Supply and delivery of seals, gaskets & packing (once-off) to lethabo power station

Returnable documents, organised into folders:

• Commercial folder: Authorization Form, Eskom Supplier Integrity form, ITT, E-Tendering Help Manual acknowledgement form, company documents (CIPS, shareholdings, ID), signed NEC, and financial documents if applicable.
• Technical folder: Datasheets.
• SDL&I folder: Valid B-BBEE certificate (SANAS accredited verification agency, sworn affidavit, or CIPS affidavit), proof of ownership/shareholding (preferably CIPC documentation) with shareholding breakdown, certified ID copies of shareholders, proof of disability where applicable, SBD 6.2 Declaration Certificate for Local Production and Local Content, Annexure C (Local Content Declaration – Summary Schedule), Annexure D (Imported Content Declaration – Supporting Schedule to Annexure C), and Annexure E (Local Content Declaration – Supporting Schedule to Annexure C).

Disqualification: Tenders must quote at least 80% of the items out on tender, otherwise they will be automatically disqualified from further evaluations.

Evaluation stages and preference points are not detailed in the document. The only stated requirement is that bidders must quote at least 80% of the items on tender to avoid automatic disqualification from further evaluations.

Supply and delivery of seals, gaskets and packing (once-off) to Lethabo Power Station. Specific quantities, technical standards, and delivery locations are not provided in the document.

B-BBEE: Valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit, or a CIPS affidavit.

Ownership: Proof of ownership/shareholding, preferably CIPC documentation, including a shareholding breakdown.

Identity: Certified ID copies of all shareholders.

Disability: Proof of disability where applicable.

Local content: SBD 6.2 Declaration Certificate for Local Production and Local Content, plus Annexure C (Summary Schedule), Annexure D (Imported Content Declaration – Supporting Schedule), and Annexure E (Local Content Declaration – Supporting Schedule).

Company documents: CIPS, shareholdings, and ID.

Signed NEC (New Engineering Contract).

Eskom Supplier Integrity form.

ITT (Invitation to Tender).

E-Tendering Help Manual acknowledgement form.

Authorization Form.

Financial documents if applicable.

Technical datasheets are required. No specific health and safety requirements are stated.

Tenders must quote at least 80% of the items on tender; otherwise they will be automatically disqualified from further evaluations.

Bidders must quote at least 80% of the items on tender; failure to do so results in automatic disqualification from further evaluations.

This specification defines the minimum quality requirements for all existing and potential Eskom suppliers, covering selection, evaluation, vendor registration, management, monitoring, assessment and auditing.

It requires suppliers to develop, implement, maintain and continually improve a quality management system (QMS) conforming to ISO 9001.

The specification applies throughout Eskom Holdings Limited divisions, its subsidiaries, suppliers, and sub-suppliers, and forms part of all RFI/RFQ/RFP and contracts for procurement of products and services.

Closing date: 14 October 2026 at 10:00 (from tender record).

No briefing or site visit dates are stated in this specification.

No specific contact names, emails, or telephone numbers are provided in this specification.

Department: Supply Chain Management (from tender record).

Returnable documents (as per List of Tender Returnables 240-12248652):

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001): completed and signed by the supplier.
• Quality documentation per the applicable category (1, 2, 3, or 4) as selected in Form A.
• Submit all required quality documents with the bid; specific requirements per tender are selected using the List of Tender Returnables.

Quality assessment criteria are selected by an Eskom Quality representative using Form A.

Suppliers must complete and sign Form A to acknowledge and accept Eskom Supplier Quality requirements.

Supplier capability and capacity assessments are performed prior to contract award for suppliers providing high-risk products/services, working on critical plant, supplying critical plant items, or providing special processes.

No minimum qualifying score or preference point split is stated in this specification.

Scope: Supply and delivery of seals, gaskets and packing (once-off) to Lethabo Power Station.

This specification (240-105658000, Rev 3) sets minimum quality requirements for all Eskom suppliers.

Suppliers must develop, implement, maintain and continually improve a quality management system (QMS) conforming to ISO 9001.

The specification applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers, and forms part of all RFI/RFQ/RFP and contracts.

Suppliers must develop and implement processes and procedures to monitor, verify and document quality of deliverables.

This includes preparing Contract Quality Plans (CQPs) and Quality Control Plans (QCPs)/Inspection and Test Plans (ITPs) at a level of detail sufficient to address all quality-control-related activities in chronological order.

CQPs must comply with ISO 10005 and include management of records, access for inspection, submission of final documentation, special processes (welding, NDT, etc.), personnel qualification, storage and preservation instructions, and quality monitoring activities.

QCPs/ITPs must identify quality verifications, allow for Eskom hold and witness points, and include specific information such as contract number, sequence of operations, acceptance criteria, and intervention points.

Quality kick-off meetings and pre-inspection meetings are required.

Quality audits and related quality performance reviews shall be carried out by trained, accredited, and experienced personnel in accordance with documented procedures.

Personnel performing special processes must be certified competent through a certificate of competency, either via internal training management or an external certification body (e.g., NDT) accredited per SETA requirements.

Suppliers must develop, implement, maintain and improve a formal QMS conforming to the latest ISO 9001 standard or applicable QMS standard.

Unless excluded, a valid ISO 9001 certificate from an accredited certification body is required.

Suppliers must submit documented information including quality manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity and corrective action procedure.

Suppliers must also submit internal and external audit reports, a draft contract quality plan per ISO 10005, and documented information for control of externally provided processes, products and services, and roles, responsibilities and authorities.

No pricing schedule, rates, bill of quantities, or payment schedules are stated in this specification.

No pricing format, bid security, bonds, guarantees, retention, payment terms or financial capacity thresholds are stated in this specification.

ISO 9001 certification: required unless excluded per the applicable quality category (1, 2, 3, or 4).

Quality categories: suppliers must prepare and submit quality documentation per the category selected in Form A.

• Category 1: valid ISO 9001 certificate, internal/external audit reports, draft contract quality plan (per ISO 10005), example ITP/QCP, documented information for externally provided processes and roles.
• Category 2: objective evidence of a developed, implemented and maintained QMS with specific documented information (quality manual, policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure), audit reports, draft CQP, example ITP/QCP.
• Category 3: objective evidence of a developed QMS with similar documentation as Category 2.
• Category 4: quality method statement based on ISO 9001, signed quality policy, quality objectives, documented information for externally provided processes and roles.

B-BBEE: no specific level or evidence requirements are stated in this specification.

The specification references Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy (32-727) as an informative reference.

No specific health and safety plan or HSE compliance requirements are detailed in this specification.

Standard conditions include:

• Eskom has rights of access to supplier facilities and information, and the right to oversee audit programmes.
• Suppliers must implement a preservation programme for equipment and materials, covering temporary, long-term, and in-transit preservation, including protection against environmental conditions, coatings, grounding, inert gas charging, and structural integrity.
• Nonconformities must be managed; repeated nonconformities are escalated to management review committees.
• Special processes require suitably qualified operators and maintenance of qualification records.

Eskom supplier quality requirements are classified into four categories (1, 2, 3, and 4).

Suppliers must prepare and submit quality documentation as per the tender selected category using the list of tender returnables.

Category 1 requires a valid ISO 9001 certificate, audit reports, draft CQP, example ITP/QCP, and documented information for externally provided processes and roles.

Category 2 requires objective evidence of a developed, implemented and maintained QMS with specific documented information.

Category 3 requires objective evidence of a developed QMS with similar documentation.

Category 4 requires a quality method statement, quality policy, quality objectives, and documented information for externally provided processes and roles.

Closing date: 17 August 2026

Bidders must complete and submit the Occupational Health and Safety Baseline Risk Assessment template as part of the tender. The risk assessment must address the specific hazards listed, including animals on the road, bad road conditions, speeding, rural/dangerous roads, uneven surfaces, slippery floors, working under pressure/long hours, climbing stairs, and use of a cell phone while driving. Compliance with the OHS Act 8 & 14, National Road Traffic Act 93 of 1996, and GSR 13B is required.

Supply and delivery of electrical power and distribution to Lethabo Power Station for a three-month period on a once-off 'as and when required' basis. The work involves travelling to the site, so vehicle roadworthiness and adherence to road safety measures are required.

Vehicles must be roadworthy, including working lights and on-board computer speed control. Safety awareness and adherence to road signs are required.

No specific requirements found

Bidders must complete the Occupational Health and Safety Baseline Risk Assessment template, identifying hazards and controls for activities such as driving on roads with animals, bad road conditions, speeding, rural/dangerous roads, uneven or slippery surfaces, working under pressure/long hours, climbing stairs, and using a cell phone while driving. Compliance with OHS Act 8 & 14, National Road Traffic Act 93 of 1996, and GSR 13B is required.

Closing date: 14 October 2026 at 10:00 (per tender record).

Note: The Authorisation Form is dated 08 November 2024; no other dates are stated.

Returnable documents:

• Authorisation Form (Eskom Form 240-15811258 Rev 2): the tenderer must indicate its organisation type (company, close corporation, partnership, joint venture, sole proprietor, or trust) and complete the corresponding certificate. A certified copy of the supporting resolution, power of attorney, or joint venture agreement must be attached. The authorised representative must also complete and sign the summary table at the end of the form.

Eligibility:

• The tenderer must be one of the following organisation types: company, close corporation, partnership, joint venture, sole proprietor, or trust.
• The authorised representative must be properly authorised via the relevant resolution or power of attorney, with certified copies attached.
• The Authorisation Form must be fully completed and signed.

Joint ventures:

• A certified copy of the Joint Venture Agreement must be attached, incorporating a statement that all members are jointly and severally liable for contract execution, identifying the lead member, and stating the ratios for dividing work and payment.
• A power of attorney signed by the legally authorised signatories of all members must be attached.

Partnerships:

• The certificate must be completed and signed by the full number of partners necessary to commit the partnership.

Supply and delivery of a once-off range of seals, gaskets, packing, and related sealing materials for Lethabo Power Station. The scope covers items for circuit breakers, valves, pumps, sootblowers, and other power station equipment.

Telephone: 0358010221

No other contact details (name, email, address) are stated in the provided document.

Returnable documents: none specified beyond the datasheets and lead-time requirements below.

• Datasheets must be submitted for every item quoted; acceptance of the datasheets is part of evaluation.
• Lead time must be indicated for each item quoted.
• Bidders must quote on at least 80% of the items listed; quoting on fewer results in automatic disqualification from further evaluation.
• Submission method, address, and closing time are not stated in the provided document.

Evaluation stages:

• Functionality: datasheets for all quoted items are assessed for acceptance.
• Quoting threshold: bidders must quote on at least 80% of the items; failure leads to automatic disqualification.
• Lead time must be stated per item.
• No other evaluation criteria (e.g., price, B-BBEE points, minimum score) are stated in the provided document.

Scope: Supply and delivery of a once-off range of seals, gaskets, packing, and related sealing materials for Lethabo Power Station.

Key items (with material and dimensions where stated):

• PTFE thread sealing tape, 10 mm wide, 0.075 mm thick.
• Sealing wire, 2.5 mm diameter, 16 m length, X5CrNi189M, for GE steam power service valves.
• Preformed packing for 22 kV circuit breakers (various sizes, nitrile, rubber, Teflon).
• Neoprene gasket sheets, 3 mm thick, 1 m x 1 m, red.
• Graphite pre-pressed pressure cover seal, ID 395 mm, OD 440 mm, 30 mm thick, for leak-off valve.
• Bulk graphite packing, 12.5 mm x 12.5 mm, square, 2 kg per box.
• Felt engineer's sheet, 900 mm x 6 m x 12.5 mm, white, moth repellent.
• Cork/neoprene gasket sheets, grades 53, various thicknesses.
• Rubber gasket sheet, 6.3 mm thick, 2.44 m x 1.22 m, red.
• Preformed split-ring graphite packing for sootblowers.
• PTFE graphite-impregnated bulk packing, 6 mm x 6 mm, cross braid.
• Pre-cut graphite bonnet seals, various dimensions.
• Flat rubber seals, various sizes.
• Spiral wound gaskets (Metaflex), graphite filler, stainless steel winding, various sizes.
• Pre-cut turbine gaskets (asbestos compressed, rubber).
• Seal sets for plumber blocks.
• Encased oil seals, double lip, spring loaded.
• Ash plant wiper strips, PU, 90A shore hardness.
• O-rings (rubber, NBR 70, Viton) for various applications.
• Gasket sets for deluge valves (fire protection).
• Cotton graphite-impregnated braided packing.
• Silicon sealant (Viking Johnson coupling seal).
• Special seal sets for oil coolers (GE).
• Rubber foam gasket sheet.
• Felt wool sheets, various thicknesses.
• Mechanical seals for Sulzer steam feed pumps (DE and NDE).
• O-ring sets for mill trunnion lube oil.
• Graphite gasket sheets, DIN 28091-GR-11-I-5-CR, max 600°C, 200 bar.
• Hochdruck gaskets, rectangular.
• Ring gaskets for pipe flanges.
• Gas analyser gaskets.
• Generator casing pyle plug seals (silicon).
• Dust boots (rubber).
• Copper annealed ring gaskets.
• Spiral wound gasket sets (130 total, various sizes).
• Bottom leak-off gaskets (graphite, with stainless steel caps).

General requirements:

• Vendors must ensure they are working to the correct drawing revision number where applicable.
• Certain items require protective packaging, sealing, and clear marking with material number.
• Chemicals must be supplied with MSDS, with Section 12 (ecological information) completed in detail.
• For some items, shelf life, date of manufacture, and method of storage must be provided with every delivery.
• Some items must be individually packed in sealed polyurethane bags and marked with contents, quantity, batch number, and cure date.
• Only Credfeld spares acceptable for one O-ring item.
• Only Chesterton brand acceptable for one bulk packing item.

Quality requirements:

• Items must be supplied against the correct drawing revision number where applicable.
• Certain items require protective packaging, sealing, and clear marking with material number.
• For some items, shelf life, date of manufacture, and method of storage must be provided with every delivery.
• Some items must be individually packed in sealed polyurethane bags and marked with contents, quantity, batch number, and cure date.
• Chemicals must be supplied with MSDS, with Section 12 (ecological information) completed in detail.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE, CIDB) are stated in the provided document.

Health and safety requirements:

• Chemicals must be supplied with Material Safety Data Sheets (MSDS), with Section 12 (ecological information) completed in detail.
• No other specific health and safety requirements are stated in the provided document.

Functionality requirements:

• Datasheets must be submitted for all quoted items; acceptance of datasheets is part of evaluation.
• Lead time must be indicated for each item quoted.
• Bidders must quote on at least 80% of the items; failure results in automatic disqualification from further evaluation.

Closing date: 27 January 2025

Returnable documents:

• E-Tendering Training Acknowledgement Form (Annexure): confirms the bidder has completed self-training on the E-Tendering Solution and can operate it. This form is mandatory and must be fully completed and submitted to Eskom within the prescribed period. Failure to do so renders the bid non-responsive and disqualified.

The bid will be disqualified if the E-Tendering Training Acknowledgement Form is not fully completed and submitted within the prescribed period.

The Eskom Supplier Integrity Pact applies to Eskom Holdings SOC Ltd and all its wholly owned subsidiaries, and to all existing and potential suppliers. Its purpose is to prescribe ethical behaviour in all interactions with Eskom. Suppliers must read, complete, sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process. The pact supplements all other relevant commercial and ethics policies, codes and procedures.

Ethics reporting:

• Email: [email protected]
• Email: [email protected]
• Toll-free hotline: 0800 11 27 22

Returnable documents:

• Eskom Supplier Integrity Pact: read, complete, sign and submit the Integrity Declaration Form (includes a Declaration of Fair Tendering Practices) with every bid.
• Non-Disclosure Agreement (NDA): required where confidential information may be accessed.
• Declaration of Interest: disclose any financial, personal or private interest or relationship with an Eskom employee/director, including any that arises after submission.

Disqualification risks:

• Failing to submit the signed Integrity Declaration Form.
• Misrepresenting information or submitting false or forged documents.
• Entering into collusive or anti-competitive agreements with other tenderers.
• Offering or accepting gifts or business courtesies exceeding R1,500 in value.
• Being restricted or suspended from doing business with Eskom or listed on National Treasury's List of Restricted Suppliers.

Bidders must be registered as vendors on the Eskom Vendor Database.

Bidders must complete and submit the Integrity Declaration Form, which includes a Declaration of Fair Tendering Practices.

Bidders must disclose any conflict of interest, including any relationship with Eskom employees or directors.

Bidders must not have been restricted or suspended from doing business with Eskom or be listed on the National Treasury's List of Restricted Suppliers.

Bidders must comply with all applicable South African laws and regulations.

This document is the Eskom Supplier Integrity Pact, applicable to all existing and potential suppliers of Eskom Holdings SOC Ltd and its wholly owned subsidiaries. It sets out ethical behaviour obligations for suppliers during procurement and contract execution. It does not describe the goods or services being procured.

No pricing information is provided in this document.

Gifts and business courtesies to Eskom employees/directors must not exceed R1,500 in value.

Suppliers are subject to a supplier discipline process if found guilty of misconduct. Sanctions may include suspension from the Eskom Vendor Database and referral to National Treasury for inclusion on the List of Restricted Suppliers. Eskom employees/directors are prohibited from having any direct or indirect personal or beneficial interest in any contract with Eskom. The pact is governed by South African law and remains valid until replaced.

Suppliers must maintain an impeachable standard of integrity and prevent all dishonest, unfair, fraudulent, corrupt and illegal practices. They must not disclose confidential information without consent, must not misrepresent information, and must avoid relationships with Eskom employees/directors that could be perceived as contrary to fairness. Gifts and business courtesies must not exceed R1,500 in value. Suppliers must report any dishonest behaviour by Eskom employees/directors to the Eskom Ethics office or Forensic department.

Bidders must not engage in unethical or fraudulent dealings with any Eskom employee/director involved in the evaluation, adjudication or negotiation of a transaction. No bribes, gifts, fees, commissions or inducements may be offered to or requested by such employees/directors.

This document is a PAYE questionnaire for service contracts with Eskom Group. It establishes whether a contractor is an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for tax purposes. It applies to contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries. The pack is based on the Income Tax Act for the 2023/2024 tax year.

The pack applies from 1 March 2023 to 28 February 2024. No closing date or briefing is stated in the document.

Contact: Eskom Group Tax Department

Email: [email protected]

Physical address for Eskom Group Tax: Megawatt Park (no street address provided).

Returnable documents: the completed and signed PAYE Questionnaire (Evaluation Pack A for companies/CCs/trusts, Evaluation Pack B for individuals), the signed summary sheet, and all applicable signed affidavits/declarations (Appendices 1–9). Contractor details (name, vendor number, ID, tax registration, addresses, bank details) must be completed.

Submission method: submit the completed pack to the Eskom contractor representative, and copy Group Tax on the email.

Submission email: [email protected]

Consequences: Eskom will withhold PAYE from payments if required affidavits/declarations are not signed. Contractors must notify Eskom of any changes to their status.

Contractors must complete and return the signed summary sheet and signed affidavits/declarations (Appendices 1–9) as applicable, along with contractor details (name, vendor number, ID, tax registration, addresses, bank details). Completed packs must be submitted to the Eskom contractor representative, copying Group Tax at [email protected].

The questionnaire determines the contractor's tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor) based on answers to a series of tests. The classification determines whether PAYE is withheld from payments.

Key tests for companies/CCs/trusts (Evaluation Pack A):

• Residence: must be a South African resident, or sign Appendix 9 and have status reviewed by Eskom Group Tax.
• Employee exclusion: employing three or more full-time employees who are not connected persons may qualify for independent contractor status (Appendix 1).
• Connected persons: no connected person may render services personally to Eskom (Appendix 2).
• Income test: not more than 80% of income from any one client (Appendix 4).
• Place and control test: services must not be performed mainly at Eskom premises or under Eskom's control/supervision (Appendix 3).
• Dominant impression test: a series of questions (6(i)–6(xi)) determine whether the contractor is independent or a personal service provider.

Key tests for individuals (Evaluation Pack B):

• Service or people test: individuals providing a service (not people) sign Appendix 5.
• People test: labour brokers must provide a valid IRP30 certificate (Appendix 6).
• Residence test: must be a South African resident, or sign Appendix 9.
• Employee exclusion: employing three or more full-time employees who are not connected persons may qualify for independent contractor status (Appendix 1).
• Place and control test: services must not be performed mainly at Eskom premises or under Eskom's control/supervision (Appendix 3).
• Dominant impression test: a series of questions (6(i)–6(xi)) determine whether the individual is independent or an employee.

Classification outcomes: independent contractors sign Appendix 8; dependent contractors or personal service providers sign Appendix 7 (PAYE withheld); labour brokers sign Appendix 6 (PAYE withheld unless valid IRP30 provided).

This document is a PAYE questionnaire for service contracts with Eskom Group. It is not a specification for the supply of seals, gaskets and packing. The questionnaire determines the contractor's tax classification for PAYE withholding purposes.

Applicable to contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries, including Eskom Rotek Industries, Eskom Enterprises, Escap, Eskom Finance Company, Eskom Foundation, and National Transmission Company SA.

Contractors must complete the applicable evaluation pack (A for companies/CCs/trusts, B for individuals) and sign the required affidavits/declarations.

No pricing schedule is included. The document addresses PAYE withholding. For labour brokers: with a valid IRP30 certificate, no PAYE is withheld and an IT3(a) with code 3617 is issued; without it, PAYE is withheld at individual tax rates and an IRP5 with code 3617 is issued. For dependent contractors/personal service providers: PAYE is withheld and coded as 3601 or 3616 on the IRP5.

PAYE withholding: Eskom will withhold Employees' Tax from payments at prevailing tax rates if the contractor is classified as a Dependent Contractor or Personal Service Provider (Appendix 7), or if a Labour Broker fails to provide a valid IRP30 certificate (Appendix 6).

If a valid IRP30 certificate is provided, no PAYE is withheld and an IT3(a) certificate with code 3617 is issued. Without it, PAYE is withheld and an IRP5 with code 3617 is issued.

No bid security, bonds, guarantees, or payment terms are stated in this document.

Contractors must be registered for income tax and provide income tax registration numbers. VAT registration is required if applicable.

Contractors must be residents of South Africa, or sign Appendix 9 and have their status reviewed by Eskom Group Tax.

Contractors must complete the applicable evaluation pack and sign all required affidavits/declarations (Appendices 1–9) as determined by the questionnaire flow.

No CSD, B-BBEE, CIDB, or CIPC requirements are stated in this document.

Eskom will withhold PAYE from payments if required affidavits/declarations are not signed. Contractors must notify Eskom of any changes to their status. Eskom accepts no liability for losses arising from use of this pack.

Contractors must complete the applicable evaluation pack (A for companies/CCs/trusts, B for individuals) and sign the required affidavits/declarations. The pack is based on the Income Tax Act for the 2023/2024 tax year. Contractors must provide accurate and complete information and notify Eskom of any changes to their status.

The questionnaire uses a series of tests to determine tax classification. For companies/CCs/trusts: residence, employee exclusion, connected persons, income test (80%), place and control test, and dominant impression test. For individuals: service or people test, people test, residence test, employee exclusion, place and control test, and dominant impression test. The classification determines whether PAYE is withheld.

Development Team:

• Diane Maunatlala (no role, email or telephone provided in this document).

Returnable documents (all must be completed, signed and submitted with the bid):

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan: must address the project/scope OHS risks and align with the health and safety specification.
• Detailed costing for OHS management: broken down, not a lump sum, based on the overall scope of work.
• Baseline OHS Risk Assessment (BRA): with the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.
• OHS competency evidence: CVs and qualifications/certificates listing required competencies.

Disqualification risks:

• Any required OHS returnable missing or incomplete.
• OHS evaluation resulting in a 'Not Recommended' outcome.

OHS evaluation is part of the tender evaluation for high-risk work.

• The OHS Tender Evaluation Template (Annexure C1) is used to assess each returnable as Yes, No, or Not Applicable.
• The overall OHS assessment results in a recommendation of 'Recommended' or 'Not Recommended'.
• A 'Not Recommended' outcome may disqualify the bidder.
• No minimum qualifying score or preference point split is stated in this document.

Scope of work: Supply and delivery of seals, gaskets and packing (once-off) to Lethabo Power Station.

• The OHS requirements apply to the full scope of work.
• The scope of work and risk assessment serve as guidelines for OHS costing.

OHS competency evidence must be submitted, including CVs and qualifications/certificates. The required competencies depend on the scope of work, risks, OHS plan and applicability.

OHS costing must be submitted as a detailed breakdown, not a lump sum, based on the overall scope of work.

Mandatory OHS compliance documents:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan aligned with the health and safety specification.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.
• OHS competency evidence (CVs, qualifications/certificates).

OHS Tender Evaluation Template (High Risk): Tenderers must submit a signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B), a Health and Safety Plan addressing project OHS risks aligned with the health and safety specification, detailed costing for OHS management (broken down, not lump sum, based on overall scope), a Baseline OHS Risk Assessment (BRA) with methodology, a valid Letter of Good Standing (COIDA or equivalent), an OHS policy signed by CEO complying with OHS Act Section 7, and OHS competency evidence (CVs, qualifications/certificates) as applicable.

The OHS Tender Evaluation Template (Annexure C1) is used to evaluate high-risk tenders. Each OHS returnable is assessed as Yes, No, or Not Applicable, and the overall outcome is a recommendation of 'Recommended' or 'Not Recommended'.

The tenderer must complete and sign Form A to acknowledge and accept Eskom's Supplier Quality Requirements as per specification 240-105658000 and ISO 9001. No other evaluation criteria are stated in the document.

Supply and delivery of seals, gaskets and packing to Lethabo Power Station on a once-off, as-and-when-required basis for a three-month period.

The document lists ISO 9001 clauses (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, Improvement) and quality principles (Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship Management) as applicable, but does not specify a required methodology.

The tenderer must complete and sign Form A to accept Eskom's Supplier Quality Requirements (specification 240-105658000) and ISO 9001. The form includes selection of applicable quality category (Category 3 selected), post-contract award clauses (Contract Execution, Supplier Quality Performance Monitoring, Eskom Rights of Access, Eskom Rights to Information, Preservation, Quality Audits Related Conditions, Management of Nonconformities, Special Processes), and ISO 9001 clauses and quality principles.

The tenderer must complete and sign Form A to accept Eskom's Supplier Quality Requirements (specification 240-105658000) and ISO 9001. No other compliance requirements are stated.

Supply and delivery of seals, gaskets and packing (once-off) to Lethabo Power Station. Open tender, multiple service providers may be awarded.

Closing date: 14 October 2026 at 10h00

Clarification queries deadline: 5 working days before tender submission deadline (i.e., by 07 October 2026)

Clarification meeting: Not applicable

Site visit: Not applicable

Tender validity period: 120 days from closing date

Eskom Representative (for all queries):

• Name: Mahlogonolo Sekgogoba
• Telephone: 016 457 5514
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission platform: Eskom Tender Bulletin site on Eskom E-tendering page (electronic only)

Submission method: electronic only via the Eskom Tender Bulletin site on the Eskom E-tendering page. No hard copies accepted. No zip/compressed files. Upload documents under folders: Technical, Commercial, Financial, and Other. All documents in PDF format; the price list must be submitted in PDF and a copy in Excel format. Upload size per document: 500 MB; total submission restricted to 4 GB. If resubmitting, the latest version is accepted and previous submissions become null and void. Ensure submission status is marked complete. Late tenders will not be accepted.

Returnable documents (all must be completed, signed where required, and submitted by closing time unless noted):

• Annexure A (Authorisation Form): confirms the signatory is authorised to bind the tenderer; attach certified resolution/power of attorney as applicable.
• Annexure B (Acknowledgement Form): confirms receipt of tender documents and cataloguing acknowledgement.
• Annexure C (Tenderer's Particulars): bidder details.
• Annexure D (Integrity Declaration Form): declares commitment to the Supplier Integrity Pact.
• Annexure G1-G4 (SBD 6.2 and local content declarations): only if designated materials are included; declares local production and content.
• Annexure H (SBD 1 Invitation to Bid): completed by all tenderers.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims preference points under PPPFA 2022.
• Annexure J (SBD 4 Bidders Disclosure): discloses any interest or connection with the state.
• E-tendering Help Manual acknowledgement form.
• Completed NEC or other Contract.
• Completed pricing schedule (PDF and Excel).
• Tax Evaluation Questionnaire (if services contract; not applicable here as it is a supply contract).
• For JV/consortium: letter of intent or valid JV agreement, confirmation of single business entity, and single designated bank account details.
• Tax clearance: certified copy required for foreign tenderers with SA footprint not on CSD and for local tenderers not providing SARS e-filing PIN; foreign suppliers with no SA footprint need no tax proof.
• COIDA certificate of good standing or proof of application (South African tenderers only).
• SHEQ documents as per SHEQ folder on the bulletin.

Disqualification risks:

• Failure to meet eligibility criteria.
• Incomplete tender or missing mandatory returnables at closing.
• Submitting more than one tender (unless as part of a JV).
• Tender signed by non-authorised person.
• Being on National Treasury restricted list, Tender Defaulters list, or restricted by Eskom.
• Sub-contracting 100% of the scope of work.
• Quoting on less than 80% of the items on tender (automatic disqualification from further evaluation).

Evaluation stages:

1. Basic compliance: eligibility criteria, complete tender with commercial, financial and technical information, and mandatory returnables submitted by closing.
2. Functionality (pass/fail):

• Datasheet required for all items quoted; evaluation of datasheet acceptance.
• Lead time to be indicated on each item quoted.
• Must quote on at least 80% of items on tender, else automatic disqualification.

3. Price (scored out of 80 points):

• Evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, and compared on Net Present Value basis.
• Unconditional discounts considered; conditional discounts applied at payment.

4. Specific Goals (scored out of 20 points) under 80/20 system:

• B-BBEE status level points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• Total score = price points + specific goals points, rounded to two decimals.
• Contract awarded to highest scoring tenderer, subject to objective criteria.

Preference points evidence (to claim B-BBEE points):

• Valid B-BBEE certificate from SANAS accredited agency, or sworn affidavit/CIPC affidavit.
• Proof of ownership/shareholding (preferably CIPC) with breakdown.
• Certified ID copies of shareholders.
• Proof of disability (if applicable).
• For trust/consortium/JV: consolidated B-BBEE certificate.

If preference points documentation not submitted, tenderer is not disqualified but scores 0 for specific goals and may only score out of 80 for price.

Objective criteria may apply: Eskom may award to a tenderer other than the highest scoring if objective criteria justify.

Scope: Supply and delivery of seals, gaskets and packing (once-off) to Lethabo Power Station.

Key requirements:

• Tenderers must quote on at least 80% of the items on tender.
• Datasheet required for all items quoted.
• Lead time to be indicated on each item quoted.
• Successful tenderer may be required to provide cataloguing information per item after award and label materials per Eskom's labelling specifications.
• Pricing schedule must include a line item for cataloguing if required; Eskom will pay for cataloguing.
• Local procurement content target: 100% (tenderer to propose local content percentage).
• SDL&I objectives: submit proposals for jobs created and retained in South Africa.

Performance security: if required, tenderer must select at least two financial institutions from Eskom-approved list.

Pricing schedule/BOQ must be completed and submitted in PDF and Excel format.

• Price list to be submitted in PDF and Excel.
• Pricing schedule must include cataloguing line item if required.
• Local procurement content: tenderer to propose local content percentage; target is 100%.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• Unconditional discounts considered; conditional discounts applied at payment.

Payment terms:

• Contracts below R50,000,000 (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50,000,000 (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Security for performance:

• If performance bond or demand guarantee required, tenderer must select at least two financial institutions from Eskom-approved list.

SDL&I penalty and retention:

• Penalty of 1% of contract value for failure to meet SDL&I obligations.
• Eskom retains 1% of every invoice (excl. VAT) as security for SDL&I obligations; released upon fulfilment.

Pricing:

• Prices evaluated inclusive of VAT.
• Unconditional discounts considered; conditional discounts applied at payment.
• No alternative tenders allowed.

Mandatory contractual requirements (assessed after evaluation, proof required before award):

• CSD registration (CSD number/CSD report).

Additional contractual requirements (if applicable):

• COIDA: original certificate of good standing or proof of application from Compensation Fund (South African tenderers only).
• SHEQ requirements: see SHEQ folder on the bulletin.

B-BBEE requirements:

• Valid B-BBEE certificate or sworn affidavit required as condition for contract award.
• Revenue up to R10 million (EME): sworn affidavit acceptable.
• Revenue up to R50 million (QSE): must comply with QSE scorecard; if at least 51% black-owned, sworn affidavit acceptable.
• Revenue above R50 million: valid B-BBEE certificate required.
• B-BBEE improvement or retention plan must be submitted within 30 days of contract signature.
• Level 4 bidders must achieve Level 3 by end of first year; Level 5-8 or non-compliant must achieve Level 4 by end of first year, then improve one level each year.

Employment Equity Act compliance (South African tenderers only): if a designated employer, proof of compliance and submission of EE report required.

Tax compliance:

• Local tenderers must provide SARS e-filing PIN for verification or CSD profile.
• Foreign tenderers with SA footprint must provide certified tax clearance certificate.
• Foreign suppliers with no SA footprint need no tax proof.

CIDB: Not applicable.

Local content: If designated materials included, complete Annexures G1-G4.

SHEQ requirements:

• COIDA certificate of good standing or proof of application (South African tenderers only).
• Quality, safety, and environmental documents as per SHEQ folder on the bulletin.
• These are contractual requirements, not evaluation criteria; proof required before award.

Contract will be NEC3 SC (Supply Contract).

Eligibility restrictions:

• Tenderers must not have nationality of a country on international sanctions list.
• No more than one tender per tenderer (except as part of JV).
• JV/consortium must have agreement stating joint and several liability.
• No conflict of interest; disqualification if controlling partner or majority shareholder in common, or relationship that could influence tender.
• Tenders signed by non-authorised persons disqualified.
• Tenderers restricted by National Treasury or on Tender Defaulters list disqualified.
• Tenderers restricted by Eskom disqualified.
• Sub-contracting 100% of scope disqualified.

Payment terms: as per financial requirements section.

SDL&I obligations: submit implementation schedule within 28 days of contract award; quarterly reports; Eskom reviews within 30 days; corrective measures required if not met.

Additional evaluation details:

• Functionality criteria: datasheet submission and lead time indication.
• Price scored out of 80 points.
• Specific goals (B-BBEE) scored out of 20 points under 80/20 system.
• Total score = price + specific goals.
• Objective criteria may apply; Eskom may award to non-highest scorer if justified.

Supply and delivery of seals, gaskets and packing to Lethabo Power Station for a three-month period on a once-off, 'as and when required' basis.

Returnable documents: Form A must be completed and signed. No other returnable forms are specified in the provided document.

Quality requirements are evaluated under Category 3. Bidders must provide objective evidence of a documented Quality Management System (QMS) that complies with ISO 9001:2015, covering clauses 5.3, 7.5, 8.4, 8.7, 9.2 and 10.2. A draft Contract Quality Plan (per ISO 10005) and an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work are required. Scoring: Section A (QMS documentation) – 7 points; Section B (Evidence of QMS in operation) – 2 points; Section C (Contract Quality Plan) – 1 point; Section D (Quality Control Plan) – 1 point; Section E (User-defined requirements, including Form A) – 2 points. Total possible score: 13 points.

Supply and delivery of seals, gaskets and packing to Lethabo Power Station. The contract runs for a three-month period on a once-off, 'as and when required' basis.

Form A must be completed and signed. Additional requirements may be added as per the scope of work and/or specification. Section E is scored out of 2 points.

Quality Management System (QMS) must comply with ISO 9001:2015. The draft Contract Quality Plan must follow ISO 10005. The ITP/QCP must follow ISO 10005. Form A must be completed and signed.

Quality requirements are evaluated under Category 3. Bidders must provide objective evidence of a documented QMS that complies with ISO 9001:2015, covering clauses 5.3, 7.5, 8.4, 8.7, 9.2 and 10.2. A draft Contract Quality Plan (per ISO 10005) and an ITP/QCP for similar work are required. Scoring: Section A (QMS documentation) – 7 points; Section B (Evidence of QMS in operation) – 2 points; Section C (Contract Quality Plan) – 1 point; Section D (Quality Control Plan) – 1 point; Section E (User-defined requirements, including Form A) – 2 points. Total possible score: 13 points.

The eTendering system is a web-based platform that replaces manual submission of tender documents at Eskom offices. Suppliers must register and verify their email and OTP before access. Access is via the TenderBulletin public website or the eTendering website, and a CSD number is required.

Closing date: 14 October 2026 at 10:00 (from tender record). No other dates are stated in the document.

For problems with Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender. No specific contact details are provided in the document.

Submission is electronic only via the Eskom eTendering system at https://eTendering.eskom.co.za. Bidders must register on the portal, verify their email and OTP, then select the tender reference number and create a new submission. Upload each required document under the correct category (Technical, Commercial, Finance, etc.). Individual files must not exceed 50MB; total uploads must not exceed 900MB. After uploading all documents, click 'Finalize Submission' and then 'Finalise and Close Submission'. A confirmation email with the submission ID is sent; keep this email for enquiries. Late or incomplete submissions are not accepted.

No evaluation criteria are stated in the provided document. Bidders must have a valid CSD number to access the eTendering system.

The tender is for the supply and delivery of seals, gaskets and packing (once-off) to Lethabo Power Station. No further technical specifications are provided in the document.

Submission process: register on the eTendering portal, verify email and OTP, select the tender reference number, create a new submission, upload documents under the correct categories (Technical, Commercial, Finance, etc.), finalize the submission, and receive an email confirmation with the submission ID. File size limits: individual files cannot exceed 50MB, total uploads cannot exceed 900MB.

A valid CSD number is required to access the eTendering system and submit a bid.

Closed tenders are sent directly to selected suppliers who meet the selection and evaluation criteria; these suppliers receive a link via email to bid privately.

The document is an acknowledgement form for Eskom OHS legal and other requirements. It does not describe the scope of the tender itself.

Returnable documents:

• Annexure B: Eskom Acknowledgement Form for OHS legal and other requirements — must be completed, signed by an authorised person (CEO/Director/Managing Director), and witnessed by two witnesses.

Submission method and address: not stated in the provided document.

Bidders must complete and sign the Annexure B Acknowledgement Form for Eskom OHS legal and other requirements, acknowledging that they have obtained copies of the listed OHS documents and understand the consequences of non-compliance. The form must be signed by an authorised person (CEO/Director/Managing Director) and witnessed by two witnesses.

OHS compliance:

• Comply with Eskom contractor Health and Safety requirements standards 32-136.
• Comply with the OHS specification/requirements provided.
• Comply with the Occupational Health and Safety Act.
• Comply with the Compensation for Occupational Diseases and Illnesses Act.
• After contract award, align company processes to Eskom's OHS requirements (policies, procedures, standards).
• Penalties will be enforced for non-conformance to Eskom and/or statutory OHS requirements.
• All employees (contractors/suppliers) must undergo the relevant Eskom induction.

Management of contractors/suppliers (main supplier obligations):

• Demonstrate the process and selection criteria applied when appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Accountable for management of contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal with all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main supplier in terms of performance and penalty processes.
• Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of clients (including Eskom) for previous similar work.