Supply, delivery and off-loading of water cascade clamp fittings for the city of mbombela

Supply, delivery and off-loading of water cascade clamp fittings for the City of Mbombela (Mbombela Municipal Store). Bid document available free of charge from 9 October 2026 on the City's website and National Treasury e-Tender Portal. Bids received by telegram, fax or e-mail will not be considered. Bid results will be published on the council website.

Closing date: 16 October 2026 at 11:00.

Bid document availability: from 9 October 2026 on the City's website (www.mbombela.gov.za) and National Treasury e-Tender Portal (www.etenders.gov.za).

Compulsory briefing session: none.

Bid validity period: 30 days from the closing date.

No briefing session shall be conducted for this tender. Compulsory briefing session: none.

Bidding procedure enquiries:

• Contact: Christopher Nkambule
• Role: Supply Chain Management
• Telephone: 013 759 2358
• Email: [email protected]

Technical enquiries:

• Contact: Baldwin Shongwe
• Role: Project Manager, Logistics Management
• Telephone: 013 759 2026
• Email: [email protected]

Employer:

• Contact: Mr W. Khumalo
• Role: City Manager
• Address: City of Mbombela, PO Box 45, Mbombela, 1200

Submission address:

Mbombela Civic Centre

1 Nel Street

Mbombela, 1200

(next to the main entrance)

Submission method: sealed envelope placed in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance.

Closing time: 16 October 2026 at 11:00.

Bids must be submitted on the official forms provided (not retyped). The tender form must not be detached from the document, must be fully priced, extended, totalled, completed in all respects, and signed. Use non-erasable black ink; corrections must be dated and signed. Erasures, tippex, pencil or erasable ink are prohibited and render the bid non-responsive.

Bids received by telegram, fax or e-mail will not be considered. Late bids will not be accepted. Proof of posting is not accepted as proof of delivery.

Returnable forms (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid / Form of Offer): must be completed in full and signed; serves as the offer.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and specific goal points.
• MBD 7.1 (Contract Form): to be signed by the successful bidder upon appointment.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently.
• Authority to Sign a Bid: authorises the signatory to bind the bidder.
• Certificate of Authority for Joint Ventures: required where applicable.

Mandatory supporting documents to be attached:

• Valid Tax Compliance Status (TCS) PIN or printed TCS certificate.
• Proof of company registration (CIPC certificate).
• Certified copies of business directors' identity documents.
• Full Central Supplier Database (CSD) registration report not older than 30 days from closing date (summary reports not accepted).
• Certified copy of B-BBEE certificate or sworn affidavit (to claim B-BBEE points).
• Current municipal rates and taxes clearance for the business and all active directors (or tribal authority proof of residence, or lease agreement with lessor's rates and taxes clearance).
• Certified copies of qualifications and identity documents for key personnel whose CVs are submitted (if applicable).

Certified copies must not be older than three months and must be originally certified; copies of certified copies are not accepted.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids not properly signed by an authorised signatory (exception for single-director/member/sole proprietorship).
• Failure to reflect the total bid price on the form of offer.
• Municipal rates and taxes in arrears for more than three months.
• Bidders or directors listed on the Register of Bid Defaulters or who have abused SCM processes.
• Forged or fraudulent documents; offenders may be reported to SAPS and restricted from doing business with public institutions for up to 10 years.

Evaluation method: 80/20 preferential point system under the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022.

Points allocation:

• Price: 80 points.
• Specific goals: 20 points.

Specific goals (20 points total):

• 5 points for a 100% black-owned enterprise.
• 5 points for at least 30% woman shareholding or owned enterprise.
• 2.5 points for at least 30% youth shareholding or owned enterprise.
• 2.5 points for at least 30% people living with disability shareholding or owned enterprise.
• 5 points for an enterprise regarded as an EME located within the local area of Mbombela.

The City will use the CSD report to verify specific goal claims. Failure to submit proof/documentation for specific goals means those points are not claimed.

Pre-qualification and mandatory requirements (non-compliance renders the bid non-responsive):

• Registered on the Central Supplier Database (CSD) with a full report not older than 30 days.
• Valid Tax Compliance Status (TCS) PIN or printed certificate.
• Company registration certificate and certified director ID copies.
• Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim points.
• Municipal rates and taxes clearance for the business and all directors (or tribal/lease documentation).
• Certified copies not older than three months.
• Formal JV/consortium agreement with lead partner holding at least 51% where applicable.

The City is not bound to accept the lowest or any tender and reserves the right to cancel the tender.

Supply, delivery and off-loading of water cascade clamp fittings for the Mbombela Municipal Store.

Items required (pricing schedule):

• Clamp Cascade 69-75mm: quantity 150 each.
• Clamp Cascade 104-110mm PVC 0440-08: quantity 100 each.
• Clamp Cascade 121-130mm PVC 1000-12: quantity 100 each.

Delivery: all delivery costs must be included in the bid price. Delivery point is the Mbombela Municipal Store.

Bidder to indicate: required-by date, delivery location, brand and model, country of origin, compliance with specification, any deviations, period required for delivery, and delivery basis.

No specific experience or qualification requirements are stated for the bidder or key personnel. However, for any key personnel whose CVs are submitted, certified copies of qualifications and identity documents must be provided. Certified copies must not be older than three months.

Pricing schedule – firm prices only. Items: (1) Clamp Cascade 69-75mm, quantity 150 each; (2) Clamp Cascade 104-110mm PVC 0440-08, quantity 100 each; (3) Clamp Cascade 121-130mm PVC 1000-12, quantity 100 each. Total bid price excluding VAT, 15% VAT, and total including VAT must be shown. All delivery costs must be included. Offer valid for 30 days from closing date. Separate pricing schedule required for each delivery point if different.

Pricing format: firm prices only. Non-firm prices (including prices subject to exchange rate variations) will not be considered.

Prices must be in South African currency and include delivery costs and VAT. VAT is recorded as a lump sum in the tender summary; total bid price including VAT must be carried to the form of offer.

Bid validity: 30 days from the closing date.

No bid security or tender deposit is required; the bid document is downloadable free of charge.

If the successful bidder fails to execute the service, the Municipality may cancel the contract summarily and the bidder is liable for any additional expense incurred by calling for fresh tenders or accepting a less favourable tender.

Financial statements: audited/independently reviewed financial statements for three consecutive years may be required for private companies not managed by owners, depending on public interest score (MBD 5).

CSD registration: mandatory. Submit a full CSD registration report not older than 30 days from closing date; summary reports are not accepted.

Tax compliance: valid Tax Compliance Status (TCS) PIN or printed certificate required. Consortia, joint ventures and sub-contractors must each submit a separate TCS PIN/CSD number.

B-BBEE: certified copy of B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points. Joint ventures, consortia and large entities (turnover above R50 million) must submit a consolidated B-BBEE certificate.

Municipal rates and taxes: current statements for the business and all active directors (or tribal authority proof of residence, or lease agreement with lessor's rates and taxes clearance). Accounts in arrears for more than three months disqualify the bid.

Company registration: CIPC certificate required.

Certified copies: must not be older than three months and must be originally certified.

COIDA: certificate or letter of good standing required if applicable.

Public liability insurance: copy required if applicable.

No bid will be considered from persons in the service of the state.

Bidders or directors listed on the Register of Bid Defaulters or who have abused SCM processes will be rejected.

An 80/20 preferential point system applies: 80 points for price and 20 points for specific targeted goals. Specific goals: 15 points on a proportional/pro rata basis for contracting an enterprise owned by historically disadvantaged persons – 5 points for 100% black-owned; 5 points for at least 30% woman-owned; 2.5 points for at least 30% youth-owned; 2.5 points for at least 30% people living with disability-owned. A further 5 points for an EME located within the local area of Mbombela. The City will use the CSD report for this information. Failure to submit proof/documentation for specific goals means those points are not claimed.

No specific health and safety requirements are stated beyond general compliance. The bidder must ensure all taxes and duties are allowed for in the bid price. COIDA certificate or letter of good standing is required if applicable.

The successful bidder must fill in and sign a written contract form (MBD 7). Bid prices are fixed and no additional cost will be added; prices must be in South African currency and include delivery cost and VAT. The Municipality may cancel the contract summarily if the successful bidder fails to execute the service, and the bidder is liable for any additional expense incurred by calling for fresh tenders or accepting a less favourable tender. Bids are valid for 30 days from the closing date.

Special conditions: (1) Submission – tender must be made out on the attached form, not detached, fully priced, completed, signed, and sealed in an envelope delivered per the Invitation to Tender; proof of posting not accepted; tenders opened in public after closing. (2) Tender deposit – none; documents downloadable free of charge. (3) Adjudication – 80/20 basis; no alterations except to comply with employer instructions; non-erasable black ink required; corrections dated and signed; erasures, tippex, pencil or erasable ink prohibited; non-compliance renders bid non-responsive; bids not properly signed by authorised party rejected (exception for single-director/member/sole proprietorship); bids rejected if municipal rates and taxes in arrears more than three months; bids rejected if bidder or directors listed on Register of Bid Defaulters or have abused SCM processes; MBD 1 must be completed in full and signed. (4) Completion – tenders considered only if correctly completed with all insertions in black ink and signed. (5) Compulsory briefing session – none. (6) Taxes and duties – bidders must allow for all taxes and duties; prices inclusive of VAT; VAT recorded as lump sum. (7) Withdrawal – if successful tenderer fails to execute, Municipality may cancel summarily and bidder liable for additional expenses. (8) Notices to Bidders – additions or alterations issued as Notices to Bidders, to be completed, signed, dated and returned. (9) Period of validity – 30 days. (10) Bid price – fixed, no additional cost; in South African currency, including delivery cost and VAT; total bid price must be reflected on form of offer.

Mandatory supporting documents: valid TCS PIN; proof of company registration; certified copies of business directors' identity documents; full CSD registration report not older than 30 days (summary reports not accepted); certified copy of B-BBEE certificate or sworn affidavit; current municipal rates and taxes clearance for the company and all active directors (or tribal authority proof of residence, or lease agreement with lessor's rates and taxes clearance). Physical business address on CSD must match company registration documents. Certified copies must not be older than three months. Failure to comply results in immediate disqualification. Bids will be rejected if municipal rates and taxes are in arrears for more than three months, or if the bidder or any director is listed on the Register of Bid Defaulters or has abused SCM processes. Fraudulent activities or forged documents may be reported to SAPS and result in restriction from doing business with public institutions for up to 10 years.

The tender will be adjudicated by the City in terms of the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2022, and the City's Preferential Procurement Policy, where 80 points are allocated for price and 20 points for specific targeted goals. The City is not bound to accept the lowest or any tender and reserves the right to cancel the tender when deemed necessary.

The procurement is for the supply, delivery and off-loading of water cascade clamp fittings for the City of Mbombela. The document provided is the General Conditions of Contract (GCC) which applies to all government bids, contracts and orders. Specific details of the goods, quantities, and delivery locations are not included in this document.

Closing date: 16 October 2026 at 11:00.

No briefing or site visit is specified.

Returnable documents: none specified beyond the standard forms. The bidder must submit a signed offer, pricing schedule, and any forms required by the Special Conditions of Contract (SCC).

Submission method: not specified in the document.

Closing time: 11:00 on 16 October 2026 (from tender record).

Evaluation is based on the preference point system as per the PPPFA (80/20 or 90/10) – not specified in the document.

Minimum qualifying score: not specified.

Tax matters must be in order: an original tax clearance certificate issued by SARS must be submitted and held before award.

Collusive bidding and bid rigging are prohibited under section 4(1)(b)(iii) of the Competition Act No. 89 of 1998.

Corrupt or fraudulent practices in competing for or executing the contract are grounds for termination and for restriction from doing business with the public sector for up to 10 years.

A restriction penalty imposed by an accounting officer may extend to other enterprises or persons exercising control over, or actively associated with, the restricted supplier.

The contract may be terminated without compensation if the supplier becomes bankrupt or otherwise insolvent.

Supply, delivery and off-loading of water cascade clamp fittings for the City of Mbombela.

Quantities, sizes, materials and delivery location are not specified in the document.

Goods must conform to the standards mentioned in the bidding documents and specifications.

Packing must prevent damage or deterioration during transit, and withstand rough handling, extreme temperatures, salt and precipitation, and open storage.

Goods must conform to the standards mentioned in the bidding documents and specifications.

The supplier must permit the purchaser to inspect the supplier's records relating to performance and have them audited by auditors appointed by the purchaser, if required.

Pre-bidding testing is for the account of the bidder.

If inspection is a bid condition, the supplier's premises must be open for inspection at all reasonable hours.

If inspections show non-compliance, the cost of inspections is borne by the supplier, and supplies may be rejected.

Rejected supplies must be removed and substituted at the supplier's cost; if the supplier fails to do so, the purchaser may purchase substitute supplies at the supplier's expense.

Performance security: within 30 days of notification of contract award, the successful bidder must furnish a performance security in the amount specified in the Special Conditions of Contract (SCC), in one of the following forms:

• A bank guarantee or irrevocable letter of credit issued by a reputable bank acceptable to the purchaser, or
• A cashier's or certified cheque.

The performance security will be discharged and returned not later than 30 days after completion of the supplier's performance obligations, including warranty obligations.

Payment: method and conditions are specified in the SCC. Payment will be made in Rand unless otherwise stipulated. Payment must be made within 30 days after submission of an invoice or claim.

Prices: prices charged must not vary from those quoted in the bid, except for price adjustments authorised in the SCC or bid validity extension.

Insurance: goods supplied must be fully insured against loss or damage incidental to manufacture, transportation, storage and delivery, in the manner specified in the SCC.

Tax clearance: an original tax clearance certificate issued by SARS must be submitted and held before award.

No contract will be concluded with any bidder whose tax matters are not in order.

B-BBEE: not specified in the document.

CIDB: not applicable (supply of goods).

CSD registration: not specified.

Local content: not specified.

The bidder must comply with the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).

The evaluation will consider the bidder's tax compliance status; an original tax clearance certificate must be submitted and held before award.

The bidder must not have engaged in collusive bidding or bid rigging.

The bidder must not have engaged in corrupt or fraudulent practices.

The bidder must be able to furnish the required performance security.