Construction of sanitation facilities at mpharane senior secondary school, eastern cape (sanitation 17 programme)

Briefing session: venue stated as "erial on site" (likely a site briefing); date and time not stated. Compulsory status not stated.

Employer and Principal Agent: The Mvula Trust, 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Returnable documents — all must be completed, signed and submitted with the tender:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA system.
• SBD 6.2 (Declaration for Local Production and Content).
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Priced bill of quantities, including the fully priced Health and Safety schedule (Bill No. 2) with quantities inserted per item — not lumped.
• Proof of CSD registration and valid tax clearance.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Priced bill of quantities not submitted or items lumped into a single sum.
• Tenders received after the closing time.

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance. Bidders must complete and sign the National Treasury standard forms (SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 8, SBD 9, and any other required forms) as part of the tender submission. Bidders must be able to provide the required insurance policies (contract works, SASRIA, public liability). Bidders must have the capacity to complete the works within 18 weeks and provide a full-time Health and Safety Officer. Bidders must comply with the Occupational Health and Safety Act and Construction Regulations 2014.

Works description: construction of new ablution facilities at Mpharane Senior Secondary School.

Site: the existing school.

Contract period: 18 weeks to practical completion.

Possession of site: date to be advised; works to commence within 5 working days of taking possession.

Contract form: JBCC Series Edition 4.1, March 2005, with Preliminaries JBCC Series 2000, May 2005.

Bills of quantities: measured in accordance with the Standard System of Measuring Building Work, Seventh Edition.

Priced documents: to be submitted within 5 working days of the Letter of Appointment.

Tender validity: 20 weeks from the closing date.

Geotechnical: a desktop geotechnical report is available on request.

Contractor obligations:

• Provide a 4 x 3m site office with concrete floor, lockable, with tables and chairs.
• Provide a lockable container or structure for material storage with a concrete or steel floor.
• Erect and maintain hoardings, safety screens, barriers, access gates and covered gangways for public protection.
• Provide water, electricity, telephones and toilet facilities on site (Alternative A — contractor provides).
• Provide one main notice board.
• Submit three full sets of as-built drawings within 14 days after practical completion.
• Keep a Construction Instruction Book and Daily Record Book on site; record instructions and daily progress.
• Provide weekly written labour and plant records to the principal agent.
• Submit a method statement when required by the principal agent.
• Exclude unauthorised persons from site; no workmen to sleep on premises.
• Record construction breaks and concrete pours on structural drawings.
• Proprietary branded products must be handled per manufacturer's instructions; alternatives require written approval before tender submission.
• Overtime costs borne by contractor unless authorised in writing by the principal agent.
• Contractor responsible for any encroachment onto adjoining properties.

Contractor must produce a Method Statement when required by the principal agent, outlining construction methods and labour and plant resources. Approval by the principal agent does not relieve the contractor of responsibility for timely execution.

Contractor responsible for any encroachment onto adjoining properties; remedial costs borne by contractor.

Contractor must study all available drawings at the principal agent's offices before tendering.

Samples of materials and workmanship, and shop drawings, are required per the preliminaries.

As-built drawings: three full sets to be submitted within 14 days after practical completion.

All materials, fittings and finishings specified under trade names must be exactly as described; alternatives require written approval before tender submission.

Contractor responsible for dimensional accuracy and rectifying any defects in previous work.

Price all items individually in the bills of quantities; do not lump items into a single sum. Unpriced items are deemed to be provided free of charge.

Preliminaries: each item must be categorised as F (fixed), V (value-related) or T (time-related) for adjustment.

The fully priced bill of quantities, including the Health and Safety schedule, must be returned with the tender submission.

General Preambles for Trades 2017 apply; supplementary preambles take precedence.

No claims for errors or omissions due to brevity of descriptions.

Pricing: all items in the bills of quantities must be priced individually; no lumping. Unpriced items deemed to be provided free of charge.

Preliminaries: each item must be allocated to a category — F (fixed), V (value-related) or T (time-related) — for adjustment purposes.

VAT: provision made in the Final Summary for inclusion of VAT.

Payment: interim payments per JBCC Clause 31; materials stored off site included only at principal agent's discretion and against an approved bank guarantee.

No payment guarantee will be provided (government contract).

Penalty: R 2,000.00 per calendar day for late completion, to a maximum of 10% of the contract amount.

Insurances required:

• Contract works: contract sum plus 10%, deductible not exceeding 5% per claim.
• SASRIA: contract sum plus 20%, deductible set by insurer.
• Public liability: R 5 million, deductible not exceeding 5% per claim.

Waiver of lien: required.

Dispute resolution: mediation followed by litigation.

CSD registration and valid tax clearance required.

B-BBEE: preference points claimed via SBD 6.1.

Local production and content: declaration via SBD 6.2.

Health and Safety: comply with the Occupational Health and Safety Act and Construction Regulations 2014; provide a site-specific Health and Safety Plan, a Health and Safety File, a full-time Health and Safety Officer for the construction period, induction training, first aid boxes, PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks), medical examinations (baseline and exit), noise monitoring (noise zones, audiograms), and temporary barrier fencing (400m of 1.8m high SANS approved weld mesh with green netting, plus vehicle and pedestrian gates).

Community Liaison Officer (CLO) costs to be included in the Health and Safety bill.

Comply with the Occupational Health and Safety Act and Construction Regulations 2014, plus project-specific Health and Safety specifications.

Prepare a site-specific Health and Safety Plan and submit a Health and Safety File.

Provide a full-time Health and Safety Officer for the entire construction period.

Provide induction training for personnel and first aid boxes.

Provide PPE: reflective vests, hard hats, protective footwear, ear plugs, dust masks.

Medical surveillance: initial (baseline) and exit medical examinations.

Noise monitoring: establish noise zones and conduct audiograms.

Temporary barrier fencing: 400m of SANS approved weld mesh, 1.8m high, covered with 80% knitted HDPE green shed netting, fixed to gum poles set min 300mm deep at max 3m spacing; plus one double swing vehicle gate (5.5 x 1.8m) and one pedestrian gate (1.8 x 1.8m).

Costs must include a Community Liaison Officer (CLO).

Health and Safety bill must be priced item by item, not lumped, and returned with the tender.

Contract form: JBCC Series Edition 4.1, March 2005, with Preliminaries JBCC Series 2000, May 2005.

State contract: yes; no payment guarantee will be provided.

Agreement signed once priced bill of quantities, security, insurances and waiver of lien are provided.

Latent defects: any water leakage into the building (roof, external wall or other element) is classified as a latent defect unless proven to be a design defect or storm damage. Defects must be attended to progressively during the Defects Liability Period, not left until the end.

Dispute resolution: mediation followed by litigation.

Law: Republic of South Africa.

Contractor responsible for all patent and latent defects in materials or workmanship, regardless of when discovered.

Principal agent may direct the order of execution; contractor must expedite any section at his own cost if behind programme.

Contractor must remove all temporary works on completion and make good any damage.