Supply of data concentrators (G3-PLC/GSM) for gauteng distribution division – once off

Scope

• Supply of interface: data concentrator G3-PLC/GSM units for the Gauteng Distribution Division.
• Once-off supply basis.

Pricing

• Bidders must complete and submit the price schedule issued under E3695DXGOU, pricing each item listed on it.

Supply of Interface: Data Concentrator G3-PLC/GSM for the Gauteng Distribution Division, on a once-off basis.

• Enquiry/PR No: 1076310255A.
• Specification: 240-105658000.
• Category 3 quality requirements apply.

Closing: 23 October 2026 at 10:00.

Form A issued and signed by Eskom's quality representative: 13 October 2026.

Eskom quality representative

• Name: Lekopane Mokonopi
• Role: Manager: Quality & Audit Support

Returnable quality documents — Category 3 (Quality Requirements), evaluation indicator 1:

• Form A (Tender & Contract Quality Requirements, Doc 240-68099512 Rev 9): completed, signed and dated by the bidder's quality representative, with the applicable clauses, category and site-assessment selection marked.
• Section A — ISO 9001 certification (Option 1): valid certificate from an approved and authorised certification authority holding recognised international accreditation, with product/service scoping defined and relevant to the scope.
• Section B — evidence of a QMS in operation: organisation chart and responsibility matrix covering the quality management function (ISO 9001 clause 5.3); documented control of externally provided processes, products and services with evaluation, selection, monitoring and re-evaluation criteria (clause 8.4); latest internal management system audit report with nonconformity and corrective action reports (clause 9.2); latest certification management system audit report not older than 12 months; records of management review meetings.
• Section C — draft Contract/Project Quality Plan specific to the scope of work (ISO 10005).
• Section D — draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar or previous work (ISO 10005).
• Section E — Form A completed and signed, plus any additional customer-specific requirements per the scope of work.

Quality evaluation of the returnable documents (Category 3, evaluation indicator 1):

• Section A — ISO 9001 certification (Option 1): four sub-items scored (product/service scoping, approved certification authority, recognised international accreditation, certificate validity); Section A score 0.
• Section B — evidence of QMS in operation: five items scored (roles and responsibilities, control of external providers, internal audit report, certification audit report not older than 12 months, management review records); Section B score 2.
• Section C — draft Contract/Project Quality Plan: Section C score 1.
• Section D — draft ITP or QCP: Section D score 1.
• Section E — Form A signed plus additional requirements: Section E score 2.
• Total quality score: 6.
• ISO 9001 clauses 4 to 10 and quality principles 1 to 7 are all marked applicable.

Scope

• Supply of Interface: Data Concentrator G3-PLC/GSM for the Gauteng Distribution Division, on a once-off basis.
• Enquiry/PR No: 1076310255A.
• Specification: 240-105658000.

Quality requirements

• Category 3 quality requirements apply; only one category may be selected.
• Pre-contract award quality requirements apply (clause 3).
• Post-contract award: contract execution, supplier quality performance monitoring, Eskom rights of access, Eskom rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes all apply.
• ISO 9001 clauses 4 to 10 apply.
• Quality principles 1 to 7 apply.

Quality management system

• Category 3 pre-contract award quality requirements apply.
• Bidders must hold a valid ISO 9001 certificate from an approved and authorised certification authority with recognised international accreditation, with product/service scoping defined and relevant; alternatively they must demonstrate a QMS in operation through the Section B evidence.
• Form A must be completed, signed and dated by the bidder's quality representative.
• A draft Contract/Project Quality Plan and a draft ITP or QCP must be submitted.

Quality deliverables are evaluated under Category 3 (evaluation indicator 1):

• Section A — ISO 9001 certification (Option 1): four sub-items; Section A score 0.
• Section B — evidence of QMS in operation: five items; Section B score 2.
• Section C — draft Contract/Project Quality Plan: score 1.
• Section D — draft ITP or QCP: score 1.
• Section E — Form A signed plus additional requirements: score 2.
• Total quality score: 6.
• ISO 9001 clauses 4 to 10 and quality principles 1 to 7 are all marked applicable.

Returnable document

• Price Schedule E3695DXGOU: bidders must complete the unit price/rate and the total price excluding VAT against each item listed.

Pricing lines to be completed

• Item 1, SAP number 0750636 — Interface: Data Concentrator G3-PLC/GSM, unit of measure: each, estimated quantity: 10 000.

Pricing format

• Priced on the Price Schedule (E3695DXGOU).
• Unit price/rate and total price must be quoted excluding VAT.
• Estimated quantity for pricing: 10 000 units of Interface: Data Concentrator G3-PLC/GSM.

Closing date: 23 October 2026 at 10:00 SAST.

• Compulsory site visit/clarification meeting: details in Tender Data; attendance mandatory, failure disqualifies.

Enquiries: only to the Eskom Representative identified in the Invitation to Tender.

• All communication in writing, English.
• Queries published on the advertising platform; no other Eskom official may be contacted.
• Submission address: as stated in Tender Data (not provided in this document).

Submission method: paper or e-tender as specified in the Tender Data.

• Paper: original plus one complete hard copy, each in separate sealed packages marked "ORIGINAL" and "COPY". Outer package marked "Confidential" with tender number, bidder details.
• E-tender: upload and finalise via Eskom Tender Bulletin site; no paper deposit.
• Closing time: 23 October 2026 at 10:00 SAST (GMT+2).
• Late tenders not accepted; proof of posting not proof of delivery.
• Returnables: Acknowledgement Form, completed forms, certificates, and any mandatory documents must be submitted by closing.
• All documents must be completed, signed, and valid for the tender validity period.
• Tenders must be in English, written in ink.
• No alterations except to correct errors, initialled by all signatories; no correction fluid.
• If agent submits, authenticated proof of authority required.
• Disqualification: missing original or copy, missing mandatory returnables, unsigned tender, late submission.

Evaluation stages:

1. Basic compliance: must meet all basic requirements; failure renders tender non-responsive.
2. Mandatory returnables: all required documents must be present by closing.
3. Pre-qualification criteria (if any): must comply; no double counting of criteria.
4. Functionality (if applicable): scored against criteria; must meet minimum threshold stated in Tender Data.
5. Financial analysis: Eskom assesses financial risk; insufficient mitigation may exclude.
6. Price evaluation: per Tender Data, considering CPA, FOREX, commodity exposure, discounts, technical adjustment, PV, invoicing rates.
7. B-BBEE and Specific Goals: scored under 90/10 or 80/20 system; missing proof scores zero but not disqualified (unless pre-qualification).
8. Ranking: price + specific goals points added, highest ranked.

• Arithmetical errors: words prevail over figures; errors corrected per rules; failure to accept corrections rejects tender.
• Objective criteria may be used only per PPPFA s2(1)(f), not functionality or B-BBEE.
• Reverse e-auction may be used; if so, tender must exclude prices.

Supply of interface: data concentrator G3-PLC/GSM for Gauteng Distribution Division, once off.

• Scope: supply only, no installation specified.
• Quantities and delivery location: not stated in this document; refer to Tender Data.
• Cataloguing: successful bidder may need to provide cataloguing info and label materials per Eskom specifications; pricing schedule must include cataloguing line item.

Quality requirements not detailed in this document; refer to Tender Data and SHEQ proof requirements.

Pricing must include all duties, taxes (including VAT), and levies.

• Rates and prices fixed for contract duration.
• State in South African Rand unless instructed otherwise.
• Include cataloguing line item if required.
• Arithmetical errors corrected per rules; words prevail over figures.

Pricing:

• Include all duties, taxes (including VAT), and levies in rates and prices.
• Rates and prices fixed for contract duration unless otherwise provided.
• State in South African Rand unless instructed otherwise.
• Prices based on exchange rate and base date in Invitation to Tender.
• Security for performance: if required, name at least two financial institutions; Eskom may reject unsuitable ones.
• Insurance: Eskom's cover may be insufficient; bidder should seek advice.
• No compensation for tender preparation costs.

Eligibility:

• Must be eligible to do business with Eskom and not under restriction with Eskom or State-Owned Companies.
• No 100% sub-contracting of scope.
• Comply with NT instructions, CIDB regulations, PPPFA, B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements.
• Proof of SHEQ systems, policies, capabilities required at closing or contract award; costs included in tender.
• CIDB: if stipulated, registration required at closing or within 21 working days; proof mandatory at closing, actual printout by contract award.
• B-BBEE: if pre-qualification, proof (certificate/CSD report) at closing or disqualification; otherwise missing proof scores zero.
• SDL&I Undertaking: complete and submit by contract award; otherwise not considered.
• Designated materials and thresholds: submit information by contract award.
• CSDG and CPG goals apply to certain contracts (12+ months, R5m+, grade 7+).
• Misrepresentation or fraud leads to disqualification, suspension up to 10 years, possible jail.

B-BBEE level scored from CSD report or certificate/affidavit.

• If pre-qualification, proof required at closing or disqualification.
• If sub-contracting to designated groups, sub-contractor's B-BBEE status and CSD number/certificate required at closing.
• Missing or fraudulent proof: not disqualified but scores zero under PPPFA.

Proof of SHEQ systems, policies, capabilities required at closing or contract award.

• All SHEQ costs and personnel must be included in tender.
• Comply with OHS Act and Eskom SHEQ requirements.

Eskom may cancel tender before contract; no liability for participation losses.

• Eskom may negotiate with selected tenderers.
• Tender validity: must remain valid for acceptance; extension may be requested; refusal excludes.
• Confidentiality: treat all procurement matters as confidential; use documents only for tender.
• Contract documents revised to include addenda, returnables, negotiated changes.
• Form of Agreement signed by authorised signatories of both parties.

Eligibility: must not be restricted from doing business with Eskom or SOCs; no 100% sub-contracting.

• Submission: original plus one copy, or e-tender; late tenders rejected.
• Validity: must remain valid for acceptance; extension may be requested.
• Compulsory site visit/clarification meeting: attendance mandatory.
• Insurance: seek advice; Eskom cover may be insufficient.
• Alterations: only to correct errors, initialled; no correction fluid.
• Alternative tenders: only with main tender and if permitted.
• Sign Form of Agreement.
• Proof of authority for agents.
• CIDB registration if applicable.
• CSDG and CPG goals for certain contracts.
• Misrepresentation leads to disqualification and penalties.
• SDL&I Undertaking required by contract award.
• Cataloguing information and labelling required.
• Security for performance: name at least two financial institutions.

Clarification and correction of prices: mandatory returnables cannot be submitted after closing; corrections only for arithmetical errors.

• Tender opening: public or electronic; names published.
• Prices may be announced if stated.
• Non-disclosure until award.
• Grounds for rejection: influence, collusion, fraud.
• Basic compliance: failure renders non-responsive.
• Mandatory returnables: missing leads to disqualification.
• Pre-qualification criteria: must comply; no double counting.
• Designated materials info by contract award.
• Functionality: minimum threshold required.
• Financial analysis: risk assessment.
• Price evaluation per Tender Data.
• Arithmetical errors: corrected per rules.
• Specific Goals: missing proof scores zero.
• Ranking: price + specific goals.
• Objective criteria per PPPFA s2(1)(f).
• Reverse e-auction: if used, tender must exclude prices.
• Acceptance: notification before validity expiry.

Eskom eTendering system

• Web-based platform through which suppliers upload bid documents for tenders advertised on the Tender Bulletin, replacing physical lodgement at Eskom tender offices.
• Access requires supplier registration, with a one-time PIN sent to the registered cellphone number and email address.
• A CSD number is needed to use the portal.
• Public tender information is viewed on the Tender Bulletin site, which links to the eTendering portal for document upload.
• A separate function allows closed tenders, which are not listed publicly, to be sent by email link to selected suppliers who meet the buyer's selection and evaluation criteria, for private bidding.
• Portal difficulties are reported to the buyer responsible for the published tender.

Submission channel

• Bids are submitted electronically through the Eskom eTendering portal at https://eTendering.eskom.co.za; submission at Eskom tender offices has been replaced by this portal.
• Tenders are advertised on the Tender Bulletin at https://tenderbulletin.eskom.co.za, which links through to the eTendering portal.
• A CSD number is required before access to the eTendering portal is granted.
• Registration requires verification of both email address and cellphone number; a one-time PIN is sent to each.
• Uploaded documents must be filed under the correct category (technical, commercial, finance).
• File size limit: 50MB per file; 900MB in total across all uploaded files.
• The submission must be finalised and closed on the portal; a confirmation email containing the submission ID is issued and should be retained for later enquiries.
• System problems: contact the buyer responsible for the published tender.

CSD registration

• A valid CSD number is required to gain access to the Eskom eTendering portal and to submit a bid.

Inspection and acceptance

• Goods, works, services and workmanship are subject to Eskom's approval and may be inspected or tested at any stage.
• If Eskom does not notify the supplier of acceptance, the goods, works or services are deemed accepted.

Rejection and non-conformance

• Eskom may reject any part of the goods by written notice stating the reason and whether replacement or rework is required.
• Rejected goods may be returned to the supplier at the supplier's risk and expense.
• Money already paid for goods not replaced within the required time, the cost of returning rejected goods and the cost of sourcing replacements from a third party are payable by the supplier to Eskom.
• For works and services, the supplier must correct non-conformances and defects identified by Eskom; if the supplier delays, Eskom may have them corrected by a third party at the supplier's cost.

Pricing basis

• Prices or rates for the items in the agreement may include a price adjustment, calculated using the formula stated in the agreement.
• Payment may be made in any currency, converted to South African Rand at a single exchange rate, and payment in a currency other than ZAR may not exceed the amounts stated in the agreement.
• Delivery cost is deemed included in the price unless the bidder states otherwise in its tender.

Payment terms

• Eskom pays within 30 days of receiving a correct tax invoice.
• Eskom's VAT registration number 4740101508 must appear on the tax invoice before any payment is released.
• Payment may be made in a currency other than ZAR, converted at a single exchange rate; payment in a foreign currency may not exceed the amount stated in the agreement.
• Prices or rates may include a price adjustment calculated on the formula set out in the agreement.
• Eskom's CPA (IG) form must be completed by the supplier.

Costs carried by the supplier

• No payment is made for containers or packing materials, or for returning them.
• Delivery cost is treated as included in the price unless the bidder states otherwise in its tender.
• Late delivery of goods or late completion of works/services may attract a penalty as stated in the agreement.
• No payment is made where the supplier fails to provide the goods, services or works as agreed.

Statutory and legal

• The supplier must comply with all statutory requirements relevant to the agreement.
• The agreement is governed by South African law and the parties submit to the jurisdiction of the South African courts.
• Cession, delegation or subcontracting requires the other party's written consent; Eskom may cede and delegate to its subsidiaries or divisions on written notice.

Forms and acceptance

• Eskom's CPA (IG) form must be completed by the supplier.
• Eskom's General Conditions of Purchase are deemed accepted unless the bidder records non-acceptance in writing in its bid; no oral variation is valid and conflicting supplier terms are excluded unless Eskom agrees in writing.

Contract basis

• The order is concluded on Eskom's General Conditions of Purchase (Doc 240-59385009 Rev 3, effective 31 May 2024, review May 2029).
• These conditions are deemed accepted unless the bidder objects in writing in its bid; no oral variation is valid and conflicting supplier terms are excluded unless Eskom agrees in writing.

Delivery and documents

• Delivery means goods delivered or work completed at the point specified in the agreement on or before the agreed date; late delivery or late completion may attract a penalty.
• Each consignment must be marked on the outside with the supplier's name and full destination details and must include a packing note listing the contents.
• An advice note stating the means of transport, weight or volume, and the point and date of dispatch must be sent to Eskom at the delivery address.
• A detailed tax invoice must be sent after delivery or completion, and the agreement number must appear on all communications.
• Delivery cost is deemed included in the price unless the bidder tenders it separately.

Acceptance, risk and ownership

• Eskom may inspect and test the goods, works, services and workmanship at any stage; if Eskom does not notify the supplier of acceptance, the goods, works or services are deemed accepted.
• Risk passes to Eskom on proof of delivery to the correct destination and acceptance; ownership passes on payment or as otherwise stated in the agreement.

Rejection and defects

• Eskom may reject goods by written notice stating the reason and whether replacement or rework is required; rejected goods may be returned at the supplier's risk and expense.
• Money paid for goods not replaced in time, the cost of returning rejected goods and the cost of obtaining replacements from a third party are recoverable from the supplier.
• Non-conformances or defects in works or services must be corrected by the supplier; if the supplier delays, Eskom may have the work corrected by a third party at the supplier's cost.

Liability and warranty

• The supplier indemnifies Eskom against all actions, claims, demands, costs and expenses arising from its negligence, infringement of intellectual or legal rights, breach of statutory duty, or defective design, materials or workmanship, including those of its subcontractors, agents or servants.
• Goods, works and services must be fit for their intended purpose and free from defects for one year from acceptance unless otherwise stated; defects must be rectified free of charge within an agreed period.

Termination and breach

• Either party may terminate after a breach that is not remedied following written notice from the non-defaulting party.
• Eskom may terminate at any time if the supplier defaults, becomes bankrupt, or is in financial circumstances that in Eskom's opinion prejudice proper performance.

Ethics

• Eskom expects the highest standard of ethical behaviour from its suppliers.

The Gauteng Operating Unit requires an environmental scope of works for the specification covering the once-off supply of interface: data concentrator G3-PLC/GSM for the Gauteng Distribution Division.

Document contacts

• Compiled by: Ivy Sibiya
• Authorised by: Shamaine Thulasaie

Environmental evaluation

• Environmental criteria carry 50% of the total evaluation weight.
• Environmental management policy accounts for 100% of the environmental criteria weight, split equally at 33.3% each across three sub-items:
• Company environmental policy, whether integrated with safety or standalone.
• Policy commitment to compliance with all relevant environmental legislation, pollution prevention and continual improvement.
• Policy signed off by a senior company member (MD/CEO).
• Further environmental items assessed: environmental aspects identified, environmental roles and responsibilities, competence and training, communication, document control, emergency preparedness, site rehabilitation method statement, non-conformity and corrective action, waste management, and the Environmental Management Plan.
• Each item is scored with a weighted score and a pass rate; evaluation is run in two rounds, with the first and second round evaluators recording date and signature.

Procurement

• Once-off supply of interface: data concentrator G3-PLC/GSM for the Gauteng Distribution Division.
• Environmental scope of works applies to the Gauteng Operating Unit specification.
• Environmental requirements template: 240-DX-GP-003T, Rev 1, authorised 09/02/2023.
• Template review dates: 01/10/2029 for the final criteria and 09/02/2026 for the criteria guidelines.

Environmental management system

• Compliance with ISO 14001:2015 is required; certification is not required from suppliers.
• Environmental policy must be signed off by the MD/CEO and must commit to compliance with all relevant environmental legislation, pollution prevention and continual improvement.
• Environmental risk assessment register, identified environmental controls and compliance obligations must be documented.
• Signed appointment letters setting out environmental roles and responsibilities.
• Evidence of environmental law training, or an environmentally related certificate, diploma or degree.
• Environmental communication plan, controlled documentation, emergency response procedures (bees, wildlife interaction, hydrocarbon spills), non-conformance and corrective action procedure, waste management plan, and a site rehabilitation method statement covering water courses, wetlands, slopes and road reserves.
• Environmental Management Plan must address access control, landowner liaison, monitoring, environmental incident log, site establishment, sanitation, protection of water resources, storm water management, vegetation management, fencing, stockpiling, erosion, hazardous substances management, heritage resources, protection of fauna, noise control, dust and waste management.

Returnable document

• E-Tendering Training Acknowledgement Form (Annexure K): a mandatory returnable for e-tendering. It must be completed in full, signed by an authorised signatory and submitted to Eskom within the prescribed period.
• Consequence of non-submission: the bid is treated as non-responsive and the bidder is disqualified from the procurement process.
• Information the form requires: business name or joint venture, contact person, landline, cellphone and email address.
• The signatory confirms that self-training on Eskom's e-Tendering solution has been completed through the Noddy Guide, the training video or a clarification meeting, and that the bidder is able to operate the e-Tendering solution.

Mandatory returnable

• E-Tendering Training Acknowledgement Form (Annexure K): must be completed in full, signed and submitted to Eskom within the prescribed period.
• The form captures the bidder's business name or joint venture, contact person, landline, cellphone and email address.
• The signatory confirms completion of e-Tendering self-training via the Noddy Guide, video or clarification meeting and confirms the ability to operate the e-Tendering solution.
• Failure to complete the form fully and return it in time renders the bid non-responsive and disqualifies the bidder.

Responsiveness gate

• A fully completed E-Tendering Training Acknowledgement Form is a mandatory condition of responsiveness. A bid submitted without it is disqualified.
• No price, functionality or preference point scoring is set out in this annexure.

Mandatory returnable

• E-Tendering Training Acknowledgement Form (Annexure K): must be fully completed and signed; the bidder confirms it has completed e-Tendering self-training and can operate Eskom's e-Tendering solution. Failure to submit it within the prescribed period disqualifies the bid.
• No CSD registration, tax compliance, B-BBEE or CIDB requirements are set out in this annexure.

The annexure is a confidentiality agreement between Eskom Holdings SOC Ltd (disclosing party) and the supplier or tenderer (receiving party).

Project title recorded in the agreement: installation of smart meters to reduce the number of customers affected by load reduction, for a period of one year on an as-and-when required basis.

The agreement governs how Eskom's confidential information may be handled during tender discussions and any resulting project.

Eskom domicilium address for notices under the NDA

Megawatt Park

Maxwell Drive

Sunninghill Ext 3

Sandton

Postal address

PO Box 1091

Johannesburg

2000

Returnable document

• Annexure M (Non-Disclosure Agreement): must be completed, signed by a duly authorised representative of the bidder and witnessed, and submitted with the bid.

No submission method, submission address, closing time or other returnable document is set out in this annexure.

Annexure M — Non-Disclosure Agreement (NDA)

• To be signed by a duly authorised representative of the bidder and witnessed, and submitted with the bid.
• Binds the bidder to keep Eskom's confidential information secret, to use it only for the project, and to return or destroy it on request.

Non-Disclosure Agreement (Annexure M)

• Signing the agreement is a precondition to receiving Eskom's confidential information.
• The bidder must be a registered legal entity, with its registered address and registration number recorded in the agreement.
• The signatory must be duly authorised to bind the bidder; the signature must be witnessed.

Confidential information

• Covers all technical, commercial, financial, marketing, operational and technical specification material disclosed by Eskom in written, graphic, electronic or oral form, whether or not marked confidential.
• May be shared only with the bidder's own employees, officers, directors, advisers, affiliates and shareholders on a need-to-know basis for the project, and only if those persons are bound to the same confidentiality terms.
• May not be disclosed to any third party or used for any purpose other than the project without Eskom's prior written consent.
• Must be protected with at least the same care the bidder applies to its own confidential information, and never less than a reasonable standard of care.
• Ownership stays with Eskom; no licence or ownership right passes to the bidder.

Exclusions

• Information already known to the bidder, publicly available without breach, independently developed, received from a third party without breach, disclosed with Eskom's written authorisation, or disclosed to satisfy a court order or law (with notice to Eskom and disclosure limited to what is legally required).

Return or destruction

• On Eskom's request, material containing confidential information must be returned, or destroyed and permanently erased from all systems, within 7 business days.
• A written statement confirming destruction, signed by a director or duly authorised senior officer, must be provided.

Breach and indemnity

• The bidder indemnifies Eskom against all losses, claims, damages and costs arising from unauthorised use or disclosure.
• If a breach is not remedied within 7 business days of written notice, Eskom may pursue all legal remedies, including urgent court proceedings and damages.

Term and general

• The agreement starts on the signature date and continues for 3 years after the relationship between the parties ends.
• It does not oblige either party to continue negotiations or to enter into any further business relationship, and creates no partnership, joint venture or employment relationship.
• Amendments and waivers are valid only if in writing and signed by both parties.
• Neither party may assign its rights without the other's prior written consent, but Eskom may cede its rights to its subsidiaries or divisions.
• No public announcement may be made without the other party's prior written consent.
• Governed by South African law.

Notices

• Each party chooses a domicilium address for service; a change requires 30 business days' prior written notice.
• Notices are deemed received on delivery if hand-delivered, on the 7th business day after registered post, or on receipt if sent by fax.

Eskom Holdings SOC Ltd invites tenders for the Supply of Data Concentrators for the Gauteng Operating Unit within the Distribution Division on a once-off basis. The requirement is known and will result in once-off order placement. Tender number E3695DXGOU, issue date 16 October 2026, closing date 23 October 2026 at 10h00 SAST, validity period 120 days. Clarification meeting not applicable – TEAP Listed Suppliers. Tenders must be submitted electronically via Eskom E-tendering site.

Closing date: 23 October 2026 at 10:00 SAST

Tender validity: 120 days from closing date

Clarification queries deadline: 3 working days before tender closing

Clarification meeting: Not applicable (TEAP Listed Suppliers)

Eskom Representative:

• Name: Kgomotso Sinyosi
• Email: [email protected]

All queries and clarifications must be addressed in writing to the Eskom Representative. No query may be addressed to any other Eskom official.

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic only via Eskom E-tendering site (https://etendering.eskom.co.za/). No hard copies, no zip files. Documents must be PDF (price list PDF and/or Excel). Upload size: 500 MB per document, 4 GB total. If resubmitted, latest version prevails; ensure submission status is 'complete'. Tenders must be submitted by closing date and time; late tenders not accepted.

Returnable forms (all must be completed, signed and submitted):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder; certified resolution/power of attorney required.
• Annexure B (Acknowledgement Form): acknowledges receipt and understanding of tender documents.
• Annexure C (Tenderer's Particulars): bidder details.
• Annexure D (Integrity Declaration Form): declares adherence to the Supplier Integrity Pact.
• SBD 1 (Invitation to Bid): bidder and contact details, signed as offer cover page.
• SBD 4 (Bidders Disclosure): discloses any state employment or connection to Eskom officials.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under PPPFA.
• SBD 6.2 (Declaration for Local Production and Content) with Annexures G1-G4: only if designated materials are included.
• E-tendering Help Manual acknowledgement form.
• Completed Price Schedule (PDF and/or Excel; PDF version prevails if differences).

Disqualification risks:

• Missing any disqualifiable returnable (Annexure A, Annexure D, SBD 4, Price Schedule) at closing.
• Non-disqualifiable returnables (SBD 1, SBD 6.1, acceptance of terms, E-tendering acknowledgement) may be requested within 5 working days; failure to submit within that period disqualifies.
• Tenders signed by non-authorised persons.
• Submitting more than one tender (except as JV partner with joint and several liability).
• Conflict of interest, being on National Treasury restriction or Tender Defaulters list.
• Subcontracting 100% of the scope.

Evaluation stages:

1. Basic compliance: meet eligibility criteria and submit complete tender.
2. Functionality: not evaluated (TEAP Listed suppliers already deemed technically acceptable), but must meet three functionality requirements (see technical specifications).
3. Price: scored out of 90/80 points depending on line items and total value. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered, conditional discounts not considered for evaluation.
4. Specific goals (B-BBEE): scored out of 10/20 points per PPPFA.

Preference point system:

• 90/10 for tenders above R50 million; 80/20 for R50 million or below.
• B-BBEE points table (80/20, 90/10): Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, Non-compliant = 0.

Ranking and award:

• Add price and specific goals scores; rank highest to lowest.
• Award to minimum 1 and maximum 5 suppliers.
• Option 1: negotiate standardised rates with top 5; if achieved, equal split award.
• Option 2: if no standardised rates, pro rata allocation with highest ranked receiving highest percentage.

Minimum qualifying score: not stated.

Scope: Supply of Data Concentrators (G3-PLC/GSM) for the Gauteng Operating Unit, Distribution Division, on a once-off basis. Once-off order placement.

Functionality requirements (mandatory for TEAP Listed suppliers):

• Products must be fully integrated to one of the approved Eskom smart Metering HES.
• Submit a commitment letter to provide comprehensive training on meters and DCs.
• If the Data Concentrator (DC) is not interoperable with metering devices from other OEMs, Eskom will procure 5 DCs from the supplier for integration testing; supplier has 2 months to achieve interoperability; failure may lead to termination of agreement.

No specific methodology or execution plan required beyond the functionality requirements for TEAP Listed suppliers.

Quality requirements are listed as additional requirements that may be included if applicable. No specific quality standards or certifications stated beyond the functionality requirements.

Price Schedule must be submitted in PDF and/or Excel format. PDF version prevails if differences. Prices inclusive of VAT. Award split: Option 1 - negotiate standardised rates with top 5, equal split; Option 2 - pro rata allocation with highest ranked receiving highest percentage.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): payment within 60 days.

Security:

• Performance Bond may be required.
• Parent Company Guarantee (PCG) or Performance Bond from bank, on Eskom Legal approved templates.

Financial evaluation:

• Latest 2 years comparative financial statements required, including PIS score, signed auditors/reviewers report, directors report, statement of financial position, comprehensive income, changes in equity, cash flows, notes.
• For close corporations: signed accounting officers report, members report, similar statements.
• For JVs: signed JV agreement with percentage shareholding.
• For new entities (<1 year): owner's 5-year tax returns and financial position.
• If subsidiary uses holding company financials, signed guarantee letter required.
• If no holding company or bank cannot provide bond, owners must provide 5 years tax returns and personal financial position.
• Mitigating factors for unfavourable financial viability: performance bond, parent company guarantee, reduced contract, or milestone payments.

Eligibility:

• Must be TEAP Listed supplier (closed tender).
• Must not be under restriction to do business with Eskom or State-Owned Companies.
• Must not have nationality of a country on international sanctions list.
• Must not be restricted by National Treasury or on Tender Defaulters list.
• Must not have conflict of interest.
• Must not subcontract 100% of scope.

Mandatory prior to award:

• Valid CSD registration (CSD number).

Tax compliance:

• Certified tax clearance certificate required from foreign tenderers with SA footprint not on CSD, and local tenderers not providing SARS e-filing PIN.
• Foreign suppliers with no SA footprint: no proof of tax compliance required.

Employment Equity:

• Designated employers must provide proof of compliance with Employment Equity Act, including submission of EE report to Department of Labour.

B-BBEE evidence:

• Valid B-BBEE certificate (SANAS accredited), sworn affidavit, or CIPC certificate for EMEs.
• Supporting documents may be requested: proof of ownership/shareholding, ID copies, proof of disability.

Quality and environmental:

• Approved Environmental Policy required.

Financial statements as per financial requirements.

Environmental requirement: Approved Environmental Policy must be submitted.

Eskom's Conditions of Purchase apply. Performance Bond may be required. NIPP (National Industrial Participation Programme) applies to contracts with foreign content of USD 5 million or more; winning bidder must sign NIPP obligation agreement with dtic before contract signing. Payment terms: 30 days for contracts below R50 million, 60 days for above. Eskom reserves right to negotiate with preferred bidders if prices not market-related. Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

Special conditions: This is a closed tender. Tenderers must submit in parts: Part One - Commercial Requirements, Part Two - Price, Part Three - Quality Contractual Requirements, Part Four - Environmental Contractual Requirements, Part Five - Financial Requirements. Alternative tenders not allowed. No public opening of tenders; prices not read out. Tender validity 120 days. Clarification queries must be submitted 3 working days before deadline. Submission via E-tendering only, no hard copies, no zip files, PDF format (price list PDF and/or Excel), upload size limits (500MB per document, 4GB total). If resubmitted, latest version prevails.

Eligibility criteria: Tenderers must not be under restriction to do business with Eskom or State-Owned Companies. Ineligible if: (1) nationality of a country on international sanctions list; (2) submitting more than one tender individually or as JV partner (except where E-tendering size limits apply); (3) JV/consortium agreement does not state joint and several liability; (4) conflict of interest (e.g., common controlling partner, access to another tenderer's information); (5) tenders signed by non-authorised persons; (6) restricted by National Treasury; (7) on Tender Defaulters list; (8) subcontracting 100% of scope. Eskom will disqualify tenderers not meeting eligibility criteria.

Evaluation: Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered, conditional discounts not considered for evaluation. Prices scored out of 90/80 points depending on line items and total value. Specific goals scored out of 10/20 points per PPPFA. 90/10 system for tenders above R50 million, 80/20 for R50 million or below. Ranking: add price and specific goals scores, rank highest to lowest. Award to minimum 1 and maximum 5 suppliers. Option 1: negotiate standardised rates with top 5, equal split award. Option 2: if no standardised rates, pro rata allocation with highest ranked receiving highest percentage. B-BBEE points table: Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, Non-compliant = 0. Documents required to claim preference points: valid B-BBEE certificate (SANAS accredited, sworn affidavit, or CIPC for EMEs), proof of ownership/shareholding, ID copies, proof of disability where applicable. Failure to provide documentation results in 0 points for specific goals but not disqualification.