Security services for the raising of tzaneen dam construction – 14-Month contract (RFP185/2026)

Closing date: 23 November 2026 at 23:55 (Telkom Time)

Compulsory onsite briefing: 06 November 2026 at 11:00

Briefing venue: Tzaneen Dam, Construction North office, No. 1 Voortrekker Road, Tzaneen. Access via Deer Park Road. Coordinates approx. 23°47'58.10"S, 30°9'59.05"E.

Written questions/clarifications deadline: 12 November 2026 at 16:30

DBSA response to clarifications: 16 November 2026 at 16:30

Submission link request deadline: 19 November 2026 at 16:30

Bids remain open for acceptance: 90 days from closing date.

Tender enquiries and submission link requests:

• Contact: DBSA Supply Chain Management Unit
• Email: [email protected]
• Phone: none stated (questions not answered telephonically)

Complaints about the bidding process:

• Email: [email protected]

No physical submission address; all electronic via OneDrive link.

Submission must be electronic via a OneDrive link. Email submissions are not permitted.

• To obtain the submission link, email [email protected]. Requests for the link will not be accepted after 16:30 on 19 November 2026.
• Upload files as compressed (zipped) folders; do not upload individual files or folders.
• Label all documents correctly and in the prescribed order. If a corrected document is needed, include the word "Corrected" in the file name.
• Bids must be submitted on official forms (not re-typed) and all fields completed and signed where required.
• Late bids or bids submitted to the wrong link will not be considered.

Returnable forms and documents (Part C checklist):

• Part A (Invitation to Bid): bidder details and signed offer.
• Part B (Terms and Conditions for Bidding): acknowledge and comply.
• Part C (Checklist of Compulsory Returnable Schedules): tick all applicable boxes.
• Part D (Conditions of Bidding and Undertakings): signed undertakings.
• Part E (Specifications/Terms of Reference): as applicable.
• Annexure A (Price Proposal Requirement): completed pricing schedule.
• Annexure B (SBD 4 – Bidders Disclosure): disclose any connection to state employees.
• Annexure C (SBD 6.1 and B-BBEE status level certificate): claim preference points.
• Annexure D (Certified CIPC registration documents with member percentages) – for close corporations.
• Annexure E (Certified latest share certificates) – for companies.
• Annexure F (if applicable): breakdown of fees/work between consortium members.
• Annexure G (Supporting documents for pre-qualifying and functional criteria).
• Annexure H (General Conditions of Contract).
• Annexure I (CSD tax compliance status and registration report).

Evaluation proceeds in three stages; bidders must pass Stage One to be considered for Stages Two and Three.

Stage One – Administrative Responsiveness (pre-qualifiers):

• Attendance of the compulsory onsite site briefing (6 November 2026).
• Completed and signed Declaration of Default and Termination.
• The Form of Offer must be signed and priced (in numbers or words).
• Valid PSIRA certificate for the company issued by PSIRA.
• Valid PSIRA certificate for each company director.
• Curriculum vitae for 16 security guards (8 day shift, 8 night shift) with PSIRA Grade C or higher certificates (PSIRA cards not accepted).
• Proof of at least 2 similar security projects completed in the last 5 years, each with a contract value of R5 million or above. For each project, provide a dated and signed letter of appointment/contract/purchase order on the client's letterhead, plus a dated and signed reference letter from that client. The award value must be stated in either document or in a signed supporting document.

Stage One – Administrative Responsiveness (clarification, 48 hours to respond):

• Adherence to Standard Conditions of Tender (no deviations, qualifications or alternatives).
• Returnable documents completed and signed.
• Valid PSIRA letter of good standing.
• Valid COIDA letter of good standing.
• Registration with the National Treasury Central Supplier Database (CSD) summary report.
• Valid SARS tax PIN.
• Proof of public liability insurance cover (letter of intent or policy) of at least R10 million per claim.

Stage Two – Price and Preference:

• Price points: 80
• Specific goals (geographical localisation + B-BBEE status level): 20
• Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals points: Geographical localisation (yes = 10, no = 0); B-BBEE Level 1-3 = 10, Level 4-8 = 0.
• Total maximum points = 100; highest total wins.

Stage Three – Risk Analysis and Objective Criteria:

• Tax compliance status checked again.
• CSD registration and no misrepresentation in tender information.
• Not listed on Register of Tender Defaulters; no fraud or corruption convictions.
• Financial health may be assessed (liquidity, solvency, receivables/payables).
• Unduly high or low tendered rates may lead to disqualification.
• PEP and Procure checks; authenticity of documents verified via contactable references.
• Any bidder with a DBSA tender terminated for non-performance in the last 18 months may be excluded.

The department (DBSA) requires a security services company to provide security services for the construction of the raising of the Tzaneen Dam project, Limpopo.

• Contract period: 14 months.
• Services to be provided at the construction site of the Tzaneen Dam wall.
• Security staffing required: 16 security guards – 8 for day shift and 8 for night shift. Each guard must hold a PSIRA Grade C or higher certificate.
• The site is located near Tzaneen, Limpopo. Coordinates approx. 23°47'58.10"S, 30°9'59.05"E.

Pricing must be submitted on the prescribed Form of Offer and Annexure A (Price Proposal Requirement). Bidders must notify the DBSA of any pricing errors after submission; corrections may be permitted if they do not materially alter the bid. Financial health is assessed; unduly high or low tendered rates may be disqualified. Bids must remain valid for 90 days.

Pricing format: Price proposal must be submitted on Annexure A (Price Proposal Requirement) and the Form of Offer must be priced.

Public liability insurance: minimum R10 million per claim, no limit on number of claims or cumulative value, from a registered insurer. A formal policy or letter of intent is required.

Bids must remain valid for acceptance for 90 days from closing.

Financial health may be assessed (liquidity, solvency, receivables/payables).

Unduly high or low tendered rates may be disqualified after financial risk analysis.

Preference points: 80 price / 20 specific goals (80/20 system).

Mandatory registrations and certificates:

• Registration on National Treasury Central Supplier Database (CSD).
• Valid SARS tax PIN (TCS).
• Valid PSIRA company certificate.
• Valid PSIRA certificate for each director.
• Valid PSIRA letter of good standing.
• Valid COIDA letter of good standing.
• B-BBEE: submit a validity B-BBEE certificate or sworn affidavit. EMEs (turnover ≤ R10 million) may submit an affidavit or certificate issued by a registered auditor or accredited agency.
• CIPC registration documents (certified) – for companies/close corporations.
• Public liability insurance cover of at least R10 million (proof or letter of intent).

Tax compliance details:

• Bidders must provide their SARS TCS PIN. If not available, provide CSD number.
• For consortia/JVs/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number.
• Foreign suppliers without a South African presence are not required to obtain SARS TCS; must complete the questionnaire for foreign suppliers.

B-BBEE specific goals points: Level 1-3 = 10 points, Level 4-8 = 0 points.

Contract requirements are governed by the RFP, the General Conditions of Contract, and the Preferential Procurement Regulations, 2022. The successful bidder will be required to sign a formal written contract. Bids become irrevocable offers; conditional bids may be disregarded. The DBSA reserves extensive rights to alter the process, negotiate, or reject bids. Late bids are disqualified unless the delay is attributable to the DBSA. Bidders warrant they have not relied on external representations and will comply with all terms. Non-performance may lead to termination of the contract. The bidder's response will be incorporated into the final contract.

Evaluation follows a three-stage process. Stage One (Administrative Responsiveness) includes pre-qualifier criteria: compulsory site briefing attendance, signed declaration of default and termination, signed and priced offer form, valid PSIRA certificates for company and directors, 16 security guards with PSIRA Grade C or higher (CVs and valid certificates required), and at least 2 similar projects worth ≥ R5 million each in the last 5 years. Stage Two (Price and Preference): 80 points for price, 20 points for specific goals (geographical localisation 10 points; B-BBEE level 1-3 = 10 points, level 4-8 = 0 points). Highest total wins. Stage Three (Risk Analysis): checks tax status, CSD registration, PEP/Procure, financial health, and reasonableness of rates.