Sanas accredited calibration services – 5-Year contract at duvha power station, mpumalanga

Closing date: 04 December 2026 at 10:00 am

Clarification meeting: 11 November 2026 at 10:00 am (non-compulsory, via MS Teams)

Meeting link, ID: 310 868 020 832 857 7, Passcode: RG3iW6y6

Clarification queries deadline: 10 working days before tender submission deadline

Eskom Representative:

• Name: Ngimphiwe Mathenjwa
• Telephone: +27 13 690 0987
• Email: [email protected]

Fraud/corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission: Via Eskom E-tendering system (no physical address).

Submission method: Electronic via Eskom E-tendering system on the Tender Bulletin site. Upload documents under folders: Technical, Commercial, Financial, and Other.

• File format: PDF, max 500 MB per document, total submission max 4 GB. No zip files. No hard copies.
• If resubmitting, the latest submission only is considered.
• Ensure submission status shows as complete.
• Late tenders will not be accepted.

Returnable forms required at tender closing (disqualifiable if missing):

• Annexure A: Authorisation Form – confirms the authorised signatory and entity type.
• Annexure B: Acknowledgement Form – acknowledges acceptance of tender conditions.
• Annexure C: Tenderer's Particulars – bidder contact and company details.
• Annexure D: Integrity Pact Declaration – commitment to ethical conduct.
• Annexure E: CPA Requirements for Local Goods/Services – declaration of local content (if applicable).
• Annexure G1–G4: SBD 6.2 local production and content declarations (if designated materials apply).
• Annexure H: SBD 1 – Invitation to Bid cover page.
• Annexure J: SBD 4 – Bidders Disclosure of interest.
• E-tendering Help Manual acknowledgement form.

Non-disqualifiable at closing (5 working days to correct):

• Annexure I: SBD 6.1 – Preference Points Claim Form.
• Tax clearance certificate (if not on CSD or no SARS PIN provided).
• Tax Evaluation Questionnaire (for personal service provider determination).
• Employment Equity compliance proof (for designated employers).

Prior to contract award:

• CSD registration evidence.
• Completed NEC contract.
• Completed pricing schedule (in PDF).
• Supporting documents for technical evaluation (SANAS certificates, calibration certificates).

Evaluation stages:

1. Basic compliance – meets eligibility criteria, complete tender, mandatory returnables.
2. Mandatory technical criteria – failure to submit leads to disqualification:

• Valid SANAS ISO 17025 accreditation (self or subcontractors) covering 100% of contract scope.
• Complete, unexpired calibration certificates for all master equipment, issued by NMISA, proving traceability to SI units.

3. Qualitative technical (functionality) evaluation – minimum weighted score 70 points to pass:

• Competency of staff: 50 points
• Proof of capacity: 30 points
• References of similar work: 20 points

4. Price evaluation – inclusive of VAT, adjusted for arithmetical errors, net present value comparison.
5. Specific goals (B-BBEE) – points per PPPFA.

Scoring system:

• Price scored out of 80 or 90, specific goals out of 20 or 10.
• Highest combined score wins, subject to PPPFA.

B-BBEE points table (80/20 system): Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.

If preference point documents not provided, bidder may score 0 for specific goals but is not disqualified.

Scope: SANAS accredited calibration service on an as-and-when required basis for a period of 5 years at Duvha Power Station.

• Services to be performed at Duvha Power Station, Mpumalanga.
• Contractor must have SANAS ISO 17025 accreditation covering 100% of the contract scope.
• Must maintain valid calibration certificates for all master equipment with traceability to SI units (NMISA issued).
• Work must comply with Duvha Power Station's Waste Management Procedure ENVP00050.
• Must follow Eskom's labelling specifications for delivered materials (cataloguing may be required, paid by Eskom).

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoice.
• Contracts above R50 million (incl. VAT): payment within 60 days.
• Prices evaluated inclusive of VAT.
• Unconditional discounts considered for evaluation; conditional discounts applied at payment.
• Eskom may negotiate with preferred bidders if prices not market-related.

Due diligence (prior to award): latest approved annual financial statements of the tendering company (not parent/holding), including:

• Background, signed director's report, signed auditor/reviewer/compiler report.
• Statement of financial position, comprehensive income, changes in equity, cash flows, notes.
• Signed public interest score (for unaudited SA entities) and ITA34C for current and previous years (if unaudited).
• For unincorporated JV or SPV, each partner must submit annual financial statements.

Mandatory:

• CSD registration (CSD number or report) – required prior to contract award.

Eligibility criteria:

• Not under restriction to do business with Eskom or State-Owned Companies.
• Not on National Treasury restricted list or Tender Defaulters list.
• No conflict of interest.
• Only one tender per bidder (except as part of JV with joint and several liability).
• Must not subcontract 100% of scope.
• SANAS ISO 17025 accreditation covering full scope (or via subcontractors).
• Valid calibration certificates for master equipment (NMISA traceable).

B-BBEE: Preference points claimed via SBD 6.1, requiring valid B-BBEE certificate or sworn affidavit/CIPC affidavit, proof of ownership/shareholding (preferably CIPC), certified ID copies of shareholders, proof of disability (if applicable).

Safety requirements:

• Signed acknowledgement of Eskom OHS legal requirements (Annexure B).
• Health and Safety Plan aligned with scope risks.
• Detailed OHS costing (unit price and quantity, not lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO (comply with OHS Act Section 7).
• Valid SANAS-traceable calibration certificates and competency/training certificates for calibration personnel.

Environmental requirements:

• Environmental policy signed by CEO, compliant with ISO 14001:2015.
• Proof of SANAS accreditation with latest audit recommendation.
• Work in accordance with Duvha Power Station waste management procedure.

Quality requirements:

• Either valid ISO 9001 certification (category 3) OR documented QMS evidence (e.g., QMS manual, quality policy, audit reports, etc.).
• Draft Contract Quality Plan specific to scope (ISO 10005).
• Draft/example of Inspection and Test Plan (ITP) or Quality Control Plan.
• Form A completed and signed.

Due diligence:

• Annual financial statements as listed in financial requirements.

Complementary to main evaluation: Mandatory technical criteria (SANAS accreditation, calibration certificates) must be met to avoid disqualification. Qualitative technical score threshold is 70 points. Price evaluated inclusive of VAT and adjusted. Specific goals scored per PPPFA 80/20 or 90/10 system.