Supply and delivery of ceilometers – government tender in western cape

Enquiries (SCM):

• Department: Acquisition Department, South African Weather Service
• Email: [email protected]
• Enquiries must be submitted in writing not later than 5 days prior to the closing date.

Submission method: electronic only, via the e-Tender platform at https://www.etenders.gov.za/

• Bids must be submitted before the closing time; late submissions will not be considered.
• Any bidder who fails to submit via the e-Tender platform will be disqualified.
• Bids must be submitted on the official forms provided (not re-typed) and all pages initialled.
• The following returnable documents must be completed, signed and submitted with the bid:
• Annexure A (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Annexure B (General Conditions of Contract): acknowledges the GCC terms.
• Annexure C (Bidder's Disclosure): discloses any interest or connection to the state.
• Annexure F (Preference points claim form): claims B-BBEE preference points under the Preferential Procurement Regulations 2022.
• Annexure G (Pricing Schedule and Financial Proposal): the priced offer.
• Annexure H (Specifications / Terms of Reference) together with the bidder's technical / functional response.
• Annexure i (POPIA supplier consent form): consents to processing of personal information.
• Any other documentation issued with the bid.
• Joint ventures, consortia, trusts or partnerships must submit a signed teaming agreement.
• Subcontracting arrangements must be supported by proof of the subcontracting agreement.
• SAWS may reject a bid not submitted in the prescribed format, with incomplete standard bidding documents, or not according to the specifications.
• SAWS may request further information, conduct site inspections, verify references and OEM accreditations, and request audited financial statements before award.
• The successful bidder will be required to sign a written contract form (SBD7).

No specific evaluation criteria (scoring split, minimum qualifying score, or 80/20 vs 90/10 system) are stated in the document.

• Preference points are claimed via Annexure F under the Preferential Procurement Regulations 2022.
• SAWS may shortlist bidders and request final presentations to the evaluation committee.
• SAWS may conduct due diligence site visits to verify the bidder's premises, capacity and information submitted.
• Reference letters and OEM accreditations will be verified; unverifiable claims may lead to score adjustment or disqualification.

Supply and delivery of ceilometers capable of precise measurement for capturing accurate cloud and mixing layer height data, inversion and boundary layers, and nocturnal stable layers near ground level.

• The bidder must provide a technical / functional response to Annexure H (Specifications / Terms of Reference).
• The bidder must have duly approved operational premises with the necessary infrastructure and relevant accreditation by the relevant body.
• The bidder must be an accredited representative for the goods offered (if applicable) and enclose proof.

No specific quality management requirements are stated beyond the general requirement that goods must conform to the standards in the specifications and the GCC.

Payment terms: payments to creditors for goods delivered / services rendered will be settled within 30 days from receipt of an invoice.

• SAWS may request the bidder's latest audited financial statements prior to award to ascertain financial stability; failure to provide may result in rejection.
• No bid security, bond, guarantee or retention amounts are specified in the document.

Tax compliance:

• Bidders must submit their unique SARS Personal Identification Number (PIN) to enable verification of tax status.
• Alternatively, a printed Tax Compliance Status (TCS) certificate may be submitted.
• Where no TCS PIN is available, a CSD number must be provided.
• In consortia / joint ventures / sub-contractors, each party must submit a separate TCS certificate / PIN / CSD number.
• No bids will be considered from persons in the service of the state, or companies / close corporations with directors / members in the service of the state.
• Foreign suppliers with no South African tax obligations must complete the questionnaire in Annexure A; SAWS will submit the completed form to SARS for a confirmation of tax obligations letter.

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points claimed.
• The bidder must indicate B-BBEE status level and whether a verification certificate or sworn affidavit is submitted.

CSD registration:

• A CSD number must be provided where no TCS PIN is available.

Popia:

• The POPIA supplier consent form (Annexure i) must be submitted.

No specific health and safety requirements are stated in the document.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).

• The successful bidder must sign a written contract form (SBD7).
• Payment will be made within 30 days of receipt of an invoice.
• The successful bidder must conclude a Service Level Agreement (SLA) with SAWS, which will form part of the supply agreement.
• SAWS may cancel the bid prior to award if needs change, funds are unavailable, no acceptable tenders are received, or material irregularities occur.
• Bidders indemnify SAWS against third-party claims of infringement of patent, trademark, or industrial design rights.
• The supplier must provide a performance security within 30 days of contract award, in the amount specified in the SCC (amount not stated in the document).
• The supplier warrants goods are new, unused, and free from defects for 12 months after delivery or 18 months after shipment, whichever is earlier.
• Delays in delivery may incur penalties calculated at the prime interest rate per day of delay.
• SAWS may terminate the contract for default, and may impose a restriction on doing business with the public sector for up to 10 years.

SAWS may request final presentations from shortlisted bidders and conduct due diligence site visits to verify information and capacity.

• Reference letters and OEM accreditations will be verified; unverifiable claims may lead to score adjustment or disqualification.
• The successful bidder must conclude an SLA with SAWS.

Bidders must submit via the e-Tender platform; late or non-electronic submissions will be disqualified.

• Bids must be on official forms, initialled, and include all required documents.
• SAWS may reject bids not in prescribed format, request further information, conduct site inspections, verify references and OEM accreditations, and require audited financial statements.
• Joint ventures must submit a signed teaming agreement.
• Bidders must have operational premises and relevant accreditation.
• Tax compliance: submit TCS PIN or CSD number; each party in a consortium must submit separately.
• No bids from persons in the service of the state.
• Foreign suppliers must complete the questionnaire.

No specific evaluation criteria are stated. Preference points are claimed via Annexure F under the Preferential Procurement Regulations 2022. SAWS may shortlist bidders for final presentations and conduct due diligence site visits to verify information and capacity.