Statutory maintenance of pressure vessels and boilers – sabs (36-Month contract)

Compulsory briefing session: 02 November 2026 at 10:00, at SABS Groenkloof, 1 Dr Lategan Road, Groenkloof, Pretoria.

Final date for bidders to submit consolidated clarification questions: 06 November 2026, to [email protected].

SABS clarification (no further clarification after this date): 09 November 2026.

Deadline to submit signed Non-disclosure Agreement (Appendix C) and Intention to Respond (Appendix B): 11 November 2026.

Proposal submission closing date and time: 11 November 2026 at 11:00.

Enquiries (all questions must be sent to this contact only):

• Contact: Elvis Lebepe
• Email: [email protected]
• Telephone: not stated

Submission of proposals:

• Email: [email protected]

Briefing venue:

SABS Groenkloof

1 Dr Lategan Road

Groenkloof

Pretoria

Submission method: electronic only, by email to [email protected]. The email subject must include the tender reference number and description. Maximum email size 14MB. Proposals must be in PDF format, compressed into a zipped folder if necessary. Submissions via a link or 'WeTransfer' will not be accepted. Late submissions will not be accepted. The submission email address is for proposals only; do not send questions to it.

Returnable documents (all must be completed, signed and submitted):

• Appendix A: Scope of Work
• Appendix B: Pricing/Quotes
• Appendix C: Company Experience
• Appendix D: Intention to Respond
• Appendix E: SBD 4 Bidder's Disclosure
• Appendix F: Signed Non-disclosure Agreement
• Appendix G: SBD 6.1 Preference Points Claim Form
• Appendix H: CSD Report (or proof of banking details for international suppliers)
• Appendix I: B-BBEE Certificate or Sworn Affidavit
• Appendix J: Management Summary (including Statement of Compliance)
• Appendix K: Statement of Compliance
• Appendix L: Signed SABS Terms and Conditions
• Appendix M: RFP Document
• Appendix N: Audited Financial Statements
• Appendix O: Request for Proposal Enquiry
• Appendix P: Service Agreement
• Appendix Q: Mandatory Requirements
• Appendix U: Company Experience
• Appendix S: Personnel Experience
• Appendix T: Personnel Experience

Disqualification risks:

• Failure to meet all requirements in the scope of work.
• Solution encumbered by any intellectual property rights.
• Misrepresentation of any material fact.
• Contacting any SABS personnel other than the designated enquiry contact.
• Any canvassing regarding this RFP.
• Quotation not submitted on official company letterhead.

Evaluation is in three stages:

Stage 1 – Mandatory Requirements (pass/fail):

• CIDB Grading 4 ME
• Valid COIDA Certificate (Liability Insurance)
• Valid AIA Certification from the Department of Labour, signed by the Chief Inspector

Only bidders meeting all mandatory requirements proceed to functionality evaluation.

Stage 2 – Functionality Evaluation (scored 1-5, weighted):

• Company Experience (40%): minimum 3 relevant, contactable reference letters not older than 5 years, covering inspection, maintenance and repairs of pressure equipment or similar work. Scoring increases with number of reference letters (1 letter = 1 point, 5 letters = 5 points).
• Personnel Experience (40%): detailed CVs of personnel with experience on pressurised equipment, holding a Technical Diploma (Mechanical, Electrical, Metallurgical or Welding) at minimum NQF Level 4. Scoring increases with years of relevant work experience (no CV = 1, 3 years = 3, 5 years = 4, 6+ years = 5).
• Service Capability (10%): submission of a detailed SOP showing (1) method statement and commitment to quality assurance, (2) commitment to safety, (3) current generator failure repair project programme with activities, durations and milestones. Adequate = 1 point, Comprehensive = 5 points.
• Company Experience (10%): detailed company profile showing years in business of similar nature. 3 years or less = 1, 4 years = 3, 5 years or more = 5.

Stage 3 – Preference Points (80/20 system):

• Price: maximum 80 points
• Specific Goals: maximum 20 points, claimed via SBD 6.1. Points for black ownership (up to 10), black women ownership (up to 6), and ownership by persons living with disabilities (up to 4).

No minimum qualifying score for functionality is stated.

Scope: statutory maintenance of pressure vessels and boilers at all SABS sites for a period of 36 months.

Services include:

• Annual or ad hoc visual inspection of pressure vessels on all SABS sites.
• Non-destructive testing (NDT), including ultrasonic testing to detect internal flaws.
• Magnetic Particle Inspection for detecting surface defects.
• Hydraulic pressure testing to assess structural integrity.
• Inspection of new and in-service pressure equipment to verify compliance with design, manufacturing and safety standards.
• Assessment of conformity requirements as defined in the Pressure Equipment Regulations (PER) and SANS 347.
• Preparation of detailed inspection reports documenting findings, non-compliances and recommendations.
• Assistance in enforcement actions related to non-compliant pressure equipment.

Equipment covered (not limited to):

• Air receivers (compressed air systems)
• Steam boilers
• Pressure vessels (hot water tanks)
• Associated piping and pressure systems
• Safety valves, gauges and pressure instruments

Additional requirements:

• Annual, 36-month statutory inspections, ad hoc inspections and repairs, ensuring equipment is compliant.
• Supply of any pressure equipment spares required.
• AIA Certification in accordance with PER and SANS 347.
• Technical qualification or certified course on Pressure Equipment Inspection from an accredited training institution.
• Over 5 years of thorough understanding of PER and relevant SANS standards.
• Relevant work experience in the pressure equipment industry, including hands-on inspection techniques.
• Company experience in similar work: 3 reference letters, not older than 10 years.

Service capability must be demonstrated through a Standard Operating Procedure (SOP) that includes: (1) method statement and commitment to quality assurance, (2) commitment to safety, and (3) a current generator failure repair project programme with activities, durations and milestones. The SOP is scored as part of functionality (10% weight).

Company experience: minimum 3 relevant, contactable reference letters not older than 5 years, covering inspection, maintenance and repairs of pressure equipment or similar work. Personnel experience: detailed CVs of personnel with experience on pressurised equipment, holding a Technical Diploma (Mechanical, Electrical, Metallurgical or Welding) at minimum NQF Level 4. Scoring increases with years of relevant work experience.

Quality assurance is part of the service capability evaluation: bidders must submit a detailed SOP showing a method statement and commitment to quality assurance. Inspection and testing must comply with the Pressure Equipment Regulations (PER) and SANS 347. Detailed inspection reports must document findings, non-compliances and recommendations. SABS may conduct inspections of the bidder's premises at an agreed date and time.

Pricing schedule (Appendix B) – rates to be quoted for:

• Team Leader
• Inspector Labour Rate per hour
• Artisan/Technician Rate per hour
• Assistant Rate per hour
• Travel fee per km (AA rates)
• Reporting rate per hour
• Safety file
• Preliminaries & General (reports to be included in this fee)

Fixed markup on consumables: 20%.

Quotations must be submitted on official company letterhead; failure to do so results in disqualification.

No bid security, guarantee, retention or payment terms are stated.

Mandatory compliance:

• CIDB Grading 4 ME
• Valid COIDA Certificate (Liability Insurance)
• Valid AIA Certification from the Department of Labour, signed by the Chief Inspector
• Registration on the National Treasury Central Supplier Database (CSD) – register at www.CSD.gov.za
• Valid tax clearance certificate (original) – required as part of bidder particulars
• B-BBEE status level verification certificate or sworn affidavit – required to claim preference points
• Not listed on the Register for Tender Defaulters or the List of Restricted Suppliers
• Signed SABS Terms and Conditions (Appendix L) – acceptance of standard terms; variations must be submitted as Annexure F1
• Signed Non-disclosure Agreement (Appendix F) – confidentiality obligations survive termination of the tender process
• Audited financial statements (Appendix N) – required as a returnable document

Mandatory requirement: valid COIDA Certificate (Liability Insurance). The service capability SOP must include a commitment to safety. Valid AIA Certification from the Department of Labour, signed by the Chief Inspector, is also mandatory.

Contract term: 36 months. Successful bidder must enter into a formal agreement with SABS. SABS reserves the right to amend, alter or delete clauses relating to insurance, indemnity, undertaking, guarantees, intellectual property, service levels and tax compliance. No services may be rendered before the formal agreement becomes effective. SABS is not liable for any costs incurred by the bidder before the agreement is signed. Proposals remain valid for 120 days from submission. SABS may request an extension of validity in writing; the bidder is not obliged to extend. All intellectual property developed in relation to the service vests in SABS, and the bidder must transfer all such IP rights to SABS. The RFP does not commit SABS to proceed; SABS may cancel the process at any time and is not liable for any losses or damages arising from participation, amendment, termination or suspension of the process.

Mandatory requirements: CIDB Grading 4 ME, valid COIDA Certificate (Liability Insurance), and valid AIA Certification from the Department of Labour signed by the Chief Inspector. Only bidders meeting these mandatory requirements proceed to functionality evaluation. Bidders must also be registered on the CSD and submit all returnable documents.

Evaluation stages: Stage 1 Mandatory Requirements (CIDB 4 ME, COIDA, AIA); Stage 2 Functionality (Company Experience 40%, Personnel Experience 40%, Service Capability 10%, Company Experience 10%); Stage 3 Preference Points (80/20 system – price 80 points, specific goals 20 points).