Once-off supply and delivery of plant equipment for operations at hendrina power station

The returnables list sets out the Category 3 quality requirements for the tender under Supplier Quality Management revision 7 (effective 26 January 2022) and specification 240-105658000.

Bidders must show documented control of externally provided processes, products and services, including the criteria used to evaluate, select, monitor the performance of, and re-evaluate external providers.

Returnable documents to be submitted with the bid:

• Section A — documented quality management system evidence: QMS manual and its scope, quality policy, quality objectives, control of documented information, control of nonconforming outputs, nonconformity and corrective action, internal audit records.
• Section B — proof the QMS is operating: organisation chart and responsibility matrix covering the quality management function, plus documented control of externally provided processes, products and services.
• Section C — draft contract quality plan written for the scope of work in this tender.
• Section D — quality control plan, checklist or inspection and test plan for the scope of work, together with an example from similar or previous work.
• Section E — Form A completed and signed, plus any further requirements set by the scope of work or the specification.

Each listed deliverable is evaluated (indicator = 1), so every item must be present and complete.

Evaluation is against Category 3 (Quality Requirements) of the Supplier Quality Management returnables list. Every listed deliverable is assessed.

Scoring by section:

• Section A — Quality management system requirements (ISO 9001): 7 points, one point for each of seven deliverables.
• Section B — Evidence of QMS in operation: 2 points.
• Section C — Contract quality plan: 1 point.
• Section D — Quality control plan / inspection and test plan: 1 point.
• Section E — Additional user-defined requirements: 2 points.

Total available: 13 points.

ISO 9001 certification is not a requirement, but the QMS must comply with ISO 9001:2015.

No minimum qualifying score is stated.

Scope: supply and delivery of plant equipment for operations, a once-off requirement at Hendrina Power Station.

Quality specification references: 240-105658000 (tender quality requirements), 240-109253698 (contract quality plan), 240-109253302 (quality control plan).

Quality deliverables assessed: documented QMS, evidence of QMS operation, draft contract quality plan, quality control plan or inspection and test plan, and signed Form A.

No quantities, delivery schedule or item list is given in this document.

Section E — additional user-defined requirements (2 points):

• Form A must be completed and signed.
• Any further requirements set by the scope of work or the specification must be added.

Section C requires a draft contract quality plan specific to the scope of work, and Section D a quality control plan, checklist or inspection and test plan, both aligned to ISO 10005.

Quality management system

• A documented QMS complying with ISO 9001:2015 is required; certification is not mandatory.
• Evidence must cover: QMS manual and scope, quality policy and quality objectives approved by top management, control of documented information (Clause 7.5), control of nonconforming outputs (Clause 8.7), nonconformity and corrective action (Clause 10.2), and internal audit (Clause 9.2).
• Organisation chart and responsibility matrix must define roles, responsibilities and authorities, including the quality management function (Clause 5.3).
• Documented criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (Clause 8.4).
• Draft contract quality plan and quality control plan or inspection and test plan aligned to ISO 10005.
• Form A must be completed and signed.

Category 3 quality requirements are scored across five sections, with each deliverable worth one point:

• Section A — Quality management system requirements (ISO 9001): 7 points.
• Section B — Evidence of QMS in operation: 2 points.
• Section C — Contract quality plan: 1 point.
• Section D — Quality control plan or inspection and test plan: 1 point.
• Section E — Additional user-defined requirements: 2 points.

Total: 13 points.

A QMS that is not certified is acceptable provided it complies with ISO 9001:2015.

Returnable documents

• E-Tendering Training Acknowledgement Form (Annexure): the tenderer confirms it has completed self-training through the e-Tendering Noddy Guide, the training video or a clarification meeting, and that it can operate the e-Tendering solution. This is a mandatory returnable that must be fully completed and submitted to Eskom within the prescribed period.
• The form captures the enquiry number, business or joint venture name, contact person, landline, cellphone and email address, together with the authorised signatory's name, designation and date.

Disqualification risk

• A form that is not fully completed, or that is submitted outside the prescribed period, renders the tenderer non-responsive and disqualifies it from the procurement process.

Responsiveness gate

• The fully completed E-Tendering Training Acknowledgement Form must be submitted within the prescribed period.
• Failure to submit it, or submission of an incomplete form, renders the bid non-responsive and disqualifies the tenderer.

Quality Control Plan (QCP) — Hendrina Power Station

• Governing template: document 380-136358 Rev 0, effective September 2024, due for review September 2027.
• The contractor must submit a QCP that lists every activity in sequence, the applicable specification, procedure or acceptance standard it is measured against, and the inspection record that evidences it.
• Each QCP must identify the contract or order number, work order or QCP number, job/task description and revision, area of works, effective date, and the drawing number and revision or the KKS/AKZ item, plant or material reference.

Intervention points

• H (Hold): work may not continue until the point is signed off; a hold point cannot be waived.
• W (Witness): the activity may proceed only once the relevant party has been given notice or has issued a waiver.
• R (Review): records are reviewed without attendance at the activity.
• S (Surveillance): periodic monitoring of the activity.

Approvals and sign-off

• The QCP must be approved, with name, signature and date, by the Eskom Maintenance or Service Provider representative, the Eskom System Engineer, the QA/QC/QE personnel, and the Approved Inspection Authority (AIA) where one applies.
• Every activity line is signed and dated by each of the Eskom Maintenance/Service Provider, Eskom System Engineer, Eskom QC personnel and AIA at the applicable intervention point.
• Final acceptance is signed off by the Eskom Maintenance/Service Provider, the System Engineer, the Technical Advisor or QA/QC personnel, and the AIA, and is supported by the data book.

Hendrina Power Station's Operating Department periodically replaces critical assets so that operating activities can be carried out safely and effectively. The scope of work covers the supply and delivery of those assets, with the successful bidder selected through the technical evaluation process. The equipment is for the Operating Department at Hendrina Power Station.

Selection is by technical evaluation, conducted under Eskom's Generation Tender Technical Evaluation Procedure (240-168966153).

• Bidders are assessed against the technical specifications in the scope of work before award.
• No price/functionality split, preference point system or minimum qualifying score is stated in this scope of work.

Supply and delivery of plant equipment for the Operating Department at Hendrina Power Station.

Quantities required

• Vacuum Truck: 1
• Excavator: 2
• Mobile Oil Purifier: 3
• High Pressure Cleaning Machine: 2
• Forklift: 1
• Turbine Oil Transfer Pipe: 1
• Gas Analyzer: 30

Vacuum Truck (HPVR 1000 Liquid Ring) with pipe accessories

• Tank: 12 500 L, stainless steel 316L, wall thickness minimum 6 mm
• Suction: 4 060 m3/h; pump capacity: 2 083 m3/h
• Service water tank: 2 000 L; ports (suction and discharge): DN150; ADR compliant
• Freight carrier: UD E26, model CWE370, mass 8 660 kg, length 9 375 mm, width 2 500 mm
• Engine: 10 837 cm3, turbo intercooled, 278 kW at 1 900 r/min, torque 1 734 Nm at 1 900 r/min
• Full air brakes with ABS; fuel tank 405 L
• Cab: standard roof single, seatbelts, air conditioning, radio, multi-display on-board computer, 6 rear-view mirrors, mechanical tilt cab
• Includes operator training, maintenance manual, test certificate and 3-year service plan

Excavator (Volvo EC55B Pro)

• Water-cooled Volvo 4-cylinder diesel, model D3 1A, gross power 38.8 kW, maximum torque 194–210 Nm, bore x stroke 94 x 110 mm
• Electrical: 12 V, battery 12 V 100 Ah, alternator 12 V 55 Ah, starter motor 3 kW
• Weight 5 500 kg, width 1 920 mm, height 2 560 mm, total length 6 110 mm
• Bucket capacity 70–231 L, bucket width 600 mm
• Cab: air conditioning, roll over protection structure, tilt over protection structure, seatbelt, radio
• Includes operator training, maintenance manual, test certificate and 3-year service plan

Mobile Oil Purifier (Vacuum Dehydrator)

• Oil tank capacity 30 000 L; throughput 150 L/min
• Oil grades: ISO 3104:1994 fuel oil, GST ISO 46, Regal 46, Regal R&O, ISO Grade 46
• Operating temperature 40–60 °C
• Maximum moisture contamination 45 000 ppm; required moisture content below 100 ppm
• Maximum particle count 28/27; required particle count 16/13
• Mobile installation with crane hooks; power supply 380 V, 50 Hz
• Power cable with welding plug longer than 30 m
• Filters 3 microns, beta ratio at least 200
• Oil spillage containment, inlet and outlet sample valves, flexible oil supply and return hoses longer than 30 m
• Includes operator training, maintenance manual, test certificate and 3-year service plan

High Pressure Cleaning Unit

• Pump type T3-3015 (3000 Series), plunger diameter 22.86 mm, working pressure 1 000 bar, flow rate 56 L/min, power supply 112 kW
• Pump head material stainless steel alloy, water-based lubrication
• Diesel engine John Deere model CD6068, 150 HP; coupling Centaflex A140
• Single axle trailer mounted platform
• Bypass valve, dual rupture disc holders, low level cut-out switch
• Tank 200 L, tank filter 25 micron, bag filter type, boost pump, Deep See control panel
• Accessories: 2 x dump gun 1 000 bar, 2 x gun adapter, 10 x 1 000 bar hose 20 m 1/2 inch BSPF, 10 x hose-to-hose connector, 2 x Orbijet premium kit
• Spares: 2 x 3015 spares package, 100 x 25 micron filter bags, 3 x 1 000 bar bypass valve cartridge, 2 x 1 000 bar gun cartridges, 8 x UHPX nozzle for Orbijet 33
• Includes operator training, maintenance manual, test certificate and 3-year service plan

Forklift

• Rated load capacity 3 000 kg
• Diesel engine 3 168 cm3, rated output 45 kW at 2 500 rpm, torque 193 Nm at 1 800 rpm, fuel tank 70 L
• Power shift forward/reverse transmission, internal combustion drive
• Standard lift height 3 000 mm, fork dimension 1 150 x 130 x 45 mm
• Overall length 2 850 mm, width 1 225 mm, guard height 2 150 mm, wheelbase 1 760 mm
• Self-weight 4 255 kg, travel speed 19 km/h, lifting speed 430 mm/sec, lowering speed 500 mm/sec
• Front tyres 28x9-15 12PR, rear tyres 6.50-10 10PR
• Operator comfort: adjustable seat, lumbar support, ergonomic steering, vibration dampening
• Safety: seat belt, beacon light, reverse alarm, tilt cylinder booting, stability assist system, clear-view mast
• Battery 12 V 100 Ah
• Includes operator training, maintenance manual, test certificate and 3-year service plan

Turbine Oil Transfer Pipe

• Material rubber with steel reinforcement
• Maximum operating pressure 300 bar; temperature rating -40 to +100 °C
• Length 50 m, internal diameter 50 mm, outer diameter 60 mm
• Product: hydraulic oil; quick disconnect couplings

Gas Analyzer

• Multigas type for confined spaces
• Dimensions 0.08 x 0.18 x 0.04 m, weight 500 g
• Rechargeable battery, audible alarm
• Detects O2, H2, H2S, NH3, CO2, CO and SO2
• Calibration certificate valid for 3 years

Delivery and acceptance

• All goods delivered to Hendrina Power Station fully functional with manufacturing completed.
• Functional tests are conducted for acceptance on delivery.
• Each item must be supplied with a Goods Information Package: equipment specifications, operating manual, maintenance schedules/manual, Material Safety Data Sheet for lubricants and hazardous substances, warranty, test certificates and calibration certificates where applicable.
• Operator training must be provided within 2 weeks of the delivery date for all equipment, with a certificate of attendance issued to attending operators.
• Training quantities: Vacuum Truck 4, Excavator 5T 2, Mobile Oil Purifier 4, HP Cleaning Machine 4, Forklift 3T 4, Turbine Oil Transfer Pipe 0, Gas Analyzers 10.

Delivery and acceptance

• All items delivered to Hendrina Power Station fully functional with manufacturing completed.
• Functional tests conducted for acceptance on delivery.

Goods Information Package per item

• Equipment specifications, operating manual, maintenance schedules/manual.
• Material Safety Data Sheet for lubricants and hazardous substances.
• Warranty, test certificates and calibration certificates where applicable.

Operator training

• Provided within 2 weeks of the delivery date for all equipment.
• Certificate of attendance issued to attending operators.
• Training quantities: Vacuum Truck 4, Excavator 5T 2, Mobile Oil Purifier 4, HP Cleaning Machine 4, Forklift 3T 4, Turbine Oil Transfer Pipe 0, Gas Analyzers 10.
• 25% of the total price is retained until training is completed.

ISO 9001 Quality Management Systems is an informative reference, and Eskom's Procurement Policy (32-1-34) applies. Health, safety, environment and quality requirements set out in the scope of work are minimum requirements.

No pricing form, rate schedule or bill of quantities is included in this scope of work. Pricing is subject to a 25% retention of the total price until operator training is completed.

Retention

• 25% of the total price is retained until operator training has been completed.

No bid security, guarantee, insurance or turnover threshold is stated in this scope of work.

Health, safety, environment and quality

• The SHEQ requirements are minimum requirements.

Normative references (most recent editions apply)

• 240-168966153 Generation Tender Technical Evaluation Procedure.
• 240-105691858 Materials Management Safe Work Procedures Transportation Requirements for Material Handling.

Informative references

• ISO 9001 Quality Management Systems.
• 32-1-34 Eskom Procurement Policy.

No CSD, tax, B-BBEE, CIDB or local content requirements are stated in this scope of work.

The health, safety, environment and quality (SHEQ) requirements set out in the scope of work are minimum requirements.

No environmental requirements specific to this procurement are stated beyond the SHEQ minimum requirements and the Material Safety Data Sheet obligation for lubricants and hazardous substances supplied with the goods.

The contract takes effect from the date it is authorised and runs for a period of one year. 25% of the total price is retained until operator training has been completed.

Bidders are selected through the technical evaluation process governed by Eskom's Generation Tender Technical Evaluation Procedure (240-168966153). The scope of work carries the detailed technical specifications against which bids are assessed. No scoring split or minimum qualifying score is stated.

Returnable OHS documents — all must be completed, signed and submitted with the bid:

• Annexure B: acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan: must address the OHS risks of the project/scope of work and align with the health and safety specification or requirements.
• Baseline OHS Risk Assessment (BRA): identifies, assesses and manages the OHS risks of the scope of work; the risk assessment methodology must be submitted together with the BRA.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with Section 7 of the OHS Act.

Alternative route — bidders certified for an auditable OHS system submit instead:

• Annexure B, signed.
• ISO 45001 certificate or equivalent.
• Valid Letter of Good Standing (COIDA or equivalent).

Risk assessment methodology

• The BRA must be accompanied by the methodology used to assess the OHS risks of the scope of work.
• The assessment must cover identification, assessment and management of those risks.

Supporting returnable

• A valid Letter of Good Standing (COIDA or equivalent) must be submitted with the bid.

OHS compliance obligations

• The OHS plan must be aligned with the health and safety specification for the scope of work and must address the project's OHS risks.
• The BRA must set out how OHS risks in the scope of work are identified, assessed and managed, and must include the methodology used.
• The OHS policy must be signed by the CEO and comply with Section 7 of the OHS Act.
• A valid Letter of Good Standing (COIDA or equivalent) is required.
• Annexure B, acknowledging Eskom's OHS legal and other requirements, must be signed and submitted.

Compliance routes

• Default route: Annexure B, OHS plan, BRA with methodology, Letter of Good Standing and CEO-signed OHS policy.
• Certified route (only for bidders certified for an auditable OHS system): Annexure B, ISO 45001 certificate or equivalent, and a valid Letter of Good Standing.

OHS returnables for low-risk work

• Annexure B: acknowledgement of Eskom's OHS legal and other requirements, signed and submitted.
• OHS plan: addresses the OHS risks of the project/scope of work and aligns with the health and safety specification.
• Baseline OHS Risk Assessment (BRA): identifies, assesses and manages OHS risks for the scope of work, with the assessment methodology attached.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO and compliant with Section 7 of the OHS Act.

Alternative for certified bidders

• Bidders certified for an auditable OHS system submit Annexure B, an ISO 45001 certificate or equivalent, and a valid Letter of Good Standing.

Once-off supply and delivery of plant equipment for the Hendrina Power Station Operating Department, which periodically replaces critical assets to keep operations running safely and effectively.

Items and quantities required:

• Vacuum Truck ×1
• Excavator 5T ×2
• Mobile Oil Purifier ×3
• High Pressure Cleaning Machine ×2
• Forklift 3T ×1
• Turbine Oil Transfer Pipe ×1
• Gas Analyzer ×30

Closing

• 5 November 2026 at 10:00

Delivery

• Delivery date required within 1 week of Purchase Order Placement.
• Defects date: 52 weeks after delivery.
• Period for correction of defects: 4 weeks after delivery.

Purchaser

• Eskom Holdings SOC Limited (Reg No. 2002/015527/30)
• Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg

Invoices and payment certificates

• Email: [email protected]

Delivery address

Hendrina Power Station

Stores Receiving

Returnable documents

• C1.1 Form of Offer and Acceptance: signed by a duly authorised representative; records the offered total prices excluding VAT, VAT at 15%, and the total including VAT.
• Schedule of Deviations: records any deviations agreed between the parties; no other amendment or deviation is valid unless captured here.
• C1.2 Contract Data (Supplier's Offer): supplier name, address, contact details and the percentage for overheads and profit added to Defined Cost.
• C2.2 Price Schedule: rates and prices for each item.

Alternative offers

• Alternative tender offers may be submitted on additional copies of the Form of Offer and Acceptance, endorsed 'Alternative Tender No. ___'.

Post-award

• Within one week of receiving the completed agreement, the successful supplier must contact the Purchaser's agent to arrange delivery of securities, bonds, guarantees, proof of insurance and other required documentation.

Scope

• Once-off supply and delivery of plant equipment for operations at Hendrina Power Station.
• Delivery point: Hendrina Power Station, Stores Receiving, Monday to Thursday 08:00–14:00.

Items and quantities

• Vacuum Truck ×1
• Excavator 5T ×2
• Mobile Oil Purifier ×3
• High Pressure Cleaning Machine ×2
• Forklift 3T ×1
• Turbine Oil Transfer Pipe ×1
• Gas Analyzer ×30

Vacuum Truck (HPV R 1000 Liquid Ring)

• Tank 12 500 L, stainless steel 316L, wall thickness minimum 6 mm
• Suction 4 060 m³/h; service water tank 2 000 L; pump capacity 2 083 m³/h
• Suction and discharge ports DN150; ADR compliant
• Freight carrier UD E26, model CWE370, mass 8 660 kg, length 9 375 mm, width 2 500 mm
• Engine 10 837 cm³ turbo intercooled, 278 kW at 1 900 r/min, torque 1 734 Nm at 1 900 r/min
• Full air brakes with ABS, 405 L fuel tank, single standard-roof cab, 6 rear-view mirrors, mechanical tilt cab
• Supplied with operator training, maintenance manual, test certificate and 3-year service plan

Excavator 5T (Volvo EC55B Pro)

• Water-cooled Volvo 4-cylinder diesel D3 1A, 38.8 kW gross, torque 194–210 Nm, bore × stroke 94 × 110 mm
• 12 V electrical system, 3 kW starter motor
• Weight 5 500 kg, width 1 920 mm, height 2 560 mm, length 6 110 mm
• Bucket capacity 70–231 L, bucket width 600 mm
• Air conditioning, roll-over and tilt-over protection structures, seatbelt, radio
• Supplied with operator training, maintenance manual, test certificate and 3-year service plan

Mobile Oil Purifier (vacuum dehydrator)

• Oil tank 30 000 L; throughput 150 L/min
• Oil grades: ISO 3104, 1994 fuel oil, GST ISO 46, Regal 46, Regal R&O, ISO grade
• Operating temperature 40–60 °C
• Maximum moisture contamination 45 000 ppm; required moisture content below 100 ppm
• Maximum particle count 28/27; required particle count 16/13
• Mobile with crane hooks; 380 V / 50 Hz; power cable over 30 m with welding plug
• 3-micron filters, beta ratio ≥200, oil spillage containment, inlet and outlet sample valves, flexible supply and return hoses over 30 m
• Supplied with operator training, maintenance manual, test certificate and 3-year service plan

High Pressure Cleaning Machine

• Pump T3-3015 (3000 series), plunger diameter 22.86 mm, working pressure 1 000 bar, flow 56 L/min, 112 kW
• Stainless steel alloy pump head, water-based lubrication
• John Deere CD6068 diesel engine, 150 HP; Centaflex A140 coupling; single-axle trailer mounted
• Bypass valve, dual rupture disc holders, low-level cut-out switch, 200 L tank, 25-micron bag filter, boost pump, Deep See control panel
• Accessories: 2 × 1 000 bar dump gun, 2 × gun adapter, 10 × 20 m 1 000 bar hose, 10 × hose-to-hose connector, 2 × Orbijet premium kit
• Spares: 2 × 3015 spares package, 100 × 25-micron filter bags, 3 × 1 000 bar bypass valve cartridge, 2 × 1 000 bar gun cartridges, 8 × UHPX nozzle for Orbijet
• Supplied with operator training, maintenance manual, test certificate and 3-year service plan

Forklift 3T

• Rated load 3 000 kg; diesel engine 3 168 L; 45 kW at 2 500 rpm; torque 193 Nm at 1 800 rpm
• Fuel tank 70 L; power shift forward/reverse transmission; internal combustion drive
• Lift height 3 000 mm; fork 1 150 × 130 × 45 mm
• Length 2 850 mm, width 1 225 mm, guard height 2 150 mm, wheelbase 1 760 mm, self-weight 4 255 kg
• Travel speed 19 km/h; lifting 430 mm/s; lowering 500 mm/s
• Front tyres 28×9-15 12PR; rear tyres 6.50-10 10PR
• Adjustable seat with lumbar support, ergonomic steering, vibration dampening; seatbelt, beacon light, reverse alarm, tilt cylinder booting, stability assist system, clear-view mast
• Supplied with operator training, maintenance manual, test certificate and 3-year service plan

Turbine Oil Transfer Pipe

• Rubber with steel reinforcement; maximum operating pressure 300 bar
• Temperature rating −40 to +100 °C; length 50 m; internal diameter 50 mm; outer diameter 60 mm
• For hydraulic oil; quick-disconnect couplings

Gas Analyzer

• Multigas, for confined spaces; dimensions 0.08 × 0.18 × 0.04 m; weight 500 g
• Rechargeable battery; audible alarm
• Detects O2, H2, H2S, NH3, CO2, CO and SO2
• 3-year calibration certificate

Supply requirements

• Each item delivered with a Goods Information Package: equipment specifications, operating manual, maintenance schedules/manual, material safety data sheets for lubricants and hazardous substances, warranty, test certificates and calibration certificates where applicable.
• Goods delivered fully functional and manufacturing complete; functional tests conducted for acceptance on delivery.
• Operator training within 2 weeks of delivery, with a certificate of attendance issued to each operator.
• Training quantities: Vacuum Truck 4, Excavator 5T 2, Mobile Oil Purifier 4, HP Cleaning Machine 4, Forklift 3T 4, Turbine Oil Transfer Pipe 0, Gas Analyzer 10.

Programme

• A programme is required; the delivery date is required within 1 week of Purchase Order Placement.

Subcontracting

• Guarantees and deliverables remain the supplier's responsibility.
• No preferred subcontractors are identified.

Invoicing and payment

• The supplier assesses the amount due and applies for payment by tax invoice addressed to the Purchaser.
• Invoices and payment certificates are submitted electronically to [email protected].

Delivery

• Goods are delivered to Hendrina Power Station, Stores Receiving, Monday to Thursday 08:00–14:00.

Goods Information Package — every item must be delivered with:

• Equipment specifications
• Operating manual
• Maintenance schedules/manual
• Material safety data sheets for lubricants and hazardous substances
• Warranty, where applicable
• Test certificates, where applicable
• Calibration certificates, where applicable

Acceptance

• Goods must be delivered to Hendrina Power Station fully functional and manufacturing complete.
• Functional tests are conducted for acceptance on delivery.
• Operator training is provided within 2 weeks of delivery, with a certificate of attendance issued to each operator.

Price Schedule (C2.2) — the supplier enters rates and prices per item; rates include all work and other things necessary to supply the item.

• Item 1: Vacuum Truck — EA — 1
• Item 2: Excavators 5T — EA — 2
• Item 3: Mobile Oil Purifier — EA — 3
• Item 4: HP Cleaning Machine — EA — 2
• Item 5: Forklift 3T — EA — 1
• Item 6: Turbine Oil Transfer Pipe — EA — 1
• Item 7: Gas Analyzer — EA — 30
• Total of the Prices to be completed.

Pricing assumptions

• Where an item is paid as a lump sum regardless of quantity, only the price column is completed.
• Where an item is paid at a rate × quantity, the rate is entered and multiplied by the quantity to give the price.
• The supplier enters the percentage for overheads and profit added to Defined Cost.

Retention

• Operator training must be provided within 2 weeks of the delivery date for all equipment, with a certificate of attendance issued to attending operators.
• 25% of the total prices is retained until training is completed.

Pricing

• Prices are entered on the Price Schedule (C2.2) per item; rates and prices include all work and other things necessary to supply the item.
• The Form of Offer and Acceptance states the offered total excluding VAT, VAT at 15%, and the total including VAT.
• The supplier enters the percentage for overheads and profit added to Defined Cost.

Payment

• The supplier assesses the amount due and applies for payment by tax invoice.
• Invoices and payment certificates are submitted electronically to [email protected].
• Each invoice must show the supplier's name and address, contract number and title, supplier's VAT number, the Purchaser's VAT number 4740101508, the price for each lump sum item, quantity × rate amounts, other amounts due, less amounts retained, and the invoiced amount excluding VAT, VAT and including VAT.
• If a correct tax invoice is late, the payment date is extended by the same period.

Retention

• 25% of the total prices is retained until operator training has been completed.

Contract financial terms

• Delay damages: not applicable.
• Interest on late payment: not applicable.
• Supplier's liability for indirect or consequential loss, including loss of profit, revenue and goodwill: limited to zero.
• Purchaser's liability to the supplier for indirect or consequential loss: limited to R0.00.
• Insurance: the supplier provides the Insurance Table A cover from the starting date until delivery and for risks carried between delivery and the defects date.

B-bbee

• No B-BBEE preferencing scheme applies to this contract.
• The supplier must notify the Purchaser within 7 days of any change in legal status, ownership or business composition that changes its B-BBEE status.
• An updated verification certificate and supporting documents must be submitted within 30 days of that notification.
• If the B-BBEE status decreases after the contract date, the Purchaser may renegotiate or terminate; failure to notify may be grounds for termination.

Ethics

• No coercive, collusive, corrupt, fraudulent or obstructive action may be taken during procurement or execution of the contract.
• The Purchaser may terminate if a prohibited action occurs and the supplier did not act to prevent or remedy it; a court finding of guilt is not required.
• The supplier must ensure all parties co-operate fully with any investigation.

Contract restrictions

• The supplier may not cede, delegate or assign any rights or obligations without the Purchaser's written consent.
• The supplier must comply with the VAT Act and include the Purchaser's VAT number 4740101508 on every invoice.
• Insurance cover must be maintained as set out in the contract.

Health and safety requirements are referenced in the specifications.

Asbestos (clause Z11)

• The Purchaser ensures ambient air in the work area meets the prescribed South African asbestos standard.
• Occupational exposure limit: 0.2 regulated asbestos fibres per millilitre of air as a 4-hour time-weighted average.
• Short-term exposure limit: 0.6 regulated asbestos fibres per millilitre of air as a 10-minute time-weighted average.
• Measurement per HSG248; monitoring per HSG173 and OESSM.
• On written request, the Purchaser certifies that these conditions prevail; measurement and reporting are done by a SANAS-accredited, Department of Employment and Labour approved asbestos inspection authority.
• The supplier may run parallel measurements at its own cost.
• If asbestos is identified, a risk assessment is done and, if exposure could exceed the action level, immediate control measures and air monitoring follow.
• Supplier personnel may stop work and leave a contaminated area until it is declared safe.
• Removal and disposal of asbestos and asbestos-containing waste is done by a registered asbestos contractor, instructed by the Purchaser at the Purchaser's expense.

Asbestos and asbestos-containing material are managed by the Purchaser according to its Asbestos Standard 32-303.

• Removal and disposal of asbestos, asbestos-containing materials and waste is carried out by a registered asbestos contractor, instructed by the Purchaser at the Purchaser's expense, in line with South African legislation.
• Where safe levels are confirmed, work continues without additional control measures and the contract dates, including the completion date, are extended by the notification periods required by regulations 3 and 21 of the Asbestos Regulations.

Contract form

• NEC3 Supply Short Contract (SSC3), April 2013, with additional Z-clauses.

Contract Data (Purchaser)

• Purchaser: Eskom Holdings SOC Limited (Reg No. 2002/015527/30).
• Goods: supply and deliver plant equipment for operations at Hendrina Power Station.
• Premises: Hendrina Power Station.
• Starting date: Purchase Order Placement Date.
• Delivery date: identified in the Batch Order.
• Defects date: 52 weeks after delivery.
• Period for correction of defects: 4 weeks after delivery.
• Assessment day: completion of delivery.
• Period for reply: to be entered in the Contract Data.
• Delay damages: not applicable.
• Interest on late payment: not applicable.
• Supplier's liability for indirect or consequential loss: zero.
• Purchaser's liability to the supplier for indirect or consequential loss: R0.00.
• Adjudicator: selected from the ICE-SA panel; if the parties cannot agree, appointed by AFSA.
• Tribunal: arbitration under the rules of the Association of Arbitrators (Southern Africa).

Additional conditions

• Z1: no cession, delegation or assignment without the Purchaser's written consent.
• Z2: B-BBEE status change notification and updated verification.
• Z3: waiver and estoppel.
• Z4: tax invoice and interest.
• Z5: Purchaser's limitation of liability.
• Z6: termination on a judicial management order.
• Z7: termination if delay damages reach the stated limit.
• Z8: ethics — no prohibited actions.
• Z9: insurance.
• Z10: nuclear liability.
• Z11: asbestos.

Effect and post-award

• The agreement takes effect when the tenderer receives a fully completed copy; it becomes binding unless the supplier objects in writing within 5 working days of receipt.
• Within one week of receiving the completed agreement, the supplier must contact the Purchaser's agent to arrange securities, bonds, guarantees, proof of insurance and other documentation.

Vacuum Truck (HPV R 1000 Liquid Ring) ×1

• Tank 12 500 L, stainless steel 316L, wall thickness minimum 6 mm; suction 4 060 m³/h; service water tank 2 000 L; pump capacity 2 083 m³/h; DN150 suction and discharge ports; ADR compliant.
• Freight carrier UD E26, model CWE370, mass 8 660 kg, length 9 375 mm, width 2 500 mm; engine 10 837 cm³ turbo intercooled, 278 kW at 1 900 r/min, torque 1 734 Nm at 1 900 r/min; full air brakes with ABS, 405 L fuel tank, single standard-roof cab, 6 rear-view mirrors, mechanical tilt cab.
• Operator training, maintenance manual, test certificate and 3-year service plan.

Excavator 5T (Volvo EC55B Pro) ×2

• Water-cooled Volvo 4-cylinder diesel D3 1A, 38.8 kW gross, torque 194–210 Nm, bore × stroke 94 × 110 mm; 12 V electrical system, 3 kW starter motor.
• Weight 5 500 kg, width 1 920 mm, height 2 560 mm, length 6 110 mm; bucket 70–231 L, bucket width 600 mm; air conditioning, roll-over and tilt-over protection structures, seatbelt, radio.
• Operator training, maintenance manual, test certificate and 3-year service plan.

Mobile Oil Purifier (vacuum dehydrator) ×3

• Oil tank 30 000 L; throughput 150 L/min; operating temperature 40–60 °C.
• Maximum moisture contamination 45 000 ppm, required moisture below 100 ppm; maximum particle count 28/27, required 16/13.
• Mobile with crane hooks; 380 V / 50 Hz; power cable over 30 m with welding plug; 3-micron filters, beta ratio ≥200, oil spillage containment, inlet and outlet sample valves, flexible supply and return hoses over 30 m.
• Operator training, maintenance manual, test certificate and 3-year service plan.

High Pressure Cleaning Machine ×2

• Pump T3-3015 (3000 series), plunger 22.86 mm, working pressure 1 000 bar, flow 56 L/min, 112 kW; stainless steel alloy pump head, water-based lubrication.
• John Deere CD6068 diesel engine, 150 HP; Centaflex A140 coupling; single-axle trailer mounted; bypass valve, dual rupture disc holders, low-level cut-out switch, 200 L tank, 25-micron bag filter, boost pump, Deep See control panel.
• Accessories and spares as listed in the price schedule; operator training, maintenance manual, test certificate and 3-year service plan.

Forklift 3T ×1

• Rated load 3 000 kg; diesel engine 3 168 L; 45 kW at 2 500 rpm; torque 193 Nm at 1 800 rpm; 70 L fuel tank; power shift forward/reverse transmission.
• Lift height 3 000 mm; fork 1 150 × 130 × 45 mm; length 2 850 mm, width 1 225 mm, guard height 2 150 mm, wheelbase 1 760 mm, self-weight 4 255 kg; travel 19 km/h, lifting 430 mm/s, lowering 500 mm/s; front tyres 28×9-15 12PR, rear tyres 6.50-10 10PR.
• Operator training, maintenance manual, test certificate and 3-year service plan.

Turbine Oil Transfer Pipe ×1

• Rubber with steel reinforcement; maximum operating pressure 300 bar; temperature rating −40 to +100 °C; length 50 m; internal diameter 50 mm; outer diameter 60 mm; for hydraulic oil; quick-disconnect couplings.

Gas Analyzer ×30

• Multigas for confined spaces; dimensions 0.08 × 0.18 × 0.04 m; weight 500 g; rechargeable battery; audible alarm; detects O2, H2, H2S, NH3, CO2, CO and SO2; 3-year calibration certificate.

Quality requirements form covering the supply and delivery of plant equipment at Hendrina Power Station.

• Category 3 pre-contract award quality requirements selected; Categories 1, 2 and 4 not applicable.
• Main supplier and sub-supplier capability and capacity assessment not applicable.
• Post-contract award: contract execution, supplier quality performance monitoring and supplier quality audit.
• Standard conditions: Eskom rights of access, rights to information, preservation, quality audit conditions, management of nonconformities and nonconforming outputs identified by Eskom, and special processes.
• ISO 9001 clauses 4 to 10 and quality management principles 1 to 7 all marked applicable.
• Form A must be signed by the bidder's quality representative to accept Eskom's supplier quality requirements under specification 240-105658000 and ISO 9001.

Returnable document

• Form A (Tender & Contract Quality Requirements, Category 3): must be completed and signed by the bidder's quality representative to acknowledge and accept Eskom's supplier quality requirements under specification 240-105658000 and ISO 9001.

Scope

• Supply and delivery of plant equipment for operations, once off, at Hendrina Power Station.

Quality regime applied

• Pre-contract award quality requirements apply under Category 3 of specification 240-105658000; Categories 1, 2 and 4 do not apply.
• Main supplier and sub-supplier capability and capacity assessment does not apply.
• Post-contract award: contract execution, supplier quality performance monitoring and supplier quality audit apply.
• Standard conditions applied: Eskom rights of access, rights to information, preservation, quality audit conditions, management of nonconformities and nonconforming outputs identified by Eskom, and special processes.
• ISO 9001 clauses 4 to 10 and quality management principles 1 to 7 are all marked applicable.

ISO 9001 alignment required

• Clauses 4 to 10 apply: context of the organisation, leadership, planning, support, operation, performance evaluation and improvement.
• Quality management principles 1 to 7 apply: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making and relationship management.

Quality requirements selected for this contract

• Category 3 pre-contract award quality requirements apply; Categories 1, 2 and 4 do not.
• Main supplier and sub-supplier capability and capacity assessment does not apply.
• Post-contract award: contract execution, supplier quality performance monitoring and supplier quality audit.
• Standard conditions: Eskom rights of access, rights to information, preservation, quality audit conditions, management of nonconformities and nonconforming outputs identified by Eskom, and special processes.
• The bidder's quality representative must complete and sign Form A to acknowledge Eskom's supplier quality requirements under specification 240-105658000 and ISO 9001.

Quality acknowledgement

• Form A must be completed and signed by the bidder's quality representative; signing confirms acceptance of Eskom's supplier quality requirements under specification 240-105658000 and ISO 9001.
• ISO 9001 clauses 4 to 10 and the seven quality management principles apply to the contract.

Contract Quality Plan template

• Purpose: helps the supplier identify and plan how the client's and contract quality expectations and requirements will be met.
• Basis: guidelines for quality plans, SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2.
• The template sets out the sections the supplier's plan must address, from scope of work, communication channels and organogram through to records control, concession and non-conformance management, databook management, product preservation and post-delivery activities.
• It also provides the sign-off structure: the tenderer's representative compiles the plan as Revision 0 and the organisation's owner approves it, with Eskom review and acceptance completed after award.

Returnable document

• Contract Quality Plan (CQP): compiled by a representative of the tenderer and approved by the owner of the organisation. Submitted as Revision 0 during tender evaluation and updated to Revision 1 after contract signature.
• The CQP must contain the indexes and registers listed under technical specifications (interfacing documents, suppliers and sub-suppliers, items to be manufactured, refurbished or purchased, documented information to be submitted to Eskom, databook index).

Bid-stage blanks

• Commencement date and completion date are left blank at bid stage and completed only after award.
• The Eskom approval block (reviewed by project coordinator, site engineer or QC; accepted by contract manager, end user or project manager) is completed after award.

Approval sequence

• Eskom reviews and accepts the CQP after the contract is awarded.

Procurement

• Supply and delivery of plant equipment for operations, once-off, at Hendrina Power Station, Mpumalanga.

Contract Quality Plan — required content

The supplier must set out how quality will be managed for the contract. The plan must cover:

• Scope of work as described in the contract's NEC or FIDIC works information.
• Communication channels between supplier and Eskom on quality matters: documentation and supplier representative contacts, minutes of meetings, fixed contract meetings, weekly progress meetings and reporting.
• Organogram showing designations, roles, responsibilities and outputs, including the QA and QC functions and who verifies work.
• Index of interfacing documents: work instructions, processes, policies, procedures, industry standards, specifications and drawings.
• List of suppliers and sub-suppliers, covering materials and components to be purchased and specialised or complex activities to be outsourced.
• How suppliers, contractors and sub-suppliers will be monitored after award.
• Interface between the sub-supplier's and the supplier's quality management systems.
• Index of items to be manufactured, refurbished or purchased, with full descriptions, production schedule and whether produced in-house or outsourced.
• Items and activities requiring a Quality Control Plan / Inspection and Test Plan, both offsite and onsite.
• Processes needing special controls under manufacturing or fabrication codes, such as welding and NDT/NDE, with the quality control activities for each deliverable.
• Index of documented information to be submitted to Eskom during the project: method statements and safe working procedures, inspection reports, signed-off QCPs, technical assurance reports, warranty and material certificates, dimension and test reports.
• How records will be identified, completed, retained and disposed of, using an indexed, cross-referenced and retrievable filing system.
• Concession management, non-conformance (defects, repair and rework) management, and inspection management processes.
• Databook index and operating and maintenance manual where applicable, including review and acceptance and purchase orders for quality-critical items.
• Tools and equipment to be used, with calibration, maintenance or test status for each item.
• Handling of customer property in line with the latest ISO 9001 requirements.
• Product preservation: identification, handling, contamination control, packaging, storage, transport and protection.
• Identification and traceability methods for activities affected by statutory and regulatory requirements.
• Commissioning and post-delivery activities: warranty period and conditions, customer satisfaction measurement, technical support, defect correction period and retention funds.

Scope category

The plan must indicate which scope categories apply: design; manufacturing; supply and delivery/transportation; construction/installation/maintenance; commissioning; professional services; other.

Reference standards

• Guidelines for quality plans: SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2.

Quality management

• A Contract Quality Plan is required, demonstrating a quality management system that documents processes, procedures and responsibilities for the contract scope.
• Quality plans must follow the guidance of SANS 466:2005 Edition 1 and ISO 10005:2005 Edition 2.
• Customer property must be handled in line with the latest ISO 9001 requirements.
• Documented information must be controlled, version-managed and available to those who need it, with obsolete versions disposed of.
• Records must be retained and retrievable through an indexed, cross-referenced filing system.

Supply and delivery of plant equipment for operations, once off, at Hendrina Power Station, for Eskom Holdings SOC Ltd. Open invitation to tender for the whole of the contract. Tender documents are free of charge. Tender validity is 120 days from the closing date and time.

Closing

• Date: 05 November 2026
• Time: 10:00
• Late submissions are not accepted.

Clarification meeting (non-compulsory)

• Date: 22 October 2026
• Time: 11:00
• Venue: MS Teams — https://teams.microsoft.com/meet/3528371603587792?p=RYpIyJmyXqboxOYZi
• Bidders must confirm attendance with the Eskom Representative, giving the name, position and contact details of each proposed attendee.

Clarification queries

• Deadline: 29 October 2026 (5 working days before the tender submission deadline).
• Requests for a closing extension must be made before the clarification query deadline.
• Bidders must keep checking the Eskom Tender Bulletin and E-Tendering site for changes and answers to queries.

Tender validity

• 120 days from the closing date and time.

Issue date

• 16 October 2026.

Non-compulsory clarification meeting on 22 October 2026 at 11:00 via MS Teams (https://teams.microsoft.com/meet/3528371603587792?p=RYpIyJmyXqboxOYZi). Bidders must confirm attendance with the Eskom Representative, giving the name, position and contact details of each proposed attendee.

Eskom Representative — all queries and clarifications

• Name: Penelope Maka
• Telephone: 013 296 3305
• Email: [email protected]

Procurement Manager

• Name: Halalisiwe Khumalo

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission

• Method: online via the Eskom E-tendering site on the Eskom Tender Bulletin
• Address: The Tender Office

Service delivery

• Hendrina Power Station, Mpumalanga

Submission method

• Online only, through the Eskom E-tendering site on the Eskom Tender Bulletin. No hard copies are accepted.
• Documents must be uploaded under the folders Technical, Commercial, Financial and Other.
• All documents in PDF. The price list must be submitted in PDF plus a copy in Excel.
• Upload limits: 500 MB per document and 4 GB per total submission. Zip or condensed files are not accepted.
• The submission status must show as complete. If a bid is resubmitted, only the latest version is accepted and all earlier versions are void.
• Late tenders are not accepted; the bidder is responsible for submitting before the closing time.

Returnables due at closing — disqualifiable if omitted, incomplete or unsigned

• Annexure A: Authorisation Form — authorises the named signatory to bind the bidder.
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer's Particulars.
• Annexure D: Integrity Pact Declaration — confirms the bidder has read and accepts Eskom's Supplier Integrity Pact.
• Annexure E: CPA requirements for local goods/services (if applicable).
• Annexure F: CPA(IG) for imported goods/services (if applicable).
• Annexure G1–G4: SBD 6.2 Declaration Certificate for Local Production and Content, with the local content summary and supporting schedules (only where designated materials apply).
• Annexure H: SBD 1 Invitation to Bid — bidder and contact details, signed as the offer cover page.
• Annexure J: SBD 4 Declaration of Interest — discloses state employment or connections to officials.
• E-tendering Help Manual acknowledgement form.

Returnables due at closing — non-disqualifiable, with 5 working days to remedy on written request

• Annexure I: SBD 6.1 Preference Points Claim Form under the PPPFA 2022 regulations.
• Tax clearance certificate: required from foreign bidders with a South African footprint that are not on CSD and have no SARS PIN, and from local bidders that have not supplied a SARS e-filing PIN or CSD profile/number. Foreign suppliers with no South African footprint complete SBD 1 only and need no tax compliance proof.
• Tax evaluation questionnaire (if included as an annexure) — determines whether the entity is a personal service provider for PAYE.
• Employment Equity compliance proof, including submission of the EE report to the Department of Labour (designated employers, South African bidders only).
• CIDB proof of grading, where applicable.
• Completed NEC or other Contract, and the completed pricing schedule if not already contained in the contract.
• Joint venture documents: letter of intent or JV agreement showing each partner's rights, obligations and profit-sharing ratios; confirmation that the JV operates as a single entity; confirmation of a single designated JV bank account independent of the partners.

Returnables due before contract award

• CSD registration (CSD number or CSD report).
• COIDA certificate of good standing or proof of application (South African bidders).
• OHS plan, Baseline OHS Risk Assessment and OHS policy signed by the CEO.
• Quality Category 3 quality requirements.
• Annual financial statements and supporting financial documents.

Disqualification risks

• Any disqualifiable returnable not completed, signed or submitted by the closing time.
• Failure to upload the tender documents on the E-tendering system renders the bid non-responsive.
• Submitting more than one tender, individually or as a JV partner.
• A tender signed by an unauthorised person.

Disqualifiable returnables due at closing: Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services, Annexures G1–G4 SBD 6.2 Declaration for Local Production and Content, Annexure H SBD 1, Annexure J SBD 4 Bidders Disclosure, and the E-tendering Help Manual acknowledgement form.

Non-disqualifiable returnables due at closing (5 working days to remedy on written request): Annexure I SBD 6.1 Preference Points Claim Form, tax clearance certificate, tax evaluation questionnaire, Employment Equity compliance proof, CIDB proof of grading, completed NEC or other contract, completed pricing schedule, and JV documents.

Returnables due before contract award: CSD registration, COIDA certificate, OHS plan, Baseline OHS Risk Assessment, OHS policy signed by the CEO, Quality Category 3 requirements, and financial statements.

Functionality/technical documents: the SOW and TES for the supply and delivery of plant equipment for operations once off at Hendrina Power Station.

Evaluation stages

1. Eligibility and basic compliance screening — bidders must meet the eligibility criteria, submit a complete tender with commercial, financial and technical information, and a full price list.
2. Functionality — Company Experience, weighted 100%.

• Minimum qualifying score: 70%. Bidders below the threshold are disqualified.

3. Price and preference points — 80/20 preference point system.

• Price: 80 points.
• Specific goals (B-BBEE): 20 points.
• Ranking: price and specific goal scores are added and bidders are ranked from highest to lowest.

Price evaluation basis

• Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations or deviations.
• Tenders are compared on net present value, taking account of the tendered programme, price adjustment factors, exchange rate fluctuations and other risk parameters.
• Unconditional discounts count for evaluation; conditional discounts do not, but are applied when payment is made.

B-BBEE points under the 80/20 system

• Level 1: 20; Level 2: 18; Level 3: 14; Level 4: 12; Level 5: 8; Level 6: 6; Level 7: 4; Level 8: 2; non-compliant: 0.
• Failure to submit evidence of a specific goal claim does not disqualify the bid, but scores 0 for that goal.

Other evaluation rules

• Objective criteria apply and are a condition of award; if they are not met, the second-ranked bidder may be recommended for award.
• Eskom may award to a bidder other than the highest scorer where objective criteria justify it.
• Reverse e-auction: not applicable.
• No public tender opening; tenders are downloaded electronically and prices are not read out.
• Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking and must be met before award.

Scope

• Supply and delivery of plant equipment for operations, once off, at Hendrina Power Station.
• The tender is for the whole of the contract; no partial award.
• Alternative tenders are not allowed.

Technical documents

• Scope of Work (Annexure M) and Technical Evaluation Specification (TES) for the supply and delivery of plant equipment at Hendrina Power Station.
• The SOW and TES documents must be submitted under the functionality/technical criteria.

Contract

• Conditions of contract: NEC3 Supply Contract (SC).

Cataloguing

• The successful bidder may be required to provide cataloguing information per item after award and to label all delivered materials to Eskom's labelling specification.
• Where cataloguing applies, the pricing schedule must include a cataloguing line item that bidders must quote; Eskom pays for cataloguing.

Where performance security is required, the bidder must nominate at least two Eskom-approved financial institutions it may approach. The Baseline OHS Risk Assessment must include the methodology used for the risk assessment.

Functionality is scored on Company Experience, weighted 100%, with a minimum qualifying threshold of 70%. Bidders scoring below 70% are disqualified.

Quality Category 3 quality requirements are a tender returnable and must be submitted.

The pricing schedule must be submitted in PDF with a copy in Excel. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for variations, and are compared on a net present value basis. Unconditional discounts count for evaluation; conditional discounts are applied at payment.

Pricing

• Completed pricing schedule (Annexure O) required, unless already contained in the NEC or other contract.
• Price list must be submitted in PDF plus a copy in Excel.
• Prices are evaluated inclusive of VAT.
• Where cataloguing applies, a cataloguing line item must be priced.

Payment terms

• Contracts below R50 000 000 including VAT: payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 including VAT: payment within 60 days of receipt of undisputed invoices.

Performance security

• Where a performance bond or demand guarantee is required, the bidder must nominate at least two financial institutions it is likely to approach, chosen from Eskom's list of approved financial institutions.

Financial viability

• Financial statements may be required as an additional contractual requirement (see compliance requirements).

Negotiation

• Eskom reserves the right to negotiate with preferred bidders where tendered prices are not market-related.

Eligibility

• Bidders, or any of their principals, must not be restricted from doing business with Eskom or any state-owned company.
• Ineligible: bidders with the nationality of a country on an international sanctions list, including proposed subcontractors and suppliers; bidders submitting more than one tender individually or as a JV partner; JV or consortium bids without an agreement stating joint and several liability; bidders with a conflict of interest; tenders signed by unauthorised persons; bidders restricted by National Treasury; bidders on the Tender Defaulters list; bidders or their directors restricted by Eskom; bidders subcontracting 100% of the scope of work.

Mandatory contractual requirement

• Proof of CSD registration (CSD number or CSD report).

Additional contractual requirements — assessed after evaluation, before award

• SHEQ requirements.
• Financial viability: annual financial statements in English with a signed auditor's, independent reviewer's, compiler's or accounting officer's report; public interest score and ITA34C for unaudited local entities; signed director's or member's report; company profile; statement of financial position, comprehensive income, changes in equity and cash flows with comparatives; notes to the statements; notarised signature and seal for international entities with translated statements.
• SDL&I and quality requirements.

Tax

• Certified tax clearance certificate required from foreign bidders with a South African footprint that are not on CSD and have no SARS PIN, and from local bidders that have not provided a SARS e-filing PIN or CSD profile/number. Foreign suppliers with no South African footprint complete SBD 1 only and need no tax compliance proof.

B-bbee

• Proof of B-BBEE status level: a certificate issued by an authorised body or person, a sworn affidavit under the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act.
• SBD 6.1 Preference Points Claim Form (Annexure I) claims preference points under the PPPFA 2022 regulations.
• SBD 6.2 Declaration Certificate for Local Production and Content (Annexures G1–G4) applies where designated materials are included.

Other compliance

• Employment Equity compliance proof, including submission of the EE report to the Department of Labour (designated employers, South African bidders only).
• COIDA certificate of good standing or proof of application (South African bidders).
• OHS plan, Baseline OHS Risk Assessment with methodology, and OHS policy signed by the CEO complying with section 7 of the OHS Act.
• Quality Category 3 quality requirements.
• CIDB grading: not applicable. CSDG and CPG: not applicable.
• Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontract must be declared in the tender.

Specific goals score 20 points under the PPPFA 80/20 preference point system. B-BBEE status level points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0. Proof of B-BBEE status level may be a certificate issued by an authorised body or person, a sworn affidavit under the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act. SBD 6.1 Preference Points Claim Form and SBD 6.2 Declaration for Local Production and Content are returnables.

Returnables: COIDA original certificate of good standing or proof of application from the Compensation Fund or a licensed compensation insurer (South African bidders only); signed acknowledgement of Eskom's OHS legal and other requirements; OHS plan addressing the project's OHS risks and aligned with the health and safety specification; Baseline OHS Risk Assessment identifying, assessing and managing SHE risks, including the risk assessment methodology; OHS policy signed by the CEO and compliant with section 7 of the OHS Act.

Conditions of contract: NEC3 Supply Contract (SC). Mandatory contractual requirement: proof of CSD registration. Additional contractual requirements may include SHEQ, financial viability, SDL&I and quality requirements. Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking, and failure to meet them may render the bid non-responsive. Payment terms: 30 days from receipt of undisputed invoices for contracts below R50 000 000 including VAT, and 60 days for contracts above R50 000 000 including VAT. Eskom reserves the right to negotiate with preferred bidders. Main contractors are discouraged from subcontracting to their own subsidiaries and must declare any such subcontract. Alternative tenders are not allowed. Performance security may be required, in which case the bidder nominates at least two Eskom-approved financial institutions.

Bidders, or any of their principals, must not be restricted from doing business with Eskom or any state-owned company. Ineligible: bidders with the nationality of a country on an international sanctions list; bidders submitting more than one tender, except where the E-tendering file size limits apply; JV or consortium bids without joint and several liability; bidders with a conflict of interest; tenders signed by unauthorised persons; bidders restricted by National Treasury; bidders on the Tender Defaulters list; bidders or directors restricted by Eskom; bidders subcontracting 100% of the scope of work. Basic compliance requires meeting the eligibility criteria, submitting a complete tender with commercial, financial and technical information, and a full price list.

Functionality: Company Experience, weighted 100%, minimum qualifying threshold 70%; bidders below the threshold are disqualified. Price scores 80 points and specific goals score 20 points under the 80/20 preference point system. B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0. Prices are evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations and compared on a net present value basis. Unconditional discounts count for evaluation; conditional discounts do not. Objective criteria apply and Eskom may award to a bidder other than the highest scorer where justified. Reverse e-auction is not applicable.

Closing: 5 November 2026 at 10:00.

No compulsory briefing or site visit is stated.

Post-award deadlines:

• B-BBEE improvement or retention plan: within 30 days of contract signature.
• SDL&I Implementation Schedule: 28 days after contract award.
• SDL&I compliance reports: quarterly.

Returnable documents for preference points:

• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit, or a CIPS affidavit.
• Proof of ownership/shareholding, preferably CIPC documentation, with the shareholding breakdown.
• Certified ID copies of all shareholders.
• Proof of disability, where applicable.
• Trusts, consortia and joint ventures (including incorporated ones): a consolidated B-BBEE status level verification certificate.
• SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration – Summary Schedule) apply only where the commodity is a designated sector; this commodity is not designated.

Effect of non-submission:

• Missing preference point documents does not disqualify a bid; the bidder scores 0 for specific goals and only the price points.
• A contractor that fails to meet a mandatory CIDB Construction Skills Development Goal percentage would be non-responsive; no CSDG percentage applies to this tender.

Preference point system: 90/10 or 80/20, with a maximum of 10 points (90/10) or 20 points (80/20) for the specific goal.

• Specific-goal points are added to the price points and the total is rounded to two decimal places.
• The contract is awarded to the bidder with the highest total points.

B-BBEE points:

• Level 1: 10 (90/10) / 20 (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Objective criteria:

• Not mandatory, but a condition for contract award; a bidder that does not meet them may be passed over in favour of the second-ranked bidder.
• Designated sector: not applicable — no local content threshold set.
• CIDB compulsory training: not applicable — no CSDG percentage set.

Effect of missing preference documentation:

• The bid is not disqualified; the bidder scores 0 out of 10/20 for specific goals and only the price points out of 90/80.

The bid price must be separated into local and imported components on the price schedule. Local procurement content is total spending minus the imported component.

Pricing:

• The bid price must be split into local and imported components on the price schedule.
• Local procurement content = total spending minus the imported component.
• Local content target: 100%.

SDL&I penalties and security:

• Penalty of 2.5% of the invoice amount for failing to meet SDL&I obligations.
• Penalty of 1.5% of the contract value for failing to meet SDL&I obligations.
• Retention of 1.5% of every invoice (excluding VAT) as security for SDL&I obligations.
• Retained amounts are released only once Eskom has received the SDL&I progress reports, all SDL&I obligations are fulfilled, and the SDL&I Department has approved a compliance report.

B-BBEE evidence:

• Annual revenue up to R10 million (EME): a sworn affidavit may be submitted.
• Annual revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard for its sector, unless at least 51% black-owned, in which case a sworn affidavit suffices.
• Annual revenue above R50 million: a valid B-BBEE certificate is required.
• A valid B-BBEE certificate or sworn affidavit is a condition for contract award.

Preference point documents:

• Valid B-BBEE certificate (SANAS-accredited agency), sworn affidavit or CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC) with shareholding breakdown.
• Certified ID copies of shareholders.
• Proof of disability, where applicable.
• Consolidated B-BBEE certificate for trusts, consortia and joint ventures.

Sworn affidavit validity:

• Deponent's full name and ID number as per the identity document.
• Deponent's designation as director, owner or member.
• Enterprise name per CIPC registration and business address.
• Percentages of black ownership, black female ownership and designated group, with no blank spaces.
• Total revenue for the year under review, and whether it is from audited financial statements or management accounts.
• Financial year end used to determine total revenue.
• B-BBEE status level (one level only) and empowering supplier status; QSEs must state the basis.
• Deponent and Commissioner of Oaths must sign on the same date; the Commissioner must sign and stamp.
• The Commissioner of Oaths may not be an employee or ex officio of the enterprise.

Transformation commitment:

• B-BBEE improvement or retention plan to be submitted within 30 days of contract signature.
• Level 1: maintain. Levels 2–3: improve or maintain.
• Level 4: reach Level 3 by the end of year 1, then improve one level.
• Levels 5–8 or non-compliant: reach Level 4 by the end of year 1, then improve at least one level each year from year 2.

Local content and jobs:

• Local procurement content target: 100%.
• Bidders must propose the type and number of jobs created and retained in South Africa.
• Designated sector: not applicable. CIDB compulsory training: not applicable.

Validity requirements for B-BBEE sworn affidavits: deponent's name and ID number; designation as director, owner or member; enterprise name per CIPC registration and business address; percentages of black ownership, black female ownership and designated group (no blank spaces); total revenue for the year under review and whether from audited or management accounts; financial year end; B-BBEE status level (one only); empowering supplier status, with QSEs stating the basis; deponent and Commissioner of Oaths signing on the same date, with the Commissioner signing and stamping; the Commissioner of Oaths must not be an employee or ex officio of the enterprise.

Requirements for a valid B-BBEE sworn affidavit: deponent's name and ID number; designation as director, owner or member; enterprise name per CIPC and business address; percentages of black, black female and designated-group ownership; total revenue and its basis (audited or management accounts); financial year end; B-BBEE status level; empowering supplier status; deponent and Commissioner of Oaths signing on the same date, with the Commissioner signing and stamping; the Commissioner must not be an employee or ex officio of the enterprise.

Penalty of 2.5% of the invoice amount for failing to meet SDL&I obligations.

Penalty of 1.5% of the contract value for failing to meet SDL&I obligations.

Retention of 1.5% of every invoice (excluding VAT) as security for SDL&I obligations.

Retained amounts are released only after Eskom receives the SDL&I progress reports, all SDL&I obligations are fulfilled, and the SDL&I Department approves a compliance report.

Suppliers must submit quarterly SDL&I compliance reports using the Data Collection Template.

Eskom reviews the reports within 30 days and notifies the supplier in writing if obligations are not met.

The supplier must implement corrective measures before the next report, failing which the retention clauses are invoked.

The SDL&I Implementation Schedule must be completed and returned to the SDL&I representative for acceptance within 28 days of contract award.

Specific goals carry a maximum of 10 points (90/10 system) or 20 points (80/20 system), added to the price points and rounded to two decimal places; the highest total wins.

B-BBEE points: Level 1 = 10/20; Level 2 = 9/18; Level 3 = 6/14; Level 4 = 5/12; Level 5 = 4/8; Level 6 = 3/6; Level 7 = 2/4; Level 8 = 1/2; non-compliant = 0/0.

Documents needed to claim preference points: valid B-BBEE certificate, sworn affidavit or CIPS affidavit; proof of ownership/shareholding; certified shareholder IDs; proof of disability where applicable; consolidated B-BBEE certificate for trusts, consortia and JVs.

Bidders who do not submit the preference documentation are not disqualified but score 0 for specific goals and only the price points.

eTendering platform

• Web-based system for uploading bid documents for tenders advertised on the Tender Bulletin.
• Replaces physical submission at Eskom tender offices.
• Suppliers register before access is granted; a one-time PIN is sent to the registered cellphone number and email address.
• A CSD number is required to gain access.
• The Tender Bulletin site (https://tenderbulletin.eskom.co.za) is used to view published tenders; the eTendering site (https://eTendering.eskom.co.za) is used to view tender information and submit documents.

Closed tenders

• Tenders not advertised on the Tender Bulletin may be sent directly to selected suppliers, who receive an email link to bid privately.

Support

• Difficulties with the Tender Bulletin, eTendering or OpenText systems are directed to the buyer responsible for the published tender.

Enquiries

• Channel: the buyer responsible for the published tender.
• Use this route for difficulties with the Tender Bulletin, eTendering or OpenText systems.

Submission channel

• Bids are lodged electronically through the Eskom eTendering portal: https://eTendering.eskom.co.za
• The portal is reached from the Tender Bulletin site: https://tenderbulletin.eskom.co.za
• Physical delivery of bid documents to Eskom tender offices has been replaced by this system.

Access

• A CSD number is required before the portal will grant access.
• Suppliers must register on the portal first; a one-time PIN is sent to the registered cellphone number and email address.
• Registration details (name, organisation, CSD number, cellphone) can be changed under Edit Registration.

Uploading a bid

• Log in, select the tender reference number, then choose Create New Submission.
• Add each file with a name and select its category — Technical, Commercial or Finance.
• Confirm that every required document is uploaded before finalising.
• Single file limit: 50MB. Combined limit for all uploaded files: 900MB.
• Click Finalize Submission, then Finalise and Close Submission. Choosing "No, continue adding files" keeps the submission open for further documents.
• A confirmation email listing the submission ID and all submitted files is sent once the submission is finalised; retain the submission ID for later enquiries.
• Submitted bids can be reviewed under My Submissions.

System notes

• Ms Edge is the recommended browser; most browsers are supported.
• Password resets are done from the login screen and confirmed with a one-time PIN.

Electronic submission only

• Bid documents are uploaded through the Eskom eTendering portal (https://eTendering.eskom.co.za), reached from the Tender Bulletin site (https://tenderbulletin.eskom.co.za).
• Physical submission at Eskom tender offices is no longer accepted.

Pre-conditions

• Register on the portal before bidding; a CSD number is required for access.
• A one-time PIN is sent to the registered cellphone number and email address for verification.

Uploading documents

• Log in, select the relevant tender reference number, then click Create New Submission.
• Upload each document under the correct category, for example Technical, Commercial or Finance.
• Single file limit: 50MB. Combined limit for all uploaded files: 900MB.
• Verify that all required documents are attached before clicking Finalize Submission, then Finalise and Close Submission.

After submission

• A confirmation email listing the submission ID and all submitted documents is sent to the submitter; keep the submission ID for future enquiries.
• Submitted bids can be viewed under My Submissions.

CSD registration

• A CSD number is mandatory; the eTendering portal will not grant access without it.
• The CSD number is captured in the supplier's eTendering registration and can be updated under Edit Registration.

Enquiries

• Contact the buyer responsible for the published tender for any difficulty with the Tender Bulletin, eTendering or OpenText systems.

Open tenders are advertised on Eskom's Tender Bulletin and the National Treasury e-Tender Portal, and in other media where required. Addenda are issued through the same channels and form part of the tender documents. All communication between Eskom and bidders is in writing, in English, and only through the Eskom Representative; Eskom accepts no responsibility for communications not received.

Site visit and clarification meeting

• Where the Tender Data identifies a site visit or clarification meeting as compulsory, attendance is required; failure to attend disqualifies the bidder.
• The meeting details are stated in the Tender Data.
• Bidders may ask questions for clarity at the meeting.

Enquiries

• All requests for clarification must be made in writing to the Eskom Representative named in the Invitation to Tender.
• No other Eskom official may be approached.
• Eskom publishes all queries and its responses, without the bidder's name, on the platform where the tender was advertised.
• Bidders must allow Eskom reasonable time to respond and to make any consequential adjustments before the closing date and time.

Submission method

• Paper: deliver the complete original tender plus one complete hard copy to the address or tender box stated in the Tender Data.
• E-tendering: upload and finalise the tender on the Eskom Tender Bulletin e-tendering page; for e-tendering no deposit into the Eskom tender box is accepted.
• Email submission is not accepted unless the Tender Data states otherwise.
• Proof of posting or courier delivery is not proof of delivery; late tenders are returned unopened and not accepted.

Packaging (paper)

• Original and copy in separate packages marked "ORIGINAL" and "COPY"; any electronic copy packaged separately and marked "ELECTRONIC COPY".
• Each package must show the Eskom submission address, the Invitation to Tender number, the bidder's name, physical address, email address and the contact telephone number of the authorised signatory.
• Seal the packages in an outer package marked "Confidential" carrying the same details.

Format

• Tenders in English; written tenders completed in ink, not pencil.
• Sign the original tender; the named signatory is held liable for the tender.
• No alterations or additions to the tender documents except to comply with Eskom instructions or to correct the bidder's own errors; every alteration must be initialled by all signatories; correction fluid and correction tape are not permitted.
• Alternative tenders are accepted only alongside a main tender and only if the Invitation to Tender permits them.

Returnables

• Mandatory returnables must reach Eskom by the closing date and time; all forms, data and schedules must be fully completed.
• Certificates, registrations and similar documents must be valid, current and, where stipulated, original for the whole tender validity period.
• Acknowledgement Form: confirms receipt of the tender documents and states whether the bid is for the whole or part of the works, services or supply.
• Proof of authority to act as agent: required where an agent submits on behalf of a principal.
• SDL&I Undertaking: must be completed and submitted by contract award, failing which the tender is not considered for award.
• Designated materials and thresholds information: due by contract award.

Disqualification risks

• Original or copy not submitted in paper form.
• Mandatory returnables missing or incomplete at closing.
• Tender received after the closing time.
• Failure to attend a compulsory site visit or clarification meeting.

Mandatory returnables

• All mandatory returnables must reach Eskom by the closing date and time; a tender missing stipulated documents or information is disqualified from further evaluation.
• Every returned form, data set and schedule must be fully completed.
• Certificates, registrations and similar documents must be valid, current and, where stipulated, original for the entire tender validity period.
• Proof of authority to act as agent is required where an agent submits for a principal.
• SDL&I Undertaking: complete and submit by contract award, failing which the tender is not considered for award.
• Designated materials and thresholds information: submit by contract award.

Submission format

• Paper: complete original plus one complete copy, both in paper form, by the closing date and time; failure to submit either results in disqualification.
• E-tendering: upload and finalise through the Eskom Tender Bulletin e-tendering page.
• Tenders in English, written in ink, not pencil; sign the original tender, and the named signatory is held liable.
• Package the original and copy separately, marked "ORIGINAL" and "COPY", and seal them in an outer package marked "Confidential", each showing the Eskom submission address, the Invitation to Tender number, the bidder's name, physical address, email address and the authorised signatory's contact telephone number.

Sequence

1. Basic compliance check — a tender that fails is non-responsive.
2. Mandatory returnables — a tender missing stipulated documents or information at closing is disqualified.
3. Pre-qualification criteria, where stipulated; Eskom does not assess the same criterion twice.
4. Functionality, where it is a criterion — bidders must meet the minimum threshold in the Tender Data to proceed.
5. Financial analysis — Eskom assesses the financial risk of contracting with the bidder; if mitigating factors are absent, insufficient, or the risk too high, the bidder is not considered for award.
6. Price evaluation against the Tender Data, taking into account CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.
7. B-BBEE and Specific Goals scoring.

Preference points

• Ranking adds the price score and the Specific Goals score, highest to lowest, under the 90/10 or 80/20 system.
• B-BBEE level is scored from the CSD report or the certificate/affidavit supplied.
• Where B-BBEE is a pre-qualification criterion, proof must be submitted at closing or the tender is disqualified; a fraudulent or expired level also disqualifies.
• Where no B-BBEE certificate/affidavit is submitted, or it is fraudulent or expired, the bidder is not disqualified but scores zero PPPFA points.
• Failure to meet Specific Goals or to submit supporting proof by closing scores zero Specific Goals points but does not disqualify.

Arithmetical errors

• Amount in words prevails over figures.
• Eskom checks the highest-ranked tenders for misplaced decimal points, incomplete pricing schedules or bills of quantities, incorrect multiplication or addition, and exchange rates used with fewer than four decimal places or incorrectly.
• The bidder is asked to confirm the tendered prices or accept Eskom's corrections; the corrected total is binding. Refusal to accept the correction results in rejection.

Other

• Objective criteria may be applied only under section 2(1)(f) of the PPPFA and only if stipulated in the Invitation to Tender; functionality and B-BBEE scorecard elements may not be used as objective criteria.
• A reverse e-auction may be used; where it applies, bidders submit a complete tender without prices, and any prices included are disregarded.

Scope

• The goods, works or services, quantities and delivery points are set out in the Tender Data and Invitation to Tender documents; this document covers the tender process only.

Delivery and cataloguing

• The successful bidder may be required to supply cataloguing information per item after contract award.
• All materials delivered to Eskom must be labelled to Eskom's labelling specification.
• Where cataloguing applies, the pricing schedule must carry a cataloguing line item, which bidders must quote for; Eskom pays for cataloguing.

Quality forms part of Eskom's SHEQ requirements. Bidders must satisfy Eskom that quality systems, policies and capabilities are in place at the closing date and time and/or by contract award, and must reflect all SHEQ costs and personnel in the tender. Compliance with Eskom's SHEQ requirements and applicable quality legislation is a condition of the tender.

Pricing format

• Rates, prices and the tendered total must include all duties, taxes (including VAT) and other levies payable by the successful bidder, applicable 14 days before the closing date and time.
• Prices are fixed for the contract duration and not subject to adjustment except as provided in the Invitation to Tender.
• Prices are stated in South African Rand unless the Invitation to Tender instructs otherwise; where part payment in another currency applies, use the stipulated exchange rate and base date.
• Where cataloguing is required, the pricing schedule must include a cataloguing line item; Eskom pays for cataloguing.
• Alterations to the tender documents are allowed only to comply with Eskom instructions or to correct the bidder's errors, must be initialled by all signatories, and may not use correction fluid or tape.
• Alternative tenders are accepted only with a main tender and only if permitted.
• During evaluation, mandatory returnables due at closing will not be requested afterwards; clarification may not change prices or the substance of the tender except to confirm correction of arithmetical errors, and the corrected total is binding.

Pricing

• Rates, prices and the tendered total must include all duties, taxes (including VAT) and other levies payable by the successful bidder, as applicable 14 days before the closing date and time.
• Prices must be fixed for the contract duration and are not subject to adjustment except as provided in the Invitation to Tender.
• Prices in South African Rand unless the Invitation to Tender instructs otherwise; where part payment in another currency is allowed, use the exchange rate and base date stipulated.
• Where cataloguing applies, the pricing schedule must include a cataloguing line item; Eskom pays for cataloguing.

Costs and security

• Eskom does not reimburse any cost of preparing, submitting or negotiating a tender, including testing needed to demonstrate compliance.
• Insurance: cover provided by Eskom may be less than the contract requires; bidders should take qualified insurance advice.
• Performance security: where required, the bidder must name at least two financial institutions it would approach for the security; Eskom may reject an unsuitable institution.

Eligibility

• Bidders must meet the eligibility criteria in the Tender Data and must not be restricted from doing business with Eskom or any state-owned company.
• Sub-contracting 100% of the scope of work is not permitted; such a bid is ineligible and disqualified.

Registration and status

• CSD registration: the B-BBEE level is taken from the CSD report or from the certificate/affidavit supplied.
• B-BBEE: where it is a pre-qualification criterion, proof (certificate, CSD number or CSD report) must be submitted at closing or the tender is disqualified; a fraudulent or expired level also disqualifies. Without a certificate/affidavit the bidder is not disqualified but scores zero PPPFA points.
• CIDB: where a grading is a qualification criterion, the bidder must be registered with the CIDB at closing, or be capable of registration within 21 working days of closing. Proof of registration is mandatory at closing; if only proof of application is available, that must be submitted at closing and the actual CIDB registration printout by contract award.
• Proof of authority to act as agent: an authenticated copy is required where an agent bids for a principal.

Legislation and systems

• Compliance is required with National Treasury Instruction Notes, CIDB Regulations, dtic designated local content requirements, PPPFA Regulations, the Amended B-BBEE Codes, COIDA, the OHS Act and Eskom's SHEQ requirements.
• SHEQ: bidders must prove that safety, health, environment and quality systems, policies and capabilities are in place at closing and/or contract award; all SHEQ costs and personnel must be reflected in the tender.
• SDL&I Undertaking: must be completed and submitted by contract award.
• Designated materials and thresholds: information due by contract award.

Contract obligations on award

• Contract Skills Development Goals (CSDG) apply to contracts of 12 months or more and to service or professional service contracts of R5 million or more, or engineering, construction or design-and-build contracts at CIDB grade 7 or higher.
• Contract Participation Goals (CPG) apply to General Building and Civil Engineering works contracts of at least 6 months where at least 25% of the main contract could be subcontracted in the CE, EB, GB or ME classes.

Disqualification and sanction

• Misrepresentation or falsification of any information, certificate, affidavit or document may disqualify the bid.
• B-BBEE fraud or fronting is reported to the B-BBEE Commission; the bidder may be barred from doing business with state-owned companies for up to 10 years and may face imprisonment.

B-bbee

• The B-BBEE level is scored from the CSD report or from the certificate/affidavit supplied.
• Where B-BBEE is a pre-qualification criterion, proof (certificate, CSD number or CSD report) must be submitted at the closing date and time or the tender is disqualified; a fraudulent or expired level also disqualifies.
• Where sub-contracting to designated groups is a pre-qualification criterion under the PPPFA Regulations, the sub-contractor's B-BBEE status and CSD number or certificate/affidavit must be submitted at closing.
• For PPPFA point allocation, a missing, fraudulent or expired certificate/affidavit does not disqualify the bidder but scores zero points.

Safety, health, environment and quality (SHEQ)

• Bidders must prove to Eskom's satisfaction that SHEQ systems, policies and capabilities are in place at the closing date and time and/or by contract award.
• All SHEQ costs and personnel must be reflected in the tender.
• Compliance is required with the OHS Act, COIDA and Eskom's SHEQ requirements, alongside other applicable legislation.

Tender validity

• The tender must remain open for acceptance for the validity period after closing; Eskom may ask for an extension, and a bidder that agrees may not change its tender. Refusal to extend removes the bidder from further consideration. If validity expires before contracts are concluded, the process ends without award.

Eskom's rights

• Eskom may accept or reject any variation, deviation or alternative tender, accept part of a tender, cancel the tender before contract conclusion (with written reasons on request), and negotiate with one or more selected bidders.
• Eskom, its subsidiaries, shareholders, advisers, directors, employees and representatives are not liable for losses arising from participation in the tender or from its amendment, termination, suspension or exclusion.
• Eskom gives no warranty on the accuracy or completeness of tender information.

Confidentiality and documents

• All procurement matters are confidential; Eskom documents may be used and copied only to prepare and submit this tender.
• Bidders must obtain the latest revisions of standardised specifications incorporated by reference.

Award and contract

• Acceptance is notified before the validity period expires, after approval by the Eskom Adjudication Authority; for open tenders the notification is published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Eskom revises the contract documents to reflect addenda, returnables, negotiated changes and other agreed revisions.
• Authorised signatories of both parties sign the original and one copy of the Form of Agreement.
• Insurance: cover provided by Eskom may be less than the contract requires; bidders should take qualified advice.
• Performance security: where required, the bidder names at least two financial institutions it would approach; Eskom may reject an unsuitable institution.

Tender validity

• The tender must remain valid for acceptance for the validity period after closing; Eskom may request an extension, and a bidder that agrees may not modify its tender. Refusal to extend excludes the bidder from further consideration.

Alterations

• No alterations or additions to the tender documents except to comply with Eskom instructions or to correct the bidder's own errors; all alterations must be initialled by every signatory, and correction fluid or tape may not be used.

Alternative tenders

• An alternative tender is accepted only if a main tender is also submitted and the Invitation to Tender permits alternatives; it may be based only on the criteria stated in the Tender Data.

Eligibility

• Bidders must meet the eligibility criteria in the Tender Data and must not be restricted from doing business with Eskom or state-owned companies.
• Sub-contracting 100% of the scope of work is not permitted; such bids are ineligible and disqualified.

Legislation

• Compliance is required with National Treasury Instruction Notes, CIDB Regulations, dtic designated local content requirements, PPPFA Regulations, the Amended B-BBEE Codes, COIDA, the OHS Act and Eskom's SHEQ requirements.

CIDB

• Where a CIDB grading is a qualification criterion, the bidder must be registered with the CIDB at closing or be capable of registration within 21 working days of closing. Proof of registration is mandatory at closing; if only proof of application is available, submit it at closing and the actual CIDB registration printout by contract award.

Contract goals on award

• Contract Skills Development Goals (CSDG) apply to contracts of 12 months or more and to service or professional service contracts of R5 million or more, or engineering, construction or design-and-build contracts at CIDB grade 7 or higher.
• Contract Participation Goals (CPG) apply to General Building and Civil Engineering works contracts of at least 6 months where at least 25% of the main contract could be subcontracted in the CE, EB, GB or ME classes.

Sanction

• Misrepresentation or falsification of any information, certificate, affidavit or document may disqualify the bid; B-BBEE fraud or fronting is reported to the B-BBEE Commission, with suspension from state-owned company business for up to 10 years and possible imprisonment.

Evaluation stages

• Basic compliance is checked before detailed evaluation; failure makes the tender non-responsive, and failure to submit the original and copy in paper form (or to upload documents for e-tendering) results in disqualification.
• Mandatory returnables missing at closing disqualify the tender.
• Pre-qualification criteria apply where stipulated, with no criterion measured twice.
• Functionality, where used, requires the minimum threshold in the Tender Data.
• Financial analysis assesses the risk of contracting with the bidder; without adequate mitigating factors the bidder is not considered for award.
• Price is evaluated on the Tender Data criteria, including CPA, FOREX, commodity exposure, unconditional discounts, technical adjustment, present value and forecast invoicing rates.
• B-BBEE and Specific Goals are scored; a missing, fraudulent or expired B-BBEE certificate/affidavit, or unmet Specific Goals, scores zero points without disqualifying the bidder.
• Price and Specific Goals scores are added and bidders ranked highest to lowest under the 90/10 or 80/20 system.
• Objective criteria may be used only under PPPFA section 2(1)(f) and only if stipulated; functionality and B-BBEE scorecard elements may not serve as objective criteria.
• A reverse e-auction may apply, in which case a complete tender without prices is required and any prices submitted are disregarded.

Price corrections

• Mandatory returnables due at closing are not requested afterwards; clarification may not change prices or the substance of the tender except to confirm correction of arithmetical errors, and the corrected total is binding.

Supply and delivery of operating equipment (spares) for operations at Hendrina Power Station, once off. The employer requires the bidder to supply the spares it requests, confirm the correctness of the spares information before delivery, provide spares technical information per the scope of work, report delays or information gaps promptly, deliver only high-quality products, keep to the agreed programme, provide technical datasheets and product brochures, and supply test sheets and results where applicable. Tender returnables are assessed against the qualitative criteria, and only bidders meeting the minimum threshold proceed.

Technical evaluation

• Minimum qualifying score: 70% weighted final score. Bids scoring below this are not considered further.
• No mandatory technical evaluation criteria are listed; evaluation is on qualitative criteria only.

Qualitative scoring scale

• 5 (100%): compliant — meets the technical requirements with no foreseen technical risk.
• 4 (80%): compliant with qualifications — meets requirements with acceptable risks, exceptions or conditions.
• 2 (40%): non-compliant — does not meet requirements, or carries unacceptable risks, exceptions or conditions.
• 0 (0%): totally deficient or non-responsive.
• Scores of 1 and 3 are not used.

Qualitative criteria — Company Experience (90% of the technical score)

• Sub-criteria 1.1 — Completed orders (40%): completed orders with signed delivery notes for the supply and delivery of industrial spares within the past 5 years. Each submission must show the client company, project description, contract period, contract value and contact person. Scoring: 0 orders = 0 points; 1 to 2 orders = 2 points; 3 to 4 orders = 3 points; 5 or more orders = 5 points. A delivery note that is missing or unsigned for any order scores zero for that order.
• Sub-criteria 1.2 — Equipment specifications (30%): a comprehensive catalogue or brochure for the spares in the scope of work. Scoring: 0 specifications = 0 points; 1 specification = 2 points; 2 to 3 specifications = 3 points; 4 to 6 specifications = 5 points. Specifications that do not match the scope of work score zero.
• Sub-criteria 1.3 — Lead time (30%): a signed letter on company letterhead confirming delivery to Hendrina Power Station within 60 days of order placement. The letter forms part of the NEC contract. A lead time longer than 60 days, or no letter, scores 0 points; 60 days or less scores 5 points.

Scope

• Supply and delivery of operating equipment (spares) for operations at Hendrina Power Station, on a once-off basis.
• Supply the spares requested by the employer.
• Confirm the correctness of the supplied spares information before delivery to the employer's premises.
• Provide spares technical information in line with the scope of work.
• Notify the employer promptly of any delays, or where outstanding or additional information is required from the employer.
• Deliver only high-quality products.
• Keep to the agreed programme and plan.
• Provide all required technical datasheets and/or product brochures.
• Supply all necessary test sheets and results where applicable.

Equipment covered (as defined)

• Vacuum truck (vacuum tanker): heavy-duty vehicle using a vacuum pump to draw liquids, sludges or solids into a tank for transport.
• Excavator: heavy construction machine for digging, lifting and moving materials.
• Mobile oil purifier: portable unit that removes moisture, gases and impurities from industrial oils such as transformer and hydraulic oil.
• High-pressure cleaning machine: equipment for cleaning tasks that need high pressure to remove dirt, grime and contaminants.
• Forklift: industrial material-handling vehicle with a hydraulic lift and forks for moving loads over short distances.
• Turbine oil transfer pipe: pipeline for transporting oil or chemicals, built to withstand high temperature, corrosion and pressure.
• Gas analyzer: device measuring concentrations of gases such as O2, CO2, CO, NOx, CH4 and other hydrocarbons.

Applicable standards and references

• 240-168966153 Generation Tender Technical Evaluation Procedure.
• Scope of Work for Supply and Delivery of Welding Consumable Spares.
• QM-58 Supplier Contract Quality Requirements Specifications.
• 240-105691858 Materials Management Safe Work Procedures — Transportation Requirements for Material Handling.
• ISO 9001 Quality Management Systems (informative).
• 32-1-34 Eskom Procurement Policy (informative).

QM-58 Supplier Contract Quality Requirements Specifications applies to the supply. ISO 9001 Quality Management Systems is referenced as an informative standard. Only high-quality products may be delivered, and test sheets and results must be supplied where applicable.

Lead time (sub-criteria 1.3, 30% of the qualitative technical score)

• The bidder must submit a signed letter on company letterhead confirming that spares will be delivered to Hendrina Power Station within 60 days of order placement.
• The confirmation letter is a legal document forming part of the NEC contract.
• Scoring: a lead time longer than 60 days, or no letter submitted, scores 0 points; 60 days or less scores 5 points.

Technical evaluation

• Minimum qualifying score: 70% weighted final score.
• No mandatory technical evaluation criteria are listed; evaluation is on qualitative criteria only.

Scoring scale

• 5 (100%): compliant — meets requirements with no foreseen technical risk.
• 4 (80%): compliant with qualifications — meets requirements with acceptable risks, exceptions or conditions.
• 2 (40%): non-compliant — does not meet requirements, or has unacceptable risks, exceptions or conditions.
• 0 (0%): totally deficient or non-responsive.
• Scores of 1 and 3 are not used.