Supply and delivery of 200 x 20l foam drums at o.R. Tambo international airport (RFQ 73519)

• Query closing: 18 November 2026 at 16:00 — the last time to request clarity or information on the bid.
• Closing: 24 November 2026 at 12:00.
• Compulsory briefing session: none.
• Site inspection: none.
• Bid validity: 120 business days from closing, during which quoted prices must remain firm.

Bidding procedure enquiries

• Contact: Lerato Phalo
• Role: Buyer
• Telephone: 010 207 2000
• Email: [email protected]

Submission

• Method: email
• Email: [email protected]

Delivery / service address

O.R. Tambo International Airport

Western Precinct, Aviation Park

1 Jones Road

Kempton Park

Gauteng, 1632

Postal address

P O Box 75480

Gardenview

Gauteng, 2047

Fraud and corruption hotline

• Free call: 0800 00 80 80 or 086 726 1681
• Email: [email protected]

Intellectual property use requests

• Email: [email protected]

Contact restriction

• Bidders may not approach any other ACSA employee about this bid. Contact with ACSA business units is permitted only after the letter of award is accepted, or where a pre-existing commercial relationship unrelated to this bid exists.

Submission method

• Email only, to [email protected]
• Closing: 24 November 2026 at 12:00
• Late submissions are not accepted.
• Quote the RFQ number in the subject line of the email.
• Do not send the bid as one large attachment; split it into at least four attachments of up to 4 MB each and send all of them before the closing time.
• Submit in the prescribed format only; no other format is accepted.
• Every page of the bid must be signed or stamped by the bidder.
• The bid must be signed by a person authorised to bind the bidder; proof of authority (for example a company resolution) must be attached.
• No changes to a submission are allowed after the closing date.

Returnable documents (mandatory unless noted)

• Declaration of Interest and Politically Exposed Persons form: discloses any relationship, or PEP/DPIP status, involving ACSA employees or officials.
• SBD 4 (Bidder's Disclosure): declares whether any director, trustee, shareholder, member or partner is employed by the state, and that the bid was prepared independently.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals.
• Confidentiality and Non-Disclosure Agreement: binds the bidder to keep ACSA information confidential.
• B-BBEE certificate and scorecard, or a QSE/EME affidavit.
• Verifiable medical certificate or report as proof of disability, where a disability preference is claimed.
• SARS tax compliance status PIN, or a CSD number where no PIN is available.
• Certificate of Incorporation showing the ownership split.
• Central Supplier Database (CSD) report.
• VAT questionnaire.
• ACSA Terms and Conditions.

Disqualification risks

• Any mandatory returnable document or information omitted.
• Bid received after the closing date and time.
• Pricing not submitted on the prescribed pricing schedule.
• Altering the bid document or its terms.
• A bidder, or a member of its consortium or joint venture, holding an interest in another bidder on this RFQ.
• Failure to meet ACSA's security vetting requirement.

Preference point system: 80/20, applicable to requirements valued up to R50 000 000 including all taxes.

Points allocation

• Price: 80 points
• Specific goals / preference: 20 points
• Total: 100 points

Price scoring

• Price points are calculated against the lowest acceptable tender price.

Specific goals points (80/20 system)

• B-BBEE Level 1: 5
• B-BBEE Level 2: 4.5
• B-BBEE Level 3: 4
• B-BBEE Level 4: 3
• B-BBEE Level 5: 2
• B-BBEE Level 6: 0.5
• B-BBEE Level 7: 0.3
• B-BBEE Level 8: 0.1
• Non-compliant contributor: 0
• Black youth majority-owned entity: 5
• Black women majority-owned entity: 5
• Company majority owned by people with disabilities: 5

Claiming points

• Points for specific goals are awarded only where the supporting proof is submitted with the bid; without proof the points are not claimed.
• ACSA may require a bidder to substantiate any preference claim before or after adjudication.
• Fraudulent claims may lead to disqualification, recovery of costs, cancellation of the contract, restriction from doing business with the state for up to 10 years, and criminal prosecution.

Award

• ACSA may award the whole or part of the bid, split the award, negotiate with some or all shortlisted bidders, award to a bidder other than the highest scorer on objective grounds, reject the lowest acceptable bid, or cancel the bid.

Scope

• Supply and delivery of 200 x 20 litre foam drums.
• Delivery point: Airports Company South Africa, O.R. Tambo International Airport.

Security

• ACSA is a National Key Point and complies with the laws of the national security cluster.
• Bidders may be subject to security vetting depending on the goods supplied; ACSA will not contract with a bidder that does not meet the vetting requirement.

Confidentiality

• Bidders may not disclose information received during the bid process to third parties without ACSA's written approval.
• Any third party consulted on the bid must sign a confidentiality agreement, which must be returned with the bid.
• ACSA will not release the names of bidders until the process is finalised.

Pricing schedule format

• Columns: item, item/service description, unit of measure, amount in Rand.
• Totals: sub-total, VAT and total.
• Bidders must price only on this schedule so ACSA can compare offers; a bid priced on any other format may be disqualified.
• Disbursements are reimbursed at actual cost against proof of expenses.
• Certified invoices are checked for correctness against the submitted particulars.

Pricing

• Price only on the prescribed pricing schedule, showing item/service description, unit of measure and amount in Rand, plus sub-total, VAT and total.
• A bid that does not use the prescribed pricing schedule may be disqualified.
• Prices must remain firm for the 120 business day validity period; ACSA will consider a price change only in exceptional circumstances.
• Disbursements are reimbursed at actual cost against proof of expenses, and certified invoices are checked for correctness.

Tax

• Bidders must be tax compliant and submit a SARS Tax Compliance Status PIN so ACSA can verify their tax profile.
• A printed TCS certificate may be submitted with the bid.
• Where no TCS PIN is available but the bidder is registered on the CSD, a CSD number must be provided.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.
• Failure to provide these particulars may invalidate the bid.
• ACSA will not award to a bidder whose tax affairs SARS has not declared to be in order.

Registration and ownership

• Certificate of Incorporation showing the ownership split.
• Central Supplier Database (CSD) report.
• VAT questionnaire.

B-bbee

• B-BBEE certificate and scorecard, or a QSE/EME affidavit, to claim preference points.
• A verifiable medical certificate or report is required where a disability preference is claimed.

Exclusion

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• No bidder, or member of its consortium or joint venture, may hold an interest in another bidder on this RFQ.
• Bidders must comply with ACSA's security vetting requirements.

Validity of information

• All documents and information submitted must stay valid for the contract period; expired documents must be replaced and any change reported to ACSA immediately.

• Bid validity: 120 business days, during which quoted prices must remain firm.
• The successful bidder must sign a fully completed written contract after award.
• Confidentiality and non-disclosure agreement: remains in force for 5 years, or 1 year from the last disclosure of confidential information, whichever is longer.
• Use of ACSA intellectual property requires prior written consent; requests go to [email protected].
• Misuse of ACSA intellectual property or brand protocols carries a penalty of 2% of the bidder's annual turnover for the financial year in which the breach occurred.
• Confidential information must be returned or destroyed on request, with written confirmation provided within 5 business days.
• The agreement is governed by South African law, with the Witwatersrand Local Division of the High Court having exclusive jurisdiction.
• ACSA may award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scorer, reject the lowest acceptable bid, or cancel the bid.
• Bidders may not contact ACSA employees about this bid other than the named contact, and may not alter the bid document.

Preference point system: 80/20.

Points allocation

• Price: 80 points
• Specific goals / preference: 20 points
• Total: 100 points

Price points are scored against the lowest acceptable tender price.

Specific goals points (80/20 system)

• B-BBEE Level 1: 5
• B-BBEE Level 2: 4.5
• B-BBEE Level 3: 4
• B-BBEE Level 4: 3
• B-BBEE Level 5: 2
• B-BBEE Level 6: 0.5
• B-BBEE Level 7: 0.3
• B-BBEE Level 8: 0.1
• Non-compliant contributor: 0
• Black youth majority-owned entity: 5
• Black women majority-owned entity: 5
• Company majority owned by people with disabilities: 5

Points for specific goals are awarded only where the supporting proof is submitted with the bid. ACSA may call for substantiation of any claim, and a fraudulent claim may lead to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years and criminal prosecution.