Supply and delivery of four 6-Branch stainless steel filtration manifolds — johannesburg water (rfqjw140tn26)

Supply chain management

• Name: Tlangelani Nkuna
• Telephone: 011 688 1925
• Email: [email protected]

End user department

• Name: Thomas Mahlaola
• Email: [email protected]

e-Tender portal support

• eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000
• Email: [email protected]
• CSD login queries: [email protected]

POPIA queries

• Email: [email protected]

Submission

• Method: e-Tender portal, https://www.etenders.gov.za/

Johannesburg Water head office

Turbine Hall

65 Ntemi Piliso Street

Newtown

Johannesburg, 2107

Submission channel

• Method: e-Tender portal only — https://www.etenders.gov.za/
• Find the RFQ by browsing opportunities for Johannesburg Water or searching the RFQ reference number, expand the listing, log in with CSD credentials, attach the compulsory documents and confirm the submission.
• Quotations received after the closing date and time will not be accepted.
• Format: PDF only, on company letterhead. MS Word, MS Excel and image files are not accepted.
• Brand names must be stated where required.
• The total quotation value must include all applicable taxes; omitting any applicable tax disqualifies the bid.
• Offer validity: 60 days from the closing date.

Returnable documents (all compulsory)

• Original valid tax clearance certificate or valid SARS PIN.
• Certified, original or valid B-BBEE certificate, or a sworn affidavit compliant with the B-BBEE Practice Guide; a non-compliant affidavit scores zero.
• Municipal rates and taxes statement not older than 90 days and not in arrears beyond 90 days (regulation 38).
• MBD 4 (Declaration of Interest): discloses whether any director, shareholder or representative is in the service of the state or connected to the evaluating officials.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any abuse of an SCM system, fraud or corruption conviction, or default on a public contract in the past five years.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion or contact with competing bidders.
• MBD 6.1 (Preference Points Claim Form): claims the 20 specific-goal points.
• Proof of CSD registration / MAAA supplier number.
• Company registration documents with ID copies of directors and shareholders.
• MBD 3.1 Pricing Schedule (firm prices).
• Signed POPIA data subject consent form.
• Joint venture agreement, properly signed by all parties, where applicable.

All items below are compulsory and must accompany the bid:

• Original valid tax clearance certificate or valid SARS PIN.
• Certified, original or valid B-BBEE certificate or affidavit; a non-compliant affidavit scores zero.
• Municipal rates and taxes statement not older than 90 days and not in arrears beyond 90 days.
• MBD 4 (Declaration of Interest): discloses any interest or state employment held by directors, shareholders or representatives.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any SCM abuse, fraud or corruption conviction, or public-sector contract default in the past five years.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was independently determined without collusion.
• Proof of CSD registration / MAAA supplier number.
• MBD 6.1 (Preference Points Claim Form): claims the specific-goal points.
• Company registration documents with ID copies of directors and shareholders.

System: 80/20 preference point system under the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations 2022.

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals claimed

• SMME (EME or QSE) that is 51% or more black owned: 20 points.
• Evidence: valid B-BBEE certificate from a SANAS-accredited verification agency, a DTI/CIPC B-BBEE certificate for an EME or QSE, or a sworn affidavit.
• If the proof is not submitted with the bid, the specific-goal points are treated as not claimed.
• Johannesburg Water may require substantiation of any preference claim before adjudication or afterwards.

No minimum qualifying score is stated.

Scope: supply and delivery of a filtration manifold.

• Quantity: 4 units.
• Stainless steel, 6-branch manifold.
• Filter diameter 47 mm.
• Monel (nickel-copper alloy) valves.
• Sealing O-rings, feet and hose with quick-lock coupling (silicone).
• Sterilisation by autoclaving.
• 250–500 ml funnels, polypropylene, sterile.
• Interconnectable; dimensions (L x H x W) quoted without funnels.
• A brochure must be provided.
• Delivery costs must be included in the bid price for delivery to the prescribed destination.
• The bid must state brand and model, country of origin, delivery period, whether delivery is firm or not, and the delivery basis, and must confirm compliance with the specification or list any deviations.

e-Tender portal submission steps

• Browse opportunities by organ of state (Johannesburg Water) or search by the RFQ reference number.
• Expand the RFQ information and start the e-submission process.
• Log in with CSD credentials; CSD login queries go to [email protected].
• Select the supplier, work through the submission checklist and attach the compulsory documents.
• Confirm and proceed.

Portal support

• eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000
• Email: [email protected]

MBD 3.1 Pricing Schedule — firm prices only. Non-firm prices, including prices subject to exchange-rate variation, will not be considered.

• A separate pricing schedule must be submitted for each delivery point where delivery points affect pricing.
• Offer validity: 60 days from the closing date.
• The schedule must show item number, quantity, description, unit price, total price, sub-total, VAT at 15% and the grand total in Rand with all applicable taxes included.

Pricing

• MBD 3.1 Pricing Schedule — firm prices only. Non-firm prices, including prices subject to exchange-rate variation, will not be considered.
• A separate pricing schedule is required for each delivery point where delivery points affect pricing.
• The schedule must show item number, quantity, description, unit price, total price, sub-total, VAT at 15% and the grand total in Rand with all applicable taxes included.
• All applicable taxes (VAT, PAYE, income tax, UIF and skills development levies) must be included; failure to do so disqualifies the bid.
• Delivery costs must be built into the bid price.
• Offer validity: 60 days from the closing date.

No bid security, performance guarantee, retention or turnover threshold is stated.

Eligibility

• Registered on the Central Supplier Database (CSD); CSD credentials are used to log in to the e-Tender portal.
• Valid tax clearance certificate or SARS PIN.
• Municipal rates and taxes account not older than 90 days and not in arrears for more than 90 days.
• Bidders in the service of the state are not eligible.
• Bidders blacklisted by National Treasury or any national authority for non-performance are excluded.
• Company registration documents with ID copies of directors and shareholders.
• Joint venture agreement, signed by all parties, where applicable.

B-bbee

• Valid B-BBEE certificate or sworn affidavit required to claim the 20 specific-goal points; a non-compliant affidavit scores zero.
• Claimed goal: SMME (EME or QSE) that is 51% or more black owned.

Forms

• MBD 4 Declaration of Interest, MBD 8 Past SCM Practices, MBD 9 Independent Bid Determination, MBD 6.1 Preference Points Claim and MBD 3.1 Pricing Schedule must all be completed and signed.
• POPIA data subject consent form must be signed.

Disqualification risks

• Late submission.
• Quotation not on company letterhead or not submitted in PDF.
• Brand names omitted where required.
• Applicable taxes omitted from the quotation.
• Any MBD left unsigned or omitted.
• Non-compliant B-BBEE affidavit (scores zero).

Mandatory requirements

• The Bill of Quantities / specification must be completed in full where applicable.
• Attendance of a compulsory site briefing is required where applicable.
• A datasheet, reference letter, proof of certification, proof of accreditation and functionality evidence must be attached where applicable.
• No RFQ will be considered from persons in the service of the state.
• No bidder blacklisted by National Treasury or any national authority for non-performance will be considered.
• Quotations must be submitted in PDF on company letterhead; MS Word, MS Excel and image files are not allowed.

Pricing schedule declarations

• The bid must state the brand and model, country of origin, delivery period, whether delivery is firm or not, and the delivery basis.
• Bidders must confirm whether the offer complies with the specification and list any deviations.
• All delivery costs must be included in the bid price for delivery to the prescribed destination.
• All applicable taxes include VAT, PAYE, income tax, UIF contributions and skills development levies.
• MBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid.

Mandatory requirements

• The Bill of Quantities / specification must be completed in full where applicable.
• A compulsory site briefing must be attended where applicable.
• A datasheet, reference letter, proof of certification, proof of accreditation and functionality evidence must be attached where applicable.
• No RFQ will be considered from persons in the service of the state.
• No bidder blacklisted by National Treasury or any national authority for non-performance will be considered.
• Quotations must be submitted in PDF on company letterhead; MS Word, MS Excel and image files are not allowed.
• A joint venture agreement, properly signed by all parties, must be submitted where applicable.

Quotations are evaluated on the 80/20 point scoring system: 80 points for price and 20 points for specific goals under the PPPFA 2022.

• The bid is subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations 2022.