Maintenance, repair, service, inspection and load testing of lifting equipment at camden power station (48 months)

Eskom's eTendering system replaces physical delivery of bids to Eskom tender offices. Suppliers register on the portal, verify their email address, log in with a one-time PIN sent to their cellphone and email, then upload tender documents under the relevant category. Registration requires a CSD number.

• Portal access: https://tenderbulletin.eskom.co.za or directly at https://eTendering.eskom.co.za.
• The system also supports closed tenders — tenders not advertised on the Tender Bulletin but sent by email link to selected suppliers who meet the selection and evaluation criteria, who then bid privately.
• The system works on most browsers, with Microsoft Edge recommended.

Enquiries

• System or tender queries: the Eskom buyer named on the published tender.
• Evaluation Pack returns: [email protected]

National Industrial Participation Programme (SBD 5)

• Contact: Mr Elias Malapane
• Organisation: Department of Trade and Industry, Industrial Participation Secretariat
• Telephone: 012 394 1401
• Facsimile: 012 394 2401
• Email: [email protected]
• Postal address: Private Bag X84, Pretoria, 0001

Submission channel

• Bids are submitted electronically through Eskom's eTendering portal at https://eTendering.eskom.co.za, reached from the Tender Bulletin site at https://tenderbulletin.eskom.co.za.
• A CSD number is required before the portal grants access.
• Registration needs full contact details (cell number in +27 format), email verification and a one-time PIN sent to the registered cellphone and email address.
• Upload each document under the correct category (Technical, Commercial, Finance) and click Finalise Submission before the closing time.
• File limits: no single file above 50MB; total upload not above 900MB.
• Keep the submission confirmation email and submission ID for later enquiries.
• Problems with Tender Bulletin, eTendering or OpenText must be raised with the Eskom buyer responsible for the published tender.

Returnable documents

• Authority to Submit a Tender (returnable schedule): the bidder's structure (company, close corporation, partnership, joint venture or sole proprietor) determines which certificate is completed; it authorises the named person to sign the bid and any resulting contract. Joint ventures must attach a power of attorney and a joint venture agreement confirming joint and several liability.
• E-Tendering Training Acknowledgement Form (Template 240-9722574): confirms the bidder has completed self-training on the eTendering system. It is a mandatory returnable; an incomplete form makes the bid non-responsive and disqualifies the bidder.
• Method Statement (Supplier QM Category 4, Template 240-43921804): sets out how the scope of work will be delivered.
• Supplier Declaration of Interest (Template 240-43921804): discloses any Eskom employee or director with an interest in the bidder, close family or associate relationships, business courtesies exchanged in the last 12 months, and other work the bidder does for Eskom.
• SBD 5 (National Industrial Participation Programme): signed and submitted with the bid where the contract has imported content.
• Form CPA (General): the contract price adjustment proposal, submitted as an annexure to the price schedule.
• Evaluation Pack for Service Providers with its supporting affidavits: classifies the contractor for employees' tax purposes; the signed summary sheet and affidavits are returned to Eskom and copied to [email protected].
• B-BBEE sworn affidavit, where the bidder relies on an affidavit instead of a certificate.

Scope

• Maintenance, repair, servicing, inspection and load testing of lifting equipment at Camden Power Station.
• Contract period: 48 months.
• The detailed scope of work is set out in the Works Information of the NEC contract documents for this enquiry.

Method statement content required

• Scope of work as described in the contract, order or tender documents.
• Two to three SMART objectives linked to the scope outputs.
• How customer requirements are identified and communicated to affected staff.
• Skills, competencies, training, human resources and authority needed to deliver the scope.
• Tools, equipment, infrastructure, PPE and testing or measurement equipment required.
• How the organisation's mission, vision, values, policies and processes are communicated.
• Risks to delivery and the mitigation actions for each.
• Actions taken to close gaps and improve business processes.
• Data collected from the contract and the analysis used for decision-making.
• Stakeholders affected by the service, how they are affected and how they are managed.
• Whether outsourcing is used, and how suppliers are identified, selected, evaluated and monitored.

Pricing

• Form CPA (General) is the contract price adjustment annexure to the price schedule.
• A bidder that proposes no cost price adjustment method, in whole or in part, is treated as quoting a fixed price for that portion.
• The price stays fixed where the period between the tender closing date and contractual completion is less than one year.
• The adjustment formula requires a fixed portion free of adjustment; the labour, materials and transport percentages must total 100%.
• Indices must come from a recognised publisher such as SEIFSA or Statistics SA; supplier or in-house indices are not accepted.
• Where claim indices are provisional, interim claims may be based on the last published figures; the final claim must be received within 180 days of delivery or installation.
• Transport escalation claims must be supported by evidence of the mode of transport used (rail or road).
• Eskom may call for documentary evidence to substantiate any claim.

National Industrial Participation

• Contracts with imported content of US$10 million or more carry a NIP obligation of 30% of the imported content.
• The obligation is discharged over seven years and includes a performance guarantee to the Department of Trade and Industry.
• Successful bidders must report contracts above R10 million to the DTI within five working days of award.

Registration and status

• CSD registration is required to access the eTendering portal.
• A valid tax compliance status (SARS TCS or tax pin) is required.
• Bidders must complete the Evaluation Pack for Service Providers so Eskom can classify them for employees' tax as an independent contractor, personal service provider, labour broker or dependent contractor. The pack includes affidavits on employee numbers, connected persons, control and supervision, and the 80% single-client income test.

B-bbee

• A sworn affidavit may be used instead of a B-BBEE certificate. It must show the deponent's name and identity number, their designation as director, owner or member, the enterprise name and business address as registered with the CIPC, black ownership, black female ownership and designated-group percentages, total revenue for the year under review and whether it is audited or management accounts, the financial year end, a single B-BBEE status level, and the empowering supplier status (QSEs must state the basis).
• The deponent and the Commissioner of Oaths must sign on the same date, and the Commissioner of Oaths may not be an employee or ex officio of the bidder.

Industrial participation

• SBD 5 must be signed and submitted with the bid where the contract has imported content.

Disqualification risks

• An incomplete E-Tendering Training Acknowledgement Form makes the bid non-responsive.
• A declaration of interest that proves false exposes the bidder and the signatory to action by Eskom.

Closed tenders are not advertised on the Tender Bulletin. They are sent directly to suppliers that meet the selection and evaluation criteria for the requirement, who receive an email link to submit a private bid.

The contract covers maintenance, repair, service, inspection, and load testing of lifting equipment at Camden Power Station for 48 months. Scope includes overhead cranes, electric hoists, lifting beams, and associated lifting tackle. Load testing to 110% of rated mass every 12 months. Contractor to provide spares as requested. Excludes turbine hall cranes.

Closing date: 20 November 2026 at 10:00 (SAST)

Clarification meeting (non-compulsory): 5 November 2026 at 10:00 (SAST), via Microsoft Teams.

• Meeting link: https://teams.microsoft.com/meet/3254721737067950?p=zZnlyMFOo4f3pNmWzo
• Meeting ID: 325 472 173 706 795 0
• Passcode: ik2JH6nc
• Dial-in: +27 21 834 0825,,73874820# (Cape Town), Phone conference ID: 738 748 20#
• Attendance is not compulsory; non-attendance does not disqualify.
• Tenderers must confirm intention to attend with the Eskom Representative, stating attendee names, positions and contact details.

Clarification queries deadline: 10 working days before the tender submission deadline.

Tender validity period: 180 days from closing date.

Eskom Representative:

• Name: Andile Phungula
• Telephone: 017 827 8448
• Email: [email protected]

Procurement Manager (signatory):

• Name: Neo Mashishi

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic via Eskom E-Tendering (Tender Bulletin site).

• Upload documents under the folders Technical, Commercial, Financial and Other.
• All documents in PDF format; the price list must be submitted in PDF and a copy in Excel format.
• File size limit: 50MB per file; total submission limit: 900MB.
• No zip/compressed files; no hard copies accepted.
• If resubmitting, the latest version is accepted; previous submissions become null and void.
• Ensure the submission status is marked as complete.
• Late tenders will not be accepted.

Returnable forms (all must be completed and submitted with the tender):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder.
• Annexure B (Acknowledgement Form): acknowledges Eskom's OHS legal and other requirements.
• Annexure C (Tenderer's Particulars): bidder identification and contact details.
• Annexure D (Integrity Declaration Form): declares adherence to the Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): if applicable.
• Annexure F (CPA(IG) for Foreign Goods/Services): if applicable.
• Annexures G1-G4 (SBD 6.2 and Local Content Declarations): only if designated materials are included.
• Annexure H (SBD 1 Invitation to Bid): completed by all tenderers.
• Annexure I (SBD 6.1 Preference Points Claim Form): claims B-BBEE points under PPPFA 2022.
• Annexure J (SBD 4 Bidders Disclosure): discloses any interest or connection with the state.
• Annexure K (Tax Evaluation Questionnaire): determines if the entity is a personal service provider for PAYE.
• NEC or other Contract, completed in full.
• Completed pricing schedule (if not in the contract), in PDF and Excel.
• Proof of valid CSD registration (CSD number/report).
• Tax clearance certificate or SARS e-filing PIN (if not on CSD).
• COIDA letter of good standing or proof of application (South African tenderers).
• Certified copies of LME, LMI, and ECSA registrations (see technical specifications).

Disqualification risks:

• Failure to meet eligibility criteria.
• Incomplete tender (missing commercial, financial or technical information).
• Missing mandatory returnables.
• Tenders signed by non-authorised persons.
• Submitting more than one tender (except where size limit requires multiple uploads).
• Conflict of interest (e.g., common controlling partner with another bidder).
• Being on the National Treasury restricted list or Tender Defaulters list.
• Subcontracting 100% of the scope of work.
• Late submission.

Evaluation stages:

1. Basic Compliance: eligibility, complete tender, mandatory returnables.
2. Commercial Mandatory Requirements: CIDB not applicable.
3. Mandatory Technical and Functionality Requirements: minimum threshold 70% to qualify; scored out of 100. If below 70%, Eskom may consider bidders scoring 60-69%.
4. Preference Point System (PPPFA 80/20): price points plus B-BBEE points.
5. Contractual Requirements and Financial Evaluation: financial evaluation not conducted due to low expected value.

Technical evaluation criteria (weighted scorecard, total 100 points):

• Company Experience (25%): proof of at least 5 similar completed contracts/purchase orders (traceable POs, letters of completion, signed completion certificates).
• Method Statement (30%): must detail methodology for inspections, load testing, exceptional and major inspections of overhead cranes.
• Expert Engineer Experience (25%): proposed Pr Eng/Pr Tech Eng must have at least 3 years' post-registration experience in design, construction or maintenance of overhead cranes, and knowledge of Driven Machinery Regulations.
• Crane Technician (20%): technician with trade test certificate in Mechanical/Electrical/Millwrights and at least 5 years' relevant experience post trade test in overhead cranes and beams.

Scoring scale: 5=100% (compliant), 4=80% (compliant with qualifications), 2=40% (non-compliant), 0=0% (totally deficient).

B-BBEE points (80/20 system):

• Level 1: 20 points
• Level 2: 18
• Level 3: 14
• Level 4: 12
• Level 5: 8
• Level 6: 6
• Level 7: 4
• Level 8: 2
• Non-compliant: 0

Specific goals: failure to submit proof results in 0 points for that goal, but not disqualification.

Certified documents will be requested from technically suitable suppliers; 7 days to respond.

Scope: routine and breakdown maintenance, inspections, refurbishment, provision of spares, and load testing of lifting equipment at Camden Power Station (excluding turbine hall cranes) for 48 months.

Key activities:

• Load testing of all cranes, hoists, booms, lifting chains, cherry pickers to 110% of rated mass every 12 months.
• Performance test certificates to be issued within 2 days of test completion.
• Statutory lifting beams: examined and load tested to 110% of rated mass every 12 months; infrequently used beams visually inspected every 6 months and tested before use.
• Visual inspection of beam attachments, welded parts, bolts, lifting tackles, and testing of chain blocks.
• Posting of information plates on infrequently used lifting machinery showing last load test date.
• Clearing away of debris from examinations and tests.
• Repair or replacement of any damage caused by the contractor at contractor's cost.
• Handover of equipment in good working condition after tests.

Test weights:

• Eskom provides on-site test weights up to 25 tonnes.
• For capacities above 25 tonnes, contractor must provide own test weights.

Spares:

• Supply spares as requested by the Employer via order number.
• Supplier liable for incorrect or defective spares.
• Provide additional information (brochures, drawings, certificates, datasheets) as applicable.
• Inform Employer of delays or additional information needs.
• Invite Employer to witness tests, QC, inspections, hold points (3 working days' notice).

Standards and references:

• SANS 10375 (inspection and testing of overhead cranes)
• OHSA Driven Machinery Regulations, 2015
• ISO 9001 (Quality Management Systems)
• ISO 12482 (Crane design working period)
• SANS 60204-32 (Electrical equipment of machines)
• ISO 4306-1 (Vocabulary)
• SANS 9927-1 (Cranes - Inspections)
• Eskom Maintenance Execution Strategy for Lifting Equipment
• Camden Power Station Safety, Health and Environment Specification

Pricing schedule items (indicative quantities for 48 months):

• Preliminaries: Health and Safety File (16), PPE (32), Medicals (16), Transport Labour (7040 km)
• Time-related: Technician (4320 hrs normal, 1184 hrs OT weekdays/Sat, 600 hrs OT Sun/PH), Rigger (2880/600/360), Assistant (4320/1184/600), LMI (800/320/200)
• Examination and scheduled maintenance of 10 overhead cranes (4 hrs per crane, 4 times per year)
• Statutory yearly load testing of 10 cranes (6 hrs per crane, once per year)
• Exceptional inspections: Expert engineer (40 hrs), Assistant (40 hrs)
• Major inspections: Expert engineer (160 hrs), Assistant (160 hrs), Transport (880 km), Accommodation (48 days)
• Anomalies: visual, structural, mechanical, electrical, control, operational (16 hrs each), NDT (free issued), reports, etc.
• Electric hoists: 8 hoists, examination (1.5 hrs each, 4x/year) and load testing (3 hrs each, 1x/year)
• Lifting beams: 487 beams, examination twice a year (0.1 hr each), maintenance (end stops, painting)
• Spares: provisional sum R1,800,000.00

Pricing format: completed pricing schedule (BOQ) to be submitted in PDF and Excel format.

• Rates to be populated where highlighted in yellow; comments to support rates.
• Spares provisional sum: R1,800,000.00.
• Financial evaluation will not be conducted by Eskom due to low expected tender value.
• Payment terms: payment certificate from Service Manager (core clause 51.1); contractor provides tax invoice per Employer's procedures.
• No bid security, performance security, or guarantees specified.

Mandatory eligibility:

• Not under any restriction to do business with Eskom or State-Owned Companies.
• Not a national of a country on international sanctions lists.
• No conflict of interest.
• Not restricted by National Treasury or on Tender Defaulters list.
• Joint ventures must have a valid agreement stating joint and several liability.
• Must not subcontract 100% of scope.

Mandatory technical requirements:

• Lifting Machine Entity (LME) registration with Department of Labour, explicitly for Overhead Cranes.
• Lifting Machine Inspector (LMI) accredited by ECSA, registered for Overhead Cranes and Lifting Beams.
• Mechanical Engineer/Technologist registered with ECSA as Pr Eng or Pr Tech Eng.

Contractual requirements:

• Valid CSD registration (CSD number/report) before contract award.
• Tax clearance certificate or SARS e-filing PIN (if not on CSD).
• COIDA letter of good standing or proof of application (South African tenderers).

Health and Safety:

• Letter of Good Standing (COIDA).
• SHE Plan (including COVID-19 readiness).
• Baseline Risk Assessment (including COVID-19 hazard).
• Safe working procedures.
• SHEQ policy (including COVID-19 policy).
• Annexure B (Acknowledgement Form).
• OHS policy signed by CEO (comply with OHS Act Section 7).
• OHS competency: CVs and qualifications.
• Detailed costing for OHS (broken down, not lump sum).
• Security requirements: SAP 91 Fingerprint form, two copies of ID, R75 per employee per application.

Quality:

• ISO 9001 certification (Option 1) or documented QMS complying with ISO 9001 (Option 2).
• Evidence of QMS in operation (organization chart, control of external providers, internal audit reports).

Environmental: no specific requirements listed.

B-BBEE: preference points claimed via SBD 6.1; points per 80/20 system as listed in evaluation criteria.

Additional evaluation criteria:

• Specific goals scored out of 20 points in accordance with PPPFA.
• If tenderer fails to submit evidence for a specific goal, it receives 0 points for that goal but is not disqualified.
• Financial evaluation not conducted due to low expected tender value.
• Safety, Quality and Environmental requirements evaluated; shortfalls communicated and bidder given 5 working days to correct.