Supply, delivery and off-loading of chlorine granules (calcium hypochlorite) – city of mbombela

Closing date: 19 October 2026 at 11:00

• Bid documents available from 12 October 2026 on www.mbombela.gov.za (tenders and notices folder) and www.etenders.gov.za.
• No briefing session will be conducted for this tender.

No briefing session will be conducted for this tender.

Procurement enquiries:

• Contact: Christopher Nkambule
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 013 759 2358

Technical enquiries:

• Contact: Baldwin Shongwe
• Role: Logistics Management
• Email: [email protected]
• Telephone: 013 759 2026

Employer:

• Name: Mr W. Khumalo
• Role: City Manager
• Address: City of Mbombela, PO Box 45, Mbombela, 1200

Submission address:

Mbombela Civic Centre

1 Nel Street

Mbombela, 1200

Submission method: sealed envelope placed in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance, before 11:00 on the closing date.

• Envelope must be clearly marked with the bid number, full description, closing date and bidder's name.
• Bids received by telegram, fax or e-mail will not be considered. Late bids will not be accepted.
• Proof of posting is not accepted as proof of delivery.
• The bid must be completed on the official tender form, fully priced, extended, totalled, signed, and sealed. The form must not be detached from the document.
• Complete the document in non-erasable black ink. Corrections must be dated and signed by the authorised signatory. Erasures, tippex, pencil or erasable ink are prohibited and will render the submission non-responsive.
• MBD 1 (Invitation to Bid) is the form of offer and must be completed in full and signed by an authorised signatory, failing which the submission is non-responsive.
• Bids must be submitted on the official forms provided, not re-typed.
• Returnable forms and documents (all must be attached):
• MBD 1 (Invitation to Bid) – completed and signed as the offer.
• MBD 4 (Declaration of Interest) – discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim) – claims B-BBEE and specific goal points.
• MBD 7 (Contract Form) – to be signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past SCM Practices) – declares any past abuse of SCM systems.
• Certificate of Independent Bid Determination – certifies no collusion.
• Authority to sign a bid – authorises the signatory.
• Certificate of authority for joint ventures – if applicable.
• Valid Tax Compliance Status (TCS) PIN or printed TCS certificate.
• Proof of company registration (CIPC certificate).
• Certified copies of directors' identity documents.
• Full CSD registration report not older than 30 days from closing date (summary reports not accepted).
• Certified copy of B-BBEE certificate or sworn affidavit (to claim points).
• High-resolution full-colour product image and product data sheet.
• Certified proof of ownership of a fleet certified to transport hazardous chemicals and the relevant licence.
• Municipal rates and taxes statements for the business and each director (or tribal proof of residence or lease agreement with lessor's rates statement).
• Company profile (recommended).
• JV/consortium agreement if applicable, with profit/loss sharing and lead partner holding at least 51%.
• Disqualification risks:
• Any mandatory returnable document omitted or unsigned.
• Bids received after the closing time.
• Alterations or additions to the bid document not authorised by the employer.
• Municipal rates and taxes or service charges in arrears for more than three months.
• Bidder or director listed on the Register of Bid Defaulters or convicted of fraud/corruption in the past five years.
• Forged or fraudulent documents – may be reported to SAPS and restricted from doing business with public institutions for up to 10 years.

Evaluation system: 80/20 preference point system (PPPFA and Preferential Procurement Regulations 2022).

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Total: 100 points.

Specific goals (20 points):

• 5 points for a 100% black-owned enterprise.
• 5 points for at least 30% woman-owned or woman shareholding enterprise.
• 2.5 points for at least 30% youth-owned or youth shareholding enterprise.
• 2.5 points for at least 30% people living with disability shareholding or owned enterprise.
• 5 points for an EME located within the local area of Mbombela (RDP programme).
• Points are allocated on a proportional or pro rata basis.
• The City will use the CSD report to verify specific goal claims.
• Failure to submit proof/documentation for specific goals means no points are claimed for those goals.
• The City reserves the right to require substantiation of any preference claim.
• The City is not bound to accept the lowest or any tender and may cancel the tender.
• No minimum qualifying score is stated.

Supply, delivery and off-loading of chlorine granules for the City of Mbombela Municipal Store.

Product required:

• SANS Approved Chlorine Granules (Calcium Hypochlorite, Active Strength 65%–68% minimum, equivalent to HTH).
• Packed in 25 kg units.
• Quantity: 150 units.

Delivery:

• Delivery and off-loading at the Mbombela Municipal Store.
• All delivery costs must be included in the bid price.
• Bidders must indicate the required delivery date, delivery location, brand and model, country of origin, and delivery period.

Product knowledge demonstration:

• High-resolution full-colour product image (sharp and clear).
• Product data sheet with specifications.
• Certified proof of ownership of a fleet certified to transport hazardous chemicals and the relevant licence.

Bidders should provide a company profile demonstrating relevant experience.

• For key personnel whose CVs are submitted, certified copies of qualifications and identity documents must be attached.
• Certified copies must not be older than three months.
• No specific years of experience or number of reference projects are stated.

Pricing schedule – firm prices only.

• Item: SANS Approved Chlorine Granules (Calcium Hypochlorite, Active Strength 65%–68% minimum, equivalent to HTH) in 25 kg units.
• Quantity: 150.
• Provide unit price excluding VAT, total price excluding VAT, 15% VAT, and total price including VAT.
• Indicate required-by date, delivery location, brand and model, country of origin, specification compliance (and deviations), delivery period, and delivery basis.
• All delivery costs must be included in the bid price.
• Offer valid for 30 days from closing date.

Pricing format: Firm prices only. Non-firm prices (including prices subject to exchange rate variations) will not be considered.

• Prices must be in South African currency and include delivery costs and VAT.
• VAT (15%) must be shown as a lump sum and the total inclusive of VAT carried to the form of tender.
• The total bid price must be reflected on the form of offer; failure to do so renders the submission non-responsive.
• Offer valid for 30 days from the closing date.
• Separate pricing schedule required for each delivery point if pricing differs.
• No bid security or guarantee is specified.
• No retention or payment terms are stated.
• No financial capacity or turnover threshold is stated.

CSD registration: Full CSD registration report not older than 30 days from closing date. Summary reports not accepted.

Tax compliance: Valid TCS PIN or printed TCS certificate. Where no TCS is available, a CSD number must be provided. Foreign suppliers must complete the pre-award questionnaire (Part B:3).

B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) is required to claim preference points.

• EMEs (annual revenue up to R10 million) may submit a sworn affidavit confirming revenue and black ownership.
• QSEs (annual revenue up to R50 million) may submit a sworn affidavit or certificate.
• Entities with revenue above R50 million must submit a certified B-BBEE certificate from an IRBA-registered auditor or SANAS-accredited agency.
• JVs/consortia must submit a consolidated B-BBEE certificate (no consolidated affidavit).

CIPC: Proof of company registration (CIPC certificate; CC certificates valid up to 2010).

Municipal rates and taxes: Valid and current rates and taxes statements for the business and each director (or tribal proof of residence or lease agreement with lessor's rates statement). Accounts in arrears for more than three months disqualify the bid.

Certification: Certified copies must be originally certified by a commissioner of oaths and not older than three months. Copies of certified copies are not accepted.

COIDA: COIDA certificate or letter of good standing required where applicable.

Public liability insurance: Copy of public liability insurance from a registered financial service provider required where applicable.

Financial statements: Audited or independently reviewed financial statements for three consecutive years may be required for companies with a public interest score of 100 or more; unaudited AFS for companies with a score below 100.

No CIDB grading is required (this is a supply tender).

B-BBEE requirements:

• A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points.
• EMEs (annual revenue up to R10 million) may submit a sworn affidavit confirming annual total revenue and level of black ownership.
• QSEs (annual revenue up to R50 million) may submit a sworn affidavit or certificate.
• Entities with revenue above R50 million must submit a certified B-BBEE certificate from an IRBA-registered auditor or SANAS-accredited agency.
• JVs/consortia must submit a consolidated B-BBEE certificate (no consolidated affidavit).
• Non-adherence results in no allocation of B-BBEE points.

Bidders must demonstrate capacity to handle hazardous chemicals by providing certified proof of ownership of a fleet certified to transport hazardous chemicals and the relevant licence.

• COIDA certification or letter of good standing is required where applicable, reflecting the nature of work.

The successful bidder will be required to sign a written contract form (MBD 7).

• The contract is for the supply, delivery and off-loading of chlorine granules.
• If the successful bidder fails to execute the service, the Municipality may cancel the contract summarily and the bidder will be liable for any additional expense incurred by the Municipality in calling for fresh tenders or accepting a less favourable tender.
• Bids are valid for 30 days from the closing date.
• Prices are fixed and no additional costs will be considered.
• The General Conditions of Contract (GCC) and any Special Conditions apply.

Special conditions:

• The tender must be made out on the attached form, not detached, fully priced, signed and sealed.
• Proof of posting is not accepted as proof of delivery.
• Tenders opened in public immediately after closing.
• No alterations or additions to the bid document except as instructed by the employer.
• Non-erasable black ink only; corrections dated and signed.
• Bids not complying with mandatory requirements are non-responsive.
• Bids not properly signed by an authorised party are rejected (except single-director companies or sole proprietorships).
• Bids rejected if municipal rates and taxes are in arrears for more than three months.
• Bids rejected if bidder or director is on the Register of Bid Defaulters or has abused SCM systems.
• MBD 1 is the form of offer and must be completed in full and signed.
• Prices inclusive of VAT; VAT shown as a lump sum.
• If the successful bidder fails to execute, the Municipality may cancel summarily and claim additional expenses.
• Notices to Bidders form part of the tender document and must be returned.
• Bids valid for 30 days.
• Fraudulent or forged documents may lead to reporting to SAPS and restriction from doing business with public institutions for up to 10 years.

Compulsory documentation to be submitted with the bid:

• Valid Tax Compliance Status (TCS) PIN.
• Proof of company registration.
• Certified copies of business directors' identity documents.
• Full CSD registration report not older than 30 days from closing date (summary reports not accepted).
• Certified copy of B-BBEE certificate or sworn affidavit (to claim points).
• High-resolution full-colour product image and product data sheet.
• Certified proof of ownership of a fleet certified to transport hazardous chemicals and the relevant licence.
• Municipal rates and taxes statements for the business and each director (or tribal proof of residence or lease agreement with lessor's rates statement).
• JV/consortium agreement if applicable, with profit/loss sharing and lead partner holding at least 51%.
• Certified copies must be originally certified and not older than three months.
• Failure to comply results in immediate disqualification.

Evaluation: 80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points.

Specific goals breakdown:

• 5 points for 100% black-owned enterprise.
• 5 points for at least 30% woman-owned or shareholding enterprise.
• 2.5 points for at least 30% youth-owned or shareholding enterprise.
• 2.5 points for at least 30% people living with disability shareholding or owned enterprise.
• 5 points for an EME located within the local area of Mbombela.
• Points allocated on a proportional or pro rata basis.
• The City will use the CSD report to verify claims.
• Failure to submit proof means no points for those goals.
• The City is not bound to accept the lowest or any tender.