Fumigation and pest control services for the siu polokwane office — 24-Month contract (rfq167 2026/27)

Closing date and time: 28 October 2026 at 11:00

RFQ issued: 22 October 2026

RFQ validity period: 90 days from the official closing date

Quote validity: 30 days (supporting documentation section)

Briefing session: none indicated — no compulsory briefing or site visit is scheduled

Enquiries

• Email: [email protected]
• No named contact person or telephone number is provided; the RFQ directs bidders to the SCM official for further information.

SIU Head Office

74 Water Meyers Street

Rentmeester Building

Meyers Park

First Floor

Service location

SIU Polokwane office — ground and first floor

Submission method

• Email only, to [email protected]. Only submissions received at this address on or before the closing date and time are considered.
• Quotations must be on the bidder's company letterhead and every page must be signed by the responsible person.
• Use the official RFQ forms as issued. Retyping the document, or altering it beyond the bidder's own details and price, disqualifies the bid.

Returnable forms and documents

• SBD 4 (Declaration of Interest): discloses whether any director, shareholder, member or controlling person is employed by the state or connected to anyone at the SIU.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal preference points.
• SBD 7 (contract form): completed and signed by the successful bidder.
• SBD 8 and SBD 9: past supply chain management practices and independent bid determination, referenced in the bid declaration.
• Proof of authority to sign, such as a company resolution.
• CSD registration, SARS PIN or TCS certificate, CIPC registration, ID copies of directors, B-BBEE certificate or sworn affidavit, COIDA letter of good standing, PCO P-Registration, SAPCA membership certificate, and two contactable client reference letters for previous pest control work.

Disqualification risks

• Late or incomplete submissions.
• Quotation page not signed, or SBD 4 not completed and signed.
• CSD tax status non-compliant, or information in the SBDs proven incorrect.
• Listed on National Treasury's database of restricted suppliers and defaulters, or under investigation for corrupt activities.
• Supporting documentation not provided — the submission is then classified as non-responsive.
• Alterations to the tender document other than the bidder's details and price.

Validity

• RFQ validity period: 90 days from the official closing date.
• Quote validity: 30 days as stated in the supporting documentation section.

Preference point system

• 80/20 system applies (PPPFA and Preferential Procurement Regulations).
• Estimated value of the bid does not exceed R1 000 000 (all applicable taxes included); this is the process threshold, not the project budget.

Points allocation

• Price: 80 points.
• B-BBEE status level of contributor: 18 points.
• Specific goal — more than 50% black ownership: 2 points.
• Total: 100 points.

B-BBEE points by status level

• Level 1: 18 points
• Level 2: 14 points
• Level 3: 12 points
• Level 4: 10 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points

Evaluation sequence

• Responsiveness first: bids must meet the eligibility, mandatory and statutory criteria before preference points are scored.
• Responsive bids are then scored on price and preference (B-BBEE plus the specific goal).
• No minimum functionality or minimum qualifying score is stated.

Award conditions

• The bidder must pass SIU Internal Integrity Unit screening and/or State Security Agency vetting; failing this, the bid may not be awarded regardless of points scored.
• The bidder must fully complete and sign the occupational health and safety agreement under section 37(2) of the Occupational Health and Safety Act.

Scope

• Fumigation and pest control services at the SIU Polokwane office, covering the ground and first floors.
• Each floor measures 1016.88 square metres.

Services required

• General pest control and extermination.
• Cockroach, ant, fly, mosquito and spider control.
• Rodent control, including baiting, trapping and monitoring.
• Fumigation of designated buildings, storage areas or goods where required.
• Inspection and identification of pest infestation.
• Supply and application of approved pesticides and fumigation chemicals.
• Pest control monitoring and prevention measures.
• Safe disposal of pest-related waste and used materials.

Service frequency

• Quarterly fumigation services: 8 over the contract period.
• Monthly pest control services: 24 over the contract period.

Delivery conditions

• Trained and competent personnel must be provided, with appropriate personal protective equipment.
• Only approved chemicals may be used, in line with occupational health and safety requirements.
• A service report must be submitted after each visit and treatment records maintained.
• No equipment, utensils or agents that could damage buildings, fittings or persons may be used.
• Post-support service must be provided where and when required by the SIU.

Contract period

• Twenty-four (24) months.

Experience

• Demonstrable relevant experience in fumigation and pest control.
• At least two (2) contactable reference letters from clients for pest control services previously rendered.

Registrations and certifications

• Valid registration as a Pest Control Operator (PCO) with a valid P-Registration from the Department of Agriculture, Forestry and Fisheries.
• Valid South African Pest Control Association (SAPCA) certificate of active membership.
• Valid COIDA letter of good standing, nature of business: Pest Control.
• All licences, registrations and certifications required by law.

Personnel

• Trained and competent staff equipped with appropriate personal protective equipment.

Assessment

• Best value assessment takes account of the bidder's expertise, experience, technical proposal and the organisational capacity supporting the project team.

Format

• Price breakdown per quarter/month with a total, covering 8 quarterly fumigation services and 24 monthly pest control services.
• Total quoted VAT exclusive for the twenty-four (24) month period.
• A separate quote on the bidder's company letterhead.

Pricing rules

• Prices must be inclusive of VAT for VAT-registered bidders.
• Rates must be quoted in South African Rand and held firm for the bid period.
• The price must cover the full scope of work plus any logistics or disbursements required to deliver the service.
• No amendment of quotations is permitted after the closing date and time.
• The SIU may use its own correctly calculated total when evaluating price and may seek confirmation of that total only.

Pricing schedule

• 8 quarterly fumigation services and 24 monthly pest control services, priced per quarter/month and totalled.
• Total quoted VAT exclusive for the 24-month period.
• Prices must be inclusive of VAT for VAT-registered bidders.
• A separate quote must be provided on the bidder's letterhead.
• Rates must be quoted in South African Rand and remain firm for the bid period.
• The price must cover the entire scope of work plus any logistics or disbursements needed to deliver the service.

Pricing rules

• No amendment of quotations is allowed after the closing date and time.
• The SIU may use its own correctly calculated total when evaluating price and may seek confirmation of the total only.

Payment

• Payment is made against deliverables achieved, within 30 days of receipt of invoice (one clause states 30 working days from invoice date).
• No pre-payments — the SIU as a public entity is not permitted to make them.
• All purchases are made through an official order; no goods may be delivered or services rendered before an official order is received.

No bid security, performance guarantee or retention is stated.

Registration and tax

• Registration on the National Treasury Central Supplier Database (CSD) is mandatory.
• CSD overall tax status must be compliant; the CSD summary report must reflect this.
• A SARS PIN must be submitted; a Tax Compliance Status PIN can be obtained via e-filing at www.sars.gov.za, or a printed TCS certificate may be submitted.
• Where no TCS is available but the bidder is on the CSD, the CSD number must be provided.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.

Pest control specific

• Valid proof of registration as a Pest Control Operator (PCO) with a valid P-Registration from the Department of Agriculture, Forestry and Fisheries.
• Valid COIDA letter of good standing, nature of business: Pest Control.
• Valid South African Pest Control Association (SAPCA) certificate of active membership.
• At least two contactable client reference letters for pest control work previously performed.
• Relevant experience in fumigation and pest control, plus the licences, registrations and certifications required by law.

Corporate documents

• CIPC company registration and ID copies of company directors.
• Fully completed and signed RFQ document including SBD 4 and SBD 6.1.

B-bbee

• A B-BBEE verification certificate or a sworn affidavit (for EME and QSE) must be submitted to claim preference points.
• The certificate must carry a SANAS logo, or the affidavit must be commissioned by a Commissioner of Oaths with an SAPS stamp.
• No valid B-BBEE proof means no preference points are allocated.

Exclusions

• No bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders listed on National Treasury's database of restricted suppliers and defaulters, or under investigation for corrupt activities, are excluded.
• Appointment is subject to SIU Internal Integrity Unit screening and/or State Security Agency vetting.
• The successful bidder must sign the occupational health and safety agreement under section 37(2) of the Occupational Health and Safety Act.

Mandatory agreement

• The successful bidder must fully complete and sign the occupational health and safety agreement under section 37(2) of the Occupational Health and Safety Act (as amended).

Operational requirements

• Only approved pesticides and fumigation chemicals may be used, in line with occupational health and safety requirements.
• Personnel must be trained and competent and must be issued with appropriate personal protective equipment.
• The service provider must comply with all applicable environmental, health and safety legislation.
• Pest-related waste and used materials must be disposed of safely.
• A valid COIDA letter of good standing (nature of business: Pest Control) must be submitted with the bid.
• No equipment, utensils or agents that could damage buildings, fittings or persons may be used.

Duration

• Twenty-four (24) months.

Ordering and delivery

• All purchases are made through an official order; no goods may be delivered or services rendered before an official order is received.
• The successful bidder must deliver the specified services in full by the stipulated date.

Payment

• Payment against deliverables achieved, within 30 days of receipt of invoice (one clause states 30 working days from invoice date).
• No pre-payments are permitted.

Other terms

• Quotations must be submitted on the bidder's company letterhead.
• Copyright and intellectual property in the bid documentation rests with the SIU.
• All goods and services purchased are subject to the SIU's conditions, policies and procedures, which supersede the bidder's own quotation conditions.
• The SIU may enter into a Service Level Agreement once the appointment is finalised.
• The SIU may conduct its own internal tests and analysis on products to confirm quality and SABS compliance.
• The successful bidder must complete and sign the written contract form (SBD 7).
• No bids are considered from persons in the service of the state, or from companies or close corporations whose directors or members are in the service of the state.

Submission and ownership

• Quotations are returned to [email protected].
• A proposal submitted to the SIU becomes its property and is not returned.

Contract conditions

• The service provider must commit to post-support service where and when required by the SIU.
• Payment is made on deliverables achieved, within 30 days of receipt of invoice.
• CSD tax compliance status must appear on the CSD summary report.
• The SIU may withdraw any quotation at any time within or outside the quotation validity period.
• The SIU may invite suppliers to present their bid proposals before a final decision.

Supporting documentation

• A B-BBEE status level verification certificate is required to claim B-BBEE preference points.
• The quote must be valid for 30 days.
• Quotations must be accompanied by CSD registration if not previously submitted.
• A cost breakdown is required and prices must be VAT inclusive where applicable.
• Every page of the quotation must be signed by the responsible person.
• Missing supporting documentation results in the submission being classified as non-responsive.

The SIU awards on best value rather than lowest price, weighing the bidder's expertise, experience, technical proposal and organisational capacity.

Preference system

• 80/20 preference point system applies, as the estimated value does not exceed R1 000 000 (all applicable taxes included).
• Price: 80 points.
• B-BBEE status level of contributor: 18 points.
• Specific goal (more than 50% black ownership): 2 points.
• Total: 100 points.

B-BBEE points

• Level 1: 18; Level 2: 14; Level 3: 12; Level 4: 10; Level 5: 8; Level 6: 6; Level 7: 4; Level 8: 2; non-compliant: 0.

Process

• Only responsive bids — those meeting the eligibility, mandatory and statutory criteria — are scored.
• Evaluation is by price and preference method.
• No minimum functionality score is set.