Repairs and renovations at intabazwe public library, harrismith (CIDB 4gb or higher)

Employer's agent (technical enquiries):

• Name: Mr. S. Fakude
• Role: Departmental Infrastructure Unit
• Email: [email protected]
• Telephone: 064 800 4466
• Address: Zana Building, Corner of Hill Street and Henry Street, Bloemfontein, 9301

Document issue enquiries:

• Name: Mr RL Masisi
• Email: [email protected]
• Telephone: 066 474 7494

Submission address:

Zana Building, Corner of Henry and Hill Street, Bloemfontein (tender box at entrance).

Submission method: sealed tender offers delivered to the tender box at the entrance of Zana Building, Corner of Henry and Hill Street, Bloemfontein. Closing date: 30 October 2026, closing time: 11:00. Telephonic, telegraphic, telex, facsimile or e-mailed offers will not be accepted. A two-envelope procedure will not be followed. Tender offers must remain valid for 120 days after closing.

Returnable documents (complete and sign all):

• SBD1 (Invitation to Tender): bidder and contact details, signed as the offer cover page.
• SBD4 (Declaration of Interest): discloses any director or shareholder employed by the state or connected to the department.
• SBD 6.1 (Preference Points Claim): claims preference points under the 80/20 system.
• Functionality schedule: provides evidence for experience, expertise and work quality scoring.
• Compulsory Enterprise Questionnaire: declares enterprise particulars and any service in the state.
• Record of Addenda to Tender Documents: lists any addenda received.
• Proposed Amendments and Qualifications: records any proposed deviations.
• Schedule of Subcontractors: lists subcontractors to be used.
• Schedule of Plant and Equipment: lists plant and equipment available.
• Schedule of the Tenderer's Experience: details relevant past projects.
• Joint Venture agreement (if applicable): for JV bidders, each partner must submit separate questionnaires and CIDB certificates.
• Proof of registration for regional levies (if claiming preference for Free State registration).
• CIDB Certificate of Contractor Registration: original or copy, for each JV partner.
• Original valid Tax Clearance Certificate (or Tax Pin) from SARS.
• C1.1 Form of Offer and Acceptance: signed offer portion.
• C1.2 Contract Data (Part 2): completed.
• C2.2 Bills of Quantities: priced and signed.
• Health and Safety Plan: submitted with the tender.

Disqualification risks:

• Failing to achieve the minimum functionality threshold of 32 points.
• Any returnable document omitted or unsigned.
• Tender offers received after the closing time, regardless of reason.
• Alterations to documents not initialled; erasures or masking fluid prohibited.
• Tenderer or any director listed on the Register of Tender Defaulters.
• Tenderer has abused the employer's SCM system or failed to perform on a previous contract.
• Conflicts of interest identified in the Compulsory Enterprise Questionnaire.

Evaluation method: Method 4 (financial offer, quality, and preferences).

Stages:

1. Responsiveness check: tender must comply with all terms, conditions and specifications without material deviation.
2. Functionality (quality) assessment: scored separately from the 80/20 preference points system. Minimum threshold: 32 out of 45 points. Bidders failing this are disqualified.

• Experience: 20 points
• Expertise: 12 points
• Work Quality: 13 points

3. Financial offer scoring: using Formula 2 (option 1) with W1 as follows:

• W1 = 55 if the financial value inclusive of VAT of all responsive tenders exceeds R 500,000.
• W1 = 80 if the financial value inclusive of VAT of one or more responsive tenders equals or is less than R 500,000.

4. Preference points: up to 100 minus W1 points awarded for specific goals (20 points) under the 80/20 system.

Preference points system: 80/20 (price 80 points, specific goals 20 points).

Total tender evaluation points = financial offer points + preference points (after functionality threshold met).

Tenderers must be eligible for the preferences claimed; points awarded only if eligibility confirmed.

Scope: Repairs and renovations at Intabazwe Library, Harrismith.

Location: Intabazwe Library, Ntshingila Street, 42nd Hill, Intabazwe, Harrismith, 9880.

Contract: JBCC Minor Works Agreement (Edition 5.1 of March 2014).

Pricing: Bills of Quantities (C2.2) to be priced; rates fixed for the contract duration.

Site information: Provided in Part C4 of the tender document.

Health and Safety: A Health and Safety Plan must be submitted with the tender.

Pricing format: Bills of Quantities (C2.2) with rates and prices in Rand, inclusive of all duties, taxes (except VAT) and levies. VAT shown separately. Rates fixed for the contract duration.

Bid security: A Construction Guarantee for the JBCC Minor Works Agreement (C1.3) is required.

Adjudicator's contract: C1.4 must be completed.

Payment terms: Not specified in the document.

Financial capacity: No explicit turnover requirement stated.

CIDB grading: Contractor must have a CIDB contractor grading designation of 4GB or higher, or be capable of being registered before closing. Joint ventures eligible if every member is CIDB-registered and the JV grading (via CIDB JV calculator) meets 4GB or higher.

Tax compliance: Must possess an original valid Tax Pin or Tax Clearance Certificate from SARS, or have arrangements to meet outstanding tax obligations.

CIDB registration: Must be registered with the CIDB in an appropriate grading; submit Certificate of Contractor Registration (for each JV partner).

B-BBEE: Preference points claimed under the 80/20 system via SBD 6.1. Specific goals (20 points) likely include B-BBEE status; no specific level threshold stated.

Local content: Not specified.

Other:

• Must not be listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• Must not have abused the employer's SCM system or failed to perform on a previous contract.
• Must complete the Compulsory Enterprise Questionnaire with no conflicts of interest.
• If claiming preference for Free State registration, provide proof of regional levy registration.