Supply and delivery of laptops and accessories - saldanha bay

Closing date: 18 September 2026 at 12:00.

Tender documents available for download from e-Tender (www.etenders.gov.za) or collection from Mrs. R. Farmer, 15 Main Road, Investment Centre, Vredenburg from Monday, 31 August 2026.

No mandatory briefing or site visit mentioned.

Supply Chain Management (bidding procedure): Rosaire Farmer, Tel: 022 701 6945, Email: [email protected].

Technical enquiries: Garrett van Schalkwyk, Tel: 022 701 7045, Email: [email protected].

Submission address: Tender box, Ground Floor, Investment Centre, 15 Main Road, Vredenburg.

Invoice submission: Email [email protected] or physically to Creditors Department, 1st Floor, Beansa Building, 21 Main Road, Vredenburg.

Submit in a sealed envelope marked with tender number, title, closing date and time. Place in the tender box at Ground Floor, Investment Centre, 15 Main Road, Vredenburg before 12:00 on 18 September 2026. Faxed, emailed or late bids are not accepted. Use only the official tender document – do not retype. All pages must be initialled by the authorised signatory. Bind securely by page number; missing pages disqualify the bid. No alterations allowed. Returnable forms (all must be completed and signed):

• MBD 1 (Invitation to Bid): supplier information and bid price.
• MBD 4 (Declaration of Interest): discloses connections to state employees.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 7 (Contract Form) for goods/works/services.
• Authority to Sign / Board Resolution: authorises the signatory.
• Identity documents of all equity owners (directors only for companies).
• Company registration forms.
• Certified copy of director's municipal account (month preceding closure).
• Original or certified B-BBEE certificate or sworn affidavit (EME/QSE).
• Proof for locality points (municipal account in business name, lease agreement, or detailed affidavit from property owner).
• Tax-compliant status on CSD (TCS PIN or CSD number).
• Professional body registration (if applicable).
• Samples (if applicable).

Disqualification risks: unsigned or omitted returnable forms, missing pages, unauthorised alterations, late submission, unclear copies, failure to initial all pages.

Checklist of required documents: Identity documents of equity owners (directors only for companies), company registration forms, certified copy of director's municipal account (month preceding closure), professional body registration (if applicable), samples (if applicable), all sections completed and signed, proof of authority to sign (board resolution), original or certified B-BBEE certificate or affidavit, proof for locality points as per MBD 6.1, tax-compliant status on CSD.

80/20 preference point system (PPPFA Regulations 2022 and Council policy).

• Price: maximum 80 points.
• Specific Goals: maximum 20 points (10 B-BBEE status level + 10 Locality).

B-BBEE points: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.

Locality points: within Saldanha Bay Municipality = 10, West Coast District = 5, Western Cape = 2, outside Western Cape or no proof = 0.

The municipality may reject any tender and is not bound to accept the lowest or highest scoring bid.

Tenders are evaluated for responsiveness to specifications and additional criteria in the document.

A score of 0 is allocated if compulsory documents are not duly completed and signed or if insufficient proof is submitted by the closing time.

Supply and delivery of laptops and accessories for Saldanha Bay Municipality for a period ending 30 June 2027. No detailed specifications (models, quantities, performance standards) are provided in the available document. Bidders must complete the Pricing Schedule with unit prices and total prices based on estimated quantities. The quantities are estimated for evaluation only; actual quantities may vary according to operational requirements and budget.

Pricing schedule must be completed with unit prices and total prices based on estimated quantities. Quantities are estimated for evaluation only; actual quantities may vary. The municipality reserves the right to increase or decrease quantities awarded. No bond or guarantee requirement is stated. VAT registration required if contract value exceeds R2.3 million.

Pricing format: complete the Pricing Schedule with unit prices and total prices based on estimated quantities. Quantities are estimated for evaluation only; the municipality may increase or decrease quantities awarded. No bond, guarantee, or insurance requirement is stated. VAT registration is required if the contract value exceeds R2.3 million – the successful bidder must issue tax invoices complying with Section 20(4) of the VAT Act. Invoices must include: "TAX INVOICE", supplier name/address/VAT number, municipality name/address/VAT number (41001113150), unique invoice number and date, description, quantity, price, VAT amount and percentage. No payment terms or financial capacity thresholds are specified.

CSD registration: mandatory – register online at www.csd.gov.za if not already registered.

Tax compliance: provide a valid Tax Compliance Status (TCS) PIN or CSD number, or a printed TCS certificate, or a SARS letter confirming tax matters are in order. Foreign suppliers must complete the pre-award questionnaire.

B-BBEE: submit an original or originally certified B-BBEE certificate from a SANAS-accredited agency, or a sworn affidavit for EME/QSE.

Locality proof: municipal account in the business name (or director's name for sole proprietors/residential businesses), or a valid lease agreement, or a detailed affidavit from the property owner. Affidavits valid for 3 months.

Municipal account: a copy of the bidder's municipal account for the month preceding the closure date must accompany the bid. Bidders or directors in arrears with municipal rates/taxes for more than three months (without a settlement arrangement) are disqualified.

Company registration: provide company registration forms and identity documents of all equity owners (directors only for companies).

Authorised signatory: attach a board resolution or similar authority to sign.

Professional body registration: if applicable.

No CIDB grading or local content percentage required.

B-BBEE points are claimed via MBD 6.1. Submit an original or originally certified B-BBEE certificate from a SANAS-accredited agency, or a sworn affidavit for EME/QSE. Locality points require proof that the business is located within the Saldanha Bay Municipality area: municipal account in the business name, or a valid lease agreement, or a detailed affidavit from the property owner. Affidavits valid for 3 months.

General Conditions of Contract (GCC 2010) and Special Conditions of Contract (SCC) apply. Where they conflict, the SCC prevails. The successful bidder must sign the agreement within 7 days of notification. The contract documents are in English. The successful bidder is liable for all stamp duties and costs on legal documents. Invoices must comply with Section 20(4) of the VAT Act. The municipality may recover costs if incorrect information is furnished after contract award. Validity period: bids remain valid and binding for a minimum of 90 days after closure, automatically extending until the contract is signed.

A valid tax clearance certificate or tax-compliant status on CSD required. Bidders must not have directors in arrears with municipal rates and taxes for more than three months. Must provide proof of locality (municipal account in business name, lease agreement, or detailed affidavit from property owner). Must provide B-BBEE certificate or affidavit. Company registration and identity documents of equity owners required. Board resolution authorising signatory must be attached.

The 80/20 preference point system applies. Price 80 points, Specific Goals 20 points (10 B-BBEE status level + 10 Locality). Locality points: within Saldanha Bay Municipality = 10, West Coast District = 5, Western Cape = 2, outside = 0. B-BBEE points: Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.