Provision of aruba clearpass licence renewal for a period of three (3) years.

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"communication and attempts to solicit information of any kind relative to this tender"}

Returnable Documents: submit pricing strictly in accordance with this pricing schedule and not utilise a different format., Deviation from this pricing schedule could result in a bid being declared non-responsive., 7. Please note no USBs/memory sticks will be accepted., PRICING SCHEDULE FOR A PERIOD OF THREE (3) YEARS, PRICING SCHEDULE – FIRM PRICES

Bidders will be evaluated in accordance with the Supply Chain Management Policies as well as

the Preferential Procurement Policy Framework, 2000 (Act No. ) and the Preferential

Procurement Regulations of 2022. The evaluation criteria will consist of the following three

(3) phases.

4.1 Phase 1 – supply chain management (SCM) administrative mandatory

Compliance requirements

Bids received will be verified for completeness and correctness. The SACAA reserves the right

to accept or reject a bid based on the completeness and correctness of the documentation and

information provided. The set of bid documents must be completed and submitted. (SACAA

reserve the right to request information/additional documents if there are any missing

from the bidder(s) submission).

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Bidders are to ensure that they submit the following documentation/ information with their bid.

 Pt − P min  Ps = 80 1 − 

 P min 

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of lowest acceptable bid

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4. Points awarded for specific goal

4.1 In terms of the Preferential Procurement Regulations 2022, preference points must be awarded

to a bidder for attaining the SPECIFIC GOALS in accordance with the table below:

Specific goal number of points

1 20

2 18

3 14

4 12

5 5

6 6

7 4

8 2

Non-Compliant contributor 0

5. Bid declaration

5.1 Bidders who claim points in respect of SPECIFIC GOAL must complete the following:

6. B-bbee status level of contributor claimed in terms of paragraphs 1.4

And 4.1

6.1 B-BBEE Status Level of Contributor: . = ......... (maximum of 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in

paragraph 4.1 and must be substantiated by relevant proof of B-BBEE status level of

contributor.

7. Sub-contracting

7.1 Will any portion of the contract be sub-contracted?

(Tick applicable box) YES NO

7.1.1 If yes, indicate:

i) What percentage of the contract will be subcontracted.......................................%

ii) The name of the sub-contractor.....................................................................

iii) The B-BBEE status level of the sub-contractor........................................................

iv) Whether the sub-contractor is an EME or QSE

(Tick applicable box) YES NO

v) Specify, by ticking the appropriate box, if

subcontracting with an enterprise in terms of Preferential Procurement Regulations,2022:

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Designated Group: An EME or QSE which is at last 51% owned by: EME √ QSE √

Black people

Black people who are youth

Black people who are women

Black people with disabilities

Black people living in rural or underdeveloped areas or townships

Cooperative owned by black people

Black people who are military veterans

Or

Any EME

Any QSE

8. Declaration with regard to company/firm

8.1 Name of company/firm :..............................................................................

8.2 VAT registration number :...............................................................................

8.3 Company registration number :..............................................................................

8.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

8.5 Describe principal business activities

..............................................................................................................................

..............................................................................................................................

..............................................................................................................................

8.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

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[Tick applicable box]

8.7 Total number of years the company/firm has been in business :...........................

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the B-BBE status level of contributor indicated in

paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the company/ firm for the

preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the

satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to

any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted by the National Treasury from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

Witnesses

..............................................

1. ............................................ Signature(s) of bidders(s)

Date: ......................................... 2. ...........................................

Address .........................................

.........................................

.........................................

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Undertakings by bidder in respect of this bid

1. Interpretation

1.1. In his agreement clause headings are for convenience and shall not be used in its

interpretation and, unless he context clearly indicate a contrary intention: -

1.2. An expression which denotes

• any gender includes the other gender;
• a natural person included an artificial or juristic person and vice versa;
• the singular includes the plural and vice versa;

1.3. Any reference to any statute, regulation or other legislation or official policy shall be a

reference to that statute, regulation or other legislation or national policy as at the

signature date, and as amended or re-enacted from time to time;

1.4. When any number of days is prescribed, such shall be reckoned inclusively of the first and

inclusively of the last day, unless the last day falls on a day which is not a business day, in

which case the last day shall be the next succeeding day which is a business day;

1.5. Where any term is defined within a particular clause, other than the interpretation clause,

that term shall bear the meaning ascribed to it in that clause wherever it is used in this

agreement.

2. I/we hereby bid:

1.1 to supply all or any of the supplies and/or to render all or any of the goods described in the

attached documents to SACAA;

1.2 on the terms and conditions and in accordance with the specifications stipulated in the bid

documents (and which shall be taken as part of incorporated into, this bid);

1.3 at the prices and on the terms regarding time for delivery and/or execution inserted

therein.

3. I/we agree further that:

3.1. the offer herein shall remain binding upon me/us and open for acceptance by SACAA

during the validity indicated and calculated from the closing time of the bid;

3.2. this bid and its acceptance shall be subject to the terms and additions contained in the

Schedules hereto with which I am/we are fully acquainted;

4. notwithstanding anything to the contrary:

4.1. if/we withdraw my/our bid within the period for which I/we have agreed that the bid shall

remain open for acceptance, or fail to fulfil the contract when called upon to do so, SACAA

may, without prejudice to its other rights, agree to the withdrawal of my/our bid or cancel

the contract that may have been entered into between me/us and SACAA.

4.2. in such event, I/we shall then pay to SACAA any additional expense incurred by SACAA

for having either to accept any less favourable bid or, if fresh bids have to be invited, the

additional expenditure incurred by the invitation of fresh bids and by the subsequent

acceptance of any less favourable bid;

4.3. SACAA shall also have the right in these circumstances, to recover such additional

expenditure by set-off against monies which may be due or become due to me/us under

this or any other bid or contract or against any guarantee or deposit that may have

furnished by me/us or on my/our behalf for the due fulfillment of this or any other bid or

contract;

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5. Pending the ascertainment of the amount of such additional expenditure SACAA may

retain such monies, guarantee or deposit as security for any loss SACAA may sustain, as

determined hereunder, by reason of my/our default;

5.1. if my/our bid is accepted that acceptance may be communicated to me/us by letter or

facsimile ad that proof of delivery of such acceptance to SA Post Office Ltd shall be

treated as delivery to me/us;

5.2. the law of the Republic of South Africa shall govern the contract created by the acceptance

of this bid;

6. I/we have satisfied myself/ourselves as to the correctness and validity of this bid, that the

price(s) and rate(s) quoted cover all the work/item(s) specified in the bid documents and

that the price(s) and rate(s) over all my/our obligations under a resulting contract and that

I/we accept that any mistakes regarding price(s) and calculations shall be at my/our risk;

7. I/we accept full responsibility for the proper execution and fulfillment of all obligation and

conditions defaulting on me/us under this agreement as the principal(s) liable for the due

fulfilment of this contract.

8. Notwithstanding full responsibility for the proper execution and fulfillment of all obligations

and conditions defaulting on me/us under this agreement as the principal(s) liable for the

due fulfillment of this contract.

9. Notwithstanding the amount of cause of action involved I hereby consent to the jurisdiction

of the Magistrate Court for the district of Johannesburg in respect of any action whatever

arising from this contract.

10. I/we declare that I/we participation/no participation in the submission of any other offer for

the supplies/services described in the attached documents. If your answer here is

Bidder’s Information

Name of firm (company) .......................................................................................

Postal Address ...................................................................................................

Physical Address .................................................................................................

Contact Person ...................................................................................................

Telephone .........................................................................................................

Fax Number ........................................................................................................

Types of business ................................................................................................

Principal business ................................................................................................

Activities .........................................................................................................

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11. The bidder hereby offers to render all or any of the services described in the attached

documents to SACAA on the terms and conditions and in accordance with the

specifications stipulated in these tender documents (and which shall be taken as part of,

and incorporated into, this proposal at the prices inserted therein).

12. Bids submitted by companies must be signed by a person or persons duly authorised

thereto by a resolution of a Board of Directors, a copy of which Resolution, duly certified

be submitted with the bid.

13. The bidder hereby agrees that the offer herein shall remain binding upon him/her and

receptive for acceptance by SACAA during the validity period indicated and calculated

form the closing hour and date of the tender; this proposal and its acceptance shall be

subject to the terms and conditions contained in this tender document.

14. The bidder furthermore confirm that he/she has satisfied himself/herself as to the

correctness an validity of his/her tender response that the price(s) and rate(s) quoted

cover all the work/item(s) specified in the tender response documents and that the price(s)

and rate(s) cover all his/her obligations under a resulting contract and that he/she accept

that any mistakes regarding price(s) and calculations will be at his/her risk.

15. The bidder hereby accepts full responsibility for the proper execution and fulfillment of all

obligations and conditions devolving on him/her under this agreement as the principal(s)

liable for the due fulfilment of this contract.

The bidder hereby accept the undertakings by bidder.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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E2: general conditions of contract

Notes

The purpose of this document is to:

i. Draw special attention to certain general conditions applicable to government bids,

contracts and orders; and

ii. To ensure that suppliers be familiar with regard to the rights and obligations of all parties

involved in doing business with SACAA.

In this document words in the singular also mean in the plural and vice versa and words in

the masculine also mean in the feminine and neuter.

The General Conditions of Contract will form part of all bid and contract documents.

iii. Special Condition of Contract pertaining to contracts of this nature will be negotiated with

the successful bidder.

General conditions of contract

1. Definitions

The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt

of bids.

1.2. “Contract” means the written agreement entered into between the client and the service

provider, as recorded in the contract form signed by the parties, including all attachments

and appendices thereto and all documents incorporated by reference herein.

1.3. “Contract price” means the price payable to the service provider under the contract for the

full and proper performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by

its government and encouraged to market its products internationally.

1.6. “Day” means calendar day.

1.7. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.8. ”Force majeure” means an event beyond the control of the service provider and not

involving the service provider’s fault or negligence and not foreseeable.

Such events may include, but is not restricted to, acts of the client in its sovereign

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes.

1.9. “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any bidder, and

includes collusive practice among bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.10. “GCC” means the General Conditions of Contract.

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1.11. “Goods” means all of the equipment, machinery, service and/or other materials that the

service provider is required to supply to the client under the contract.

1.12. “Imported content” means that portion of the bidding price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by the

service provider or his subcontractors) and which costs are inclusive of the costs abroad,

plus freight and other direct importation costs such as landing costs, dock dues, import

duty, sales duty or other similar tax or duty at the South African place of entry as well as

transportation and handling charges to the factory in the Republic where the supplies

covered by the bid will be manufactured.

1.13. “Local content” means that portion of the bidding price which is not included in the

imported content provided that local manufacture does take place.

1.14. “Order” means an official written order issued for the rendering of a service.

1.15. “Project site,” where applicable, means the place indicated in bidding documents.

1.16. “The client” means the organization purchasing the service.

1.17. “Republic” means the Republic of South Africa.

1.18. “SCC” means the Special Conditions of Contract.

1.19. “Services” means that functional services ancillary to the rendering of the service, such

as transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the service provider covered under the contract.

1.20. “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical

writing.

2. Application

2.1. These general conditions are applicable to all bids, contracts and orders including bids for

functional and professional services, sales, hiring, letting and the granting or acquiring of

rights, but excluding immovable property, unless otherwise indicated in the bidding

documents.

2.2. Where applicable, special conditions of contract are also laid down to cover specific

supplies, services or works.

2.3. Where such special conditions of contract are in conflict with these general conditions, the

special conditions shall apply.

3. General

3.1. Unless otherwise indicated in the bidding documents, the client shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2. With certain exceptions, invitations to bid are only published in the Government Tender

Bulletin. The Government Tender Bulletin may be obtained directly from the Government

Printer, Private Bag X85, Pretoria 0001, or accessed electronically from

www.treasury.gov.za

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Renewal for a period of three (3) years.

Bid response documents may be deposited in the bid box marked 1 situated at (street address)

South african civil aviation authority

BYLS Bridge Office Park

Olievenhoutbosch Road & Jean Ave

Centurion

0062

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person ntombizodwa duma contact person ntombizodwa duma

Telephone number 011 545 1262 telephone number 011 545 1262

Facsimile number facsimile number

E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

Supplier compliance tax

Status compliance or central supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable

VERIFICATION CERTIFICATE Yes No SWORN AFFIDAVIT BOX] Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

ARE YOU THE ACCREDITED Yes No ARE YOU A FOREIGN BASED Yes No

Representative in south [if yes enclose proof] supplied for the goods/ [if yes, answer the

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Africa for the goods/ services/ works offered? Questionnaire

Services/ works offered? Below]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not register

As per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1. Bidders must ensure compliance with their tax obligations.

2.2. Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3. Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4. Bidders may also submit a printed tcs certificate together with the bid.

2.5. In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate

Tcs certificate / pin / csd number.

2.6. Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7. NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ..........................................................

Capacity under which this bid is signed: ..........................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Appointment of a service provider for the provision of aruba

Clearpass licence renewal for a period of three (3) years.

The South African Civil Aviation Authority (SACAA) is an agency of the Department of Transport

(DoT), established in terms of the Civil Aviation Act, 2009 (Act No.), which came into

effect on 31 March 2010. The Civil Aviation Act provides for the establishment of a stand-alone

authority, mandated with controlling, promoting, regulating, supporting, developing, enforcing,

and continuously improving levels of safety and security throughout the civil aviation industry.

The SACAA’s mandate is to administer civil aviation safety and security oversight in the

Republic of South Africa, in line with Civil Aviation Authority Act (the Act), and in accordance

with the Standards and Recommended Practices (SARPs) prescribed by the ICAO.

The above is achieved by complying with the SARPs of the ICAO, whilst considering the local

context.

The SACAA, as prescribed by the Civil Aviation Act as well as the Public Finance Management

Act (PFMA), 1999 (Act No.) is a Schedule 3A public entity.

2. Invitation to bid

SACAA invites suitably qualified, experienced and accredited service providers to respond to

the tender for the Provision of Aruba ClearPass licence renewal for three (3) years.

SACAA has implemented Aruba ClearPass as its Network Access Control (NAC) platform to

enforce secure authentication, authorisation, and policy-based access to the corporate network.

SACAA is seeking proposals from suitable qualified, experienced, and accredited service

providers to renew the current license for Aruba ClearPass for three (3) years.

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NO production description sku quantity duration

1 Aruba ClearPass NL AC 100 CE E-LTU JZ400AAE 1 3 Year

Aruba 3Y FC SW CP NL AC 100 CE E-L H9WT3E 1 3 Year

Svc

3 Aruba ClearPass NL AC 500 CE E-LTU JZ401AAE 1 3 Year

Aruba 3Y FC SW CP NL AC 500 CE E-L H9XB3E 1 3 Year

Svc

5 Aruba ClearPass NL OB 100 USR E-LTU JZ436AAE 1 3 Year

Aruba 3Y FC SW CP NLOB100 USR E-L H9WV3E 1 3 Year

Svc

7 Aruba ClearPass NL OG 100 EP E-LTU JZ472AAE 1 3 Year

Aruba 3Y FC SW CP NL OG 100 EP E-L H9WR3E 1 3 Year

Svc

9 Aruba ClearPass NL OG 500 EP E-LTU JZ473AAE 1 3 Year

Aruba 3Y FC SW CP NL OG 500 EP E-L H9WZ3E 1 3 Year

Svc

number.

SBD 1 (Invitation to bid) Completed and signed Yes

SBD 3 (Pricing Schedule) Completed Yes

SBD 4 (Bidders Disclosure) Completed and signed Yes

SBD 6.1 (Preferential

envelope from the technical proposal for ease of evaluation, as these will be evaluated

separately (1 original and 1 copy). Bidders are required to provide a detailed price schedule

breakdown as indicated, Refer Annexure A. To facilitate like-for-like comparison bidders must

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submit pricing strictly in accordance with this pricing schedule and not utilise a different format.

Pricing schedule for a period of three (3) years

1 Aruba ClearPass NL AC 100 CE E-LTU 1

2 Aruba 3Y FC SW CP NL AC 100 CE E-L SVC 1

3 Aruba ClearPass NL AC 500 CE E-LTU 1

4 Aruba 3Y FC SW CP NL AC 500 CE E-L SVC 1

5 Aruba ClearPass NL OB 100 USR E-LTU 1

6 Aruba 3Y FC SW CP NLOB100 USR E-L SVC 1

7 Aruba ClearPass NL OG 100 EP E-LTU 1

8 Aruba 3Y FC SW CP NL OG 100 EP E-L SVC 1

9 Aruba ClearPass NL OG 500 EP E-LTU 1

10 Aruba 3Y FC SW CP NL OG 500 EP E-L SVC 1

11 Ad hoc hours 200

PRICE FOR A PERIOD OF THREE (3) YEARS, exclusive of VAT:

VAT 15% (if applicable)

TOTAL INCLUSIVE OF VAT FOR A PERIOD OF THREE (3) YEARS (where

applicable)

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Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices

Subject to rates of exchange variations) will not be considered

DOCUMENT COMMENTS Prospective bidders must be registered Proof of registration on the Central on the Central Supplier Database Supplier Database (CSD) of (CSD) prior to submitting bids. Please Yes National Treasury indicate / supply the supplier number. SBD 1 (Invitation to bid) Completed and signed Yes SBD 3 (Pricing Schedule) Completed Yes SBD 4 (Bidders Disclosure) Completed and signed Yes SBD 6.1 (Preferential Completed and signed Yes Procurement Point) 4.2 PHASE 2 - TECHNICAL AND/ OR FUNCTIONALITY EVALUATION Assessment of Technical/ Functional evaluation of the bid will be done in terms of the criteria as stated in the table below. Bidders should take note of the Criterion, Weighting & Scoring when responding to this bid. Table 1: Functionality Evaluation TECHNICAL DESCRIPTION POINTS A bidder to submit a minimum of two (2) reference letters in client’s letterhead from their current/recent services providers where the bidder has rendered this type of service in the last five COMPANY years. REFERENCES 10 30 Each reference letter should have the following

Company Name, Signature, and contact details. of 39

Two (2) contactable reference letters in clients’ letterhead where Aruba ClearPass Solution were provided in the past 5 years from the closing date of this tender - 10 Points.

Three (3) contactable reference letters in clients’ letterhead where Aruba ClearPass Solution were provided in the past 5 years from the closing date of this tender - 20 Points.

Four (4) or more contactable reference letters in clients’ letterhead where Aruba ClearPass Solution were provided in the past 5 years from the closing date of this tender - 30 Points. PROOF OF The bidder must submit a valid and formal OEM RELEVANT authorisation letter confirming reseller, distributor, or ACCREDITATION implementation partner status - 30 Points. FROM ORIGINAL 30 30 EQUIPMENT MANUFACTURE R (OEM) ABILITY TO SUPPORT THE A bidder must provide the following Certificate PROPOSED 1. Aruba Certified ClearPass Professional (ACCP) 40 40 INFRASTRUCTU – 40 Points. RE Total Points 80 100 Bidders who score 80 or more points out of 100 on functionality will be considered for the next evaluation phase. Any bidder scoring less than minimum 80 points will be disqualified and won’t be considered further for site inspection as per the table below. of 39 4.3 PHASE 3 – PRICE AND SPECIFIC GOALS EVALUATION Bidders who comply with the requirements of this bid will be evaluated according to the preference point scoring system as determined in the Preferential Procurement Regulations, 2022 pertaining to the Preferential Procurement Policy Framework Act, (Act No ). For this bid 80 points will be allocated for Price and 20 points for Specific Goal. 4.3.1 This tender will be evaluated using the 80/20 preferential point system. The following PPPFA formula will be used to evaluate price:  Pt − P min  Ps = 80 1 −   P min  Ps = Points scored for price of the bid under consideration. Pt = Rand value of bid under consideration. Pmin = Rand value of lowest acceptable bid. Only bidders that have achieved the minimum qualifying points on functionality will be evaluated further in accordance with the 80/20 preference point system as follows: Points for this bid shall be awarded for: (a) Price; and (b) Specific Goal. The maximum points for this bid are allocated as follows: PRICE AND SPECIFIC GOALS POINTS 80PRICE

B-BBEE Minimum Level: 0

Points Allocation: 39 points

B-BBEE Details: 100Total points for Price and SPECIFIC GOAL

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Points awarded for specific goals

In terms of the Preferential Procurement Regulations 2022, points will be awarded for specific

goals in accordance with the table below:

Specific goals number of points

(B-bbee level status)

1 20

2 18

3 14

4 12

5 6

6 5

7 4

8 2

Non-Compliant contributor 0

5. Briefing session

There will be no briefing session and any service provider that may seek further clarity can send

their queries to [email protected] no later than 11 August 2026 to seek any clarity on the

tender document. All requests must be submitted by email.

6. Submission of bid document

The bid submission requires a three (3) envelope system as per the evaluation criteria above.

6.1 Envelope 1

All mandatory documents on Phase 1.

6.2 Envelope 2

Technical/ Functional proposal (1 original and 1 copy).

6.3 Envelope 3

The pricing schedule and valid B-BBEE Certificate/ affidavit must be submitted on a separate

envelope from the technical proposal for ease of evaluation, as these will be evaluated

separately (1 original and 1 copy). Bidders are required to provide a detailed price schedule

breakdown as indicated, Refer Annexure A. To facilitate like-for-like comparison bidders must

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submit pricing strictly in accordance with this pricing schedule and not utilise a different format.

Deviation from this pricing schedule could result in a bid being declared non-responsive.

7. Please note no USBs/memory sticks will be accepted.
8. Bidders are required to submit neat and bound documents, as SACAA will not be held responsible

for any loss of documents whatsoever.

9. Bid documents must be submitted in a sealed envelope and/or package clearly marked with the bid

reference number and the company

Clearpass licence renewal for a period of three (3) years.

1. Introduction

The South African Civil Aviation Authority (SACAA) is an agency of the Department of Transport

(DoT), established in terms of the Civil Aviation Act, 2009 (Act No.), which came into

effect on 31 March 2010. The Civil Aviation Act provides for the establishment of a stand-alone

authority, mandated with controlling, promoting, regulating, supporting, developing, enforcing,

and continuously improving levels of safety and security throughout the civil aviation industry.

The SACAA’s mandate is to administer civil aviation safety and security oversight in the

Republic of South Africa, in line with Civil Aviation Authority Act (the Act), and in accordance

with the Standards and Recommended Practices (SARPs) prescribed by the ICAO.

8.1 Name of company/firm :..............................................................................

8.2 VAT registration number :...............................................................................

8.3 Company registration number :..............................................................................

8.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

8.5 Describe principal business activities

..............................................................................................................................

..............................................................................................................................

..............................................................................................................................

8.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

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[Tick applicable box]

8.7 Total number of years the company/firm has been in business :...........................

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the B-BBE status level of contributor indicated in

paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the company/ firm for the

preference(s) shown and I / we acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the

satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to

any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted by the National Treasury from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

correctness an validity of his/her tender response that the price(s) and rate(s) quoted

cover all the work/item(s) specified in the tender response documents and that the price(s)

and rate(s) cover all his/her obligations under a resulting contract and that he/she accept

that any mistakes regarding price(s) and calculations will be at his/her risk.

3.1. Unless otherwise indicated in the bidding documents, the client shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2. With certain exceptions, invitations to bid are only published in the Government Tender

5.1. All disputes arising out of this (Request for Tender) RFT, or relating to the legal validity of

this RFT, or any part thereof, shall be resolved under this paragraph. The parties must

refer any dispute to be resolved by:

▪ Negotiation, in terms of paragraph 5.3, failing which;

▪ Mediation, in terms of paragraph 5.4, failing which;

▪ Arbitration, in terms of paragraph 5.6.

5.2. Paragraph 5.1 shall not preclude any party from access to an appropriate court of law for

interim relief in respect of urgent matters by way of an interdict, or mandamus pending

finalisation of the dispute resolution process contemplated in paragraph 5.1, for which

purpose the parties irrevocably submit to the jurisdiction of a division of the High Court of

the RSA.

5.3. Within ten (10) days of notification, the parties must seek an amicable resolution to the

dispute by referring the dispute to designated and authorised representatives of each of

the parties to negotiate and resolve the dispute. If an amicable resolution to the dispute is

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found, the authorised representatives of the parties must sign, within the ten (10) day

period, an agreement confirming that the dispute has been resolved.

5.4. If negotiation in terms of paragraph 5.3 fails, the parties must, within fifteen (15) days of

the negotiations failing, refer the dispute for resolution by mediation under the rules of the

Arbitration Foundation of Southern Africa (or its successor or body nominated in writing

by it in its stead).

5.5. The periods for negotiation (specified in paragraph 5.3) or for referral of the dispute for

mediation (specified in paragraph 5.4), may be reduced or extended by written

agreement between the parties.

5.6. In the event of the mediation contemplated in paragraph 5.4 failing, the parties shall refer

the dispute, within fifteen (15) days of the mediation failing, for resolution by expedited

arbitration under the current rules of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.7. A single arbitrator shall be appointed by agreement between the parties within ten (10)

days of the dispute being referred for arbitration, failing which the arbitrator shall be

appointed by the Secretariat of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.8. At all times, every reasonable effort shall be made to ensure that such arbitrator has the

necessary technical skills to enable him to adjudicate the dispute in a satisfactory

manner.

5.9. The arbitration shall be held at Centurion, South Africa, in English.

5.10. The South African law shall apply.

5.11. The parties shall be entitled to legal representation.

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5.12. The award of the arbitrator shall be final and binding on the parties, who hereby agree to

give effect to the award. Either party shall be entitled to have the arbitrator’s award made

an order of court at the cost of the party requesting same.

5.13. This paragraph shall constitute the irrevocable consent of the parties to the dispute

resolution proceeding in terms hereof and neither of the parties shall be entitled to

withdraw therefrom or to claim at any arbitration proceedings that they are not bound by

the arbitration provisions of this RFT.

5.14. Both parties shall comply with all the provisions of the RFT and with all due diligence

during the determination of such dispute, should the latter arise during the course of the

RFB.

6. Interpretation

6.1 The bidder/s shall accept the SACAA’s interpretation of any specific requirement

in the bid documents or specifications, should there be a difference of

interpretation between the bidder/s and the SACAA.

6.2 Should there be any discrepancies between the bid conditions and any other

documentation that forms part of this RFT, the bid conditions shall take

preference.

The bidder hereby accept the conditions of bid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...........................................

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Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public entity)

SACAA/ACLR/00009/2026 - 2027 closing date: 19 august 2026 closing time: 11h00bid number:

Appointment of a service provider for the provision of aruba clearpass licence

2. Enquiries

2.1. All communication and attempts to solicit information of any kind relative to this tender

should be in writing and channeled to email address: [email protected]

2.2. Bidders may not contact any other SACAA employee besides the email address

mentioned on Paragraph 2.1 above on any matter pertaining to the bid from the time

when the bid is advertised to the time the bid is awarded. Any effort by a bidder to

influence bid evaluation, bid comparisons or bid award decisions in any manner,

may result in rejection of the bid concerned.

2.3. All the documentation submitted in response to this tender must be in English.

2.4. The Bidder should check the numbers of the pages to satisfy themselves that none are

missing or duplicated. No liability will be accepted by SACAA in regard to anything arising

from the fact that pages are missing or duplicated.

4.5. The bidder is responsible for all the cost that they shall incur related to the preparation and

submission of the bid document.

4.6. Kindly note that SACAA is entitled to amend any bid conditions, validity period,

specifications, or extend the closing date of bids before the closing date. All bidders, to

whom the bid documents have been issued, will be advised in writing of such amendments

in good time.

4.7. SACAA reserves that right not to accept the lowest bid of any tender in part or in whole. It

normally awards the contract to the bidder who proves to be fully capable of handling the

contract and also financially advantageous to SACAA.

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4.8. SACAA also reserves the right to award this bid to a purely empowerment company or

may award this bid on conditions that a joint venture with an empowerment company is

formed. This may be added to the criteria when evaluating the bids.

4.9. SACAA also reserves the right to award this bid as a whole or in part without furnishing

reasons.

4.10. SACAA also reserves the right to withdraw the bid without furnishing reasons.

4.11. SACAA reserves the right to, amongst other things, conduct unscheduled or scheduled

site visit/s to satisfy itself, as to the validity of the information provided on this bid

documents.

4.12. An incomplete price list shall render the bid non-responsive.

5. Dispute resolution

5.1. All disputes arising out of this (Request for Tender) RFT, or relating to the legal validity of

this RFT, or any part thereof, shall be resolved under this paragraph. The parties must

refer any dispute to be resolved by:

▪ Negotiation, in terms of paragraph 5.3, failing which;

▪ Mediation, in terms of paragraph 5.4, failing which;

▪ Arbitration, in terms of paragraph 5.6.

5.2. Paragraph 5.1 shall not preclude any party from access to an appropriate court of law for

interim relief in respect of urgent matters by way of an interdict, or mandamus pending

finalisation of the dispute resolution process contemplated in paragraph 5.1, for which

purpose the parties irrevocably submit to the jurisdiction of a division of the High Court of

the RSA.

5.3. Within ten (10) days of notification, the parties must seek an amicable resolution to the

dispute by referring the dispute to designated and authorised representatives of each of

the parties to negotiate and resolve the dispute. If an amicable resolution to the dispute is

of 39

found, the authorised representatives of the parties must sign, within the ten (10) day

period, an agreement confirming that the dispute has been resolved.

5.4. If negotiation in terms of paragraph 5.3 fails, the parties must, within fifteen (15) days of

the negotiations failing, refer the dispute for resolution by mediation under the rules of the

Arbitration Foundation of Southern Africa (or its successor or body nominated in writing

by it in its stead).

5.5. The periods for negotiation (specified in paragraph 5.3) or for referral of the dispute for

mediation (specified in paragraph 5.4), may be reduced or extended by written

agreement between the parties.

5.6. In the event of the mediation contemplated in paragraph 5.4 failing, the parties shall refer

the dispute, within fifteen (15) days of the mediation failing, for resolution by expedited

arbitration under the current rules of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.7. A single arbitrator shall be appointed by agreement between the parties within ten (10)

days of the dispute being referred for arbitration, failing which the arbitrator shall be

appointed by the Secretariat of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.8. At all times, every reasonable effort shall be made to ensure that such arbitrator has the

necessary technical skills to enable him to adjudicate the dispute in a satisfactory

manner.

5.9. The arbitration shall be held at Centurion, South Africa, in English.

5.10. The South African law shall apply.

5.11. The parties shall be entitled to legal representation.

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5.12. The award of the arbitrator shall be final and binding on the parties, who hereby agree to

give effect to the award. Either party shall be entitled to have the arbitrator’s award made

an order of court at the cost of the party requesting same.

5.13. This paragraph shall constitute the irrevocable consent of the parties to the dispute

resolution proceeding in terms hereof and neither of the parties shall be entitled to

withdraw therefrom or to claim at any arbitration proceedings that they are not bound by

the arbitration provisions of this RFT.

5.14. Both parties shall comply with all the provisions of the RFT and with all due diligence

during the determination of such dispute, should the latter arise during the course of the

NO. ** (all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and model ........................................

• Country of origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

*Delete if not applicable

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Sbd4

Bidder’s disclosure

3.1. the offer herein shall remain binding upon me/us and open for acceptance by SACAA

during the validity indicated and calculated from the closing time of the bid;

3.2. this bid and its acceptance shall be subject to the terms and additions contained in the

Schedules hereto with which I am/we are fully acquainted;

4. notwithstanding anything to the contrary:

4.1. if/we withdraw my/our bid within the period for which I/we have agreed that the bid shall

remain open for acceptance, or fail to fulfil the contract when called upon to do so, SACAA

may, without prejudice to its other rights, agree to the withdrawal of my/our bid or cancel

the contract that may have been entered into between me/us and SACAA.

4.2. in such event, I/we shall then pay to SACAA any additional expense incurred by SACAA

for having either to accept any less favourable bid or, if fresh bids have to be invited, the

additional expenditure incurred by the invitation of fresh bids and by the subsequent

acceptance of any less favourable bid;

4.3. SACAA shall also have the right in these circumstances, to recover such additional

expenditure by set-off against monies which may be due or become due to me/us under

this or any other bid or contract or against any guarantee or deposit that may have

furnished by me/us or on my/our behalf for the due fulfillment of this or any other bid or

contract;

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retain such monies, guarantee or deposit as security for any loss SACAA may sustain, as

determined hereunder, by reason of my/our default;

5.1. if my/our bid is accepted that acceptance may be communicated to me/us by letter or

facsimile ad that proof of delivery of such acceptance to SA Post Office Ltd shall be

treated as delivery to me/us;

5.2. the law of the Republic of South Africa shall govern the contract created by the acceptance

of this bid;

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt

of bids.

1.2. “Contract” means the written agreement entered into between the client and the service

provider, as recorded in the contract form signed by the parties, including all attachments

and appendices thereto and all documents incorporated by reference herein.

1.3. “Contract price” means the price payable to the service provider under the contract for the

full and proper performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by

its government and encouraged to market its products internationally.

1.6. “Day” means calendar day.

1.7. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.8. ”Force majeure” means an event beyond the control of the service provider and not

involving the service provider’s fault or negligence and not foreseeable.