Supply and delivery of white road-marking paint and glass beads — city of mbombela

Closing

• 19 October 2026 at 11:00.

Bid documents available

• From 12 October 2026, free of charge, on www.mbombela.gov.za (tenders and notices folder) and the National Treasury e-Tender Portal at www.etenders.gov.za.

Briefing session

• None; no briefing session will be held.

Samples

• Non-returnable samples must reach the City of Mbombela Municipal Stores, Office M2, Kanaal Street by no later than 11:00 on the closing date.

Bid validity

• 30 days from the closing date.

Bidding procedure enquiries

• Contact: Christopher Nkambule
• Role: Supply Chain Management
• Telephone: 013 759 2358
• Email: [email protected]

Technical enquiries

• Contact: Baldwin Shongwe
• Role: Project Manager, Logistics Management
• Telephone: 013 759 2026
• Email: [email protected]

Employer

• City Manager: Mr W. Khumalo
• City of Mbombela
• PO Box 45
• Mbombela, 1200

Submission address

• Tender Box
• No 1 Nel Street
• Mbombela Civic Centre (next to the main entrance)
• Mbombela, 1200

Sample delivery address

• City of Mbombela Municipal Stores
• Office M2
• Kanaal Street

Submission method

• Sealed envelope placed in the tender box at the Mbombela Civic Centre.
• The envelope must be clearly marked with the bid number (COM134/2026), the full description, the closing date and the bidder's name.
• Bids sent by telegram, fax or email will not be considered.
• Late bids will not be accepted.
• The bid document must not be detached from the pack; no alterations or additions are permitted except as instructed by the employer.
• Complete in non-erasable black ink; corrections must be dated and signed by the authorised signatory. Erasures, masking fluid, tippex, pencil and erasable ink render the submission non-responsive.

Returnable forms and documents

• MBD 1 (Invitation to Bid): serves as the form of offer; must be completed in full and signed by an authorised signatory or the bid is non-responsive.
• MBD 3.1 pricing schedule (firm prices): priced, extended and totalled.
• MBD 4 (Declaration of Interest): discloses any director, trustee, shareholder or member in the service of the state, or connected to officials evaluating or adjudicating the bid.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal preference points.
• MBD 7.2 (Contract Form – rendering of services): signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares no SCM abuse, fraud, corruption or tender-default listing.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Authority to sign a bid, plus a certificate of authority for joint ventures where applicable.
• Valid TCS PIN or CSD number; proof of company registration; certified copies of directors' identity documents; full CSD registration report not older than 30 days; data sheet with product specifications and a colour picture.
• Municipal rates and taxes statements for the business and every active director, or tribal authority proof of residence, or a lease agreement plus the lessor's rates statement.
• B-BBEE certificate or sworn affidavit for EMEs and QSEs; consolidated B-BBEE certificate for joint ventures and consortia.
• COIDA certificate and public liability insurance where applicable.

Disqualification risks

• Late bids, or bids sent by telegram, fax or email.
• An unsigned or incomplete MBD 1, or a bid not signed by an authorised signatory.
• Any returnable form omitted or left unsigned.
• Municipal rates and taxes in arrears for more than three months.
• Listing on the Register of Bid Defaulters or abuse of any state institution's SCM system.
• Failure to submit samples as required.
• Alterations, tippex, pencil or erasable ink.

Preference point system

• 80/20 system applies (contract value up to R50 million).
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals allocation (20 points)

• 100% black-owned enterprise: 5 points.
• At least 30% women shareholding or ownership: 5 points.
• At least 30% youth shareholding or ownership: 2.5 points.
• At least 30% ownership by people living with disability: 2.5 points.
• Enterprise regarded as an EME located within the City's local area of jurisdiction: 5 points.
• The City uses the CSD report to verify these claims.
• Failure to submit the required proof means the specific-goal points are not claimed.

Process

• Bids are opened in public immediately after the closing date.
• The City is not bound to accept the lowest or any bid and may cancel the tender.
• The City may require a bidder to substantiate any preference claim before or after adjudication.

Scope

• Supply, delivery and off-loading of white road-marking paint and glass beads for the City of Mbombela.

Quantities

• 80 units of road-marking white paint, 20 litres each (similar to the Plascon product).
• 50 units of road-marking glass beads, 25 kg bags.

Delivery

• Once-off contract; the successful bidder must deliver within 14 days.
• All delivery costs must be included in the bid price, delivered to the prescribed destination.

Samples

• Original, non-returnable samples in a 5 litre container are required; pictures are not accepted.
• Deliver to the City of Mbombela Municipal Stores, Office M2, Kanaal Street, by no later than 11:00 on the closing date, with a completed sample form.
• Samples must be wrapped in their original packaging and marked with the bidder's name, the manufacturer's name, the contract number, and a contact person and telephone number.
• Samples must not be included in parcels containing the bid.
• Failure to submit samples as required renders the bid non-responsive.

Product information

• A data sheet with product specifications and a colour picture must be submitted.

Documents to accompany the bid

• Valid Tax Compliance Status (TCS) PIN.
• Proof of company registration.
• Certified copies of the identity documents of the business directors.
• Full CSD registration report, not older than 30 days before the closing date; summary reports are not accepted.
• Data sheet with product specifications and a colour picture.

Municipal rates and taxes

• Current rates and taxes statement for the business premises from the relevant local authority, or tribal authority proof of residence, or a lease agreement with the lessor's current rates statement.
• Current rates and taxes statements for every active director, including directors of consortium or joint venture partners, matching the residential addresses on the CIPC registration documents.
• The physical business address on the CSD must match the address on the company registration documents.
• The Municipality may verify rates and taxes details against the CSD and CIPC records.

Certification

• Certified copies must be originally certified and not older than three months; copies of certified copies are not accepted.
• Certified copies of qualifications and identity documents are required for key personnel whose CVs are submitted.
• Non-compliance with these requirements results in immediate disqualification.

Pricing basis

• Firm prices only; non-firm prices, including prices subject to exchange-rate variation, will not be considered.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.
• The offer is valid for 30 days from the closing date.

Line items

• Road-marking white paint, 20 litres each: quantity 80, unit price and total price excluding VAT.
• Road-marking glass beads, 25 kg bags: quantity 50, unit price and total price excluding VAT.
• Total bid price excluding VAT, VAT at 15%, and total bid price including VAT.

Bidder must also state

• Required-by date and delivery point, brand and model, country of origin, whether the offer complies with the specification, any deviations, the delivery period, and whether delivery is firm.
• All delivery costs must be included in the bid price.

Pricing

• Firm prices only; non-firm prices, including prices subject to exchange-rate variation, will not be considered.
• Prices must be in South African currency and include delivery costs and VAT.
• VAT is recorded at 15%.
• The total bid price must be reflected on the form of offer; failure to sign or to reflect the total tendered amount renders the bid non-responsive.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.

Validity

• The offer is valid for 30 days from the closing date.

Late delivery

• Delivery is required within 14 days; failure attracts a penalty of 3% per day or part thereof.

Taxes

• Bidders must allow for all taxes and duties in their prices; no additional claims will be considered.

Registration and tax

• CSD registration with a full registration report (summary reports are not accepted), dated no more than 30 days before the closing date.
• Valid Tax Compliance Status (TCS) PIN, or a CSD number where no TCS is available.
• Proof of company registration (CIPC certificate).
• Certified copies of the identity documents of all business directors.
• Each party to a consortium, joint venture or subcontract arrangement must submit a separate TCS/PIN/CSD number.

B-bbee

• EMEs and QSEs may submit a sworn affidavit or a certified B-BBEE certificate to claim points.
• Other bidders must submit a certified B-BBEE status level verification certificate from an IRBA-registered auditor or a SANAS-accredited verification agency.
• Joint ventures, consortia and large companies must submit a consolidated B-BBEE certificate; there is no consolidated affidavit.
• Failure to submit B-BBEE proof means no B-BBEE preference points are awarded.

Municipal rates and taxes

• Valid, current rates and taxes statements are required for the business premises and for every active director, matching the addresses on the CIPC registration documents.
• In a traditional authority area, proof of residence from the tribal authority is accepted.
• For leased premises, a valid lease agreement plus the lessor's current rates and taxes statement is required.
• Accounts in arrears for more than three months disqualify the bid.

Certification

• Certified copies must be originally certified and not older than three months; copies of certified copies are not accepted.
• For key personnel, certified copies of qualifications and identity documents must accompany the bid.

Joint ventures

• A formal JV or consortium agreement showing profit and loss sharing percentages is required, with the lead partner holding at least 51%.
• Each party must submit its own returnable documents.

Other

• COIDA certificate and public liability insurance from a registered financial services provider, where applicable.
• No bid will be accepted from a person in the service of the state.

Contract

• The successful bidder must complete and sign the written contract form (MBD 7.2, rendering of services).
• The contract is once-off, based on the specifications, with delivery required within 14 days.
• Late delivery attracts a penalty of 3% per day or part thereof.
• If the successful bidder fails to perform, the Municipality may cancel the contract summarily and the bidder is liable for any additional cost of calling fresh tenders or accepting a less favourable tender.

Bid conditions

• Bids remain valid for 30 days.
• Prices are fixed and must include VAT and delivery costs.
• Notices to bidders issued before submission form part of the tender document and must be completed, signed, dated and returned.
• The City may cancel the tender when deemed necessary.
• Bid results are published on the council website in terms of MFMA section 75(1)(g) and SCM regulations section 23(c).
• Bidder information is used only for tender purposes in line with the Protection of Personal Information Act.

Preference points

• 80/20 system applies: 80 points for price and 20 points for specific goals, out of 100.
• Specific goals: 100% black-owned enterprise 5 points; at least 30% women ownership 5 points; at least 30% youth ownership 2.5 points; at least 30% ownership by people living with disability 2.5 points; EME located within the City's local area of jurisdiction 5 points.
• The City verifies specific-goal claims from the CSD report.
• No proof submitted means the specific-goal points are not claimed.
• The City may call for substantiation of any preference claim at any time.

Adjudication

• Bids are opened in public immediately after the closing date.
• The City is not bound to accept the lowest or any bid and may cancel the tender.