Frequently Asked Questions — Employee Wellness Services Provider – CSOS 3-Year Tender in Gauteng

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: N.B (Bidder must indicate who is the project lead . Only one CV must be attached for the project lead ., Should more than one CV be attached, this will result in a score of ZERO for this requirement., Please fill in details of previous similar projects done

Question 2

How will bids be evaluated?

Accepted Answer

the evaluation criteria. . 7. PROJECT EVALUATION CRITERIA 7.1.1 Bidders must comply with the following requirements to be evaluated further on functionality requirements and pricing and specific goals. Failure to comply with ALL of the requirements 8. Functionality Evaluation Criteria 8.1 Only bidders that have complied with the mandatory requirements will be evaluated on functionality. In this phase, the evaluation will be based on the bidders’ responses in respect of the proposal (evaluated on the minimum functional specifications). Prospective bidders who score a minimum of 65% or more will be evaluated further on price and specific goals. TECHNICAL EVALUATION CRITERIA indicate organisational • 8 years and more experience in employee wellness programmes = 5 points experience and • 6-7 years' experience in employee wellness programmes = 4 points capability • 4-5 years experience in employee wellness programmes = 3 points • 2-3 years experience in employee wellness programmes = 2 points • No experience in employee wellness programmes = 0 points Failure to complete table A will result in a score of ZERO for this criteria. The CSOS reserves the right to amended), failure to comply with this requirement will will result in a score of zero for this criteria in terms of company’s experience. Proposals will be evaluated using the 80/20 formulae for Price and specific goals as per the 2022 PPPFA Regulations. THE SPECIFIC GOALS NUMBER OF POINTS NUMBER OF POINTS ALLOCATED POINTS IN TERMS ALLOCATED (80/20 ALLOCATED (80/20 SYSTEM) TO Total Points for Price and Specific 2.1.2 Regulate, monitor and quality assure all community schemes governance ONE OF THE DESIGNATED GROUPS MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR SPECIFIC GOALS]

Question 3

What are the technical specifications?

Accepted Answer

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS) Community Schemes Ombud Service Ground Floor Die Anker Building, 1279 Mike Crawford Road, Centurion 0157 BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT CONTACT PERSON Ntokozo Hlangwane PERSON Rapule Tisane TELEPHONE TELEPHONE NUMBER (010) 593 0533 NUMBER (010) 593 0533 FACSIMILE FACSIMILE NUMBER NUMBER E-MAIL E-MAIL ADDRESS tenders@csos.org.za ADDRESS Rapule.Tisane@csos.org.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX CENTRAL COMPLIANCE COMPLIANCE SUPPLIER OR STATUS SYSTEM PIN: DATABASE No: MAAA B-BBEE STATUS TICK APPLICABLE BOX] B-BBEE [TICK APPLICABLE BOX] LEVEL STATUS VERIFICATION LEVEL CERTIFICATE Yes No SWORN Yes No AFFIDAVIT [A DETIALED CSD REPORT REFLECTING EME OR QSE 51% OR MORE BLACK OWNERSHIP FOR AT LEAST ONE OF THE DESIGNATED GROUPS MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR SPECIFIC GOALS] SBD1 ARE YOU A ARE YOU THE FOREIGN ACCREDITED BASED REPRESENTATIVE SUPPLIER IN SOUTH AFRICA FOR THE FOR THE GOODS GOODS /SERVICES Yes No /SERVICES Yes No /WORKS /WORKS OFFERED? [IF YES ENCLOSE PROOF] OFFERED? [IF YES, ANSWER PART B:3] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. SBD1 PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RE- TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022 THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7). 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted e.g., company resolution) DATE: ................................................... REQUEST FOR PROPOSAL (RFP) _________________________________________________________________________ THE APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF WELLNESS SERVICES WITHIN THE CSOS FOR A PERIOD OF 3 YEARS. _________________________________________________________________________ SEPTEMBER 2026 THE APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF WELLNESS SERVICES WITHIN THE CSOS FOR A PERIOD OF 3 YEARS. 1. TERMS AND CONDITIONS This Request for Proposal (RFP) has been compiled by the CSOS and is made available to Bidders subject to the following terms and conditions, which Bidders are deemed to acknowledge and accept: 1.1. A Bid submitted in response to this RFP will constitute a binding offer that will remain binding and irrevocable for a period of hundred and twenty (120) days from the date of submission to the CSOS. 1.2. Unless or until a binding contract is concluded between the CSOS and the successful Bidder, the offer constituted by the quotation will be deemed not to have been accepted, and no agreement will be deemed to be reached with…

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) TAX COMPLIANCE REQUIREMENTS TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING Tax compliance letter CSD REPORT REFLECTING EME OR QSE 51% OR MORE BLACK OWNERSHIP FOR AT LEAST CSD NUMBER CSD NUMBER MUST BE PROVIDED CSD report) CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED Central Supplier Database (“the CSD”) and ensure that it remains registered for Central Supplier Database Please complete the The bidder must demonstrate their experience in employee wellness programmes or similar assignments on Table 20 [A DETIALED CSD REPORT REFLECTING EME OR QSE 51% OR MORE BLACK OWNERSHIP FOR AT LEAST N.B (Bidder must indicate who is the project lead . Only one CV must be attached for the project lead . Should more than one CV be attached, this will result in a score of ZERO for this requirement. B-BBEE Details: BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT CONTACT PERSON Ntokozo Hlangwane PERSON Rapule Tisane TELEPHONE TELEPHONE NUMBER (010) 593 0533 NUMBER (010) 593 0533 FACSIMILE FACSIMILE NUMBER NUMBER E-MAIL E-MAIL ADDRESS tenders@csos.org.za ADDRESS Rapule.Tisane@csos.org.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER TAX CENTRAL COMPLIANCE COMPLIANCE SUPPLIER OR STATUS SYSTEM PIN: DATABASE No: MAAA B-BBEE STATUS TICK APPLICABLE BOX] B-BBEE [TICK APPLICABLE BOX] LEVEL STATUS VERIFICATION LEVEL CERTIFICATE Yes No SWORN Yes No AFFIDAVIT [A DETIALED CSD REPORT REFLECTING EME OR QSE 51% OR MORE BLACK OWNERSHIP FOR AT LEAST ONE OF THE DESIGNATED GROUPS MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR SPECIFIC GOALS] SBD1 ARE YOU A ARE YOU THE FOREIGN ACCREDITED BASED REPRESENTATIVE SUPPLIER IN SOUTH AFRICA FOR THE FOR THE GOODS GOODS /SERVICES Yes No /SERVICES Yes No /WORKS /WORKS OFFERED? [IF YES ENCLOSE PROOF] OFFERED? [IF YES, ANSWER PART B:3] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. SBD1 PART B TERMS AND CONDITIONS FOR BIDDING

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"13 OCTOBER 12","closingTime":"12:00 PM"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"tenders@csos.org.za","phone":null,"department":"Y SCHEMES OMBUD SERVICE","address":"ICES WITHIN THE CSOS FOR A PERIOD OF 3 YEARS."}

Employee wellness services provider – csos 3-Year tender in gauteng

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Broad-Based Black Economic Empowerment Act (B-BBEE Act)

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