Supply of chemical consumables and components to koeberg operating unit (12-Month contract)

The specification covers the manufacture of reinforced concrete waste disposal drums for the Solid Waste Treatment System (TES) at Koeberg Nuclear Power Station, plus the supply of filler and capping materials. The drums contain radioactive waste and must meet strict performance and durability requirements. The document applies only to Koeberg. If any conflict arises with referenced documents, the manufacturer must not proceed but must request written clarification from Eskom.

No contact details are provided in the document.

Returnable documents: all completed and signed forms must be submitted with the bid. The document does not specify the submission method, address, or closing time beyond the tender record.

Bidders must comply with the quality assurance programme at quality level Q2. All suppliers of concrete constituents must be ISO 9001:2015 compliant. Testing must be performed at SANAS or ISO accredited laboratories. Manufacturer must obtain Eskom acceptance for mix designs and any changes. Eskom may reject drums for non-conformance with specification. No specific B-BBEE or CIDB grading stated in the document.

Scope: Manufacture of reinforced concrete waste disposal drums (TES system) and supply of filler and capping materials for Koeberg Nuclear Power Station.

• Drums must contain radioactive waste; minimum service life 100 years.
• Environmental conditions: -5°C to 42°C, 100% relative humidity, airborne salts, water mist/fog, dust.
• Manufacture per SANS 2001 CC1:2012.
• Coarse aggregate: crushed granite meeting AAR requirements preferred; Malmesbury Hornfels and Robertson dolomitic limestone prohibited.
• Fine aggregate: equivalent to dune sand and granite crusher sand; water demand < 170 l/m3.
• Cement: CEM III 42.5N preferred; locally available with at least two manufacturers in Western Cape.
• Mixing water: chloride ion ≤ 500 mg/l per SANS 51008.
• Admixtures: no chlorides, no effect on shrinkage, bleeding, or segregation.
• Drum concrete mix: min cementitious content 355 kg/m3, max w/b ratio 0.4, 28-day cube strength 50 MPa, 28-day tensile strength 4.5 MPa, slump 40-80 mm, density > 2,400 kg/m3, drying shrinkage ≤ 200 × 10-6 mm/mm, total chloride < 0.016% by mass.
• Durability: OPI > 9.40, sorptivity < 9.00 mm/√h, conductivity < 1.00 mS/cm.
• Reinforcement cover: 60 mm +10 mm / -0 mm.
• Structural steel: S355JR per SANS 50025-1; welding per SANS 10044.
• Filler material: nominal aggregate size 6.7 mm; moisture content ≤ 0.3%.
• Capping material: nominal aggregate size 13.2 mm; moisture content ≤ 0.3%; mix requirements same as drum except slump 80-100 mm; no admixtures unless proven harmless.
• Drums stored in enclosed building at all times.

Quality assurance: quality level Q2 programme required.

• All suppliers of concrete constituents must be ISO 9001:2015 compliant.
• Testing must be done at SANAS or ISO accredited laboratories.
• Manufacturer must obtain Eskom acceptance for mix designs and any changes.
• No B-BBEE or CIDB grading specified in the document.

Quality assurance programme at quality level Q2 is required for drums and materials. All suppliers of concrete constituents must be ISO 9001:2015 compliant. Testing must be performed at SANAS or ISO accredited laboratories. Manufacturer must obtain Eskom acceptance for mix designs and any changes. Eskom may reject drums for non-conformance with specification.

The document is a Nuclear Commercial Request for Quotation Exception Sheet (240-97822860) associated with procedure 240-95405347. It is used to record any deviations from the RFQ specification. The supplier must complete the form for each line item where an exception exists, indicating the requested versus offered details and whether Eskom accepts the deviation. The form covers deviations in description, dimensions, design rating, material, drawing number, manufacturer/model number, part number, certification, Eskom specification, date required, and other specifics. All supporting technical documentation must be submitted with the offer.

Returnable documents:

• Nuclear Commercial Request for Quotation Exception Sheet (240-97822860): complete only if there are deviations from the RFQ specification. For each line item with a deviation, complete a separate sheet. If no exceptions, do not complete the form.
• All supporting technical documentation must be submitted with the offer.
• The exception sheet must be signed by the supplier's representative and reviewed by Eskom.
• Submission method and address are not stated in the document.

No pre-qualification or eligibility criteria are stated. Bidders must acknowledge acceptance of all RFQ requirements and conditions and declare any exceptions on the exception sheet. Eskom will review and accept or reject each exception.

The tender covers the supply and delivery of various chemical consumables and components at Koeberg Operating Unit. The document provides an exception sheet for deviations from the RFQ specification. Example deviations include:

• Dimensions: requested 50mm thickness, offered 55mm thickness
• Material: requested SA A240 316L, offered SA A240 304L
• Part Number: requested AZKVS, offered AZKVS-D10147
• Other: requested galvanised, offered not galvanised or coated
• A Certificate of Interchangeability is required if there is a technical change.
• If the product is obsolete, an obsolescence statement from the OEM must be attached.
• The supplier must liaise with the OEM/OES for information on part number changes, technical changes, and obsolescence.

No specific compliance requirements are stated in the document.

The document is a SHE risk register covering warehouse and supply chain activities at Koeberg. It identifies hazards including bee, snake and insect bites, motor vehicle accidents, tripping, falling objects, collapsing stacks, manual handling injuries and COVID-19. Required controls include personal protective equipment (safety boots, gloves, hard hats, respirators), engineering controls (guarding, bundwalls, drip trays), administrative controls (training, inspections, pre-trip checks) and emergency procedures. Legal references cited include the Occupational Health and Safety Act, the National Road Traffic Act and environmental regulations.

Returnable documents (all must be completed and signed):

• Signed 238-769T Rev 2 Supplier Quality Management System Requirements form, indicating commitment to meet the requirements.
• Quality Assurance Programme document or method statement conforming to the relevant Eskom specification (238-103 Rev 3 or 238-102 Rev 3).
• Method statement or process document for control of nonconforming product/service, with a non-conformance and corrective action record.
• Method statement or process document for supplier product receiving and inspection, with a retained record (e.g., receiving checklist and receipt inspection record).
• For each line item, the specific certificates and documents listed in the technical criteria (e.g., Certificate of Conformance, Certificate of Analysis, Cylinder Test Report, material certificates, OEM ISO 9001 certificate).
• Evidence of at least 3 previous projects/transactions of similar nature.

Submission method and address are not stated in the provided documents.

Evaluation is functional (technical) with the following weighting per line item:

• Quality: 55% to 60%
• Technical: 20% to 40%
• Previous Experience: 5% to 20%

Scoring per sub-category:

• 0% – Does not meet
• 50% – Partial meet (large gap)
• 75% – Partial meet (small gap)
• 100% – Meet

Category scores are analysed as follows:

• 0% to 69% – Does not meet
• 70% to 100% – Meet

A category score of 70% or more is required to 'meet'. No minimum overall qualifying score is stated.

For the DSG-310-067 line item, if the supplier's Quality Management System is not certified, no further evaluation will be conducted.

Supply and delivery of various chemical consumables and components at Koeberg Operating Unit for a period of 12 months.

The scope is divided into multiple line items, each with its own specification (DSG) and quality/safety level:

• DSG-310-067: Quality Level Q3, Safety Level L3, Safety Class NSF, Quality Specification 238-103. Requires a full Quality Assurance Dossier (QADP) including Certificate of Conformance, Certified Material Test Report (CMTR) or EN-10204 Type 3.1 certificate, and material certificate with heat/lot number.
• DSG-312-085: Quality Level Q3, Safety Level L3, Safety Class NSF, Quality Specification 238-103. Requires a full QADP including Certificate of Conformance, shelf life/cure date statement for elastomeric items, Final Inspection and Test Certificate, and material certificate.
• DSG-318-010: Quality Level Q3, Safety Level L3, Safety Class NSF, Quality Specification 238-103. Requires Certificate of Conformance, Cylinder Test Report, and certificate stating gas purity.
• DSG-310-081: Quality Level Q3, Safety Level L3/L2, Safety Class NSF/LS, Quality Specification 238-102. Requires Certificate of Conformance and copy of OEM ISO 9001 certificate.
• DSG-317-094: Quality Level Q3/Q4, Safety Level L3, Safety Class NSF, Quality Specification 238-103. Requires Certificate of Conformance and certificate stating Halogens and Sulphur content conform to limits in DSG-317-094 or PMUC certification.
• DSG-313-006 and DSG-317-096: Quality Level Q3/Q4, Safety Level L3, Safety Class NSF, Quality Specification 238-103. Requires Certificate of Conformance, sample Certificate of Analysis, and statement of shelf life/cure date.
• COC ONLY (DSG-319-008, DSG-318-042, DSG-318-040, DSG-318-036, DSG-317-020, DSG-317-043): Quality Level Q3/Q4, Safety Level L3, Safety Class NSF, Quality Specification 238-103. Requires Certificate of Conformance.
• DSG-313-001: Quality Level Q4, Safety Level L3, Safety Class NSF, Quality Specification 238-103. (Details not fully provided in the extracted text.)

If the supplier and manufacturer are not the same entity, both supplier and manufacturer quality management system requirements apply.

Quality Management System requirements (per line item, as applicable):

• ISO 9001:2015 certification or conformance, or a formal Quality Assurance and inspection programme accepted by Eskom.
• For nuclear facility applications: conformance to ASME NQA-1 Part II, Sub-Part 2.2 (where specified).
• Other standards may apply: IAEA-GSR-Part 2, ASME NCA-4000, RCC-M, IAEA 50-C/SG, IEEE-467.

No CSD registration, tax clearance, B-BBEE level, or CIDB grading requirements are stated in the provided documents.

For the DSG-310-067 line item, the evaluation includes:

• Quality Manual or document describing the supplier's entire Quality Management System (25% weighting).
• Quality Control Plan (QCP) or Inspection and Test Plan (ITP) or Quality Plan (20% weighting).
• If the supplier's QMS is not certified, no further evaluation will be conducted.

Scoring per sub-category: 0% – Does not meet, 50% – Partial meet (large gap), 75% – Partial meet (small gap), 100% – Meet. Category scores: 0% to 69% – Does not meet, 70% to 100% – Meet.

Eskom Koeberg requires the supply and delivery of various chemical consumables and components on an as-and-when-required basis for 12 months. The contractor is responsible for the health and safety of its employees and appointed contractors, and must comply with all applicable legislation and Eskom SHE requirements.

Eskom's Contracts Manager: Jamie-Lee Booysen

Eskom's Procurement Manager/Officer: Zakhele Ncongwane

Eskom's OHS Officer: Claire Nel

Project address: Koeberg Nuclear Power Station

Returnable documents (all must be submitted by tender close):

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan addressing the scope of work risks, aligned with the health and safety specification.
• Baseline Risk Assessment (BRA) with the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO.

Alternatively, if certified for an auditable OHS system, submit Annexure B, ISO 45001 certificate or equivalent, and a valid Letter of Good Standing.

The successful supplier must provide a valid Compensation Fund Letter of Good Standing or acceptable proof of application.

Where permitted, the tenderer gets one opportunity to submit outstanding OHS contractual documents within seven working days; failure may render the bid non-responsive.

No delivery, off-loading or other activity may commence at Koeberg until the SHE documentation has been accepted by the Contract Custodian and the Eskom OHS professional.

OHS evaluation takes place after the mandatory and functionality evaluations.

The procurement is classified as low-risk work; OHS requirements align with Annexure A of Eskom's Contract and Contractor OHS Management Standard (32-726).

The tenderer must be recommended based on the OHS tender evaluation (Annexure C3).

Scope: Supply and delivery of whole or part of the scope for various chemical consumables and components at Koeberg Operating Unit.

Contract period: 12 months, on an as-and-when-required basis.

The awarded contractor is the principal contractor; any subcontractors are appointed contractors.

The contractor must comply with all applicable legislation including the OHS Act, COIDA, NEMA, and the National Road Traffic Act.

The contractor must comply with Eskom's Life-Saving Rules (six rules) and the Substance Abuse Procedure (32-37); alcohol and drug permissible level is 0%.

The contractor must provide a SHE file before commencement, including the signed Section 37(2) agreement, valid Letter of Good Standing, SHE policy, risk assessments, safe work procedures, competency records, appointments, incident arrangements, emergency information, and vehicle/driver records.

The contractor must comply with all Koeberg site rules, security instructions, speed limits, and designated routes and off-loading areas.

Drivers and passengers must wear seat belts and remain sober.

The contractor must assess and control risks related to packaging, loading, load securing, transport, reversing, manual handling, lifting and off-loading.

Vehicles and lifting equipment must be fit for purpose, inspected and legally compliant; operators must be trained and competent.

Risk-based PPE must be used; safety footwear and high-visibility clothing must be worn in designated operational and off-loading areas.

Incidents, near misses, unsafe conditions, environmental spills, vehicle events and damage must be reported immediately to the Contract Custodian.

Non-compliance must be corrected within the agreed period; repeated or serious non-compliance may result in suspension of delivery activities, penalties, or other contractual action.

B-BBEE Minimum Level: 5

CSD registration: not stated in the document.

Tax clearance: not stated in the document.

CIDB grading: not applicable (supply contract).

The contractor must be registered with the Compensation Commissioner and hold a valid Letter of Good Standing (COIDA) throughout the contract period.

The contractor must sign a Section 37(2) agreement with Eskom at contract award, and must ensure similar agreements with all appointed contractors.

The contractor must not use child labour.

The contractor must have a SHE policy signed by the CEO.

The contractor must have a documented contractor and supplier selection process.

The contractor must notify Eskom prior to appointing any subcontractor.

The contractor must have a medical surveillance programme; medical fitness certificates must be renewed annually.

The contractor must appoint a part-time Safety Officer with a minimum NQF level 5 OHS qualification and at least 1 year of experience.

The contractor must comply with Eskom's Substance Abuse Procedure (32-37) and Life-Saving Rules.

The contractor must have a valid Certificate of Acceptability if providing food services (not applicable to this supply contract).

OHS evaluation occurs after mandatory and functionality evaluations. The tenderer must submit the required OHS returnables by tender close. The evaluation is based on Annexure C3 (low-risk work) criteria, including the signed Annexure B, OHS plan, Baseline Risk Assessment, valid Letter of Good Standing, and OHS policy signed by CEO (or ISO 45001 certificate if certified).

Closing date: 15 October 2026 at 11:00 (from tender record)

No other dates (briefing, site visit, clarification deadlines) are stated in the document.

No contact information is provided in the document.

Returnable documents:

• Proof of subcontract agreement(s) (before award)
• CSD report of subcontractor(s)
• Subcontractor's B-BBEE certificate or sworn affidavit
• Valid B-BBEE certificate, sworn affidavit, or CIPC affidavit (to claim preference points)

Submission method and address: not stated in the document.

Evaluation is based on price and specific goals (B-BBEE status level points). Maximum 20 points for specific goals, added to price points, total rounded to two decimals. Contract awarded to highest total score.

B-BBEE points table (specific goals):

• Level 1: 10 points (90/10) or 20 points (80/20)
• Level 2: 9 or 18
• Level 3: 6 or 14
• Level 4: 5 or 12
• Level 5: 4 or 8
• Level 6: 3 or 6
• Level 7: 2 or 4
• Level 8: 1 or 2
• Non-compliant: 0

Tenderers failing to provide B-BBEE documentation are not disqualified but may only score out of 90/80 for price and 0 for specific goals.

Mandatory subcontracting is a condition of award: where feasible, 30% subcontracting for task orders above R30 million, to EMEs/QSEs at least 51% black-owned.

Scope: Supply and delivery of various Miscellaneous (Metals) consumables and components at Koeberg Operating Unit.

Duration: 12 months.

Set-aside: This is a set-aside procurement targeting EMEs or QSEs at least 51% owned by black people (including youth, women, persons with disabilities, rural/underdeveloped area or township residents, cooperatives, and military veterans).

SDL&I performance reporting: quarterly reports using Data Collection Template. Eskom assesses reports against implementation plan and issues compliance report. Non-compliance leads to retention of 2.5%; positive compliance releases retained funds.

Tender response must separate local and imported components as per the Price Schedule. Local procurement content is total spending minus imported component.

Retention: Eskom will retain 2.5% of each invoice amount (excluding VAT) for failure to submit quarterly SDL&I performance reports or failure to meet SDL&I obligations. Retained amounts released upon positive compliance assessment.

Local procurement content: Tenderers must separate local and imported components as per the Price Schedule. Eskom target is 100% local content.

Procurement spend targets on designated groups (as proportion of local content):

• Black Owned: 4.0%
• Black Women Owned: 3.0%
• Black Youth Owned: 2.0%
• Black Persons with Disability: 1.0%

B-BBEE: A valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPC affidavit is required to claim preference points and is a condition for contract award.

Affidavit thresholds:

• Annual revenue up to R10 million (EME): sworn affidavit acceptable.
• Annual revenue up to R50 million (QSE): must comply with all QSE scorecard elements unless at least 51% black-owned, then sworn affidavit acceptable.
• Annual revenue above R50 million: valid B-BBEE certificate required.

Subcontracting: A supplier may not subcontract more than 25% of the purchase order value to an entity with a lower or equal B-BBEE status level, unless the subcontractor is an EME with capability.

Sworn affidavit validity requirements: must include deponent's name as per ID, identity number, designation, enterprise name and address, percentage of black ownership, total revenue, financial year end, B-BBEE status level, empowering supplier status, and must be signed in presence of Commissioner of Oaths (same date, Commissioner cannot be an employee or ex officio of the enterprise).

Specific goals: maximum 20 points for B-BBEE status level. Points table: Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, Non-compliant = 0. Required documents: valid B-BBEE certificate, sworn affidavit, or CIPC affidavit. Tenderers without documentation may only score out of 90/80 for price and 0 for specific goals.

Mandatory subcontracting: 30% for task orders above R30 million, to EMEs/QSEs at least 51% black-owned. Monthly progress reports required. Documents before award: proof of subcontract agreement, CSD report of subcontractor, subcontractor's B-BBEE certificate or sworn affidavit. Subcontracting limit: not more than 25% to entity with lower B-BBEE status unless EME with capability.

B-BBEE improvement plan: submit within 30 days of contract signing. Level 4 must reach Level 3 by end of first year; Level 5-8 or non-compliant must reach Level 4 by end of first year and improve one level each subsequent year. Valid B-BBEE certificate or sworn affidavit is condition for award. Local procurement content target: 100%. Procurement spend targets: Black Owned 4.0%, Black Women Owned 3.0%, Black Youth Owned 2.0%, Black Persons with Disability 1.0%. Jobs: propose type and number of jobs created and retained.

B-BBEE improvement or retention plan must be submitted within 30 days of contract signing. Level 4 tenderers must achieve Level 3 by end of first year; Level 5-8 or non-compliant must achieve Level 4 by end of first year and improve one level each subsequent year. Local procurement content target: 100%. Procurement spend targets on designated groups: Black Owned 4.0%, Black Women Owned 3.0%, Black Youth Owned 2.0%, Black Persons with Disability 1.0%. Jobs: tenderers must propose type and number of jobs created and retained. Retention: 2.5% of invoice amount (excl. VAT) for failure to submit quarterly SDL&I reports or meet obligations. Quarterly reporting required; Eskom reviews within 60 days; corrective measures required if obligations not met, failing which retention clauses invoked.

Pre-qualification: set-aside for EMEs or QSEs at least 51% owned by black people (including youth, women, disabled, rural/underdeveloped, cooperatives, military veterans).

Specific goals: maximum 20 points for B-BBEE status level, added to price points. Points table as per B-BBEE levels. Tenderers without B-BBEE documentation may only score out of 90/80 for price and 0 for specific goals. Mandatory subcontracting condition: 30% for task orders above R30 million.

The tender is for the supply and delivery of various chemical consumables and components at Koeberg Operating Unit for 12 months. The scope includes a detailed schedule of items with quantities, specifications, and mandatory documentation requirements.

Returnable documents: complete the mandatory requirement columns in the schedule, including full product descriptions, datasheets, certificates, and MSDS/TDS where indicated. For items marked 'Approved' or 'Accepted', supply as per OEM part number and provide a Certificate of Conformance (COC). Declare any deviations and complete exception sheets. No other submission format or address is stated.

Bidders must complete the mandatory requirement columns in the schedule. Provide all required documentation (datasheets, certificates, MSDS/TDS) as specified. For items marked 'Approved' or 'Accepted', supply as per OEM part number and COC. Deviations must be declared and exception sheets completed. No other eligibility criteria are stated in the provided document.

The scope covers supply and delivery of various chemical consumables and components for Koeberg Operating Unit, including filters, gases, oils, PPE, cleaning supplies, and diesel engine parts. Key items include:

• Filters: various types (strainer, candle, inline, pocket, cartridge, resin trap, panel, pleated) with specified dimensions, micron ratings, and OEM part numbers.
• Gases: nitrogen, carbon dioxide, refrigerant R134A, calibration cocktail, oxygen, acetylene, freon R22.
• Oils: mineral white, GENCIRC 68, silicone, gear, hydraulic.
• PPE: hearing protectors, respirators, safety spectacles, gloves, coveralls, arc flash jackets.
• Bags and plastic items: radioactive bags, clear bags, zipper bags, demarcation tape.
• Diesel engine parts (MAN DIESEL): valves, nuts, screws, adaptors, pistons, rings, liners, guides.
• Chemicals: hydrazine hydrate, sodium hydroxide, solvents, disinfectants.
• Various consumables: batteries, tape, markers, pads, brushes, bottles, discs, plugs, covers.

Quantities are specified per line item in the schedule. Delivery to Koeberg; some items require notification before delivery.

B-BBEE Minimum Level: 50 (as stated). No other compliance requirements are specified in the provided document.

Evaluation is based on completion of mandatory requirement columns, provision of required documentation, and compliance with OEM part numbers and COC for approved items. Deviations must be declared.