Appointment of contractors for pressure management, leak detection, valve replacement and remedial works – city of ekurhuleni (as-and-when-required, until 30 june 2029)

Bidding procedure enquiries:

• Contact: Sduduzo Sikhakhane
• Email: [email protected]
• Telephone: N/A

Technical enquiries:

• Contact: Mthokozisi Mlotshwa
• Email: [email protected]
• Telephone: N/A

Employer (City of Ekurhuleni):

• City Manager, City of Ekurhuleni, Private Bag 1069, Germiston, 1400

Submission address:

• Golden Heights, 141 Victoria Street (corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street. Bid box number FOUR (04).

Submission method: sealed bid box only. Telefax, email or telegraphic bids are not acceptable.

Bid box: Bid box number FOUR (04), Ground Floor, Golden Heights, 141 Victoria Street (corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street.

External endorsement: Contract number A-WS 08-2026 and the full contract description must be shown on the package.

Closing time: 10:00 on 30 November 2026. Bids received after this time are late and will not be considered.

Bid validity: 120 days from the closing date.

The whole original bid document as issued by the City of Ekurhuleni must be submitted. The bid document must not be taken apart.

A USB containing a PDF copy of the completed Bill of Quantities / pricing schedule must be submitted with the bid. The USB may be used to resolve disputes.

Bids must be completed in non-erasable ink. Pencil, correction fluid, erasable ink or any scratching out or writing over rates without initialling will invalidate the bid.

Returnable forms (all must be fully completed and signed):

• Form 2.2.2 General Declaration
• Form 2.2.3 Declaration of Interest
• Form 2.2.4 Declaration of Bidder's Past SCM Practices
• Form 2.2.5 Declaration for Procurement Above R10 Million (if applicable)
• Form 2.2.6 Certificate of Independent Bid Determination
• Form 2.2.7 Declaration for Municipal Accounts
• Form 2.2.8 Declaration for Municipal Accounts Where Bids Are Expected to Exceed R10 Million
• MBD 1 Part A Invitation to Bid (supplier information and declaration)
• MBD 7 Contract Form (to be signed by the successful bidder)
• Proof of CSD registration and a valid TCS PIN or CSD number
• Municipal account not older than three months, or a signed lease agreement, or an affidavit if the bidder does not own property
• Three annual financial statements (if the contract value is expected to exceed R10 million including VAT)
• Proof of Specific Goal/s claimed (to earn preference points)
• B-BBEE certificate, sworn affidavit or CIPC certificate (to claim preference points)

Disqualification risks:

• Any returnable form omitted or left unsigned.
• Non-compliance with CSD registration or tax compliance requirements.
• Municipal rates and services arrears (three months or more for contracts up to R10 million; more than 30 days for contracts above R10 million) unless proof of payment arrangement is attached.
• Failure to perform satisfactorily on a previous municipal contract within the last five years after written notice.
• Bidder or any director listed on the Register of Bid Defaulters.
• Misrepresentation affecting evaluation or specific goals.
• Attempting to influence the evaluation or award.
• Submitting in the wrong bid box or after the closing time.
• Altering the bid document without initialling changes.
• Using correction fluid, erasable ink or pencil on evaluation sections.
• Not signing the bid by a person with authority.
• Not being registered in the required CIDB grading.
• Being in the service of the state, or having a director, manager, principal shareholder or stakeholder in the service of the state.
• Being an advisor or consultant contracted with the municipality where a conflict of interest arises.
• Abusing the City's Supply Chain Management System.
• Failing to submit all required documents.
• Only information entered in the spaces provided in the bid document will be considered for evaluation. Additional information must be referenced by page number and section heading.
• Attaching unsolicited material (company profiles, CVs) is discouraged and may delay the award.

Evaluation system: 90/10 preference point system under the Preferential Procurement Regulations, 2022.

• 90 points for bid price.
• 10 points for Specific Goals.

The bid is evaluated in terms of the CIDB Standard Conditions of Tender (Annex F).

A bid that does not comply with all peremptory conditions is rejected automatically.

Arithmetical errors are corrected: amounts in words prevail over figures; unit rates prevail over line item totals; totals are adjusted to the correct summation.

The City intends to appoint up to four bidders, maximum two per region. If two per region cannot be awarded, one bidder may be awarded more than one region, with preference to the highest scoring bidder.

No minimum qualifying score is stated.

Scope: Appointment of contractors for pressure management, leak detection, valve replacement and remedial works in the City of Ekurhuleni, on an as-and-when-required basis from date of award until 30 June 2029.

Certain works must be constructed using labour-based construction methods. The contractor must limit the use of permanently employed personnel to Key Personnel; all other personnel and labourers must be recruited locally.

The bidder must have management and supervisory staff satisfying the scope of work requirements for labour-intensive competencies.

The works are described in Part C3 (Scope of Works) and Part C4 (Site Information) of the bid document.

The contract will be based on a Bill of Quantities / Schedule of Activities (Part C2.2).

The bidder must be registered with the CIDB in a contractor grading designation of 4CE or higher, or 3CEPE (potential emerging enterprise) as specified.

Pricing: Fixed rates and prices for the duration of the contract, not subject to adjustment except as provided in the contract data. VAT must be shown separately.

Rates and prices must be stated in Rand.

Bid security: A Form of Guarantee (C1.3) is part of the contract documents. No specific bid bond amount is stated.

Alternative tender offers: If an alternative offer is accepted, the bidder must pay an amount equal to 5% of the alternative bid amount to cover the Employer's costs of confirming the acceptability of the detailed design.

Financial capacity: If the contract value is expected to exceed R10 million (VAT included), the bidder must submit three annual financial statements (audited or independently reviewed as applicable, or non-audited if not required by law).

The Employer may request written evidence that the bidder's financial, labour and other resources are adequate, and may appoint chartered accountants or auditors to investigate the bidder's financial resources.

CSD registration: Mandatory. Bidders must be registered on the Central Supplier Database (CSD). Tax compliance is dealt with in terms of MFMA Circular No. 90.

Tax compliance: Bidders must submit a valid TCS PIN issued by SARS, or a CSD number if no TCS is available. Foreign suppliers must complete the pre-award questionnaire (Part B:3).

CIDB grading: 4CE or higher, or 3CEPE (potential emerging enterprise) as specified. Joint ventures: each member must be CIDB-registered; the lead partner must have a 3CE grading; the combined grading (calculated per CIDB Joint Venture Grading Designation Calculator) must be equal to or higher than the required 4CE designation.

B-BBEE: To claim preference points, bidders must submit a valid B-BBEE certificate, or an original sworn affidavit or certified copy (for EMEs and QSEs), or a CIPC certificate. The B-BBEE level claimed must be supported by the submitted evidence.

Municipal account: A municipal account not older than three months, or a signed lease agreement, or an affidavit (if the bidder does not own property) must be submitted.

Annual financial statements: Required if the contract value is expected to exceed R10 million (VAT included) – three years of statements as specified.

Specific Goals: Proof of Specific Goal/s claimed must be submitted to earn the 10 preference points.

No state employees: Bids from persons in the service of the state, or entities with directors/managers/principal shareholders/stakeholders in the service of the state, will not be considered.

Register of Bid Defaulters: Bidders or directors listed on the Register of Bid Defaulters are disqualified.

Occupational Health and Safety: The contract includes an agreement in terms of the Occupational Health and Safety Act, 1993 (C1.4).