Education and Training Authority (SASSETA)
is one of the twenty-one (21) Sector Education and Training Authorities (SETAs)
established in terms of the Skills Development Act (Act ) as amended.
SASSETA’s licence has been renewed until 31st March 2030. SASSETA is
classified as a schedule 3A Public Entity in terms of the Public Finance
Management Act, (Act , as amended). SASSETA reports to the
Contractual Terms
Source: RFP Supply of Branding equipment and promotional items.pdf(RFP/SASSETA/26271103)
ATTENTION: Ms. Kholo Leshabane
The email address ([email protected] ) is for the submission of tender proposals
only and will be accessed by SASSETA after the tender closing date and time.
Queries related to this tender are to be sent to [email protected].
NB: The SASSETA logo and other intellectual property rights are owned by SASSETA and
are protected by applicable intellectual property laws. Unless authorized in writing, you are
prohibited from using the SASSETA logo or any of its intellectual property in any manner
whatsoever. Any unauthorized use of the SASSETA Logo may result in legal action.
RFP: Supply of branding equipment and promotional items of 21
2.7 Submission of the general conditions of contract (gcc)
2.7.1 Bidders are requested to initial each page of the General Conditions of Contract
(GCC) and submit their response to this Request for Quotations. The GCC will
form part of the contract with the successful Bidder.
2.8 Intellectual property
2.8.1 The service provider will be contracting with SASSETA. All products and data
of this project, in whatever format raw or analysed, will be the confidential
information for utilisation by SASSETA. All information and documents,
received from SASSETA or stakeholders, is to be kept confidential and may not
be used or distributed in any format without the written approval of SASSETA.
3.3 Name of company/firm...........................................................................
3.4 Company registration number: ...................................................................
3.5 Type of company/ firm
Partnership/Joint Venture / Consortium
One-person business/sole propriety
Close corporation
Public Company
Personal Liability Company
(Pty) Limited
Non-Profit Company
State Owned Company
[Tick applicable box]
3.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm,
certify that the points claimed, based on the specific goals as advised in the
quotation, qualifies the company/ firm for the preference(s) shown and I
acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions
as indicated in paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as shown
in paragraphs 1.4 and 4.2, the contractor may be required to furnish
documentary proof to the satisfaction of the organ of state that the claims are
correct;
iv) If the specific goals have been claimed or obtained on a fraudulent basis or any
of the conditions of contract have not been fulfilled, the organ of state may, in
addition to any other remedy it may have –
(a) disqualify the person from the bidding process;
(b) recover costs, losses or damages it has incurred or suffered as a
result of that person’s conduct;
(c) cancel the contract and claim any damages which it has suffered
as a result of having to make less favourable arrangements due
to such cancellation;
(d) recommend that the bidder or contractor, its shareholders and
directors, or only the shareholders and directors who acted on a
fraudulent basis, be restricted from obtaining business from any
organ of state for a period not exceeding 10 years, after the audi
alteram partem (hear the other side) rule has been applied; and
(e) forward the matter for criminal prosecution, if deemed necessary.
..............................................
Signature(s) of bidder(s)
Surname and name: ..............................................................
Date: ...............................................................
RFP: PANEL – Supply of branding equipment and promotional items
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Address: ...............................................................
Procurement Regulations 2022, bidders are required to submit the SASSETA verification
document(s) in order to be allocated the specific goals claimed:
a) An Original/Certified copy of a valid B-BBEE Certificate or Sworn Affidavit.
b) Valid Companies and Intellectual Property Commission (CIPC) Company registration
documents
c) Certified copy/ies of Identity documents of the Company Directors
d) CSD report
e) Medical certificate from a registered Medical Practitioner
NB.: Non-submission of the documents required above will lead to specific goal
points NOT being awarded.
........................................... ......................................
NB: The SASSETA logo and other intellectual property rights are owned by SASSETA
and are protected by applicable intellectual property laws. Unless authorized in
writing, you are prohibited from using the SASSETA logo or any of its intellectual
property in any manner whatsoever. Any unauthorized use of the SASSETA Logo may
result in legal action.
RFP: PANEL – Supply of branding equipment and promotional items
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Special Conditions
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Proposals must be submitted electronically via email to [email protected] with a maximum size of 30MB. Submissions exceeding 30MB will be automatically rejected. Submissions can be made through email and WeTransfer. Bidders must not set an expiry date on the submission(s) made. Bidders must not submit via Google Drive or any other method that will compel SASSETA to request access. Bids received late shall not be considered. SASSETA has the right to enter into negotiation with a prospective service provider regarding any terms and conditions, including price(s), of a proposed contract. SASSETA shall reject a bid for the award of a contract if the recommended bidder has committed a proven corrupt or fraudulent act. SASSETA shall disregard the bid of any bidder if that bidder, or any of its directors, have abused the Supply Chain Management systems of SASSETA, have committed proven fraud or any other improper conduct, or have failed to perform on any contract.
Requirements
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Bidders must submit their proposal by the closing date and time. Proposals submitted after the closing date and time will be disqualified. Bidders must complete and submit all Standard Bidding Documents (SBD) forms, namely: SBD 1, SBD 3.3, SBD 4 and SBD 6.1. Bidders must be registered on the National Treasury Central Supplier Database (CSD) by the closing date and time and provide a copy of their CSD registration report. Bidders must initial each page of the General Condition of Contract (Annexure A) and submit with the proposal.
Section
Source: RFP Supply of Branding equipment and promotional items.pdf (RFP)Queries related to this tender are to be sent to [email protected] for the attention of Ms. Kholo Leshabane. The bid number should be mentioned in all correspondence. Telephonic requests for clarification will not be accepted. Clarification requests must be submitted by 12h00 on 18 September 2026.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
74 Waterfall Dr, Midrand, 2066, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
22 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
+27 11 087 5555[email protected]www.sasseta.org.za74 Waterfall Dr, Midrand, 2066, South Africa
Key Personnel
Provinces Active
Industries
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Median Estimate
R 1 368 787
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.