Supply and delivery of swimming pool chemicals and equipment – prince albert municipality (RFQ 135/2026)

Closing date: 05 November 2026 at 12:00

Bid validity: 90 days from closing date

Contract period: until 30 June 2027

Public bid opening: immediately after closing time at the Finance Division Boardroom, Thusong Centre.

No compulsory briefing or site visit is stated.

Bidding procedures and quotation documents:

• Contact: Ms Theolencia Biljohn
• Email: [email protected]
• Telephone: 023 541 1668

Technical / specification enquiries:

• Contact: Mr Charlton Jafta
• Email: [email protected]
• Telephone: 023 541 1036

Document collection (from the Finance Division, Thusong Centre, Prince Albert, 6930, office hours Monday-Thursday 07h30-16h00 and Friday 07h30-15h30):

• Contact: Ms Tamara Qhayi

Submission address:

Prince Albert Municipal Finance Building (Thusong Centre)

Adderley Street

Prince Albert, 6930

Postal address:

Prince Albert Municipality

Private Bag X53

Prince Albert, 6930

Submission method: sealed envelope, hand-delivered, couriered or posted, deposited in the tender box before closing time.

Envelope must be marked with the quotation number (RFQ 135/2026), quotation title, and closing date and time. Unmarked envelopes are disqualified.

Electronic, faxed, telegraphic, telephonic or late bids are not accepted.

Postal address: Prince Albert Municipality, Private Bag X53, Prince Albert, 6930, marked "ATTENTION SUPPLY CHAIN MANAGEMENT UNIT".

Tender box location: Finance Division, Thusong Centre, Adderley Street, Prince Albert, 6930. Box hours: Monday to Thursday 07h30-16h00, Friday 07h30-15h30.

Bids remain valid for 90 days after closing.

Returnable documents (all must be completed in black ink, signed by the authorised signatory, and the full original document returned):

• MBD 1 (Invitation to Bid): bidder and contact details.
• MBD 2 (Tax Clearance Requirements): tax compliance status pin.
• MBD 3.1 (Pricing Schedule): completed price schedule.
• MBD 4 (Declaration of Interest): discloses any connection to state employees.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
• MBD 7.1 (Contract Form - Purchase of Goods/Works): signed offer.
• MBD 8 (Declaration of Bidder's Past SCM Practices): confirms no SCM abuse or fraud history.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 15 (Certificate for Payment of Municipal Services): confirms municipal accounts in order, signed before a Commissioner of Oaths.

Additional required attachments: quotation/pricing schedule on company letterhead, valid B-BBEE certificate or sworn affidavit, CSD report, CIPC registration, municipal accounts for all directors, lease agreement or affidavits for locality, certified ID copies of all directors, and a board resolution authorising the signatory (not required for sole proprietors).

Evaluation stages: functionality scoring first, then price and preference points.

Functionality: bidders must achieve the minimum functionality score (stated in the bid document's functionality section, page 47) to be considered responsive; failing this means the bid will not proceed to price and preference evaluation.

Preference point system: 80/20.

Point allocation:

• Price: 80 points
• B-BBEE status level of contributor: 10 points (50% of the 20 specific-goal points)
• Locality: 10 points (50% of the 20 specific-goal points)

Total: 100 points.

B-BBEE points table (80/20 system): Level 1 = 20 points, Level 2 = 18, Level 3 = 16, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

Locality points: within municipal boundaries = 10, within Central Karoo district = points as per table, within Western Cape but outside district = 5, outside Western Cape = 0.

No minimum qualifying score for price and preference stated beyond the functionality minimum.

Scope: Supply and delivery of swimming pool chemicals and equipment.

Contract period: Ending 30 June 2027.

Specifications: The bid specifications and pricing schedule (Part B, pages 43-50) contain the detailed items and quantities; these are not repeated in the extracted text.

The bid document is available for download at www.pamun.gov.za (Navigation: Notice Board > Tenders and Quotations) or in print at the Finance Division for R150.00 (VAT included).

No specific experience or key personnel requirements are stated in the extracted text.

Pricing must be completed on MBD 3.1 (Pricing Schedule) and a quotation on the bidder's letterhead.

Total bid price must be inclusive of VAT.

Municipal account evidence must accompany the bid to support locality claims.

Pricing: Total bid price inclusive of VAT, entered on the pricing schedule (MBD 3.1).

Bid security, guarantees, retention or payment terms: none stated in the extracted text.

Financial capacity requirements: none stated.

Document purchase cost: R150.00 (non-refundable), payable in cash or EFT to Prince Albert Municipality, ABSA Bank, account number 2640-5600-64, reference RFQ 135/2026 and company name.

The Municipality may deduct any outstanding municipal amounts from payments due to the bidder.

CSD registration: Mandatory. Bidders must be registered on the Central Supplier Database; the municipality may not award to unregistered suppliers.

Tax compliance: Valid Tax Compliance Status (TCS) pin, Tax Clearance Certificate or CSD registration number must be submitted. Inactive or non-compliant status leads to the offer being omitted. Consortia, joint ventures and sub-contractors must each submit their own pin/CSD number.

B-BBEE: Proof of B-BBEE status level contributor (valid certificate or sworn affidavit) required to claim points. Bidders failing to submit proof score 0 for B-BBEE.

Municipal rates and taxes: Bidder and directors must not be in arrears (>3 months) to any municipality; settlement arrangements made before closing must be submitted. Non-property owners must submit affidavits.

CIDB: Registration must be attached where applicable (construction-related).

CIPC: Company registration documents must be attached.

State service: No bids from persons in the service of the state.

MBD 15: Requires certified ID copies of all directors; omissions render the bid non-responsive.

No health and safety requirements specific to this tender are stated in the extracted text.

General Conditions of Contract (GCC) apply; Special Conditions of Contract (SCC) prevail in conflict.

Bid validity: 90 days, extendable at the Municipality's request.

The Municipality may withdraw the invitation, re-advertise, reject or accept part of a bid, and is not bound to accept the lowest or highest-scoring bid.

Force majeure events (acts of purchaser, wars, fires, floods, epidemics, embargoes, etc.) may excuse performance.

After bid closure, bidders must not contact the Municipality about their bid until the award; attempts to influence evaluation may lead to rejection.

Fraudulent claims for preference points may lead to disqualification, cost recovery, contract cancellation, restriction from business with the state (up to 10 years), and criminal prosecution.

Functionality scoring applies; bids must achieve the minimum functionality points (the specific minimum is stated in the functionality scoring section of the bid document, page 47) to be responsive.

Evaluation follows the 80/20 preference point system: 80 points for price, 20 points for specific goals (10 for B-BBEE, 10 for locality).