Supply and delivery of roads repair material for pothole patching – RFQ in eastern cape

Closing date: 08 October 2026

Closing time: 12:00

No briefing or site visit is stated.

Technical enquiries:

• Contact: Masithembe Sampies
• Email: [email protected]
• Telephone: 083 981 2325

SCM enquiries:

• Contact: Siphosihle Halana
• Email: [email protected]
• Telephone: 042 230 7744

Bid document requests:

• Emails: [email protected], [email protected], [email protected]
• Telephone: 042 230 7778 / 7777 / 7743

Submission address:

Sundays River Valley Municipality

Supply Chain Office

23 Middle Street

Kirkwood, 6120

Submission method: sealed envelope deposited in the bid box at the Sundays River Valley Municipality Supply Chain Office, 23 Middle Street, Kirkwood 6120 (also referred to as Nqweba).

Envelope must be endorsed with the bid number, description and closing date.

Closing time: 12:00 on 08 October 2026. Late bids are not accepted.

Bids must be submitted on the official forms provided, not re-typed.

Bids submitted by facsimile or electronically will not be accepted.

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points under the 80/20 system.
• MBD 6.2 (Declaration for Local Production and Content): declares local content percentage for designated sectors.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares no abuse of supply chain management, no fraud or corruption convictions, no restricted supplier listing, no municipal arrears.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Resolution to sign: authorises the named signatory to bind the bidder.
• MBD 7.2 (Contract Form – Rendering of Service): to be signed by the successful bidder.

Disqualification risks:

• Any compulsory document omitted or unsigned.
• Late, incomplete or unsigned bids.
• Bids submitted by facsimile or electronically.

Evaluation under the 80/20 preferential point system (Preferential Procurement Regulations, 2022).

Scoring split:

• Price: 80 points
• Specific goals – B-BBEE (original or certified B-BBEE certificate): 10 points
• LED (proof of address signed by ward councillor or lease agreement): 10 points
• Total: 100 points

B-BBEE points (80/20 system): Level 1 = 10, Level 2 = 9, Level 3 = 8, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.

LED points by location of bidder:

• Within Sundays River Valley Municipality area: 10 points
• Within Sarah Baartman District Municipality area: 8 points
• Within Eastern Cape province: 6 points
• Within South Africa: 4 points
• Outside South Africa: 2 points

Proof required for LED points: proof of address signed by ward councillor or a lease agreement.

Failure to submit proof for specific goals means no points are claimed for those goals.

Supply and delivery of COLTO medium asphalt for pothole patching.

Material characteristics:

• Suitable for road maintenance and patching
• Lower viscosity, moderate curing
• Aggregate size 9.5–10 mm

Quantities and delivery locations:

• 14 tons – Addo (Nomathamsanqa)
• 10 tons – Addo (Valencia)
• 14 tons – Moses Mabida
• 10 tons – Nqweba (Town)
• 10 tons – Paterson

Total: 58 tons

Material must be COLTO medium asphalt, suitable for road maintenance and patching, with lower viscosity and moderate curing, and aggregate size 9.5–10 mm.

Prices must be firm and inclusive of VAT, valid for at least 90 days. A firm delivery period must be indicated. No detailed pricing schedule or bill of quantities is provided beyond the material quantities.

Prices must be firm and inclusive of VAT.

Prices must be valid for at least 90 days from the date of the offer.

A firm delivery period must be indicated.

No bid security, guarantee, retention or payment terms are stated.

Mandatory documents (failure to submit any invalidates the bid):

• Valid Tax Clearance Certificate or valid SARS Tax Compliance Status (TCS) PIN.
• B-BBEE certificate (original or certified copy) or sworn affidavit (original or certified copy) for EMEs and QSEs.
• Original certified ID copies of the entity's directors (certification not older than 3 months before closing date).
• Completed MBD forms 1, 4, 6.1, 8 and 9.
• Company registration documents.
• Municipal statement of rates or billing clearance not older than 3 months, or a valid lease agreement.
• Proof of Central Supplier Database (CSD) registration – a full report printed.

Additional requirements:

• Bidders must not be persons in the service of the state.
• Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters.
• Bidders must not have been convicted of fraud or corruption in the past five years.
• Bidders must not owe municipal rates and taxes in arrears for more than three months.
• Foreign suppliers must complete the pre-award questionnaire in Part B:3.
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate / PIN / CSD number.

The successful bidder will be required to sign a written contract form (MBD 7.2).

The Sundays River Valley Municipality Supply Chain Management Policy applies.

The municipality does not bind itself to accept the lowest or any bid, and reserves the right to accept the whole or part of the bid.

Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted.

Prices quoted must be valid for at least 90 days from the date of the offer.

Prices quoted must be firm and inclusive of VAT.

A firm delivery period must be indicated.

Sundays River Valley Municipality Supply Chain Management Policy applies. The municipality does not bind itself to accept the lowest or any bid, and reserves the right to accept the whole or part of the bid. Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be accepted. Prices must be valid for at least 90 days, firm and inclusive of VAT. A firm delivery period must be indicated.

Compulsory documents: valid tax clearance certificate or TCS PIN; B-BBEE certificate or sworn affidavit; certified ID copies of directors (not older than 3 months); completed MBD forms 1, 4, 6.1, 8 and 9; company registration documents; municipal rates/billing clearance or lease agreement; full CSD registration report. Failure to submit any of these invalidates the bid.

Evaluation under the 80/20 preferential point system: Price 80 points, B-BBEE 10 points, LED 10 points, total 100 points.