Term tender for maintenance, repair, upgrade & refurbishment of hv GIS – western cape

Closing date: 17 November 2026 at 10:00

Site visit/clarification meeting: 02 October 2026 at 09:00 (not compulsory, but strongly recommended) – held on Teams, Meeting ID: 340 828 908 424 267, Passcode: 4B8kU3KC

Tender validity: 120 days after closing date, extendable to 12 months and possibly a further 6 months by mutual agreement.

Site visit/clarification meeting: 02 October 2026 at 09:00, not compulsory but strongly recommended.

Venue: Teams, Meeting ID: 340 828 908 424 267, Passcode: 4B8kU3KC.

CCT Tender Representative

Email: [email protected]

Submission address:

Tender & Quotation Boxes Office

2nd Floor (Concourse Level)

Civic Centre

12 Hertzog Boulevard

Cape Town

Appeals and legal correspondence:

The City Manager – c/o Manager: Legal Compliance Unit

20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Email: [email protected]

Access to information:

The City Manager – c/o Manager: Access to Information Unit

Email: [email protected]

POPIA enquiries:

The City Manager – c/o Information Officer

Email: [email protected]

Supplier registration enquiries:

Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town

Telephone: 021 400 9242/3/4/5

Submission method: sealed envelope placed in Tender Box 238 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town, before closing time.

Envelope must show tenderer name and address, the endorsement "TENDER NO. 74S/2026/27: TERM TENDER FOR THE SUPPLY AND DELIVERY OF MAINTENANCE, REPAIR, UPGRADE AND REFURBISHMENT SERVICES FOR HIGH VOLTAGE GAS INSULATED SWITCHGEAR (GIS)", the tender box number, and the closing date.

If the tender is too large for the box or the box is full, ask at the public counter (Tender Distribution Office) for alternative instructions.

Late tenders are not considered.

Returnable documents (all must be completed and signed):

• Schedule F.1: Contract Price Adjustment
• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums (authorises the signatory to bind the entity)
• Schedule F.3: Declaration for Procurement above R10 million
• Schedule F.4: Preference Points Claim Form (claims preference points under the 80/20 system)
• Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended) (discloses whether any director/shareholder is employed by the state)
• Schedule F.6: Conflict of Interest Declaration
• Schedule F.7: Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8)
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT
• Schedule F.9: Certificate of Independent Tender Determination (certifies no collusion)
• Schedule F.10: Proposed Deviations and Qualifications by Tenderer
• Schedule F.11: List of Other Documents Attached by Tenderer
• Schedule F.12: Record of Addenda to Tender Documents
• Schedule F.13: Information to be Provided with the Tender (includes key personnel schedules)
• Schedule F.14: Appeal Application

Also required: completed Details of Tenderer, copy of partnership/JV/consortium agreement (if applicable), documentary proof for preference claims (company registration, CSD report, B-BBEE certificate, financial statements, sworn affidavits), and a valid Tax Compliance Status PIN.

Disqualification risks: any returnable form omitted or unsigned, late submission, material deviation or qualification, false declarations, or failure to provide requested information within 7 days.

Evaluation stages: responsiveness check, then functionality, then price and preference points.

Minimum qualifying score for functionality: 70 out of 100 for each section bid on.

Functionality criteria (Sections A–E):

• GIS Specialist: 5 years relevant experience and OEM competency certificate (or equivalent) – up to 50 points (0 specialists = 0, 1 = 30, 2 = 40, ≥3 = 50)
• Service Technician: 3 years relevant experience – up to 50 points (0 technicians = 0, 1 = 50, 2 = 50, ≥3 = 50)

Section F (Online Partial Discharge Testing):

• Senior Test Technician: 5 years relevant experience in online partial discharge testing on HV GIS – up to 50 points (1 = 30, 2 = 40, ≥3 = 50)
• Test Technician: 3 years relevant experience – up to 50 points (1 = 30, 2 = 40, ≥3 = 50)

Key personnel must be in permanent employment at closing date, or provided via signed subcontractor undertaking with CVs and OEM competency documentation.

Price scoring: based on sum of prices/rates in the Price Schedule relative to estimated quantities.

Preference points: 80/20 system applies (awards above R750,000 and up to R50 million VAT inclusive). Specific goals include promotion of Micro and Small Enterprises (8 points) and other goals with points allocated based on percentage of total expenditure (e.g., >15% = 6 points, >12% up to 15% = 5 points, etc.).

Contract awarded to highest-scoring responsive tenderer per section; CCT may appoint an Alternative Tenderer (next highest-scoring) for each section.

Term tender for maintenance, repair, upgrade and refurbishment services for High Voltage Gas Insulated Switchgear (GIS).

Contract period: 36 months from commencement.

Six sections of work:

• Section A: Siemens High Voltage GIS
• Section B: ABB High Voltage GIS
• Section C: Hitachi High Voltage GIS
• Section D: Areva High Voltage GIS
• Section E: Xi'an XD High Voltage GIS
• Section F: Online Partial Discharge Testing of High Voltage GIS

CCT intends to appoint two tenderers per section: the highest-ranked (Winner) and one Alternative Tenderer. A single tenderer may be awarded multiple sections.

Key personnel requirements (per section):

• GIS Specialist: 5 years relevant experience and OEM competency certificate or equivalent authorisation to work on the relevant equipment.
• Service Technician: 3 years relevant experience.
• For Section F: Senior Test Technician (5 years experience in online partial discharge testing) and Test Technician (3 years experience).

Key personnel must be in permanent employment at closing date, or provided via signed subcontractor undertaking.

Samples may be requested for testing; samples may not be returned in original state or at all.

Tenderers must cooperate with CCT's external due diligence and risk assessment service provider upon written instruction.

Key personnel requirements per section (A–E):

• GIS Specialist: 5 years relevant experience and OEM competency certificate or equivalent – up to 50 points.
• Service Technician: 3 years relevant experience – up to 50 points.

Section F:

• Senior Test Technician: 5 years relevant experience in online partial discharge testing on HV GIS – up to 50 points.
• Test Technician: 3 years relevant experience – up to 50 points.

Key personnel must be in permanent employment at closing date, or provided via signed subcontractor undertaking with CVs, qualifications, and OEM competency documentation.

Submit schedule of key personnel using Schedule F.13.

Same individual may be counted for both GIS Specialist and Service Technician if they meet both requirements.

Joint Venture must provide statement describing work split between parties.

Tenderers must comply with all specifications (Section C.5).

Samples may be requested for testing; samples may not be returned in original state or at all.

Tenderers must cooperate with CCT's external due diligence and risk assessment service provider.

Key personnel must have OEM competency certificates or equivalent authorisation to work on relevant equipment.

Functionality evaluation includes key personnel experience and certifications.

Pricing must comply with Price Schedule (Section C.4).

Price adjustment schedule in Schedule F.1.

Price scoring based on sum of prices/rates relative to estimated quantities.

Arithmetical errors: amounts in words govern; line item totals govern; CCT may require revision of rates.

80/20 preference point system applies.

Tender fee: R200 non-refundable for hard copy, payable to City of Cape Town; not applicable for website downloads.

Pricing: comply with Price Schedule (Section C.4); price adjustment schedule in Schedule F.1.

Arithmetical errors: amounts in words govern over figures; line item totals govern over unit rates; CCT may require revision of rates or lump sums.

Preference points: 80/20 system (awards above R750,000 and up to R50 million VAT inclusive).

Specific goals preference points (80/20) – examples:

• 15% of total expenditure = 6 points

• 12% up to 15% = 5 points

• 9% up to 12% = 4 points

• 6% up to 9% = 3 points

• 3% up to 6% = 2 points

• =1% up to 3% = 1 point

• <1% = 0 points

• 5% of total expenditure = 6 points

• 4% up to 5% = 5 points

(Additional specific goals listed in the Preference Schedule.)

Appeal administration fee: R300 (payable at municipal offices or via EFT to CCT NEDBANK account, reference 198158966). Surcharge for vexatious/frivolous appeals: 1/2 (administrative cost) + 0.25% (appellant's tender price).

Registration:

• CCT Supplier Database (required; register upon written request)
• National Treasury Central Supplier Database (CSD) – register at https://secure.csd.gov.za

Tax compliance:

• Must be registered with SARS and tax affairs in order.
• Submit valid Tax Compliance Status PIN; record PIN on Details of Tenderer pages.
• Each party to a Consortium/Joint Venture must submit a separate PIN.
• CCT verifies tax compliance via CSD or e-Filing before award.

Declarations (all mandatory):

• Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended)
• Schedule F.6: Conflict of Interest Declaration
• Schedule F.7: Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8)
• Schedule F.9: Certificate of Independent Tender Determination
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT
• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums

Eligibility:

• Must not be restricted in terms of abuse of the SCM Policy.
• Must not be an advisor/consultant to CCT with conflict of interest.
• Must not be involved with the bid specification committee.
• Must not have been found guilty of contravening the Competition Act.

B-bbee:

• Preference points claimed via Schedule F.4 (Preference Points Claim Form).
• Documentary proof required: company registration, CSD report, B-BBEE certificate, financial statements, sworn affidavits, etc.
• Specific goals include promotion of Micro and Small Enterprises (per National Small Enterprise Act, 1996).

Occupational Health and Safety:

• Must comply with the Occupational Health and Safety Act, regulations, and Health and Safety Specification.
• Must demonstrate competencies and resources to deliver services in accordance with the Act.

Compliance with Occupational Health and Safety Act, regulations, and Health and Safety Specification is required.

Tenderers must demonstrate sufficient competencies and resources to deliver services in accordance with the Act.

Occupational Health and Safety Agreement is part of the contract (Section C.3).

Contract period: 36 months from commencement.

CCT may cancel tender before award if: no longer needed, funds unavailable, no acceptable tenders, material irregularity, or inability to negotiate market-related pricing.

Disputes/objections: lodge in writing within 14 days of decision/action.

Appeals (Section 62 of Municipal Systems Act): within 21 days of notification; must be in writing, state reasons, how rights affected, remedy sought, and include copy of notification. Submit to City Manager via Legal Compliance Unit.

Appeal administration fee: R300; surcharge for vexatious/frivolous appeals.

POPIA: CCT processes personal information for tender and contract purposes.

Tender validity: 120 days after closing, extendable to 12 months and possibly further 6 months.

Standby Bidder may be nominated for award if contract terminated.

Two-stage system not followed.

CCT appoints two tenderers per section: Winner and Alternative Tenderer.

Sections may be awarded to a single tenderer or separate tenderers.

If insufficient responsive bids, CCT may not appoint.

Contract period 36 months.

Two-stage system not followed.

Standby Bidder may be nominated.

Eligibility: must submit compliant offer, be registered on CCT Supplier Database and CSD, tax affairs in order, not restricted or conflicted.

Required declarations: Details of Tenderer, Certificate of Authority for Partnerships/JV/Consortiums, Declaration of Interest – State Employees, Conflict of Interest Declaration, Declaration of Past SCM Practices, Certificate of Independent Tender Determination, Authorisation for Deduction of Outstanding Amounts.

Must not be advisor/consultant to CCT with conflict, nor involved with bid specification committee, nor guilty of Competition Act contraventions.

Key personnel must be in permanent employment or provided via subcontractor undertaking.

Functionality criteria for Sections A–E: GIS Specialist (5 years experience + OEM certificate) up to 50 points; Service Technician (3 years experience) up to 50 points. Minimum qualifying score: 70/100.

Section F: Senior Test Technician (5 years experience) and Test Technician (3 years experience) – up to 50 points each.

Key personnel must be in permanent employment at closing date or via subcontractor undertaking.

80/20 preference point system applies.

Price scoring based on Price Schedule.