Supply and delivery of archives storage containers for record office – greater tzaneen municipality

Closing date: 12 October 2026 at 10h00. Compulsory briefing session/site inspection: 23 September 2026 at 12h00 at the Greater Tzaneen Municipality Civic Centre, Old Fire Hall Council Chamber. Tender documents available from the date of the advert. Contract period: 36 months.

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Returnable documents: the completed bid document must show the bid number and company name on the envelope. Proof of purchase for the tender document must be attached (EFT receipt or manual receipt, including for downloaded documents). Bids must be in sealed envelopes and deposited into the bid box at the Greater Tzaneen Municipality Civic Centre, Agatha Street. Stage-1 mandatory requirements must be submitted to avoid disqualification: copy of company registration/CIPC documents, latest CSD report, and proof of sworn certificate/accreditation as an independent interpreter. Failure to submit administrative requirements may lead to disqualification. A detailed catalogue must be attached; shelves for storing files must be mounted on the interior edge of both containers.

Evaluation is in two stages. Stage 1: functionality assessment (mandatory requirements must be met to avoid disqualification). Stage 2: preference point scoring system — 80 points for price only and 20 points for specific goals. Functionality scoring: company work experience (50 points) and qualifications. Proof of purchase for the tender document is required. Preference points: 80/20 system.

The service provider must supply and deliver archives storage containers for the record office. Containers must have shelves mounted on the interior edge of both containers. A detailed catalogue must be attached. Mandatory requirements include proof of company registration, latest CSD report, and proof of sworn certificate/accreditation as an independent interpreter.

SCMU APPOINTMENT OF AN Company work experience – o Proof of purchase for tender 80/20 R2000.00 36 Months Mr. T. 11 September 32 Days 23 September 12 October 2026,

28/2026 ADDITIONAL PANEL OF 50 Points document, including downloaded Selowa 2026 2026 @10h00. 12h00 at Greater

INTERPRETERS FOR 015 307 Greater Tzaneen Tzaneen

tender documents (attach receipt) EFT DISCIPLINARY 8249 Municipality; Municipality;

HEARINGS FOR THE Key personnel and or Manually Civic Centre; Civic Centre;

PERIOD OF 36 MONTHS qualifications – 50 Points o Company work experience Old fire hall Council Chamber

Tax compliance status Pin or certificate

CSD registration summary report

Joint Venture Agreement signed off by both parties (In case of a Joint Venture)

reference number please write bid number and company name.

Nb: bidders must provide proof of the following to avoid disqualification

Nb: failure to submit administrative requirements may lead to disqualification

o Copy of company registration certificate/ documents from CIPC

o Latest CSD registration summary report

o Copy/ printed Tax compliance status Pin or certificate.

o Statement of municipal rates and taxes for both company and directors appearing in the CK (not older than 3 months / if renting provide copy of Lease Agreement with 3 Months proof of payment only (No

o Joint Venture Agreement signed off by both parties (In case of a Joint Venture)

Points Allocation: 80 points

B-BBEE Details: (No

statements) /certified copies of Permission to occupy (PTO’s) land for bidders residing in Tribal authority’s areas of jurisdiction / letter from traditional authority not older than 3 months for the company and the

directors

o Joint Venture Agreement signed off by both parties (In case of a Joint Venture)

Evaluation of the bid

N.B: The evaluation of bids will be conducted in two stages, first stage will be assessment on functionality, second stage will be the Preference point scoring system where 80 points will be allocated for price only

and 20 points will be allocated based on the Specific Goals points scored.

Further conditions are outlined in the bid documents.

Administrative enquiries relating to these bids should be directed to Mrs. Z. Ramothwala at 015 307 8199 / Mr Misunwa MT @8157

Mr. F Mthetwa

Acting Municipal Manager

Greater Tzaneen Municipality

A Green, Healthy, Prosperous and United Municipality that Provides Quality Services to All For the POPI Act, the information in this document should be used for the intended purpose and the protection of personal information. Any other use, reproduction, or distribution is

strictly prohibited

Stage-1 Mandatory requirements:

Nb: bidders must provide proof of the following to avoid disqualification:

o Other mandatory requirements are included on the special mandatory requirements column above as per project.

Stage- 2 Administrative requirements:

Nb: failure to submit administrative requirements may lead to disqualification:

o Copy of company registration certificate/ documents from CIPC

o Recently Certified ID copies of all directors

o Latest CSD registration summary report

o Copy/ printed Tax compliance status Pin or certificate.

o Statement of municipal rates and taxes for both company and directors appearing in the CK (not older than 3 months / if renting provide copy of Lease Agreement with 3 Months proof of payment only (No

statements) /certified copies of Permission to occupy (PTO’s) land for bidders residing in Tribal authority’s areas of jurisdiction / letter from traditional authority not older than 3 months for the company and the

directors

o Joint Venture Agreement signed off by both parties (In case of a Joint Venture)

Mandatory requirements: proof of purchase for the tender document (attach receipt, EFT or manual), copy of company registration/CIPC documents, latest CSD report, and proof of sworn certificate/accreditation as an independent interpreter. Detailed catalogue must be attached. Shelves for storing files must be mounted on the interior edge of both containers.

Evaluation is conducted in two stages. Stage 1: functionality assessment. Stage 2: preference point scoring — 80 points for price only, 20 points for specific goals. Functionality scoring: company work experience (50 points) and qualifications. Mandatory requirements must be met to avoid disqualification.