Leasing of building assets 02th005l & 05lh101l – port of east london (10-Year lease) – eastern cape tender

The document is a site plan (Annexure 1 – Discussion Plan) for the leasing of premises at the Port of East London. It lists the properties and improvements available for leasing, including the Control Crescent Building/Workshop (02TH005L) and inspection pits (05LH101L), with a total area of approximately 1,270 m². The plan indicates TNPA ownership and cadastral boundaries.

The premises available for leasing are located on a portion of Erf 33369, East Bank, in the Port of East London.

• Building asset 02TH005L: Control Crescent Building / Workshop, approximately 1,270 m².
• Building asset 05LH101L: Inspection pits (inside 02TH005L), approximately 20 m².
• Total area available for leasing: approximately 1,270 m².
• Ownership: Transnet National Ports Authority (TNPA).
• The site plan (Plan No. ELN_0698m) shows the cadastral boundary and areas available for leasing.

Domicilium addresses:

• Lessee's Domicilium: Address nominated by the Lessee for service of all legal documents and notices, as stipulated in Annexure A.

-Lessor's Domicilium: Address nominated by the Lessor for service of all legal documents and notices, as stipulated in Annexure A.

The lessee must be a juristic entity identified in Annexure A. The lessee must submit a Business Plan that is approved by the lessor; failure to obtain approval within 30 days after the Signature Date terminates the lease. The lessee must provide a deposit or unconditional bank guarantee in the form of Annexure E, and may be required to provide a suretyship (Annexure D) with a board resolution. The lessee must comply with all applicable laws and Transnet's Regulatory Universe. No specific B-BBEE level, CIDB grade, or turnover threshold is stated in the document.

The Lessor lets to the Lessee, who hires, the Leased Premises described in Annexure A and illustrated in Annexure C. The premises are let for the Specified Purpose only, as defined in Annexure A. The Lessee shall not use the premises for any other purpose without the Lessor's prior written consent. Vacant occupation is provided from the Commencement Date (as stipulated in Annexure A) or an agreed earlier/later date.

The Lessee must submit a comprehensive Business Plan for Lessor approval, detailing operational methodology, equipment, staffing, and work hours. The plan must also outline implementation, monitoring, assessment, and reporting procedures for compliance with the approved Business Plan. Annual updates to the Business Plan are required.

The Lessee must provide detailed information on persons exercising management control, including full names, identity numbers, and residential addresses. An organogram of the Lessee's organisational structure and its holding/subsidiary/affiliated companies is required. Details of any person with a direct or indirect interest in the Lessee, or who controls the Lessee's board, must also be provided. The Lessee must submit projected cash flows, audited financial statements, management accounts for the last six months, letters of commitment from bankers or clients, and its business strategy.

The Lessee must provide a Business Plan which includes a Maintenance Plan. The Lessee is responsible for the maintenance of the interior of the Leased Premises, including electrical installations, plumbing, and fixtures. The Lessor is responsible for structural maintenance and maintenance of common areas. A take-back inspection is required upon termination.

Deposit: An Initial Deposit is payable on the Signature Date. A Periodic Deposit may also be payable, calculated based on Rental escalation, within five (5) Business Days of escalation. The Lessor may use the deposit for arrear Rental, Operating Costs, or other charges. The Lessee must reinstate the deposit within ten (10) days of request. The deposit is refunded without interest after vacation, discharge of obligations, and a take-back inspection. A bank guarantee (Annexure E) can be provided in lieu of cash. The deposit is not subject to VAT.

Rental: Payable in advance on or before the first day of each month, escalating as per Annexure A. Additional charges include Operating Costs, repairs and maintenance of premises and surrounding areas (apportioned), refuse and sewerage removal, and water/electricity supply and consumption. All amounts are subject to VAT.

Payment Method: Electronic funds transfer is required; cash payments are not permitted. Payment is considered made when credited to the Lessor's nominated bank account. All payments are free of set-off or deduction. Variable charges will be invoiced. On early termination, all outstanding amounts are immediately payable within three (3) days.

Escalation: Rental and Operating Costs increase annually by the Escalation Rate (Annexure A).

Rental Review: If a Rental Review Period applies, parties will meet six (6) months prior to agree on Rental and Escalation Rate. If the Lessee fails to participate, the Lessor will determine the rate, referencing similar properties, which is binding. Alternatively, a SACPVP valuer may be appointed to determine the rate. Pending determination, the Lessee pays the previous escalated rate, with adjustments made post-determination. The determination is binding unless there is manifest error.

Additional Charges: Include water/electricity fees, sewerage and refuse removal charges, and other taxes/levies payable by the Lessor. Increases in these charges are passed to the Lessee.

Administration Fee: Payable to the Lessor on the Signature Date as stipulated in Annexure A.

The Lessee must submit a Business Plan for approval, which includes a BBBEE Target Plan, Environmental Management Plan, Health and Safety Plan, Maintenance Plan, and Regulatory Permits and Licences. The Lessee must also provide details of management control, ownership structure, financial statements, cash flows, and business strategy as part of the Business Plan. The Lessee must comply with Lessor's Policies and the Regulatory Universe. A suretyship (Annexure D) and/or a bank guarantee (Annexure E) may be required as security. Board resolutions are required for suretyships provided by juristic entities.

The Lessee must submit a BBBEE Target Plan as part of its Business Plan, outlining strategies for maintaining or improving its BBBEE status. BBBEE refers to broad-based black economic empowerment as defined by the relevant Act.

The Lessee must include a Health and Safety Plan in its Business Plan, addressing identified hazards and including safe work procedures. The Lessee must cooperate with any Board of Inquiry (BOI) established by the Lessor following incidents on the premises. The Lessee is responsible for ensuring its activities comply with all health and safety legislation.

The Lessee must include an Environmental Management Plan and Impact & Aspect Register in its Business Plan, detailing controls, mitigation, and monitoring measures for environmental impacts. A Baseline Study for soil and groundwater monitoring may be required. The Lessee must comply with all environmental legislation and Lessor's environmental policies.

Lease Duration: The lease commences on the Commencement Date (Annexure A) and runs for the Lease Period, unless terminated earlier by mutual agreement or by the Lessor on three (3) months' written notice without cause. Failure to vacate at the end of the Lease Period results in holding over, subject to clause 41.

Business Plan Submission: A Business Plan must be submitted for Lessor approval no later than 30 days before the intended Signature Date, or a later agreed date. Approval is a condition precedent; failure to obtain it within 30 days after the Signature Date (or later agreed date) terminates the lease. The Business Plan must include BBBEE, Environmental, Health and Safety, Maintenance, and Regulatory Permit plans, operational details, financial projections, and management structure. The Lessor has 21 days to approve or request changes. The Lessee is bound by the approved plan and must report quarterly on implementation and compliance. Annual updates are required.

Lessor's Policies and Regulatory Universe: The Lessee must comply with Lessor's Policies and the Regulatory Universe. The Lessor may amend its policies with reasonable notice. Failure to comply with remedial measures constitutes a material breach, with penalties of 50% of monthly Rental for ongoing breaches. If not remedied within four (4) months, the Lessor may terminate.

Use of Premises: The Lessee may not vacate or leave the premises unused without consent. Storage of explosives, flammable or toxic substances requires prior written consent. Residential use is prohibited without consent. The Lessee must not cause nuisance or inconvenience. Installation of heavy machinery requires prior consent and adherence to floor loading capacity.

Lessee's Obligations: Obtain and maintain all necessary licences and permits. The Lessor does not warrant the premises' fitness for purpose or licence availability. Loading and unloading must occur in designated areas and times. Common areas are managed by the Lessor, who may enforce rules.

Insurance: The Lessee is responsible for insuring its own assets and liabilities. The Lessor is not liable for loss or damage to the Lessee's property or for injuries sustained on the premises, except for wilful or grossly negligent acts by the Lessor.

Maintenance: The Lessee is responsible for maintaining the interior of the Leased Premises, including electrical installations, plumbing, and fixtures. The Lessor is responsible for structural maintenance and maintenance of common areas.

Indemnity: The Lessee indemnifies the Lessor against all claims, losses, and damages arising from the Lessee's use of the premises or breach of the lease agreement.

Breach of Contract: Failure to comply with lease terms is a material breach. Remedies include termination, damages, and penalties. A penalty of 50% of monthly Rental may be imposed for ongoing breaches.

Dispute Resolution: Disputes will be resolved through arbitration in accordance with the rules of the relevant body, or through the Magistrate's Court or High Court.

Governing Law: The lease agreement is governed by the laws of the Republic of South Africa.

Domicilium addresses are stipulated in Annexure A for both the Lessee and the Lessor for the service of all legal documents and notices.

Property: Building Asset Number 02TH005L and 05LH101L, portion of Erf 33369, East Bank, Port of East London. Extent approximately 1,270 m², vacant, leased on 'as is' basis. Proposed use: warehousing and port-related commercial activities. Lease period up to ten years.

Closing date: 27 November 2026 at 15:00

Non-compulsory briefing session: 30 October 2026 at 12:00 (via Microsoft Teams)

• Meeting link: https://teams.microsoft.com/meet/334072138020098?p=JAGy14Gc4HHGcB8NT8
• Meeting ID: 334 072 138 020 098, Passcode: 5Aq9v3CT

Clarity seeking questions deadline: 20 November 2026 at 16:00

Bid validity period: 120 business days from closing date

Site visit: arrange after briefing via [email protected]

Non-compulsory briefing session via Microsoft Teams on 30 October 2026 at 12:00. Meeting link: https://teams.microsoft.com/meet/334072138020098?p=JAGy14Gc4HHGcB8NT8, Meeting ID: 334 072 138 020 098, Passcode: 5Aq9v3CT. Site visit can be arranged after briefing via [email protected].

Enquiries:

• Email: [email protected]
• After closing date, all communication must be via this email.

Submission portal: https://transnetetenders.azurewebsites.net

Property location: Port of East London, East Bank, Erf 33369, East London, Eastern Cape

Submission method: electronic upload via the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome).

• Register and log intent to respond, then upload bid documents against the selected tender.
• Uploads limited to 30 MB per file; multiple uploads allowed. Use only alphanumeric characters in file names.
• Submit at least one day before closing to avoid technical issues; late submissions are not accepted.
• Sign and date the bottom of each page of the bid documents; the signatory must be legally authorised (proof of authority required).
• All returnable documents listed in Section 5 must be submitted.

Returnable documents:

Mandatory (disqualification if missing):

• Section 4: Rental Offer Price (priced schedule).

Used for scoring (zero score if missing):

• Proof of Specific Goals compliance (Section 9).
• Valid B-BBEE certificate or sworn affidavit (per DTIC guidelines).
• Capital Expenditure Plan.
• Maintenance Expenditure Plan.
• Company Profile and supporting documents.
• Business Plan.
• Reference Letters.
• Bank Rating.

Essential (opportunity to submit by set deadline, then possible disqualification):

• SBD 1 Form.
• Section 6: Certificate of Acquaintance with RFP, Terms & Conditions & Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form.
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Compulsory/Non-Compulsory RFP Briefing.
• JV agreement or written intention (if applicable).

Disqualification risks:

• Late submission or failure to upload correctly by closing date.
• Missing mandatory returnable documents.
• Unsigned bid documents or unauthorised signatory.
• Collusion with other bidders.
• Attempting to canvass Transnet officers between closing and award.

Mandatory: Rental Offer Price (Section 4). Scoring: proof of Specific Goals compliance, valid B-BBEE certificate or sworn affidavit, Capital Expenditure Plan, Maintenance Expenditure Plan, Company Profile, Business Plan, Reference Letters, Bank Rating. Essential: SBD 1, Certificate of Acquaintance, RFP Declaration and Breach of Law Form, Specific Goals Points Claim Form, Job Creation and Skills Development, Protection of Personal Information, Certificate of Attendance, JV agreement if applicable.

Evaluation is sequential but Transnet may run steps in parallel. Stages:

Stage 1 – Responsiveness:

• Step 1: Administrative responsiveness (on-time, signed). Must pass to proceed.
• Step 2: Substantive responsiveness (priced rental offer as per Section 4). Must pass to proceed.

Stage 2 – Functionality/Technical (minimum threshold 66.67/100):

• Previous Experience (10 points): minimum 2 years' experience in proposed use, with supporting evidence (lease, licence, etc.).
• Reference Letters (15 points): minimum 2 reference letters not older than 5 years, including customer details, scope, duration.
• Bank Rating (15 points): bank rating as a going concern, not older than 3 months.
• Business Plan alignment to PDFP (10 points): operations must align to Port Development Framework Plan (Annexure 7).
• Market Analysis (10 points): must address 5 elements including status quo, potential market, gap analysis, SWOT, economic spin-offs.
• Value to Port operations (10 points): vision/mission, strategic objectives, innovation, short/medium term value.
• Capital Expenditure WBS and Project Schedule (10 points): detailed work breakdown structure and schedule for the lease term.
• Maintenance Plan (10 points): detailed maintenance plan aligned to property and proposed use, for the lease term.
• Financial Viability (10 points): cashflow projections over lease period, signed by a finance professional.

Stage 3 – Final Weighted Scoring (total 100):

• Rental Offer Price: 80 or 90 points (formula: PS = 80 or 90 × (1 + (Pt - Pmax)/Pmax), where Pt is bid price, Pmax is highest acceptable bid).
• Specific Goals (SBD 6.2): 20 or 10 points.

Stage 4 – Objective Criteria: Transnet may award to a bidder other than highest scorer for rotation of bidders, specialised operations, poor past performance, integrity breaches, probity risks, insolvency, or conflicts of interest.

Stage 5 – Post Tender Negotiations: If highest scorer's rental is not market-related, Transnet may negotiate with 2nd and 3rd ranked bidders sequentially or cancel.

Stage 6 – Award and conclusion of agreement.

Lease of premises: Building Asset Number 02TH005L and 05LH101L, located on a portion of Erf 33369, East Bank, Port of East London.

• Extent: approximately 1,270 m².
• Proposed use: warehousing and port-related commercial activities.
• Lease period: up to ten (10) years.
• Property is currently vacant.
• Leased on an 'as is' (voetstoots) basis; bidders must inspect before submitting.
• Premises contain asbestos-containing materials (ACMs). Successful bidder is solely responsible for all costs, risks, and liabilities related to identification, assessment, management, abatement, encapsulation, removal, and lawful disposal of ACMs, in compliance with the Occupational Health and Safety Act and Asbestos Abatement Regulations, 2020.
• Demolition of existing structures is permitted only with written approval from TNPA and Heritage Council of South Africa approval; demolition plans must address asbestos handling.
• Successful bidder must undertake all necessary refurbishment, repairs, upgrades, and capital improvements at its own cost to make premises fit for purpose.
• Beneficial occupation may be considered and negotiated, subject to motivation in Business Plan and TNPA approval; bidder liable for all property holding costs during beneficial occupation.
• Bidders must align operations to the Port Development Framework Plan (Annexure 7).

Evaluation methodology: seven steps as described in evaluationCriteria. Bidders must provide a Business Plan covering operations, market analysis, value to port, capital expenditure WBS, maintenance plan, and financial viability.

Capital and maintenance cost schedules must be linked to methodology, detailed to level 3, with Gantt charts and numbered activities.

Financial viability: assumptions must be clearly indicated; mitigations for negative cashflows required.

Minimum 2 years' experience in proposed use, with supporting evidence (lease, licence, etc.).

Minimum 2 reference letters not older than 5 years, including customer details, scope, duration.

Bank rating as a going concern, not older than 3 months.

Company profile confirming number of years in operations.

Key personnel: no specific qualifications stated, but due diligence will validate professional and technical competence.

Rental offer in ZAR inclusive of VAT, using provided schedule. Columns: extent (m²), rate per square metre, monthly rental excl. VAT, VAT @15%, monthly rental incl. VAT. Building portion 1,270 m². Deviations may render bid non-responsive.

Rental offer must be submitted in South African Rand, inclusive of VAT, using the provided schedule (Section 4).

• Schedule columns: Extent (m²), Rate per square metre, Monthly Rental Offer Excl. VAT, VAT @15%, Monthly Rental Offer Incl. VAT.
• Building portion: 1,270 m².
• Annual escalation must be included in the overall rental offer.
• TNPA will verify calculations; deviations from schedule may render bid non-responsive.
• If highest scoring bidder's rental is not market-related, Transnet may negotiate with 2nd and 3rd ranked bidders sequentially or cancel the RFP.
• No bid security or guarantee mentioned.
• Bidders must demonstrate financial viability via cashflow projections signed by a finance professional.
• Bank rating not older than 3 months required for scoring.

CSD registration: mandatory before bid submission; foreign bidders without local entity must incorporate a South African company.

Tax compliance: must be compliant and provide SARS Tax Compliance Status PIN or CSD number; each JV/consortium/sub-contractor party must provide separate.

B-BBEE: valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required for scoring; Specific Goals claim form (SBD 6.2) must be submitted.

Employment Equity Act: compliance required, including Section 53.

Security clearance: successful bidder and personnel may need clearance to CONFIDENTIAL/SECRET/TOP SECRET level.

Joint Ventures: must submit signed JV agreement with percentage split and responsibilities; evaluated on consolidated B-BBEE scorecard.

Integrity Pact (Annexure 6) and Non-Disclosure Agreement (Annexure 5) must be accepted.

No CIDB grading required (not construction).

Asbestos: premises contain ACMs; successful bidder solely responsible for all costs, risks, and liabilities related to identification, assessment, management, abatement, encapsulation, removal, and lawful disposal, in compliance with OHS Act and Asbestos Abatement Regulations, 2020. No demolition or disturbance of ACMs without express written approval from TNPA.

Bidders must state their position on environmental commitments, including waste disposal, recycling, and energy conservation.

Confidentiality: all RFP and agreement information confidential; written approval required to divulge. Bidders must certify acquaintance with Non-Disclosure Agreement.

Property leased on 'as is' (voetstoots) basis; bidders must inspect before submitting.

Successful bidder must undertake all necessary refurbishment, repairs, upgrades, and capital improvements at own cost.

Beneficial occupation may be considered and negotiated, subject to motivation and TNPA approval; bidder liable for property holding costs during beneficial occupation.

Demolition requires written approval from TNPA and Heritage Council of South Africa.

Outcome published within 10 days after award finalised. Unsuccessful bidders may request reasons.

Objective criteria may justify award to non-highest scorer: rotation of bidders, specialised operations, poor past performance, integrity breaches, probity risks, insolvency, conflicts of interest. Post tender negotiations with 2nd and 3rd ranked bidders if needed.

Tip-Off Anonymous hotline: 0800 003 056

Bidders must certify in the RFX Declaration Form that they have read and agree to the Transnet Supplier Integrity Pact, which will be incorporated into the final contract.

• No award will be made to a bidder whose name, or that of any member, director, partner or trustee, appears on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must declare that no serious breach of law (including corruption, fraud, theft, extortion, Competition Act contraventions) occurred in the last five years with any public-sector or private-sector entity.
• Incorrect statements on this declaration may lead to rejection or removal from Transnet's supplier database.
• Violations of the Integrity Pact may result in exclusion from the bidding process, contract cancellation without compensation, recovery of payments, encashment of bonds, exclusion from future Transnet and public-sector business for up to 10 years, and placement on National Treasury's Database of Restricted Suppliers.

Bidders must not engage in under-pricing or negotiations made in bad faith. The Integrity Pact aims to enable Transnet to obtain the desired contract at a reasonable and competitive price conforming to the defined specifications.

If a supplier subcontracts a portion of the bid without declaring it to Transnet, Transnet must penalise the supplier up to 10% of the contract value.

Transnet may encash advance bank guarantees, performance bonds or warranty bonds to recover payments already made, plus interest, in the event of a violation.

Bidders must sign and comply with the Transnet Supplier Integrity Pact (November 2020) as a condition of registration and bidding.

Bidders must uphold the ten principles of the United Nations Global Compact covering human rights, labour, environment and anti-corruption.

Bidders must disclose any conflict of interest, including family, business or social relationships with Transnet employees or board members, in the RFX declaration form or in writing immediately.

Bidders must not subcontract any portion of the contract to a company restricted by National Treasury.

Bidders must not misrepresent facts or submit false or forged documents regarding local content or B-BBEE status.

Bidders must uphold the ten principles of the United Nations Global Compact, including supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, and encouraging environmentally friendly technologies.

The Integrity Pact is governed by South African law and remains valid for all bidding processes indefinitely unless cancelled by either party. Disputes should be resolved amicably; litigation in bad faith (vexatious proceedings, perjury, scurrilous allegations, abuse of court process) may lead to restriction from doing business with Transnet. Transnet may terminate existing contracts and recover sums paid if a bidder violates the pact. The pact is incorporated into the final contract automatically.

Bidders must not collude with competitors on price, market allocation, pricing methods, or the decision to bid. Bids that are suspicious will be reported to the Competition Commission and may be referred to the National Prosecuting Authority for criminal investigation. Bidders may be restricted from public-sector business for up to 10 years.

Bidders must accept and sign the Transnet Non-Disclosure Agreement (April 2020) as a condition of responding to this RFP. The agreement governs the exchange of information between Transnet SOC Ltd and the bidding company during and after the bid process.

Confidentiality obligations:

• All confidential information disclosed for the bid must be treated as secret and may not be disclosed without the disclosing party's written consent.
• Confidential information may be used only for technical and commercial discussions related to the bid or for performance of a resulting contract.
• Disclosure is permitted only to agents on a strict need-to-know basis, with the receiving party remaining liable for their actions, or where required by law (with prompt notification to the disclosing party).
• Confidential information remains the property of the disclosing party and confers no intellectual property or other rights beyond those in the agreement.

Handling and return of information:

• The receiving party must store all information securely and keep a written record of confidential information and copies made, supplied to Transnet on request.
• Within 7 days of a written demand from Transnet, the receiving party must return all written confidential information and copies, and expunge or destroy it from any computer or device.
• On request, the receiving party must supply a certificate signed by a director confirming full compliance with the destruction requirement.

Restrictions and duration:

• Neither party may announce or disclose its prospective interest in the bid, or use the other party's name or information for publicity or marketing, without prior written consent.
• Confidentiality obligations survive termination of bid discussions and continue for 5 years thereafter.
• Each party acts as principal and bears its own costs of pursuing the bid.
• The disclosing party may pursue specific performance, damages or other legal or equitable remedies for breach.

Privacy and data protection:

• The receiving party must comply with South African privacy protections (Section 14 of the Bill of Rights) and ensure appropriate technical and organisational measures against unauthorised or unlawful processing, loss, destruction or damage of bid data.

General terms:

• Assignment requires the other party's prior written consent, except Transnet may assign to any Transnet Group member.
• No delay or failure to exercise a right operates as a waiver; provisions are severable; the agreement may only be modified in writing signed by authorised persons.
• Nothing creates a partnership, joint venture or agency.
• The agreement is governed by South African law, with the parties submitting to the exclusive jurisdiction of the South African courts.
• Obligations extend to group members (subsidiaries, holding companies and their subsidiaries) and to directors, officers, employees, agents, professional advisers, contractors and sub-contractors.

The annexure provides guidelines for port users and tenants to develop an Environmental Management Plan (EMP) for their operations within port limits. The EMP is a tool to ensure awareness of environmental impacts and to plan mitigation measures. It must outline impacts, mitigation measures, roles, responsibilities, and legal obligations.

Returnable documents: The EMP must be submitted for approval to TNPA 30 days prior to the commencement of the Lease Agreement. No other returnable forms are specified in this annexure.

The tenant must submit an EMP that complies with TNPA guidelines and is approved before lease commencement. The EMP must be compiled by a qualified Environmental Management Practitioner (highly recommended). The tenant must comply with all applicable environmental legislation and obtain any required environmental permits, licences, and authorisations for operations within the port.

The EMP must include:

• Name of the organisation/entity.
• Detailed description/scope of operations, including equipment and method statements.
• Location of business operations within port limits.
• A detailed list of positive and negative impacts associated with operations, with suitable controls and mitigation measures in relation to natural resources (e.g., waste, water resources, land, air quality, plants, and animals where applicable).
• Specific mechanisms for achieving compliance with national, provincial, and local legislation (including municipal by-laws).
• Environmental monitoring programme.
• A list of environmental permits, licences, and authorisations specific to business operations within the port.
• Environmental incident management protocol.
• Environmental awareness programme designed for employees.
• Roles and responsibilities for specific actions associated with implementation, mitigation, monitoring, and performance assessment of the EMP.

The EMP must include a detailed description/scope of operations, including equipment and method statements.

The EMP must address applicable legislative requirements for operations, including national, provincial, and local government requirements. Failure to meet legal environmental requirements could result in severe environmental degradation or transgressions with penalties. The EMP must be submitted for approval to TNPA 30 days prior to lease commencement.

Training and environmental awareness are key to effective EMP implementation. All personnel must be trained on EMP requirements and understand their roles and responsibilities. This can be achieved through induction for new employees, regular awareness sessions, daily toolbox talks, newsflashes, emails, and other internal communication methods.

The EMP must include a list of environmental permits, licences, and authorisations specific to business operations within the port.

The EMP must include controls and mitigation measures in relation to natural resources such as waste, water resources, land, air quality, plants, and animals where applicable.

This annexure contains the Transnet General Bid Conditions (June 2022) that apply to all bids. The specific scope of this tender (leasing of premises) is not detailed here; refer to the RFX document.

Closing date: 27 November 2026 at 15:00 (from tender record).

• Site visit / briefing session: not specified in this annexure. If indicated as compulsory in the RFX, attendance is mandatory and failure to attend results in disqualification.

Respondents may be required to attend a site visit or briefing session where necessary to prepare bids or where Transnet deems it necessary. If indicated as compulsory in the RFX Document, failure to attend will result in disqualification.

Enquiries and clarifications before the closing date must be uploaded onto the Transnet e-Tender Submission Portal or directed to the contact person listed in the RFX document.

• After the closing date, communication is only with the contact person listed in the RFX document.
• Unauthorised communication with BEC members or officials may lead to disqualification.
• No specific contact names, emails, or telephone numbers are provided in this annexure.

Submission method: upload the completed bid onto the Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) against the selected tender. The bidder guide is available on the portal.

• Bids must be submitted no later than the closing date and time; late bids will not be considered.
• Complete all official Transnet bid forms and formats; do not substitute your own forms or terms. Non-compliance may lead to rejection.
• Original bid forms must be completed and submitted. Additional information may be attached on company letterhead, cross-referenced in the RFX.
• All returnable documents listed in the RFX must be submitted with the bid. Failure to submit mandatory returnable schedules/documents results in disqualification; failure to submit other schedules/documents may result in disqualification.
• Prices must be quoted in Rand (ZAR). Prices subject to confirmation will not be considered.
• Any alterations to bid prices must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory.
• Delete items for which you have not tendered or whose price is included elsewhere.
• If samples are required, mark them with bidder name, address, bid number and item number, and ensure they reach the addressee by the closing date.
• Bids must remain valid for the validity period stated in the RFX; extensions may be requested without allowing changes to the bid.

All returnable documents listed in the RFX Documents must be submitted with the bid. Failure to submit mandatory returnable schedules/documents will result in disqualification; failure to submit other schedules/documents may result in disqualification.

Evaluation is governed by the Transnet General Bid Conditions and the RFX document. No specific scoring split or minimum qualifying score is stated in this annexure.

• Bidders must not appear on the Register of Tender Defaulters or the National Treasury's List of Restricted Suppliers.
• Bidders must submit all mandatory returnable documents; failure results in disqualification.
• Bidders must attend any compulsory site visit or briefing session if indicated in the RFX; failure results in disqualification.
• Bidders must comply with the General Bid Conditions, including providing security (Deed of Suretyship) when required.
• Bidders must not engage in unauthorised communication about the bid after the closing date.
• Bidders must be registered on the Transnet e-Tender Submission Portal to submit their bid.

This annexure contains general bid conditions, not the technical scope. The RFX document specifies the goods/services, quantities, and delivery requirements.

• Goods offered must be new, in unused condition, neither second-hand nor reconditioned, unless otherwise stipulated.
• Bidders must tender strictly in accordance with drawings and specifications supplied by Transnet.
• Respondent's drawings must be submitted before the closing time and date; non-receipt may disqualify the bid.
• Foreign specifications must be accompanied by translated copies; any departures must be detailed in a covering letter.
• Contract quantities are estimates; Transnet does not bind itself to a definitive quantity and may order only what is operationally required.
• Delivery lead times must include all non-working days and holidays.

Respondents must tender strictly in accordance with drawings and specifications supplied by Transnet. Respondent's drawings must be submitted before the closing time and date. Foreign specifications must be accompanied by translated copies, and any departures must be detailed in a covering letter.

If the respondent is a company, full names of directors must be stated; for close corporations, members; for partnerships or individuals, partners or individual names. Foreign respondents must provide written proof of authorisation for representatives or agents, and a Power of Attorney complying with Rule 63 of the Uniform Rules of Court.

Unless otherwise stipulated, goods offered must be new, in unused condition, neither second-hand nor reconditioned. Samples may be required and must be submitted by the closing date. Transnet may retain samples for quality checking; unsuccessful respondents may collect samples at their own risk and cost.

All monetary amounts must be in Rand (ZAR). Prices subject to confirmation will not be considered. Alterations to bid prices must be made by deleting incorrect figures and initialling changes. Prices for goods must be quoted on a Delivered Duty Paid basis (latest ICC Incoterms) unless otherwise specified. Local supplies must be quoted on a Delivered RSA named destination basis; imported supplies on a Delivered Duty Paid basis. VAT must be shown separately on tax invoices. Alternative payment methods and financing proposals may be submitted, but bids must first comply with the standard payment terms. Conditional discounts are calculated from receipt of the correct month-end statement and tax invoice.

Pricing must be in Rand (ZAR).

• Prices for goods must be quoted on a Delivered Duty Paid basis (latest ICC Incoterms) unless otherwise specified. Local supplies: Delivered RSA named destination basis. Imported supplies: Delivered Duty Paid basis to end destination in South Africa.
• VAT must be shown separately on tax invoices.
• Prices subject to confirmation will not be considered.
• Alternative payment methods and financing proposals may be submitted, but bids must first comply with the standard payment terms.
• Conditional discounts are calculated from receipt of the correct month-end statement and tax invoice.
• Security: The successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation, within 30 calendar days of the letter of acceptance. No payment will be made until the deed is delivered. Failure to return it may result in contract cancellation.
• Advance payments, if applicable, require a guarantee.
• Transnet prefers Rand-based agreements and may request forward exchange cover on foreign currency portions.

Bidders must not appear on the Register of Tender Defaulters or the National Treasury's List of Restricted Suppliers.

• Bidders must submit all mandatory returnable documents; failure results in disqualification.
• Bidders must comply with the General Bid Conditions, including providing security (Deed of Suretyship) when required.
• Bidders must be registered on the Transnet e-Tender Submission Portal.
• Identification: For companies, state full names of directors; for close corporations, members; for partnerships or individuals, partners or individual names.
• Foreign bidders: Must provide written proof of authorisation for representatives or agents, and a Power of Attorney complying with Rule 63 of the Uniform Rules of Court. The Power of Attorney must authorise the representative to sign contracts and choose domicilium.
• No specific B-BBEE, CIDB, or CSD requirements are stated in this annexure.

The contract documents comprise the General Bid Conditions, Terms and Conditions of Contract, and any Special Conditions. Upon acceptance of a bid, the parties are bound by these conditions. The contract is governed by South African law, with domicilium citandi et executandi in South Africa. Respondents must indicate any unacceptable conditions and propose alternatives, subject to review by Transnet's Legal Counsel. Defaults by respondents may lead to recovery of additional expenses. Securities may be required in the form of a Deed of Suretyship. The successful respondent must provide security within 30 days of acceptance. The contract may be cancelled if the Deed of Suretyship is not returned on time.

In case of conflict between these General Bid Conditions and the issued RFX document, the conditions in the RFX document prevail.

After the closing date, bidders may only communicate with the contact person listed in the RFX. Unauthorised communication with BEC members or officials may lead to disqualification. No additional evaluation criteria are stated in this annexure.