Due diligence search services for gtac — three-year appointment (RFQ 003-2026-27)

Enquiries

• Email: [email protected]
• Email (RFQ enquiries): [email protected]
• Vendor support desk: https://vendorportal.gtac.gov.za/Contact

Submission portal: https://vendorportal.gtac.gov.za/

GTAC Professional Services Procurement Unit

Riverwalk Office Park - Block A, GTAC 1st Floor

41 Matroosberg Rd

Ashlea Gardens, Pretoria, 0081

Submission method: online only via the GTAC e-procurement system; no hard copies accepted. Register at https://vendorportal.gtac.gov.za/ before submitting. Log in, select "Formal" then "Current", choose the tender number, complete the wizard, upload all required documents, and submit. Only submitted bids are eligible; late submissions are rejected.

Returnable forms (all must be completed and submitted on the e-procurement platform):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover.
• SBD 4 (Bidder's Disclosure): declares any connection to the state; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific-goal points; incomplete forms score zero for specific goals.
• SBD 3.3 (Pricing Schedule): fully completed, indicating VAT status; non-submission invalidates the bid.
• Central Supplier Database (CSD) registration report or number with valid tax compliance verification.
• Technical proposal covering the required searches (Annexure 1).
• Valid tax PIN or CSD number.
• Copies of ID for proposed resources (for SSA screening).
• For foreign nationals: valid passport, visa, work permit per Immigration Act.
• Beneficial ownership information for each beneficial owner.

Three-phase evaluation; each phase is a separate gate:

Phase 1A (Administrative compliance): tax clearance status and CSD registration at closing date. Non-compliant tax matters may be remedied within 7 working days, else bid invalidated. Any bidder representative employed by the state disqualifies the bid.

Phase 1B (Mandatory compliance / pre-qualification): failure to meet any requirement below disqualifies:

• CSD registration at closing date.
• No bidder representative (director, shareholder, proposed resource) employed by the state.
• Service offering and unit pricing per component on Annexure 1.
• Completed SBD 3.3 pricing schedule.
• Technical proposal submitted.

Phase 2 (Functionality/technical evaluation): bidders must demonstrate capability to deliver each of the eight required searches, providing supporting documents with reference pages in the submission. A minimum of 3 valid reference letters from clients for similar services, each stating client name, nature, period, and contact for verification.

Phase 3 (Price and specific goals): 80/20 preference point system. 80 points for price, 20 for specific goals (10 points for >30% ownership by HDIs without franchise before 1983/1993 Constitutions; 10 points for ≥30% women ownership). Firm price applies for the contract duration. GTAC may negotiate with the recommended bidder.

Purpose: GTAC requires access to an online portal on a pay-per-use basis for conducting due diligence searches and documenting results. Contract period: three years from contract commencement.

Required search types (each must be offered with a unit price on Annexure 1):

• Directorship Search: confirm business interests of an individual.
• Company Search: confirm company registration, directorships, and trusts.
• Fraud listing: check if potential stakeholders are listed as fraudulent.
• Financial History: confirm financial position; flag judgments, sequestration, or debt review.
• Employment History: establish whether stakeholders are government employees.
• Politically Exposed Person (PEP) Search: identify PEPs and organisations with known risk.
• Qualification Verification: confirm stated qualifications.
• Criminal Records Search: confirm no criminal involvement.

The bidder must provide an online portal where queries/search results can be documented. The technical proposal should outline how each of the eight search types will be delivered, with supporting evidence. Method statements should demonstrate capability to perform the searches and manage the volume of transactions as GTAC's business fluctuates.

Bidders must submit a minimum of three valid reference letters from clients for whom similar services were provided. Each letter must clearly indicate the client/organisation name, nature of services, period of service, and contact details of a person for verification.

Pricing is pay-per-use, with a unit price per bid transaction. Bidders must complete Annexure 1 (Service and Price Offering) and the SBD 3.3 pricing schedule. Prices must be in ZAR, VAT inclusive for VAT vendors, exclusive for non-vendors. Firm price for the contract duration. Indicate whether VAT is applicable and the VAT amount.

Pricing format: unit price per bid transaction, including all applicable taxes; indicate VAT registration status and VAT amount. Prices quoted in South African Rand, VAT inclusive for VAT vendors, exclusive for non-VAT vendors. Firm price for contract duration. Total estimated annual cost calculated from quoted unit price × estimated annual transactions; estimated volume is for evaluation only, not a guarantee. No monthly retainer; full budget use not guaranteed. Price validity: 12 months unless otherwise stated. GTAC may negotiate price or rates with recommended bidder.

CSD registration: mandatory at closing date and time of bid.

Tax clearance: valid tax PIN or CSD number required; tax status must be compliant at award. Non-compliance may be remedied within 7 working days, else bid invalidated. GTAC may withdraw award if bidder was non-compliant at time of award.

State employment: any bidder representative (director, shareholder, proposed resource) employed by the state disqualifies the bid.

Foreign nationals: valid passport, visa, work permit per Immigration Act required.

State Security Agency (SSA) screening: successful bidder and proposed resources subject to screening; ID copies must be included in bid.

Beneficial ownership: disclose for each beneficial owner: name, date of birth, ID or passport number, residential address, occupation, and nature/extent of control.

Restrictive practices: bidder must not engage in collusive bidding or other prohibited practices per Competition Act; violations may lead to invalidation and referral to Competition Commission.

Counter conditions: any amendment to bid conditions by bidder invalidates the bid.

RFQ validity: 60 calendar days from closing date.

Contract duration: three years. No monthly retainer. Full budget use not guaranteed. GTAC may terminate or defer services with immediate effect on written notice. A service-level agreement must be entered into. Bidders must not attach counter conditions. Successful bidder may be required to submit additional supporting documentation. GTAC may negotiate final offer.

In addition to the standard evaluation, Phase 1A requires submission of SBD 1, SBD 4, SBD 6.1, and CSD/tax verification. Phase 1B requires the pricing schedule and technical proposal. Phase 2 requires supporting documents for each of the eight searches and a minimum of three reference letters. Phase 3 applies the 80/20 preference point system with specific goals as described.