Backup exec license renewal for 2 years – RFQ

The purpose of this RFQ is to solicit quotes for the supply and delivery of Backup Exec license renewal for 2 years. The item is a Backup Exec Simple Core Pack Win 80 Instance On-Premise Standard Subscription + Essential Maintenance License, initial 24 months, latest version. The business objectives are to renew the software licences for two years to ensure continued backup and recovery of the organisation's on-premises critical data and ICT systems, supporting business continuity and protecting against data loss.

Submission email: [email protected]

Bidding procedure enquiries: contact details not provided.

Technical enquiries: contact details not provided.

Submission method: email

Submission email: [email protected]

Closing date: 30 October 2026 at 11:00

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): declares any relationship with state employees or the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• Proof of CSD registration: supplier number must be provided.
• Tax compliance: SARS TCS PIN or CSD number.
• B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs).
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Late submissions are not accepted.
• Bids must be on official forms, not re-typed.
• Failure to provide or comply with any required particulars may render the bid invalid.

Evaluation stages:

1. Administrative mandatory compliance: bids are checked for completeness and correctness of documentation.
2. Price and specific goals: evaluated under the 80/20 preference point system.

Scoring split:

• Price: 80 points
• Specific goals (B-BBEE status level): 20 points
• Total: 100 points

Price formula (80/20 system):

Ps = 80(1 - (Pt - Pmin)/Pmin)

Where Ps = points for price, Pt = price of bid under consideration, Pmin = price of lowest acceptable bid.

Specific goal points by B-BBEE status level:

• Level 1: 20
• Level 2: 18
• Level 3: 14
• Level 4: 12
• Level 5: 5
• Level 6: 6
• Level 7: 4
• Level 8: 2
• Non-compliant contributor: 0

Only bidders achieving the minimum qualifying points on functionality are evaluated further.

Supply and deliver Backup Exec license renewal for 2 years.

Item: 32149/150 - M0008 - Backup Exec Simple Core Pack Win 80 Instance On-Premise Standard Subscription + Essential Maintenance License Initial 24 Months (Latest Version).

Quantity: 1

Duration of service: 2 years.

Business objectives: renew Backup Exec software licences for two years to ensure continued backup and recovery of the organisation's on-premises critical data and ICT systems, supporting business continuity and protecting against data loss.

CSD registration: mandatory before submitting bids; supplier number must be provided.

Tax compliance: bidders must be tax compliant; provide SARS TCS PIN or CSD number. Each party in a consortium/joint venture/sub-contractor arrangement must submit a separate TCS certificate/PIN/CSD number.

State employment: bids from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees will not be considered.

B-BBEE: a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Foreign suppliers: must complete the questionnaire on residency, branch, permanent establishment, source of income, and tax liability in South Africa.

The successful bidder will be required to sign a written contract form (SBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC), and any applicable special conditions.

Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. The bid is subject to the PPPFA, Preferential Procurement Regulations 2022, GCC, and any special conditions. The successful bidder must sign a written contract form (SBD 7). Tax compliance: bidders must submit their SARS TCS PIN or CSD number; each party in a consortium/joint venture/sub-contractor arrangement must submit a separate TCS certificate/PIN/CSD number. Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered. Failure to provide or comply with any required particulars may render the bid invalid.

Evaluation is in accordance with SCM policies, the PPPFA, and Preferential Procurement Regulations 2022. Administrative mandatory compliance: bids are verified for completeness and correctness; SACAA may reject bids that are incomplete or incorrect. Compulsory requirements: CSD registration, completed and signed SBD 1, SBD 4, and SBD 6.1. Price and specific goals: 80 points for price, 20 points for specific goals, using the 80/20 system. Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Specific goal points by B-BBEE level as per the table.