Internal audit services tender – south cape tvet college (western cape)

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Compulsory Site Briefing: 16 July 2026, Thursday at 11h00. 125 Mitchell Street George 6530

{"name":null,"email":"[email protected]","phone":"+27 (44) 884-0359","department":"CONTACT PERSON TEL: FAX: E-MAIL ADDRESS","address":"LOSING TIME: 11h00"}

Returnable Documents:  Construction Industry Development Board (CIDB) (Not applicable), When applicable, the bidder’s CIDB registration number must be included with the tender. The, College will verify the bidder’s CIDB registration during the evaluation process.

A set of tender documents can be obtained at:

• South Cape TVET College website it can be downloaded and printed at own expense. Please make sure all pages are printed the college will not be liable for any lost pages.
• a non-refundable deposit of R300 per set from the Finance Department at telephone (044) 884-0359. Payments must be payable to the South Cape TVET College (see banking details below). Name of account: South Cape TVET College Bank: ABSA Account Number: 404-947-1024 Branch Code: 632-005 Reference: SCC/07-2026

Bidders must be registered on the National Treasury's Central Supplier Database (CSD). Tax matters must be in order (SARS certification). Municipal rates and taxes must not be in arrears. The bidder (and directors) must have no history of abusing the procurement system, improper conduct, or attempting to influence officials. Attendance at the compulsory site briefing is mandatory for bid acceptance.

The scope of the IAF is to determine whether the College’s network of risk management, control and

governance processes (refer to Annexure A- Internal Audit Focus Areas), as designed and represented by

management are adequate and functioning in a manner to ensure, amongst other matters, that:

a) Risks are appropriately identified and managed;

b) Significant financial, managerial and operating information is accurate, reliable and timely;

c) Resources are acquired economically, used efficiently and adequately protected;

d) Programmes, plans and objectives are achieved;

e) Quality and continuous improvements are fostered in the College's control process; and

f) Significant legislative or regulatory issues impacting the College are recognised and addressed

appropriately.

Opportunities for improving management control, service delivery and the College’s image may be

identified during audits and communicated to the appropriate level of management.

Authority

The IAF, with strict accountability for confidentiality and safeguarding records and information, is

authorized full, free, and unrestricted access to any and all of College records, physical properties and

personnel pertinent to carrying out any engagement.

• The Internal Audit Activity (IAA) will obtain cooperation of personnel from all divisions of the

College where they perform their duties.

• The Audit Partner (bidder) will have free and unrestricted access to the Audit and Risk

Committee and the Chairperson of the Council.

• The IAF is not authorized to:

a) Perform any operational duties for the College;

b) Initiate or approve accounting transactions;

c) Develop or install systems or procedures, prepare records or engage in any other activity which

would normally be audited;

d) Engage in day to day operations at the College and must be seen to be independent in all

respects.

e) Direct the activities of any of the employees of the College, not employed by the IAF, except to

the extent that such employee has been appropriately assigned to auditing teams or to assist the

internal auditors.

Accountability

The Audit Partner (Bidder) in the discharge of his/her responsibilities, shall be accountable to the

Principal, current Assistant Director: Risk, Fraud and Integrity Manager and the Audit and Risk

Management Committee to:

• Provide annually an assessment on the adequacy and effectiveness of the College's

processes for controlling its activities (internal control systems) and managing its risks set in

the areas defined in the annual internal audit plan;

• Report significant issues related to the processes for controlling the activities of the College,

including potential improvements to those processes, and provide information concerning

such issues for further action by management;

• Provide information, on a quarterly basis, on the status and results of the Annual Internal

Audit Plan and ad hoc requests by the Audit and Risk Management Committee and the

Principal, and

• Coordinate with and provide oversight of other control and monitoring functions (risk

management, compliance, security, legal, ethics, environmental, external audit).

Independence

Treasury draft regulations states that: “The internal audit function must report functionally to the

Audit Committee and administratively to the Accounting Officer and must report at all Audit

Committee meetings. The function must be independent of activities that are audited, with no

limitation on its access to information.”

In order to achieve independence, the IAF shall:

a) Act independently and be able to exercise judgment;

b) Express opinion and present recommendations with impartiality;

c) Avoid conflict of interest situations;

d) Be free from undue influence which either restricts or modifies the scope of

work;

e) Have no direct or indirect interest over any activities of the College;

f) Not initiate or approve accounting transactions; and

g) Confirm annually to the Audit Committee on their status of independence.

Responsibilities

The Audit Partner (bidder) have, amongst others, the following responsibilities as listed on Annexure

A – Internal Focus Areas:

• Prepare a three year rolling strategic plan and annual internal audit plan using an

appropriate risk based audit methodology, taking into account concerns from management

and the external auditors, current operations, those proposed in its strategic plan and its

risk management strategies.

• Prepare and execute the internal audit plan.
• Prepare plans indicating the scope of each audit in the annual internal audit plan.
• A quarterly report to the Audit and Risk Management Committee detailing its performance

against the plan, to allow effective monitoring and intervention when necessary.

• Implement the annual internal audit plan, as approved, including, and as appropriate, any

special tasks or projects requested by the Principal and the Audit and Risk Management

Committee.

• Assist the Principal in maintaining efficient and effective controls by evaluating those

controls to determine their effectiveness and efficiency, and by developing

recommendations for enhancement or improvement. The controls subject to evaluation

should encompass the following:

a) The information systems environment;

b) The reliability, integrity, accuracy, completeness and timeliness of financial and

management information;

c) The application and effectiveness of the College’s risk management procedures and

assessment methodology;

d) The effectiveness of operations;

e) Review operations or programmes to ascertain whether or not the results are

consistent with established objectives and goals according to the strategic plan;

and whether or not the operations are carried out as planned;

f) The effectiveness and efficiency with which resources are employed;

g) Safeguarding of assets; and

h) Compliance with policies, plans, procedures laws and regulations.

• Monitor and evaluate governance processes.
• Consider the scope of work of the external auditors for the purpose of providing optimal

audit coverage to the College to minimize duplication of effort.

• Perform consulting and advisory services related to governance, risk management and

control as appropriate for the College when specifically requested by the Principal or the

Audit and Risk Management Committee.

• Report significant risk exposures and control issues, including, fraud risks, governance

issues and any other matters needed or requested by the Principal or the Audit and Risk

Management Committee.

• Evaluate specific operations at the request of the Principal or the Audit and Risk

Management Committee, as appropriate.

• Evaluate and assess significant merging/consolidating functions and new or changing

services, processes, operations, and control processes.

• Perform periodic tracking and follow-up of internal audit findings to ensure satisfactory

corrective actions are implemented by management.

• The Audit Partner (bidder) will provide the following to the Audit and Risk Management

Committee:

a) The rolling three-year strategic internal audit plan, for approval by the Principal,

the Audit and Risk Management Committee and the College Council;

b) Prepare an annual internal audit plan for approval by the Principal, the Audit and

Risk Management Committee and the College Council for the first year of the

rolling three-year strategic internal audit plan,

c) Prepare plans indicating the proposed scope of each audit in the annual internal

audit plan;

d) Prepare written quarterly reports to the Audit and Risk Management Committee

detailing its performance against the annual internal audit plan, and results of audit

activities (meetings must be attended);

e) Keep the Audit and Risk Management Committee informed of emerging trends and

successful practices in internal auditing;

f) Make any recommendations it deems fit for consideration by the Audit and Risk

Management Committee.

• The IAA must also:

a) Issue a client satisfaction survey and analyse responses; and

b) Conduct their work in accordance with the Standard for the Professional Practice of

Internal Auditing and the Code of Ethics of the Institute of Internal Auditors.

Relationships

• Relationship with Management

a) The Audit Partner (bidder) should prepare the internal audit plan in consultation

with senior management and the current Assistant Director: Risk, Fraud and

Integrity Manager (AD: RFI).

b) The Audit Partner (bidder) should arrange the timing of internal audit assignments

in consultation with management (the current AD: RFI will be the coordinator of

such audits), except on those rare occasions where an unannounced visit is a

necessary part of the audit approach. Consultation can lead to the identification

of areas of concern or of other interest to management.

c) The Audit Partner (bidder) will report all audit findings to the relevant senior line

manager and current AD: RFI and obtain their comments within 5 working days of

issuing the report.

d) Copies of the final reports with management comments and actions will be sent to

the current AD: RFI, Principal as well as the Chairperson of the Audit and Risk

Management Committee for distribution to members of the Audit and Risk

Management Committee (meetings must be attended).

e) In cases where management comments are not obtained within the required

period, the report will be escalated to the Principal who will be given 5 working

days to provide commentary on the report, failing which the report will be finalized

without management comments and reported as such to the Audit and Risk

Management Committee.

• Relationship with External Audit

a) External Audit and Internal Audit may rely on each other’s work, subject to their

respective audit methodologies.

b) Consultations should be held and consideration given to whether any work of

either auditor is adequate for the purpose of the other.

c) Periodic meetings should be held between Internal Audit and External Audit at

which joint audit planning, priorities, scope and audit findings are discussed and

information exchanged.

• Relationship with the Audit and Risk Management Committee

a) The Audit Partner (bidder) should report and liaise with the Audit and Risk

Management Committee and current AD: RFI on a regular basis on matters

affecting and pertinent to the IAF. Direction and guidance should be sought from

the Audit and Risk Management Committee on a regular basis.

b) The Audit Partner (bidder) shall have free and unrestricted access to the Principal

and Audit and Risk Management Committee chairperson.

c) Any recommendations not implemented by management should be tabled at the

Audit and Risk Management Committee meetings for direction and resolution.

Client satisfaction survey and analysing responses

College’s feedback must be obtained for every review. The client questionnaire must be discussed and

communicated to the College at the commencement of the review. The client questionnaire must also

be discussed at the audit exit/closeout meeting and due dates for feedback from management. Senior

internal audit staff members should analyse returned questionnaires and all areas of concern should be

followed up with and addressed with the applicable internal audit staff members as well as College’s

staff. CAE (bidder) will utilised this for continuous improvement.

Costing

• All disbursements (meals, accommodation and transport) must be included in the total

fee.

• A CV with qualifications and experience of all Internal Auditors should be included.

• Office space will be provided during College office hours, but all other resources should

be included in the audit fee.

• A costing table with all audit staff and hourly rate per staff member should be included

Criteria in terms of which the most suitable firm will be selected

• The top 3 bidders, who scored the highest number of points during evaluation, may be

invited to the College to demonstrate to the Bid adjudication committee why they are

most suitable to deliver the services at their own cost.

• The firm should have the ability to deliver the abovementioned services in an efficient

and cost effective manner.

• The firm should have performed previous work preferable in the Public Sector

environment.

• Suitably qualified and experienced staff should perform the work, however the audit

partner reviewing the work and supervising should be a qualified Internal Auditor and

registered at the Institute of Internal Auditors and in good standing.

• The final decision on the most suitable bidder to appoint lies with the Bid Adjudication

Committee and the Principal of the College.

• Please refer to the schedule of internal audit focus areas that needs to be covered

during the 36 months. Changes may occur as per the College risk profile or adhoc

requests from the Principal/Audit Committee/Council.

18.1 In cases where the estimated value of the envisaged changes in purchase does not vary more than 15% of the total value

of the original contract, the contractor may be instructed to deliver the goods or render the services as such. In cases of

measurable quantities, the contractor may be approached to reduce the unit price, and such offers may be accepted

provided that there is no escalation in price.

to add value and improve the SCC’s operations and internal control environment. It helps the College

accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the

effectiveness of risk management, internal control and governance processes.

Scope of work

The scope of the IAF is to determine whether the College’s network of risk management, control and

governance processes (refer to Annexure A- Internal Audit Focus Areas), as designed and represented by

management are adequate and functioning in a manner to ensure, amongst other matters, that:

a) Risks are appropriately identified and managed;

b) Significant financial, managerial and operating information is accurate, reliable and timely;

c) Resources are acquired economically, used efficiently and adequately protected;

d) Programmes, plans and objectives are achieved;

e) Quality and continuous improvements are fostered in the College's control process; and

f) Significant legislative or regulatory issues impacting the College are recognised and addressed

appropriately.

Opportunities for improving management control, service delivery and the College’s image may be

identified during audits and communicated to the appropriate level of management.

The Audit Partner (bidder) have, amongst others, the following responsibilities as listed on Annexure

A – Internal Focus Areas:

• Prepare a three year rolling strategic plan and annual internal audit plan using an

appropriate risk based audit methodology, taking into account concerns from management

and the external auditors, current operations, those proposed in its strategic plan and its

risk management strategies.

• Prepare and execute the internal audit plan.
• Prepare plans indicating the scope of each audit in the annual internal audit plan.
• A quarterly report to the Audit and Risk Management Committee detailing its performance

against the plan, to allow effective monitoring and intervention when necessary.

• Implement the annual internal audit plan, as approved, including, and as appropriate, any

special tasks or projects requested by the Principal and the Audit and Risk Management

• Relationship with Management

a) The Audit Partner (bidder) should prepare the internal audit plan in consultation

with senior management and the current Assistant Director: Risk, Fraud and

Integrity Manager (AD: RFI).

b) The Audit Partner (bidder) should arrange the timing of internal audit assignments

in consultation with management (the current AD: RFI will be the coordinator of

such audits), except on those rare occasions where an unannounced visit is a

necessary part of the audit approach. Consultation can lead to the identification

of areas of concern or of other interest to management.

c) The Audit Partner (bidder) will report all audit findings to the relevant senior line

manager and current AD: RFI and obtain their comments within 5 working days of

issuing the report.

d) Copies of the final reports with management comments and actions will be sent to

the current AD: RFI, Principal as well as the Chairperson of the Audit and Risk

• All disbursements (meals, accommodation and transport) must be included in the total

fee.

• A CV with qualifications and experience of all Internal Auditors should be included.

• Office space will be provided during College office hours, but all other resources should

be included in the audit fee.

• A costing table with all audit staff and hourly rate per staff member should be included

• The top 3 bidders, who scored the highest number of points during evaluation, may be

invited to the College to demonstrate to the Bid adjudication committee why they are

most suitable to deliver the services at their own cost.

• The firm should have the ability to deliver the abovementioned services in an efficient

and cost effective manner.

• The firm should have performed previous work preferable in the Public Sector

environment.

• Suitably qualified and experienced staff should perform the work, however the audit

partner reviewing the work and supervising should be a qualified Internal Auditor and

registered at the Institute of Internal Auditors and in good standing.

• The final decision on the most suitable bidder to appoint lies with the Bid Adjudication

least 1 person must possess the relevant 3 and more = 20 points 20

& knowledge

professional qualifications :CIA and CA(SA) 2 = 15 points

and/or CISA and IIA SA At least 1 = 10 points

Supporting staff of at least 2 people must Number of support staff with tertiary

possess the relevant tertiary qualifications:

qualifications: 8 or more = 30 points

BCom (with Auditing and Accounting as 7 = 25 points

major subjects) 6 = 20 points

National Diploma / BTech (Internal 5 = 15 points

Auditing) or equivalent 4 = 10 points

At least 2 = 5 points

0 – 2 years = 5 points

Service provider has extensive proven 3 – 5 years = 10 points 20

experience in the TVET Sector 6 – 10 years = 15 points

10 or more = 20 Points

• Performance Management (6 points)

experience in each of the specialist 30

• HR (6 points)

functions via reference letters

• Supply Chain Management (6 points)
• Information Technology (6 points)
• Financial Statements (GRAP) (6 points)

Phase 3: the 80/20 principle based on price and b-bbee status level contributor.

Price 80

Specific Goals: Locality 10

B-BBEE compliance 10

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be subject to inspections,

tests and analyses, the bidder or contractor’s premises shall be open, at all reasonable hours, for inspection by a

representative of the purchaser or organization acting on behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but

during the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in accordance with the

contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective

of whether such goods or services are accepted or not, the cost in connection with these inspections, tests or analyses

shall be defrayed by the supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements

may be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if found not to comply

with the requirements of the contract. Such rejected goods shall be held at the cost and risk of the supplier who shall,

when called upon, remove them immediately at his own cost and forthwith substitute them with goods, which do comply

with the requirements of the contract. Failing such removal the rejected goods shall be returned at the suppliers cost and

risk. Should the supplier fail to provide the substitute goods forthwith, the purchaser may, without giving the supplier

further opportunity to substitute the rejected goods, purchase such goods as may be necessary at the expense of the

supplier.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a

breach of the conditions thereof, or to act in terms of Clause 22 of GCC.

comparison or contract award decisions may result in the rejection of the bid.

• Opening, Recording and Publications of Tenders Received

(a) Tenders will be opened on the closing date immediately after the closing time specified in the

tender document. If requested by any bidder present, the names of the bidders, and if practical,

the total amount of each bid and of any alternative bids will be read out aloud.

(b) Details of tenders received in time will be recorded in a register which is open to public inspection.

(c) Faxed, e-mailed and late tenders will not be accepted.

• Evaluation of Tenders

(a) Tenders will be evaluated in three (3) phases

Phase 1: Required documents submitted

Phase 2: Bidders will be evaluated based on functionality.

Phase 3: 80/20 Preferential Procurement Points system

(b) Tenders will be evaluated in terms of their responsiveness to the tender specifications and

requirements as well as such additional criteria as set out in this set of tender documents.

• Procurement Policy

Bids will be awarded in accordance with the Preferential Procurement Regulations, 2022 pertaining

to the Preferential Procurement Policy Framework Act, No and its amendments as well as

the College’s Procurement & Supply Chain Management Policy.

• Contract

The successful bidder will be expected to sign the agreement in Section 6 of this bid document. The

signing of both Parts of Section 6 of this bid document signifies the conclusion of the contract. The

• Evaluate and assess significant merging/consolidating functions and new or changing

services, processes, operations, and control processes.

• Perform periodic tracking and follow-up of internal audit findings to ensure satisfactory

corrective actions are implemented by management.

• The Audit Partner (bidder) will provide the following to the Audit and Risk Management

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed

outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the contracted

goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of a bid SARS must

have certified that the tax matters of the preferred bidder are in order.

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal services charges are in

arrears.

valid Tax Clearance Pin Certificate with pin must accompany the bid documents

valid Tax Clearance Certificate, either as an attachment to the bid

valid Tax Clearance Certificate been

Central Supplier Database (CSD) are encouraged to do so without

joint venture agreement and contract with the South Cape College in

Joint Venture Agreement together with this

joint Venture Agreement is submitted, your

number on CSD. ____________________________________________________________

authorised signatory to validate the tender. SBD 4: DECLARATION must be completed and signed by

the authorised signatory and returned. Failure to do so will result in the disqualification of the tender.

(b) Tender documents may not be retyped. Retyped documents will result in the disqualification of

disqualification of the tender.

 Tax Clearance Pin Certificate

(a) A valid Tax Clearance Pin Certificate with pin must accompany the bid documents. If the South

African Revenue Services (SARS) do not confirm the validity of the Tax Clearance Certificate if

(b) In the case of a Consortium/Joint Venture every member must submit a separate Tax Clearance

(c) If a bid is not supported by a valid Tax Clearance Certificate, either as an attachment to the bid

en applicable, the bidder’s CIDB registration number must be included with the tender. The

College will verify the bidder’s CIDB registration during the evaluation process.

• South Cape TVET College website it can be downloaded and printed at own expense. Please make sure all

B-BBEE Details: tion

• Bidders must supply a registration form from the CSD

If any bidder fails to meet any of these minimum requirements they will be excluded from further

evaluation.

b) Phase 2: Functional/technical evaluation

• Only bidders that have met the pre-qualification criteria will be evaluated for functional

evaluation. In this phase the evaluation will be based on the bidders’ responses in

respect of the bid proposal (evaluated on the minimum functional specifications).

• Prospective bidders who score a minimum of 70 points or more will be considered for

the next phase (Price and B-BBEE status level contributor).

Max.

Criteria key area score range score

Number of people with professional

Core engagement leadership team of at qualification:

Skills, experience

least 1 person must possess the relevant 3 and more = 20 points 20

& knowledge

professional qualifications :CIA and CA(SA) 2 = 15 points

and/or CISA and IIA SA At least 1 = 10 points

Supporting staff of at least 2 people must Number of support staff with tertiary

possess the relevant tertiary qualifications:

qualifications: 8 or more = 30 points

BCom (with Auditing and Accounting as 7 = 25 points

major subjects) 6 = 20 points

National Diploma / BTech (Internal 5 = 15 points

Auditing) or equivalent 4 = 10 points

At least 2 = 5 points

0 – 2 years = 5 points

Service provider has extensive proven 3 – 5 years = 10 points 20

experience in the TVET Sector 6 – 10 years = 15 points

10 or more = 20 Points

Service provider must have the expertise

to perform audits in the following

specialist functions:

Points will be awarded for expertise and

• Performance Management (6 points)

experience in each of the specialist 30

• HR (6 points)

functions via reference letters

• Supply Chain Manag

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable a non-refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the Government Gazette.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the supplier in the performance of the contract. Disclosure to

any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of

such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or information

mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of the purchaser and

shall be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so

required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to

have them audited by auditors appointed by the purchaser, if so required by the purchaser.

right is abolished, or where the amount of such provisional payment or any such right is reduced, any such favourable

difference shall on demand be paid forthwith by the supplier to the purchaser or the purchaser may deduct such amounts

from moneys (if any) which may otherwise be due to the supplier in regard to goods or services which he delivered or

rendered, or is to deliver or render in terms of the contract or any other contract or any other amount which may be due

to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified mail and any other

notice to him shall be posted by ordinary mail to the address furnished in his bid or to the address notified later by him in

writing and such posting shall be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been given, shall be

reckoned from the date of posting of such notice.

time of the opening of the bid to the time the contract is awarded. If a bidder wishes to bring

additional information to the notice of the College, it should do so in writing to the South Cape TVET

establishment of a contract and for the surety and retentions, if any.

• Wrong Information Furnished

(Speciman signature)

be, and is hereby, authorized to sign the Tender and any all other documents and/or

correspondence in connection with and relating to the Tender, as well as to sign any contract, and

or all documentation resulting from the award of the Tender to the enterprise mentioned above.

Note: The resolution must be signed by all the directors or members / partners of the bidding

enterprise. Should the space provided below not be sufficient for all the directors to sign, please

provide a separate a separate sheet in the same format below.

purposes arising from this joint venture agreement and contract with the South Cape College in

respect of the project under item 1:

(Physical Address) ___________________________________________________

Note: The resolution must be signed by all the directors or members / partners of the bidding

enterprise. Should the space provided below not be sufficient for all the directors to

sign, please provide a separate sheet in the same format as below.

senior management team members are centrally located there.

The institution was established in the year 2000.

SECTION 1.2: TENDER CONDITIONS AND INFORMATION 1.2.1 General and Special Conditions of Contract The General Conditions of Contract (GCC) as well as Special Conditions of Contract (SCC) forming part of this set of tender documents will be applicable to this tender in addition to the conditions of tender. Where the GCC and SCC are in conflict with one another, the stipulations of the SCC will prevail.

The College reserves the right to withdraw any invitation to tender and/or to re-advertise or to reject any tender or to accept a part of it. The College does not bind itself to accepting the lowest tender or awarding a contract to the bidder scoring the highest number of points.

Bids must be submitted on the original documents and remain valid for ninety (90) days after the closing date of the tender.

• SCC will evaluate all proposals in terms of the Preferential Procurement Policy Framework Act.

• A three (3) phase evaluation criteria will be considered in evaluating the proposals, being

a) Phase 1: Pre - Qualification Criteria (Mandatory Requirements)

Bidders must submit all the below mentioned requirements. The following mandatory requirements

must be met to qualify for this bid:

• Service provider must be a certified member of the Institute of Internal Auditors in good

standing.

• The core engagement leadership size for the assignment should be two (2) or more.

• Curriculum Vitae (CV) of all staff to be allocated to the contract / project should be

included in the bid.

• Service provider must have the expertise to perform audits in all of the following

specialist functions: Performance Management, HR, Supply Chain Management,

Information Technology, OHS, ICT, Risk Management and Financial Statements

Performance Management (GRAP).

• Suitable references should be supplied (at least three (3) of the past 3 years).

• Provide a SERVICE LEVEL AGREEAMENT WITH THE BID DOCUMENT

o Company registration certificates (CK):

• In the case of the bidder being in partnership, close corporation or a company, company

certificates reflecting the names, identity numbers and address of the partners, members or

directors must be submitted with proposal.

• In the event of the bidder being a consortium organisation, relevant shareholding certificates

must be submitted.

o Current and valid SARS Clearance Certificate.

• A copy of the Tax Clearance Certificate with a pin must be submitted together with the bid on

the closing date. Failure to submit a Tax Clearance Certificate will result in the invalidation of

the bid.

o Latest Municipal Billing Clearance Certificate/ Copy of Municipal Account / Rental

Agreement in the event of leasing

• To confirm address and existence of provider, and any indebtedness to the state.

• Rental agreement – In the event of leasing where utilities are for the lessee’s account, the

rental agreement and a copy of the municipal account must be submitted.

o Certified copies of proof of affiliation with relevant professional body

• Registration with the Institute of Internal Auditors.

o Proof of Centralised supplier database (CSD) registration

• Bidders must supply a registration form from the CSD

If any bidder fails to meet any of these minimum requirements they will be excluded from further

evaluation.

b) Phase 2: Functional/technical evaluation

• Only bidders that have met the pre-qualification criteria will be evaluated for functional

evaluation. In this phase the evaluation will be based on the bidders’ responses in

respect of the bid proposal (evaluated on the minimum functional specifications).

• Prospective bidders who score a minimum of 70 points or more will be considered for

the next phase (Price and B-BBEE status level contributor).

Max.

Criteria key area score range score

Number of people with professional

Core engagement leadership team of at qualification:

Skills, experience

least 1 person must possess the relevant 3 and more = 20 points 20

& knowledge

professional qualifications :CIA and CA(SA) 2 = 15 points

and/or CISA and IIA SA At least 1 = 10 points

Supporting staff of at least 2 people must Number of support staff with tertiary

possess the relevant tertiary qualifications:

qualifications: 8 or more = 30 points

BCom (with Auditing and Accounting as 7 = 25 points

major subjects) 6 = 20 points

National Diploma / BTech (Internal 5 = 15 points

Auditing) or equivalent 4 = 10 points

At least 2 = 5 points

0 – 2 years = 5 points

Service provider has extensive proven 3 – 5 years = 10 points 20

experience in the TVET Sector 6 – 10 years = 15 points

10 or more = 20 Points

Service provider must have the expertise

to perform audits in the following

specialist functions:

Points will be awarded for expertise and

• Performance Management (6 points)

experience in each of the specialist 30

• HR (6 points)

functions via reference letters

• Supply Chain Management (6 points)
• Information Technology (6 points)
• Financial Statements (GRAP) (6 points)

Phase 3: the 80/20 principle based on price and b-bbee status level contributor.

Price 80

Specific Goals: Locality 10

B-BBEE compliance 10