Supply and delivery of goods — tender 36655-1T (ethekwini municipality)

Closing date: Friday, 16 October 2026 at 11:00.

Clarification meeting: none.

Email queries deadline: 02 October 2026.

Consolidated questions and answers posted on e-tenders/municipal website: 09 October 2026.

There will be no clarification meeting. Email queries must be submitted no later than 02 October 2026. Questions and answers will be consolidated and posted on e-tenders/municipal website by 09 October 2026.

General / Contractual queries:

• Contact: Nontobeko Gumede
• Email: [email protected]
• Telephone: 031-311-7835

Technical queries:

• Contact: Ashvir Harcharan
• Email: [email protected]
• Telephone: 031-311-7782

ESP (electronic submission) queries:

• Contact: Lindo Dlamini
• Email: [email protected]
• Telephone: 031-322-7133 / 031-322-7153

ESP technical queries:

• Contact: Kgopotso Maja
• Email: [email protected]
• Telephone: 031-322-3808

Appeals / objections:

• Contact: Ms S. Pillay
• Email: [email protected]
• Address: P O Box 1394, Durban, 4000

Submission address (Tender Box):

Municipal Buildings, Ground Floor Foyer

166 KE Masinga Road (Old Fort Rd)

Durban

Delivery point (for goods):

Corporate Stores, 30 Archie Gumede Complex, Durban

Samples delivery:

Installation and Works Branch, 30 Archie Gumede Place, Durban

Submission method: hard copy and electronic.

• Hard copy: sealed, addressed to the City Manager, marked with tender number 36655-1T, deposited in the Tender Box in the ground floor foyer of the Municipal Buildings, 166 KE Masinga Road (Old Fort Rd), Durban.
• Electronic: identical copy submitted via the eThekwini Municipality JDE System (ESP Module) at https://rfq.durban.gov.za/jde/E1Menu.maf.
• The hard copy is the ruling version; the tender is only valid if the hard copy is received. If the electronic copy is not identical, the tender is invalid.
• Facsimile, email or posted tenders will not be accepted. Late tenders are not considered.
• Closing: Friday, 16 October 2026 at 11:00.

Returnable documents (all must be completed, signed and submitted):

• Authority of Signatory: authorises the named signatory to bind the bidder; include a Board Resolution (company) or Power of Attorney (joint venture).
• Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate: valid at closing; separate for each joint venture party.
• Declaration of Municipal Fees: declares municipal fees are paid or an acknowledgement of debt is concluded; include account numbers.
• Declaration with respect to the Occupational Health and Safety Act: accepts the undertaking under the Act and regulations.
• MBD 4 (Declaration of Interest): discloses any relationship with municipal officials or state employment.
• MBD 5 (Declaration for Procurement Above R10 Million): required if the procurement exceeds R10 million.
• MBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain management conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive tendering or price disclosure.
• Official Tender Form (Section 9): must be completed in full and signed.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Failure to submit samples within 7 working days of the Engineer's request.
• Pricing structure deviating from the Official Tender Form.
• Not registered on CSD at closing.
• Late or incorrectly submitted tenders.

Evaluation stages:

1. Compliance with technical specifications (Section 7). Technical Data Sheets for quoted products must be submitted.
2. Submission of samples (as per SCT 6).
3. Preference point system (80/20).

Preference points (20) are claimed via MBD 6.1 for two specific goals, each weighted 50%:

• Ownership Goal (Black ownership): 0% = 0 points; >0% and <51% = 4; >51% and <100% = 7; 100% = 10.
• RDP Goal (Promotion of South African Owned Enterprises, based on the entity's address on CSD or eThekwini Vendor Portal): Not in South Africa = 0; South Africa = 4; KZN = 7; eThekwini Municipal Area = 10.

Proof for ownership claim (one or more): CIPC registration, CSD report, B-BBEE certificate, consolidated B-BBEE certificate (for consortium/JV/trust), or consortium/JV/trust agreement.

Proof for RDP goal (one or more): CSD report, utility bill, lease agreement, or proof of address signed by a Ward Councillor.

Price is scored using the 80/20 or 90/10 formula depending on the value of the lowest acceptable tender (threshold R50 million inclusive of VAT). The tender with the highest total evaluation points (price + preference) is recommended for award.

Supply and delivery of epoxy for a period of 36 months.

• The scope and specifications are detailed in Section 7 of the tender document.
• Bidders must quote for the items in the Bill of Quantities / Schedule of Rates (Section 8).
• Technical Data Sheets for the quoted products must be submitted.
• Samples of the tendered goods must be supplied on loan, at no charge, within 7 working days of the Engineer's request.
• The names of manufacturers of the offered goods must be stated.
• Bidders who are not manufacturers, accredited distributors or agents must provide a valid agreement or joint venture agreement with the manufacturer, covering the contract period.
• Delivery point: Corporate Stores, 30 Archie Gumede Complex.

Quality requirements:

• Goods must comply with the technical specifications in Section 7.
• Technical Data Sheets for quoted products must be submitted.
• Samples must be supplied on loan, at no charge, within 7 working days of the Engineer's request; failure renders the tender non-responsive.
• Samples are evaluated by the Engineer.
• Unsuccessful tenderers may collect samples within 90 days after award; uncollected samples become the Municipality's property.
• The names of manufacturers must be stated; non-manufacturers must provide a valid agreement with the manufacturer covering the contract period.

Pricing schedule:

• Prices quoted in South African Rand, net of brokerage or discount.
• Unit prices must hold for the full contract period, subject only to specified variation criteria.
• Firm prices may be submitted for each 12-month period.
• Prices exclusive and inclusive of VAT must be stated separately on the Official Tender Form.
• Estimated quantities are in Section 8 (Bill of Quantities / Schedule of Rates). The supplier is bound to supply whatever quantities the Municipality requires, which may exceed or be less than estimated.
• Bidders must quote only one price per item.
• Pricing structure must not deviate from the Official Tender Form.

Pricing format:

• All prices quoted in South African Rand, net of any brokerage or discount.
• Unit prices must hold for the full contract period, subject only to specified variation criteria.
• Firm prices may be submitted for each 12-month period.
• Prices exclusive and inclusive of VAT must be stated separately on the Official Tender Form.
• Estimated quantities are in Section 8 (Bill of Quantities / Schedule of Rates). The supplier is bound to supply whatever quantities the Municipality actually requires, which may exceed or be less than estimated.

Bid security: none stated.

Guarantees / bonds: none stated.

Payment: payment will be made only to the supplier; factoring arrangements are not accepted.

Financial standing: the Head of SCM may require evidence of adequate financial standing.

Objection fee: a non-refundable administration fee of R6,131.00 (incl. VAT) applies to any objection to award decisions, paid into eThekwini Municipality FNB account 631 6574 6331, reference the contract number.

CSD registration:

• Mandatory at closing; each joint venture party must be registered.
• CSD Supplier Number (starting with 'MAAA') must be provided.
• Register at https://secure.csd.gov.za.

Tax compliance:

• Valid SARS Tax Compliance Status PIN (TCS PIN) or original Tax Clearance Certificate must be included; separate for each joint venture party.

Municipal fees:

• Only bidders with fully paid municipal fees, or those with an acknowledgement of debt agreement, are eligible.
• Declaration of Municipal Fees must be signed and include account numbers.

State employment:

• No tender will be considered from persons in the service of the state (as defined in Regulation 44 of the Local Government: Municipal Supply Chain Management Regulations).

B-bbee:

• Preference points claimed via MBD 6.1; proof as per the specific goals (see evaluation criteria).
• No specific B-BBEE level threshold stated; the 80/20 preference point system applies.

Other:

• Declaration with respect to the Occupational Health and Safety Act must be submitted.
• If required, audited annual financial statements for the past three years must be submitted (per the Declaration of Municipal Fees form).

Health and safety:

• Bidders must submit a Declaration with respect to the Occupational Health and Safety Act, accepting the undertaking under the Act and relevant Regulations.
• The contract is governed by the Occupational Health and Safety Act and the eThekwini Code of Conduct.

Special conditions:

• Tender validity: 120 days after opening, plus a further 12 months unless the bidder advises otherwise in writing.
• Samples: must be supplied on loan, at no charge, within 7 working days of the Engineer's request, delivered to Installation and Works Branch, 30 Archie Gumede Place, Durban. Failure renders the tender non-responsive. Unsuccessful tenderers may collect samples within 90 days after award; uncollected samples become the Municipality's property.
• Delivery point: Corporate Stores, 30 Archie Gumede Complex.
• Complaints/objections: written objection within 14 days to City Manager, attention Ms S Pillay, P O Box 1394, Durban, 4000, email [email protected]. A non-refundable administration fee of R6,131.00 (incl. VAT) is required, paid into eThekwini Municipality FNB account 631 6574 6331, reference the contract number.

General requirements:

• Tenderers must be registered on the National Treasury Central Supplier Database (CSD) at closing; each joint venture party must be registered.
• CSD Supplier Number (starting with 'MAAA') must be provided.
• Registration can be done at https://secure.csd.gov.za.
• Tenderers must submit a valid SARS Tax Compliance Status PIN or original Tax Clearance Certificate.
• Tenderers must complete and sign all returnable documents listed in Section 4.
• Persons in the service of the state are not eligible.
• Bidders must not have outstanding municipal fees unless an acknowledgement of debt agreement is concluded.
• Bidders must submit samples as required.
• Bidders must state whether the whole work will be done by themselves; if not, provide sub-contractor details.
• Bidders must state the names of manufacturers of offered goods.

Evaluation criteria (additional):

• Compliance with technical specifications (Section 7).
• Submission of samples (as per SCT 6).
• Preference point system (80/20) with specific goals as described.
• Price is scored using the 80/20 or 90/10 formula depending on the value of the lowest acceptable tender (threshold R50 million inclusive of VAT).
• The tender with the highest total evaluation points (price + preference) is recommended for award.