Supply and delivery of law enforcement uniforms (once-off) for kannaland municipality – fq 19/2026

Enquiries (technical and bidding procedure):

• Email: [email protected]

Submission (email): [email protected]

Submission method: email to [email protected].

Submission address: [email protected]

Closing time: 12:00 on 10 November 2026 (per MBD 1).

Complete all bidding forms in black ink; retyped documents are disqualified.

Return the complete original document; missing pages or unauthorised alterations disqualify the bid.

Bids are valid for 90 days after the closing date.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 3.1 (Pricing Schedule – Firm): firm prices only, all applicable taxes included.
• MBD 4 (Declaration of Interest): discloses whether any director/shareholder is employed by or connected to the state.
• MBD 5 (Declaration for procurement above R10 million VAT included): required only if the contract value exceeds R10 million.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points under the 80/20 system.
• MBD 6.2 (Declaration for Local Production and Content): certifies local content percentages.
• MBD 7.1 (Contract Form – Purchase of Goods/Works): the signed contract form.
• MBD 8 (Declaration of Bidder's Past SCM Practices): discloses past abuse, fraud, or contract failures.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Certificate of Authority for Signatory (board resolution): authorises the signatory to bind the bidder.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Submission after the closing time (faxed, e-mailed and late bids not accepted).
• Retyped or altered tender documents.
• Missing pages from the tender document.
• Failure to complete Section 1.4.3 comprehensively.
• Missing product data sheets.
• Missing proof of distribution appointment for non-manufacturers/importers.

Preference point system: 80/20 (price 80 points, B-BBEE status 10 points, locality 10 points).

Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

B-BBEE status level points (80/20):

• Level 1: 10
• Level 2: 9
• Level 3: 6
• Level 4: 5
• Level 5: 4
• Level 6: 3
• Level 7: 2
• Level 8: 1
• Non-compliant: 0

Locality points (specific goal):

• Within Kannaland municipal boundaries: full points (not specified in source)
• Within Garden Route District: fewer points
• Within Western Cape: fewer points
• Outside Western Cape: lowest points

The bidder must submit proof of B-BBEE status and locality to claim those points; otherwise those points are 0.

Bidder with highest total points wins. Tie-break: highest B-BBEE points, then highest functionality (if applicable), then drawing of lots.

Points rounded to 2 decimal places.

CIDB registration (if applicable) is verified during evaluation.

Scope: Supply and delivery of law enforcement uniforms for community services, once-off, to Kannaland Municipality.

Deliveries: to the Municipality's Stores at Ladismith.

Delivery costs: must be included in the bid price.

Delivery notice: at least 5 working days' notice of delivery date/time; the bidder must off-load and safely stack all products.

Data sheets: required for each product; missing data sheets disqualify the bid.

Distribution appointment: bidders who are not manufacturers/importers must submit written proof of appointment as distributor, not older than 1 year; otherwise the bid is invalid.

Quotations may be awarded per product.

Quantities: may vary from time to time; the Municipality may adjust quantities higher or lower.

Samples: may be requested; failure to submit samples within the given time makes the bid unsuccessful.

Product testing: the three highest-scoring bidders' products will be tested; products not meeting requirements are rejected.

Trial run: the Municipality may award subject to a 30-day trial run for the highest-scoring bidder.

Pricing: firm prices only (MBD 3.1); non-firm prices (including exchange rate variations) are not considered.

All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in bid prices.

Delivery costs must be included in bid prices.

Price adjustments: allowed only if exchange rate or fuel price fluctuations exceed 3%; written proof of new fuel prices or exchange rates required; notification before the 15th of the month for implementation on the 1st of the following month.

Other price adjustment requests must be well motivated and submitted to the Director: Technical Services for approval; if rejected, the Municipality may cancel the contract or source elsewhere.

The successful bidder is liable for all duties and costs on legal documents establishing the contract, and for surety and retentions.

Central Supplier Database (CSD) registration is required; attach the CSD registration report.

SARS Tax Compliance Status (TCS) PIN: original in the name of the bidder; each member of a consortium/JV must submit a separate PIN.

B-BBEE: submit a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.

Municipal account: certified copy of the bidder's and directors' municipal accounts for the month preceding the closing date; arrears for more than 3 months disqualify the bid.

Bidders in the service of the state are not eligible.

Bidders restricted on National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters are ineligible.

Bidders or directors convicted of fraud/corruption in the past 5 years are ineligible.

Contracts terminated for poor performance in the past 5 years must be declared.

No undisputed municipal service arrears exceeding 90 days (or 30 days if contract value exceeds R10 million).