Supply and delivery of personal protective equipment (PPE) for community services

Closing: 23 October 2026 at 12h00.

Advert date: 15 October 2026.

Bid validity: 90 days from the closing date.

No compulsory briefing or site visit is stated; any compulsory site meeting would be indicated on the advert.

Technical enquiries

• Contact: S. Dakwa
• Department: Community Services
• Telephone: 039 252 0131
• Email: [email protected]

Bidding procedure enquiries

• Contact: A Ntongana
• Department: Supply Chain Management
• Telephone: 039 252 0131
• Email: [email protected]

Submission address

Tender box

135 Main Street

Flagstaff, 4810

(Municipal Reception)

Submission method: hand delivery only — late, couriered, faxed or emailed bids will not be accepted.

Submission point: tender box at 135 Main Street, Flagstaff, 4810 (Municipal Reception).

Closing: 23 October 2026 at 12h00.

Packaging: sealed envelope endorsed with bid number IHLM/64/2026-27/COMM and the bid description.

Document handling: submit on the municipality's original documentation; do not disassemble, omit pages or alter wording; initial every page.

Returnable documents:

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 2 (Tax Clearance Certificate Requirements): confirms tax obligations are in order.
• MBD 3.1 / 3.3 (Pricing Schedule — Firm Prices): priced schedule of the PPE items, VAT and all taxes included.
• MBD 4 (Declaration of Interest): discloses any director or shareholder in the service of the state or connected to the evaluating authority.
• MBD 6.1 (Preference Points Claim): claims the specific-goal preference points.
• MBD 6.2 (Declaration Certificate for Local Production and Content): declares local content against SATS 1286.
• MBD 6.4 (Local Content of Products): claims points for locally manufactured products.
• MBD 7.1 (Contract Form — Purchase of Goods/Works): signed by the successful bidder and the municipality.
• MBD 8 (Declaration of Bidder's Past SCM Practices): discloses SCM abuse, fraud or corruption convictions, contract terminations and municipal arrears.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Valid full CSD registration proof.
• Valid SARS TCS PIN printout.
• Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
• Signed Local Content Annexures C, D and E.

Disqualification risks:

• Bids received after the closing time.
• Missing or unsigned mandatory documents — the bid is treated as non-responsive.
• Bids not submitted on the municipality's original documentation.

Mandatory documents:

• Valid full CSD registration proof.
• Completed and signed declarations MBD 1 to MBD 9.
• Valid SARS TCS PIN printout.
• Signed letter confirming no overdue municipal accounts.
• Signed Local Content Annexures C, D and E.

Preference point system: 80/20.

Price: 80 points.

Specific goals: 20 points, allocated as:

• Company owned by black people: 8 points.
• Women-owned company: 5 points.
• Youth-owned company (18–35 years): 5 points.
• Company owned by people living with disability: 2 points.

Price points formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin).

Specific-goal points are awarded only if the supporting proof is submitted with the bid; without proof the points are not claimed.

Verification documents: CSD registration report and ID copy of the owner/director; disability ownership requires a letter from a medical practitioner.

Scope: supply and delivery of personal protective equipment (PPE) for community services.

Golf T-Shirt

• Colour: navy blue; material: 100% cotton.
• Municipal logo embroidered on the upper left chest; back text: "Do not litter" and "keep our open spaces clean".
• Sizes and quantities: Small 60, Medium 60, Large 50, X-Large 30.

Top-work suit

• Colour: grey; municipal logo embroidered on the upper left chest; back text around the neck: "Do not litter" and "keep our open spaces clean".
• Sizes and quantities: Small 60, Medium 60, Large 50, X-Large 30.

Bottom trouser

• Material: 100% cotton; municipal logo embroidered on the right side of the leg above the knee.
• Sizes and quantities: Small 60, Medium 60, Large 50, X-Large 30.

Boots

• Colour: black; water resistant, oil resistant, resistant to bottle cuts, steel toe, anti-static and durable.
• Sizes and quantities: size 3 = 20, size 4 = 30, size 5 = 50, size 6 = 50, size 7 = 30, size 8 = 20, size 9 = 10.

Delivery: strict delivery dates apply; penalties will be imposed for late delivery.

No specific methodology is required beyond delivery of the PPE items as specified.

Firm prices only; non-firm prices and prices subject to exchange-rate variation are not accepted.

Prices must include VAT, customs or excise duty and all other taxes, levies and costs.

Schedule: item, quantity, unit price and total price, with sub-total, VAT at 15% and grand total.

PPE items and quantities:

• Golf T-Shirt (navy blue, 100% cotton): Small 60, Medium 60, Large 50, X-Large 30.
• Top-work suit (grey): Small 60, Medium 60, Large 50, X-Large 30.
• Bottom trouser (100% cotton): Small 60, Medium 60, Large 50, X-Large 30.
• Boots (black): size 3 = 20, size 4 = 30, size 5 = 50, size 6 = 50, size 7 = 30, size 8 = 20, size 9 = 10.

Bidders must state the expected delivery date; strict delivery dates apply and penalties will be imposed for late delivery.

Pricing: firm prices only; non-firm prices, including prices subject to exchange-rate variation, will not be considered.

Prices must be quoted in Rand and include VAT, customs or excise duty and all other taxes, levies and costs (transport, overheads, accommodation and profit).

All delivery costs must be included in the bid price for delivery to the prescribed destination.

Pricing schedule: item, quantity, unit price and total price, with sub-total, VAT at 15% and grand total.

Bidders must state the expected delivery date and the period required for delivery.

Payment: within 30 days of receipt of an invoice accompanied by a delivery note.

Bid validity: 90 days from the closing date.

Late delivery: penalties will be imposed.

CSD: valid full CSD registration proof required.

Tax: valid SARS Tax Compliance Status (TCS) PIN printout required; a printed TCS certificate may also be submitted. Where no TCS is available but the bidder is CSD-registered, the CSD number must be provided. Consortia, joint ventures and sub-contractors must each submit a separate TCS/PIN/CSD.

Municipal accounts: signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.

Local content: 100% local content where applicable; signed Local Content Annexures C, D and E required.

Company registration: CIPC company registration number required.

Eligibility exclusions:

• No bids from persons in the service of the state.
• Bidders or their directors/shareholders must not be listed on the Register of Tender Defaulters or the National Treasury's Database of Restricted Suppliers.
• Bidders must not have abused the municipality's SCM system or failed to perform on a previous contract after written notice.

Mandatory declarations: MBD 1 to MBD 9, completed and signed.

Specific-goal preference points (20 points total):

• Company owned by black people: 8 points.
• Women-owned company: 5 points.
• Youth-owned company (18–35 years): 5 points.
• Company owned by people living with disability: 2 points.

Verification: CSD registration report and ID copy of the owner/director; disability ownership requires a letter from a medical practitioner.

Bid validity: 90 days from the closing date; the offer may not be withdrawn or amended during this period.

Withdrawal: a bidder may request in writing to withdraw after the closing date; the municipality decides at its sole discretion. Withdrawal in contravention makes the bidder liable for the municipality's additional costs, recoverable by set-off against amounts due or any guarantee or deposit.

The municipality is under no obligation to accept any bid and may accept the whole or part of any bid; the lowest or only bid will not necessarily be accepted.

The municipality's Supply Chain Management Policy and Combating of Abuse of the SCM System Policy apply to the bid and its acceptance.

The municipality may extend the tender period by notice in the press or on its website.

The successful bidder must complete and sign MBD 7.1 (Contract Form — Purchase of Goods/Works).

Bid validity: 90 days from the closing date.

The municipality is under no obligation to accept any bid and may accept the whole or part of any bid; the lowest or only bid will not necessarily be accepted.

Bids will not be considered from persons in the service of the state, or from bidders or their directors/shareholders listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004) or prohibited from doing business with the public sector.

Bidders must not have abused the municipality's SCM system or failed to perform on a previous contract after written notice.

Only bids on the municipality's original documentation will be considered.

The municipality's SCM Policy applies at all tender stages.

The municipality may extend the tender period by notice in the press or on its website.

Mandatory documents — failure to submit renders the bid non-responsive:

• Valid full CSD registration proof.
• Completed and signed declarations MBD 1 to MBD 9.
• Valid SARS TCS PIN printout.
• Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
• 100% local content where applicable.
• Signed Local Content Annexures C, D and E.

Preference point system: 80/20.

Price: 80 points, calculated as Ps = 80 × (1 − (Pt − Pmin) / Pmin).

Specific goals: 20 points.

Points are awarded for price and specific goals only.