Lease of a-grade head office building for atns (7,000–7,500 m²) with turnkey fit-out and professional services – re-advert

Pre-bid clarifications (before bid closure):

• Contact: Siyabonga Ncube, Specialist: Demand Management
• Email: [email protected] (cc: [email protected])

Post-bid clarifications (after bid closure):

• Contact: Andy Ngubane, Specialist: Acquisition Management
• Email: [email protected] (cc: [email protected])

General enquiries:

• Contact: Andy Ngubane / Siyabonga Ncube
• Telephone: 011 607 1325
• Email: [email protected] / [email protected]

Submission address (physical):

ATNS Company Limited

Eastgate Office Park, Block C

South Boulevard Road

Bruma, 2298

South Africa

Submission method: online via the National Treasury e-Submission (e-Tender) system, or physical hard copy. Email submissions are not accepted.

Hard copy requirements:

• One original, one copy, and one PDF version on USB.
• Deliver to: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298, South Africa.

Bid structure: submit in two parcels.

• Parcel A (Administrative and Mandatory): Volume 1A (excluding SBD 3.3 and SBD 6.1), Phase 1 administrative requirements, Phase 2 mandatory requirements.
• Parcel B (Price and Preference Points): SBD 3.3 Pricing Schedule, SBD 6.1 Preference Points Claim Form, CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.3 (Pricing Schedule – Professionals): completed and signed pricing.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to ATNS.
• SBD 6.1 (Preference Points Claim Form): claims specific goal points.
• Proof of CSD registration or application.
• SARS tax compliance PIN or printed TCS.
• Proof of professional body registration.
• Bidders Declaration and Structure Clarification Form: indicates bidding structure (individual, JV, consortium, sub-contractors) and primary bidder type.

Disqualification risks:

• Late bids (after 14h00 CAT on 19 November 2026) are not considered.
• Missing or unsigned returnable forms.
• Incomplete pricing (omitting fees or reimbursable costs).
• Non-compliance with any administrative or mandatory requirement.

Evaluation is in four stages:

Stage 1 – Administrative requirements:

• Valid SARS Tax Compliance Status PIN (must remain valid for the full 120-day validity period).
• If administrative requirements are not fully met, ATNS may reject the bid or allow 7 days to submit supplementary information (administrative only, not substantive).

Stage 2 – Mandatory requirements (non-compliance excludes the bid):

• Attendance at the compulsory briefing session (verified via Microsoft Teams).
• A-Grade SAPOA classification, certified by an architect or professional.
• GLA between 7,000 m² and 7,500 m², certified by an architect or built environment professional.
• Location within 40 km of OR Tambo International Airport (GPS coordinates and map).
• Valid zoning certificate for office use.
• Certified copy of Title Deed or legally binding agreement with the owner authorising lease.
• Minimum 180 covered parking bays (building plans showing counts).
• Three months' current municipal statements confirming no historical debt.
• Signed letter confirming building availability between 1 November 2027 and 1 January 2028 (non-negotiable).
• Company profile demonstrating at least 10 years' experience in commercial office space provision, management and maintenance.

Stage 3 – Price and Preference Points (90/10 system):

• Price: 90 points (formula: Ps = 90(1 - (Pt - Pmin)/Pmin)).
• Specific Goals: 10 points.
• 90/10 system applies to tenders up to R50,000,000 (all taxes included).
• Award to the bidder with the highest total points.

Specific Goals (10 points):

• 51% Black Owned suppliers: 5 points.
• 30% Black Woman Owned suppliers: 5 points.
• Evidence for both: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Bidders must indicate claimed goals in SBD 6.1.

Stage 4 – Verification of Specific Goals:

• ATNS verifies submitted evidence; false claims may lead to rejection.

ATNS requires a turnkey solution for a corporate head office facility, including leasing an A-Grade office building and providing integrated professional services (space planning, interior design, architectural and engineering services, retrofitting, project management, and all necessary building systems and compliance certificates).

Building requirements:

• A-Grade standard minimum (SAPOA classification).
• Gross Lettable Area (GLA) between 7,000 m² and 7,500 m².
• Location within 40 km radius of OR Tambo International Airport.
• Direct access to major roads and highways.
• Universally accessible surroundings.
• Wheelchair accessible entrances, lifts, toilets, and emergency egress routes.
• All occupied floor levels accessible via wheelchair-accessible pathways or lifts.

Layout and facilities:

• Reception area.
• Open-plan areas for flexible workstation configurations and collaborative workspaces.
• Executive offices and personal assistant offices.
• Boardrooms for small, medium, and large meetings.
• Ablution facilities accommodating gender diversity and disability access.
• Storage and archiving space.
• Communal kitchens.
• Fully functional staff canteen.
• Auditorium for minimum 200 staff.
• Wellness or first aid rooms.
• Server room with cooling, power, and security.
• Compliance with all regulatory frameworks for office buildings.

Parking:

• Minimum 180 covered parking bays exclusive to ATNS.
• Clearly marked, well-lit, accessible parking.
• Disabled parking bays.

Backup utilities and sustainability:

• UPS and generator backup for full operations during outages.
• Water backup/storage connected to building supply.
• Energy efficiency systems (LED lighting, HVAC efficiency).
• Modern HVAC with zone or floor-by-floor temperature control.
• Provision for future renewable energy installation.

Generator specifications:

• On-site diesel generator 650kVA, 100% backup.
• Frequency 50Hz (tolerance +2Hz and -2Hz).
• Power factor 0.8.
• On-board diesel tank 1000L plus 1000L holding tank.
• 400V/230V 3-phase generator.
• Automatic changeover/transfer switch.
• Minimum 48-hour fuel autonomy.
• Efficiency at 0.8 p.f. approximately 95%.

Backup potable water:

• On-site storage tanks 20,000L.
• Minimum 48-hour water backup.
• Booster pump system.
• Compliance with SANS 10131:2004 for above-ground storage tanks.

Security:

• 24/7 physical and digital access control (biometric or smart card).
• 24/7 CCTV and perimeter fencing.
• Electric security fence on boundary walls.
• Adequate lighting in parking areas.
• Secured and controlled vehicle and pedestrian entrances.
• Day and night CCTV with motion detection.
• Access control at main access points.

Technology and connectivity:

• Raised floor for server room.
• Temperature and humidity monitoring provisions.
• Multiple floor risers for IT cabling.
• Accommodation for external ISP cabling.
• Secure room with independent cooling per floor for IT equipment.

Tenant alterations:

• Professional services for space planning, interior design, architecture, retrofitting, engineering.
• Building plan approval from local municipality.
• General project management.
• ATNS exclusive rights to repurpose premises.
• Lease must allow fit-out modification flexibility.

Environmental and social:

• Energy efficiency: passive solar design, renewable energy source, insulation, energy-efficient air conditioners, building energy rating not lower than Grade C, smart metering, LED lighting, occupancy/daylight sensors, solar geysers with timers.
• Water efficiency: smart metering, stormwater drainage, aerators on taps, dual-flush toilets, rainwater harvesting opportunities.
• Waste management: dedicated separation areas, on-site sorting/storage/collection, recycling facilities.
• Hazardous substances: demarcated, well-ventilated storage space.
• Landscaping: indigenous, climate-appropriate vegetation, water-efficient practices.

Interior design and space planning:

• Develop detailed interior design concept (layout, partitioning, zoning).
• Produce floor plans, 3D visualizations, and design concepts for approval.
• Design aesthetic elements aligned with ATNS corporate identity.

Pricing format: SBD 3.3 Pricing Schedule (Professionals).

• Must include all applicable taxes.
• Must cover rental rate and property charges for the first 12 months, with annual escalations over the 7-year period.
• Pricing elements: Gross Lettable Area (7,000–7,500 m²), balconies/patios, storage areas, parking (180 bays), operating costs (municipal rates, building insurance, maintenance of bulk services, external security, other operating costs).
• Annual escalation rate must be stated as a percentage.
• Bids without a price or with incomplete pricing (e.g., omitting fees or reimbursable costs) are non-responsive.
• Budget amounts indicated are guides only; costing must be fair and reasonable.

Contract value threshold: 90/10 preference system applies up to R50,000,000 (all taxes included).

No bid security, bonds, or guarantees are specified in the document.

Retention: On termination, the bidder must hand over all documentation and deliverables to ATNS without right of retention.

CSD registration:

• Mandatory registration on the National Treasury Central Supplier Database (CSD) before submitting a bid.
• Submit proof of registration or proof of application with the bid.
• No award or contract will be concluded with a bidder not registered on the CSD.

Tax compliance:

• Valid SARS Tax Compliance Status (TCS) PIN required; must remain valid for the full validity period.
• Alternatively, a printed TCS certificate or CSD number may be submitted.
• For consortia/JVs/sub-contractors, each party must submit separate TCS/PIN/CSD.
• Bids without tax compliance are non-responsive.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• Specific goals: 51% Black Owned (5 points) and 30% Black Woman Owned (5 points).
• Evidence: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, B-BBEE certificate or sworn affidavit.

Professional body registration:

• Proof of registration with relevant professional bodies required; bids without proof are non-responsive.

Declaration of Interest (SBD 4):

• Must be completed and signed; bids without it are non-responsive.

Invitation to Bid (SBD 1):

• Must be completed and signed; bids without it are non-responsive.

State employment restriction:

• Bids from persons in the service of the state, or companies with directors/members in state service, will not be considered.