Catering services for natjoint visit at ficksburg port of entry (2 december 2026)

Closing date and time: 30 October 2026 at 11:00.

Service date: 2 December 2026 (catering for the NATJOINT visit at Ficksburg Port of Entry).

No compulsory briefing or site visit is mentioned in the document.

Supply chain management enquiries:

• Contact: Nolda Gwatule
• Email: [email protected]
• Telephone: N/A

Technical enquiries:

• Contact: Nolda Gwatule
• Email: [email protected]
• Telephone: N/A

Invoices must be sent to: [email protected]

Quotes must not be sent to the enquiry email addresses; submission is only via eTender.

Submission method: eTender (eSubmission) online platform.

Closing time: 30 October 2026 at 11:00.

Bids must be submitted on the official forms provided; forms may not be retyped or redrafted. Photocopies are allowed but must bear an original signature.

Bids must be complete in all respects. Any alteration must be initialled; correcting fluid is prohibited.

The bid pack must include: SBD 1 (Invitation to Bid), Part B Terms and Conditions, a declaration of CSD registration, SBD 3.1 (Pricing Schedule, firm prices), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim) with an active B-BBEE certificate or sworn affidavit, SBD 7 (Contract Form), and a resolution authorising the signatory.

Disqualification risks: late submission, unsigned or uninitialled forms, incomplete submissions, retyped forms, use of correcting fluid, bids sent by fax or telegraph, and inclusion of samples with the bid documents.

Evaluation is administrative, mandatory compliance first, then preference points.

Applicable system: 80/20 preference point system (for requirements up to R50 million).

Price: maximum 80 points.

Specific goals: maximum 20 points, allocated as follows:

• Black ownership (10): 100% = 10, ≥51% and <100% = 5, >0% and <51% = 2, 0% = 0.
• Women ownership (4): 100% = 4, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0.
• Youth ownership (3): 100% = 3, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0.
• Military veteran ownership (3): 100% = 3, ≥51% and <100% = 2, >0% and <51% = 1, 0% = 0.

Total possible points: 100.

If proof for specific goals is not submitted, no preference points are awarded.

The BMA may call for presentations from shortlisted bidders, request further information, verify submitted information, and negotiate prices before or after award.

Catering for 50 people at Ficksburg Port of Entry on 2 December 2026.

Lunch served at 12:00, once off.

Menu required: rice, pap, Greek salad with dressing, spinach, butternut, grilled chicken, beef stew, and gravy.

Beverages: 100 bottles of 500 ml mineral water, 15 cans of 330 ml 100% juice, 35 cans of 330 ml soft drinks.

The supplier must provide cutlery, crockery and serviettes.

Supplied goods and services must conform to the standards in the bidding documents and specifications.

The purchaser may inspect the supplier's premises and records; rejected non-conforming supplies must be removed and replaced at the supplier's cost.

Inspection costs are borne by the purchaser if supplies comply; otherwise by the supplier.

Pre-bidding testing costs are for the bidder's account.

No specific quality certifications or standards are listed beyond general conformity to specifications.

Pricing must be firm, inclusive of VAT, and entered on SBD 3.1.

The pricing schedule covers: catering for 50 people (lunch menu as specified), 100 bottles of mineral water, 15 cans of juice, 35 cans of soft drinks, and supply of cutlery/crockery/serviettes.

Delivery costs must be included in the bid price.

Offer validity: 120 days from closing date.

Invoices must be sent to [email protected].

Pricing: firm prices only, inclusive of VAT (15%). Non-firm or exchange-rate-linked prices will not be accepted.

The total quoted price must cover all costs associated with the service, including delivery to the prescribed destination.

Offer must remain valid for 120 days from the closing date of the bid.

Payment: in South African Rand, fixed price inclusive of VAT, within 30 days of receipt of an approved invoice.

Payment is against key deliverables meeting professional quality standards; disputes on quality go to arbitration.

Disbursements must not exceed 10% of the total contract amount and require original receipts and pre-agreed expense lists.

Performance security: the successful bidder must furnish a performance security within 30 days of contract award, in a form specified in the Special Conditions of Contract (SCC).

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number, or provide a SARS Tax Compliance Status (TCS) PIN, or submit a printed TCS certificate.

Consortia, joint ventures, or subcontractors: each party must submit its own TCS certificate/PIN or CSD number.

Bids are not considered from persons in the service of the state, companies with directors who are, or close corporations with members who are.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Foreign suppliers: must complete the foreign supplier questionnaire; if not resident or liable for RSA taxation, they do not need a TCS PIN.

Bidders must complete a declaration confirming CSD information is correct and up to date; incorrect data may disqualify the bid.

Bidders must provide a resolution authorising the signatory (signed by all directors/members/partners).

No health and safety requirements specific to the catering service are stated in the document. The general conditions include standard procurement clauses (disclosure, delays, penalties), but nothing specific to OHS.

The General Conditions of Contract (GCC) apply. No variation or amendment is valid unless in writing and signed by both parties.

The supplier may not assign the contract without prior written consent.

Subcontracts must be notified in writing to the purchaser; the supplier remains fully liable.

Delays: the supplier must notify in writing of any impediment; the purchaser may extend time with or without penalties.

Penalties: for late delivery, the purchaser may deduct from the contract price an amount calculated using the prime interest rate for each day of delay.

Termination: the purchaser may terminate for default, including failure to deliver, failure to perform obligations, or corrupt/fraudulent practices. The supplier may then be restricted from doing business with the public sector for up to 10 years, subject to a 14-day show-cause period.

Warranty: supplied goods must be new and free of defects; warranty is 12 months after delivery/acceptance or 18 months from shipment, whichever is earlier.

Payment terms: within 30 days of invoice; in Rand unless otherwise specified in SCC.

Prices may not vary from those quoted unless authorised in SCC or a bid validity extension.

The purchaser may inspect supplier records and have them audited.

Evaluation follows administrative compliance check, then preference points allocation under the 80/20 system. Price gets 80 points; specific goals get 20 points as per the B-BBEE ownership categories. No minimum qualifying score is stated.