Supply, installation and commissioning of urban CCTV cameras and equipment in the cape town metropolitan area

Site visit/clarification meeting (not compulsory) on 05 November 2026 at 12h00 via Microsoft Teams. Link: https://teams.microsoft.com/meet/3122814847025505?p=2D0FPNPF0pjXM4IBUC, Meeting ID: 312 281 484 702 550 5, Passcode: EB33cE3t.

CCT Tender Representative

Email: [email protected]

Appeals (Section 62)

Email: [email protected]

Access to Information

Email: [email protected]

Data Protection (POPIA)

Email: [email protected]

Submission address:

Tender & Quotation Boxes Office

2nd Floor (Concourse Level)

Civic Centre

12 Hertzog Boulevard

Cape Town

Submission method: sealed envelope deposited into Tender Box 225 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before closing time.

Envelope must show tenderer name and address, tender number (99S/2026/27), tender description, tender box number, and closing date.

Tenders submitted by fax or email will be rejected.

Returnable documents (all must be completed and signed):

• Details of Tenderer (C.1)
• Form of Offer and Acceptance (C.2.1)
• Certificate of Authority for Partnerships/Joint Ventures/Consortiums (Schedule F.2) – authorises the signatory to bind the entity.
• Declaration of Interest – State Employees (Schedule F.5) – discloses any state employment connections.
• Conflict of Interest Declaration (Schedule F.6)
• Declaration of Tenderer's Past Supply Chain Management Practices (Schedule F.7)
• Certificate of Independent Tender Determination (Schedule F.9) – certifies no collusion.
• Authorisation for the Deduction of Outstanding Amounts Owed to the CCT (Schedule F.8)
• Declaration of Tendered Rates (Schedule F.15)
• Preference Points Claim Form (Schedule F.4) – claims preference points.
• Schedule 13A and 13B – experience and reference information.
• PSIRA Certificate of Registration and valid letter of good standing.
• Tax Compliance Status PIN.

Disqualification risks:

• Any returnable document omitted or unsigned.
• Late submission – tenders received after closing date/time are not considered.
• Failure to achieve minimum functionality score of 60/100.
• Failure to submit PSIRA certificate or letter of good standing.
• Material deviations from tender requirements.

Evaluation stages:

1. Responsiveness check – tender must comply with all conditions, specifications, and pricing instructions.
2. Functionality – minimum qualifying score of 60 out of 100. Criteria:

• Experience (50 points): 61+ months = 50, 49-60 months = 35, 25-48 months = 25, 1-24 months = 10, less than 1 month = 0.
• Proven track record (50 points): 3+ projects = 50, 2 projects = 35, 1 project = 20, 0 projects = 0.
• Experience must be in urban CCTV installations (external, monitoring road networks/public spaces). Internal building CCTV, access control, time & attendance, and general security systems do not qualify.
• Track record based on installations not older than 10 years prior to tender closing.
• Evidence via Schedule 13A (project details) and 13B (client reference template).

3. Price and preference – 90/10 price/preference points system applies (for tenders above R50 million). Price scored per formula; preference points per Preferential Procurement Regulations 2022.

Award to tenderer(s) with highest total adjudication points.

Scope: Supply, installation and commissioning of urban CCTV cameras and equipment in the Cape Town metropolitan area.

Contract period: 36 months from commencement date.

Includes:

• Equipment and material specifications (Section 5.2)
• Civil works (Section 5.3):
• Brick-built manholes (design, slopes, alignment, bricks, brick-force, cement/concrete, sleeve entries, copings, roof, I-beams, angle iron, walls, floor, finishing, backfilling, brackets, step irons)
• Prefabricated GRC manholes (dimensions, installation depth, bedding, backfilling, completion)
• Manhole covers (D400 ductile iron, 2A polymer concrete)
• Installation of FDP (splice domes) brackets
• Manhole locks
• Modular manholes with retractable UPS/controller mounting systems
• Guarantee requirements (Section C.6)
• References to trademarks/names imply 'or equivalent'.

No specific methodology required beyond compliance with specifications. Civil works include manhole construction (brick-built and prefabricated GRC), manhole covers, FDP brackets, manhole locks, and modular manholes with retractable mounting systems.

Experience: minimum 1 month of urban CCTV installation experience to score points; 61+ months = 50 points. Track record: 3+ projects = 50 points. Experience must be in external CCTV installations for monitoring road networks/public spaces; internal building CCTV etc. do not qualify. Evidence via Schedule 13A and 13B with client reference letters. For JVs, statement required describing each party's work.

Guarantee section (C.6) included; specifications for equipment and materials likely include quality requirements. Samples may be requested for testing; samples may not be returned in original state or at all.

Price Schedule (C.4) and Declaration of Tendered Rates (Schedule F.15) required. Pricing must comply with instructions. Arithmetic errors corrected per rules (words over figures, line item totals govern, etc.). 90/10 price/preference system applies for tenders above R50 million.

Tender fee: R200 (non-refundable) for hard copy; not applicable for website downloads.

Pricing: Price Schedule (C.4) must be completed per instructions. Declaration of Tendered Rates (Schedule F.15) required.

Arithmetic errors: amounts in words govern over figures; line item totals govern over unit rates; total of prices governs.

90/10 price/preference points system applies for tenders above R50,000,000 (all taxes included).

No bid security or performance guarantee mentioned in the extracted text.

Mandatory eligibility:

• PSIRA Certificate of Registration and valid letter of good standing from PSIRA at tender closing.
• Tax compliance: valid Tax Compliance Status PIN from SARS; each JV/consortium party must submit separate PIN.
• Registration on CCT Supplier Database and National Treasury CSD (when requested).
• No restriction under CCT SCM Policy, no conflict of interest, no involvement with bid specification committee, no Competition Act contravention.
• B-BBEE: Preference Points Claim Form (Schedule F.4) to claim preference points; evidence required.
• Declaration of Interest – State Employees (Schedule F.5).
• Conflict of Interest Declaration (Schedule F.6).
• Declaration of Tenderer's Past SCM Practices (Schedule F.7).
• Certificate of Independent Tender Determination (Schedule F.9).
• Authorisation for Deduction of Outstanding Amounts (Schedule F.8).
• Occupational Health and Safety Agreement (C.3) – compliance with OHSA required.

Occupational Health and Safety Agreement (C.3) required – compliance with OHSA and regulations. Tenderer must demonstrate competencies and resources to deliver in accordance with Health and Safety Specification.

Contract period: 36 months from commencement.

Tender validity: 120 days after closing, extendable to 12 months, and further by mutual agreement up to 6 months.

CCT may cancel tender process before contract formation under specified grounds (changed circumstances, lack of funds, no acceptable tenders, material irregularity, inability to negotiate market-related pricing).

Appointment: one main tenderer and one alternative tenderer; work allocated on 'winner-takes-all' basis.

CCT may use alternative tenderer if main tenderer fails to accept orders, lacks capacity, fails commissioning, etc. No compensation to main tenderer for such use.

Objections/appeals: written objection within 14 days of decision; appeal to City Manager within 21 days of notification (Section 62 of Systems Act). Appeal fee R300, surcharge for vexatious appeals.

CCT appoints one main tenderer and one alternative tenderer. Work allocated 'winner-takes-all' to main tenderer; alternative used under specified circumstances (declines orders, lacks capacity, fails commissioning, etc.). No compensation to main tenderer for alternative's use.

Mandatory: PSIRA Certificate of Registration and valid letter of good standing at tender closing. Tax compliance PIN. Registration on CCT Supplier Database and CSD when requested. No conflicts of interest or restrictions.

Functionality: Experience (50) and Track record (50), minimum 60/100. Price and preference: 90/10 system for tenders above R50 million. Award to highest total adjudication points.