Supply and delivery of fishing equipment and material to support smmes

Closing date: 19 November 2026 at 12:00

Advert date: 30 October 2026

Technical enquiries:

• Contact: Mr. B. Hlangabezo
• Telephone: (071) 604 0632
• Email: [email protected]

SCM enquiries:

• Contact: Mr. Z. Khala
• Telephone: (079) 886 0942
• Email: [email protected]

Submission email: [email protected]

Municipal Manager: Mr. L. Mahlaka

Municipality address: Winnie Madikizela-Mandela Local Municipality, P.O. Box 12, Bizana, 4800

Submission method: email only, to [email protected]

Closing time: 19 November 2026 at 12:00

Bids must be submitted on the original bid documentation issued by the municipality; re-typed or altered documents are invalid.

Clearly mark the email subject with the project name and bid number WMM-LM 29/10/26/01 MSS.

Password-protected or expiring email submissions will not be considered.

No late, hand-delivered, incomplete, or facsimile bids accepted.

Returnable forms (all must be completed and signed):

• MBD1 (Invitation to Bid): bidder details and offer.
• MBD4 (Declaration of Interest): discloses any connection to state employees.
• MBD6.1 (Preference Points Claim): claims specific goals points.
• MBD8 (Declaration of Bidder's Past SCM Practices): declares past conduct.
• MBD9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD6.2 (Local Content Declaration): declares local content percentage.
• Letter of Consent: authorises the municipality to verify information.
• Billing Clearance Certificate or Statement of Municipal Accounts confirming no undisputed municipal accounts overdue by more than 30 days, plus a signed letter confirming no outstanding accounts more than 30 days at closing.
• Entity registration documents, certified ID copies of directors (not older than 3 months), proof of CSD registration.
• SARS valid PIN printout.
• For joint ventures: original valid tax compliance documents for all partners and a signed agreement indicating the lead partner.

Two-stage evaluation:

Stage 1 – Functionality (minimum 70/100 to proceed):

• Experience: 60 points. Submit appointment letters and signed reference letters for projects valued at R300,000 or more. Reference letters must be signed and dated within the last three months.
• 3 appointment letters and 2 reference letters = 60 points
• 2 appointment letters and 2 reference letters = 40 points
• 1 appointment letter and 1 reference letter = 20 points
• No appointment and reference letter = 0 points
• Methodology: 40 points, split as:
• Scope of work: 10
• Quality Management: 10
• Risk Management: 5
• Reporting: 5
• Communication: 5
• Delivery period (within 6 weeks): 5

Stage 2 – Preference points (80/20 or 90/10 system):

• Price: 80 or 90 points
• Specific goals: 20 or 10 points (per MBD6.1)

Minimum qualifying score: 70/100 on functionality.

The programme is strictly fishing-related: supply and delivery of equipment and material for commercial fishers, supporting local fishing cooperatives.

Scope of work:

• Procure and deliver equipment and material as per the specification.
• Ensure goods meet approved quality and standards.
• Storage of equipment and material is the service provider's responsibility.
• Deliver items to selected projects across the municipality's wards.
• Provide weekly reports to the municipality or project manager.
• Complete the project within 1 month from appointment.
• Have a clear empowerment plan for skills transfer.
• Participate in handover of equipment and material to beneficiaries.
• Communicate any deviations or unavailability of items to the municipality or project manager.

The pricing schedule lists 155 items including cameras, laptops, printers, heat press machines, sublimation printers, vinyl cutters, generators, welding equipment, sewing machines, beading supplies, catering equipment, and more.

Methodology is evaluated for 40 points, split as: Scope of work (10), Quality Management (10), Risk Management (5), Reporting (5), Communication (5), Delivery period within 6 weeks (5).

The proposal must include a proposed methodology.

Project setup: establish programme and time frames, ensure successful implementation.

Planning: inform stakeholders of start and end, consider cession in sale agreements, ensure preliminary technical design where required.

The service provider must submit weekly reports to the municipality or project manager.

Bidders must provide proof of experience in supply and delivery of goods and services, with appointment letters and signed reference letters for projects valued at R300,000 or more. Reference letters must be signed and dated within the last three months.

At least 1 completion certificate and an appointment letter required.

Proposal must include company profile, relevant experience, CVs of staff, and recommendations from former clients for similar projects.

Pricing must be inclusive of VAT and include all costs to fully execute the project.

The pricing schedule lists 155 items with quantities; bidders must provide rates and amounts.

Fee breakdown must be specified in the proposal, with milestones agreed prior to commencement.

SACAP tariff or statutory fee structure as guideline.

Timesheets, progress and financial reports required with fee claims.

Pricing must be inclusive of VAT and cover all costs to fully execute the project.

The municipality has no funds available for this project; it is expected to be self-funding, meaning the service provider is paid only upon successful implementation.

If a bidder's taxable turnover exceeds R2.3 million, they must be VAT registered; otherwise the municipality may regard them as non-compliant and exclude their bid.

Professional Indemnity/Insurances/Sureties proof required.

Fee claims must be supported by timesheets, progress and financial reports.

SACAP tariff or statutory fee structure to be used as guideline for fee calculation.

All milestones for payments must be agreed prior to commencement.

CSD registration required (proof of CSD registration).

SARS valid PIN printout required.

Bidders must not be persons in the service of the state.

Local content threshold: 100% (minimum threshold for local production and content).

Bidders must complete MBD6.2 (Local Content Declaration) and Annex C (Local Content Declaration: Summary Schedule); failure to submit disqualifies the bid.

Joint ventures: each partner must submit a separate TCS certificate/PIN/CSD number.

Foreign suppliers must complete the pre-award questionnaire (Part B:3).

Bidders must not have undisputed municipal accounts overdue by more than 30 days.

Bidders must not have had a contract terminated by the municipality or any organ of state in the past five years due to failure to perform.

The successful bidder must sign a written contract form (MBD7).

Compliance with the Terms of Reference is a specific condition of appointment.

The municipality will provide relevant support during the contract term.

Any additional costs must be agreed upfront with the municipality before work is carried out.

The project is self-funding; payment depends on successful implementation.

The service provider is accountable to the client for execution of the scope of work.

Professional Indemnity/Insurances/Sureties proof required.

The service provider must not sub-contract in a way that reduces local content below the stipulated minimum threshold.

Bids must score a minimum of 70% on functionality to be considered further. Evaluation uses the 80/20 or 90/10 preferential points system: 80 or 90 points for price, 20 or 10 points for specific goals as per MBD6.1.